Step Up Be Counted: Student Health Services Data Collection and Monitoring

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Christina Hamilton
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1 Step Up Be Counted Skyward Data Tracking & Collection Tools Step Up Be Counted is a voluntary health submission based on a national initiative. Please see for details about Wisconsin s version of this submission. Information on the national initiative can be found at Below are the Data Items listed on the Wisconsin School Health Services Data Collection specifications, which can be found at the first website above. The submission will open in February Data Point 1: Number of enrolled students in district Tip: This should be the same number submitted for the District s official third Friday count. Check the DPI website. Data Points 2-13: FTEs for health related positions in the district Tip: Work with your Human Resources department to obtain accurate numbers for these data points. Data Point 14: Number of students enrolled in assigned schools Tip: This should be the same number submitted for this School s official third Friday count. Check the DPI website. Data Point 15: Number of students with an asthma diagnosis Tip 1: Track asthma diagnosis under Health records. Be sure you have at least one code for asthma. Profile\Health or Web Student Management\Students\Student Profile\Health\Health Tip 2: Use the Health Report to compile the totals needed for this data Menu Path: Web Student Management\Office\Health Records\Reports\Health Data Point 16: Number of students with Type 1 Diabetes diagnosis Tip 1: Track Type 1 Diabetes diagnosis under Health records. You can either have one code for Diabetes or individual codes for Diabetes Type 1 and Diabetes Type 2. If you go with one code, you can use a Comment Code to distinguish between Type 1 and Type 2. Profile\Health or Web Student Management\Students\Student Profile\Health\Health Revised: 08/08/2015 Page 1 of 6 Version

Below are the Data Items listed on the 2015-16 Wisconsin School Health Services Data Collection specifications, which can be found at the first website above.

2 Tip 2: Use the Health Report to compile the totals needed for this data Data Point 17: Number of students with Type 2 Diabetes diagnosis Tip 1: Track Type 2 Diabetes diagnosis under Health records. You can either have one code for Diabetes or individual codes for Diabetes Type 1 and Diabetes Type 2. If you go with one code, you can use a Comment Code to distinguish between Type 1 and Type 2. Profile\Health or Web Student Management\Students\Student Profile\Health\Health Tip 2: Use the Health Report to compile the totals needed for this data Data Point 18: Number of students with seizure disorder diagnosis Tip 1: Track seizure disorder diagnosis under Health records. Be sure you have at least one code for seizure disorder. Profile\Health or Web Student Management\Students\Student Profile\Health\Health Tip 2: Use the Health Report to compile the totals needed for this data Data Point 19: Number of students with life threatening allergy (anaphylactic reaction) diagnosis Tip 1: Track life threatening allergy (anaphylactic reaction) diagnosis under Health records. You can either have one code representing all allergies and/or life threatening allergies or you can have individual codes for the different allergies and/or life threatening allergies. If you go with one code, you can use a Comment Code to note that the allergy is life threatening and/or what triggers the allergy. Profile\Health or Web Student Management\Students\Student Profile\Health\Health Tip 2: Use the Health Report to compile the totals needed for this data Revised: 08/08/2015 Page 2 of 6 Version

$Profile\Health or Web Student Management\Students\Student Profile\Health\Health Tip 2: Use the Health Report to compile the totals needed for this data Data Point 18: Number of students with seizure$

3 Data Point 20: Number of student encounters/health office visits to RN resulting in the student returning to class or staying in school during the school year. Tip 2: Check your Disposition Codes. Verify you have a code for Return to Class or Stay at School. Use this code in any Office Visit that results in the student staying at school or does not result in a 911 call or a student going home. Remember, multiple Disposition Codes can be used in a single Office Visit record so other codes can be used as well. Having one consistent code across all records will make reporting much easier. Data Point 21: Number of student encounters/health office visits to RN resulting in 911 being called or regionally appropriate equivalent during the school year Tip 2: Check your Disposition Codes. Verify you have a code for 911 or Emergency Call. Use this code in any Office Visit that results in an emergency call being made. Remember, multiple Disposition Codes can be used in a single Office Visit record so other codes can be used as well. Having one consistent code across all records will make reporting much easier. Data Point 22: Number of student encounters/health office visits to RN resulting student being sent home during the school year Revised: 08/08/2015 Page 3 of 6 Version

Use this code in any Office Visit that results in the student staying at school or does not result in a 911 call or a student going home.

4 Tip 2: Check your Disposition Codes. Verify you have a code for Sent Home. Use this code in any Office Visit that results in the student going home after an office visit. Remember, multiple Disposition Codes can be used in a single Office Visit record so other codes can be used as well. Having one consistent code across all records will make reporting much easier. Data Point 23: Number of student encounters/health office visits to LPN/LVN resulting in the student returning to class or staying in school during the school year. Tip 2: Check your Disposition Codes. Verify you have a code for Return to Class or Stay at School. Use this code in any Office Visit that results in the student staying at school or does not result in a 911 call or a student going home. Remember, multiple Disposition Codes can be used in a single Office Visit record so other codes can be used as well. Having one consistent code across all records will make reporting much easier. Data Point 24: Number of student encounters/health office visits to LPN/LVN resulting in 911 being called or regionally appropriate equivalent during the school year Profile\Office Visit or Web Student Management\Students\Student Profile\Health\Office Visit and Web Student Management\Advanced Features\Name Maintenance Tip 2: Check your Disposition Codes. Verify you have a code for 911 or Emergency Call. Use this code in any Office Visit that results in an emergency call being made. Remember, multiple Disposition Codes can be used in a single Office Visit record so other codes can be used as well. Having one consistent code across all records will make reporting much easier. Revised: 08/08/2015 Page 4 of 6 Version

Data Point 23: Number of student encounters/health office visits to LPN/LVN resulting in the student returning to class or staying in school during the 2015-16 school year.

5 Data Point 25: Number of student encounters/health office visits to LPN/LVN resulting student being sent home during the school year Tip 2: Check your Disposition Codes. Verify you have a code for Sent Home. Use this code in any Office Visit that results in the student going home after an office visit. Remember, multiple Disposition Codes can be used in a single Office Visit record so other codes can be used as well. Having one consistent code across all records will make reporting much easier. Data Point 26: Number of student encounters/health office visits to health aide/uap (non- RN, non-lpn/lvn) resulting in the student returning to class or staying in school during the school year. Tip 2: Check your Disposition Codes. Verify you have a code for Return to Class or Stay at School. Use this code in any Office Visit that results in the student staying at school or does not result in a 911 call or a student going home. Remember, multiple Disposition Codes can be used in a single Office Visit record so other codes can be used as well. Having one consistent code across all records will make reporting much easier. Data Point 27: Number of student encounters/health office visits to health aide/uap (non- RN, non-lpn/lvn) resulting in 911 being called or regionally appropriate equivalent during the school year Revised: 08/08/2015 Page 5 of 6 Version

Remember, multiple Disposition Codes can be used in a single Office Visit record so other codes can be used as well. Having one consistent code across all records will make reporting much easier.

6 Tip 2: Check your Disposition Codes. Verify you have a code for 911 or Emergency Call. Use this code in any Office Visit that results in an emergency call being made. Remember, multiple Disposition Codes can be used in a single Office Visit record so other codes can be used as well. Having one consistent code across all records will make reporting much easier. Data Point 28: Number of student encounters/health office visits to health aide/uap (non- RN, non-lpn/lvn) resulting student being sent home during the school year Tip 2: Check your Disposition Codes. Verify you have a code for Sent Home. Use this code in any Office Visit that results in the student going home after an office visit. Remember, multiple Disposition Codes can be used in a single Office Visit record so other codes can be used as well. Having one consistent code across all records will make reporting much easier. Revised: 08/08/2015 Page 6 of 6 Version

Data Point 28: Number of student encounters/health office visits to health aide/uap (non- RN, non-lpn/lvn) resulting student being sent home during the 2015-16 school year Tip 2: Check your

OHIO Survey of Health Services in Schools

2010 OHIO Survey of Health Services in Schools Ohio Department of Health 2010 Ohio Department of Health Survey of Health Services in Ohio Schools The School Nursing program at the Ohio Department of Health