Market Analysis and Economic Development Strategy for Downtown Centreville

Transcription

1 TOWN OF CENTREVILLE Queen Anne s County, Maryland Market Analysis and Economic Development Strategy for Downtown Centreville REQUEST FOR PROPOSAL Documents Available: September 3, 3 p.m. Proposal Due: September 26, 4 p.m. Location: Centreville Town Hall 101 Lawyers Row Centreville, MD CONTACT: Carol D Agostino, Main Street Manager (410) , ext. 17 or by mainstreet@townofcentreville.org Town Hall 101 Lawyers Row Centreville, MD

2 Proposal Package Contents COVER PAGE Page 1 RFP PACKAGE CONTENTS Page 2 REQUEST FOR PROPOSALS Page 3 STANDARD PROPOSAL FORMS Pages 4-8 GENERAL SPECIFICATIONS Pages 9-10 INFORMATION TO CONSULTANTS Pages

3 Town of Centreville Request for Proposals Market Analysis and Economic Development Strategy for Downtown Centreville The Town of Centreville (TOWN) is accepting sealed proposals from qualified and interested consultants for the following project: Market Analysis and Economic Development Strategy. Centreville Main Street has been awarded a $12,730 grant from the Maryland Department of Housing and Community Development to conduct market studies and develop an implementation plan for its eight-block Main Street area in its central business district. The resulting work will serve as the foundation for the economic revitalization work of its nearly two-year-old Main Street program. Proposals must be received at Town Hall by September 26, 2014 by 4 p.m. at which time they will be publicly opened and read aloud. No pre-proposal meeting will be held Proposal packages will be available September 3, 3 p.m. at the Town Hall, Town of Centreville, 101 Lawyers Row, Centreville Maryland Telephone , or found as a download in.pdf form on the Town's website: Please notify the Town, by phone or , of your interest if you download this RFP so we can notify you of any addenda or schedule adjustments that may arise. The TOWN reserves the right to reject any and all proposals, to waive any requirements and to accept all or part of any proposal considered to be in the best interest of the Town. Award of the contract is subject to the approval of the Town Manager and Town Council of Centreville. Carol D Agostino, Main Street Manager, will be the contact for this bid process, and she may be reached at , ext. 17, or by at mainstreet@townofcentreville.org. The Town of Centreville is an Equal Opportunity Employer. Discrimination based on age, race, sex, handicap or national origin is expressly prohibited. 3

4 STANDARD PROPOSAL FORMS To: Carol D Agostino, Main Street Manager for Town of Centreville We hereby submit for your review the following proposal as requested by the Request for Proposals. This Proposal Form includes and incorporates all information and specifications as required by the PROPOSAL DOCUMENTS, as described in Information to Consultants, the same as if specifically written herein Market Analysis and Economic Development Strategy PROPOSAL AMOUNT Use Only Form on Page 5 for this item CONSULTANT: AGENT: FIRM: ADDRESS: PHONE: SUBMITTED BY: (Signature of Authorized Agent) (Title) THIS DAY OF, ATTEST: ACCEPTED: _ D. Steven Walls, Town Manager 4

5 PROPOSAL FORM BASE PROPOSAL The Consultant is responsible for reviewing any and all attachments and to be fully familiar with the goals and objectives outlined in the RFP. Work items outlined below are provided as a guide, any omissions on the part of the consultant are not to be processed as Change Orders. (See General Specifications for greater detail). The Town has the right to add or delete project items. 1. Market Analysis and Economic Development Strategy $ Work to include: a demand side analysis of retail potential and a supply side analysis (or similar project) to study rental rates and availability throughout the Town, a sales and retail leakage analysis (or similar project), and a prioritized action plan that identifies the downtown s marketable strengths, issues affecting the Town s economic development future and obstacles to development, as well as recommendations, goals, tasks, and time lines, and priorities for plan implementation for Centreville s downtown. TOTAL BASE BID: Numbers: $ Price In Words: To assist in evaluating qualifications, please provide up to three references for projects similar to this one including name, contact information, project location, as well as other project details if desired. Special consideration will be given to bidders have extensive experience in small town planning especially in bedroom communities as well as in branding, historic preservation, and in creating successful economic development strategies, and work demonstrating an understanding of the Town's needs, goals, and objectives. 5

6 AFFIDAVIT OF QUALIFICATION TO BID I hereby affirm that 1. I am the (Title) and the duly authorized representative of the Company of (Name of Corporation) whose address is and that I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting. 2. Except as described in paragraph 3 below, neither I nor the above firm, nor to the best of my knowledge, any of its officers, directors, or partners, or any of its employees directly involved in obtaining contracts with the State or any county, bi-county or multi-county agency, or subdivision of the State have been convicted of, or have pleaded nolo contendre to a charge of, or have during the course of an official investigation or other proceeding admitted in writing or under oath acts or omissions which constitute bribery, attempted bribery, or conspiracy to bribe under the provisions of Article 27 of the Annotated Code of Maryland or under the laws of any state or the federal government (conduct prior to July 1, 1977 is not required to be reported). 3. (State none or, as appropriate, list any conviction, plea, or admission described in paragraph 2 above, with the date, court, position with the firm, and the sentence or disposition, if any). I acknowledge that this affidavit is to be furnished to The Town Council of Centreville, the Town Attorney, and where appropriate, the Attorney General under Section 16D of Article 78A of the Annotated Code of Maryland. I acknowledge that, if the representations set forth in this affidavit are not true and correct, The Town Council of Centreville may terminate any contract awarded and take any other appropriate action. I further acknowledge that I am executing this affidavit in compliance with Section 16D of Article 78A of the Annotated Code of Maryland, which provides that certain persons who have been convicted of or have admitted to bribery, attempted bribery, or conspiracy to bribe may be disqualified, either by operation of law or after a hearing, from entering into contracts with the State or any of its agencies or subdivisions. I do solemnly declare and affirm under the penalties of perjury that the contents of this affidavit are true and correct. (Signature) (Date). NON-COLLUSION CERTIFICATE I HEREBY CERTIFY I am the (Title) and the duly authorized representative of the firm of whose address is 6

7 AND THAT NEITHER I nor, to the best of my knowledge, information and belief, the above firm or any of its other representatives I here represent have: (a) (b) Agreed, conspired, connived or colluded to produce a deceptive show of competition in the compilation of the bid or offer being submitted herewith; Not in any manner, directly or indirectly, entered into any agreement, participated in any collusion to fix the bid price or price proposal of the bidder or offer or herein or any competitor, or otherwise taken into action in restraint of free competitive bidding in connection with the Contract for which the within bid or offer is submitted. In making this affidavit, I represent that I have personal knowledge of the matters and facts herein stated. (Signature) (Date) (Printed or Typed Name) 7

8 SIGNATURE FORM Name of CONSULTANT: Signature of Authorized Person: Title of Authorized Person: Street Name & Number: City, State, Zip Code: Telephone Number: Date: Consultant's Federal Employers Identification No.: Consultant's Professional License or Affiliations No.: Expiration Date: Proposed Sub-consultants / Subcontractors Portion of Work to Be Performed 8

9 TOWN OF CENTREVILLE Market Analysis and Economic Development Strategy GENERAL SPECIFICATIONS 1. GENERAL REQUIREMENT: A. It is the intent and purpose of the specifications to provide for the timely delivery of the Town of Centreville Utility Rate Study meeting the full requirements of the Scope of Work detailed below B. Town of Centreville reserves the right to determine acceptability of any bid according to the contract documents. 2. BACKGROUND: Located in the heart of Queen Anne s County on the Eastern Shore, Centreville is the county seat. Once boasting a bustling downtown filled with sustainable family-owned small retail and service businesses, Centreville like many other small towns across the country, experienced downtown decline when commercial centers and shopping malls developed on the outskirts, and highway systems like US Route 50 made Centreville a pass-through, rather than a destination. Centreville s population, now 4,285 has more than doubled in the past decade. The town has become a popular bedroom community for commuters to metropolitan Washington, D.C., and Baltimore City. In fact according to USA City Facts, 56 percent of Centreville s residents commute a minimum of 25 minutes with 41 percent commuting more than 45 minutes. This dynamic shift in the day time weekday population results in the county court house, local government offices and the school system as being the largest employers supporting downtown businesses. Centreville s small town charm and rural lifestyle has also made it a popular retirement destination. This retirement demographic also has wants and needs that do not necessarily match with the regular day time population demographic. The town and its surroundings, as one of the State s Smart Growth Priority Funding Areas (PFAs) now known as Priority Places, is the primary area for future growth in the watershed, lies at the heart of the Corsica River Watershed. Centreville is situated in the center of Queen Anne's County and is geographically positioned in the middle of Maryland's Eastern Shore. Its physical location, its designation as an established future growth area and its physical beauty and quality of life attributes provide strong potential for entrepreneurs and those interested in starting businesses. However, the challenges of high rents threaten sustainability, and require thoughtful planning that can only be derived through thorough data collection and market analysis. 3. SCOPE OF WORK: The projects executed by the selected vendor should address two key challenges facing Centreville s downtown area: A. Revolving vacant store fronts downtown: For more than five years the downtown has been plagued with multiple storefronts that either stand vacant or in the case of premium locations go through a cycle of filling and then becoming vacant within the span of six to 18 months. These businesses are opened by well-intended small business people who may have a good idea, but cannot sustain a business given the challenges of a bedroom community and the mismatch between commercial rental costs and affordability. 9

10 B. Lack of a business recruitment strategic plan or guiding principles to direct sustainable business development: The town has thoughtfully conducted ancillary studies such as a parking study for its Central Business District, a Community Plan for long-term growth, and secured geodemographic market segmentation system data (Esri Data). However, Centreville has not undergone an in-depth market analysis. As a result the town has no means to evaluate the possible viability of businesses interested in coming to town or the ability to accurately identify businesses that it should be recruiting. Instead what exists is a mismatch between what residents say they want and what may be sustainable as well as an imbalance between leasing costs and what businesses can afford. 4. OBJECTIVES The objectives of the project are to: A. Understand the commercial property structure. The deliverable will be a demand side analysis of retail potential and a supply side analysis (or similar projects) to study rental rates and availability throughout the Town. This study would help the Town understand the mismatch between what property owners are charging downtown and what potential sustainable businesses can afford. In addition, a better understanding of the challenges of startups would help the Town design incentives, policies, and other resources to better support potential future business. B. Conduct a market study that will evaluate retail sales potential in Centreville. The deliverable will be a sales and retail leakage analysis (or similar projects). Measuring the dollars being spent elsewhere can help us better understand the community s retail sector as well as identify where opportunities exist for future business development as well as what resources or infrastructure are needed to support the opportunities such as incentives and amentities. C. Use this data to generate an economic development implementation plan. The deliverable would be a prioritized action plan that identifies the downtown s marketable strengths, issues affecting the Town s economic development future and obstacles to development, as well as recommendations, goals, tasks, and time lines, and priorities for plan implementation for Centreville s downtown. The goal of the implementation plan is to serve as a map or guiding document to engage stakeholders in tasks and accountability as well as define existing and potential funding sources for execution. This plan will serve as the basis for setting priorities for the Centreville Main Street program. 5. SCHEDULE Work under this contract shall begin upon the Town issuing a notice to proceed. Centreville Main Street would like to hire a consulting firm and begin work no later than October 3, All work on the contract must be completed by May 15, 2015.The Town reserves the right to expand the scope of services, as appropriate, after negotiating with the successful bidder for the additional services. Changes in negotiated scope may also result in changes in the schedule, if mutually agreeable to the Town and the Consultant. 6. PAYMENTS Payments for work completed under this contract shall be made on a monthly basis and shall be subject to approval of the Town Manager. Payments shall be based on invoices provided by the consultant covering work completed in the prior month. Payments shall be made to the consultant within 30 days of receipt of invoice, subject to the approval of the Town Manager. 10

11 7. INTERPRETATION OF CONTRACTUAL PROVISIONS: In the event that there is a discrepancy in the contract documents between the special provisions, general specifications, and information to bidders, the following order of priority will be used to resolve the conflict: 1) General Specifications 2) Information to Bidders In the event of a disagreement as to the interpretation of application of this contract, an arbitration board shall be set up to arbitrate and resolve any disagreement and/or help interpret the provisions. The board shall have one person appointed by the Town, one person appointed by the vendor, and a third person to be selected by the two previously named. The ruling of any two members of the arbitration to board will be binding on both parties. 11

12 INFORMATION TO CONSULTANTS SECTION GENERAL 1 CHANGES TO PROPOSAL DOCUMENTS 2 PROPOSAL INSTRUCTIONS 3 PROPOSAL OPENING 4 PROPOSAL PROCEDURE 5 OMISSION OF SPECIFICATIONS 6 PROPOSAL FORMS 7 PROPOSAL SECURITY 8 DELIVERY 9 WAIVER OF TECHNICALITIES 10 CONTRACT AWARD 11 TAX EXEMPTION 12 BASIS OF AWARD 13 MODIFICATION OR WITHDRAWAL OF PROPOSALS 14 VENDORS ABILITY 15 PAYMENT TERMS 16 PERFORMANCE BOND 17 SUBSTITUTIONS 18 ADDENDA 19 ALTERNATE 20 PROPOSAL DOCUMENTS 21 BUDGET FUNDING 22 PURCHASE ORDER 23 TRADE AND BRAND NAMES 24 12

13 FEDERAL ASSISTANCE 25 WARRANTY 26 EQUAL OPPORTUNITY EMPLOYMENT 27 RESERVATION 28 DELIVERY SCHEDULE 29 PRODUCT LITERATURE 30 EXCEPTIONS TO PROPOSAL SPECIFICATIONS 31 DELIVERABLES 32 SPECIAL CONDITIONS 33 13

14 INFORMATION TO THE CONSULTANT SECTION 1. GENERAL The Town Council of Centreville is accepting Sealed Proposals for the work described in the specifications above. SECTION 2. CHANGES TO PROPOSAL DOCUMENTS Changes to the PROPOSAL DOCUMENTS shall be made only in writing and copies will be mailed to all known perspective bidders. The Town Council assumes no responsibility for verbal instructions or interpretations. The PROPOSAL DOCUMENTS contain the provisions required for the PROPOSAL. Information obtained from an officer, agent, or employee of the TOWN or any other person shall not affect the risks or obligations assumed by the CONSULTANT or relieve him from fulfilling any of the conditions of the contract. SECTION 3. PROPOSAL INSTRUCTIONS The proposal shall be in the following format: a. Letter of introduction (two page maximum) b. Project Team. List proposed project team members, by name and position, the function each person will perform, and the percent of time each will spend on the project. Provide resumes for each proposed team member, including past experience of each team member related to this project. c. Approach. Describe the firm s approach to the Scope of Work described in this RFP. Describe what type of information will be required from Town Staff. d. Experience. Describe the relevant experience of the firm. e. Time Frame/Schedule for Completion of the Project. Provide a schedule for completion of the project. List major benchmarks/accomplishments. f. Rates. Provide a not-to-exceed contract amount for the project. Proposal amount shall include all out-of-pocket costs such as travel costs and other expenses associated with this RFP. g. References. Provide at least three references of individuals and/or jurisdictions with whom the applicant has worked; provide a contact name, firm name, address, telephone, fax, and addresses. References from incorporated small town jurisdictions are encouraged as well as those from adjacent jurisdictions. h. Other Information. Include any topics not covered in the Request for Proposal that you wish to disclose to the Town that further describes your firm s level of qualifications as a Consultant. 14

15 SECTION 4. PROPOSAL OPENINGS All proposals must be received at Town Hall no later than Friday, September 26 at 4:00 p.m., at which time they will be publicly opened and read aloud. Proposals will be accepted by , U.S. mail or delivery service. If delivery is by courier or delivery service please note that Town Hall closes at 4:30 p.m. Proposals will not be accepted with incomplete information as noted under proposal requirements. Consultants are advised that the work is to be accomplished on a lump sum basis and all work required shall meet the specifications herein. Each Proposal must be submitted in a sealed envelope and must be plainly marked on the outside as: Town of Centreville Market Analysis and Economic Development Strategy The envelope should bear on the outside the name of the submitting Consultant and his or her address. If forwarded by mail, the sealed envelope containing the Proposal must be enclosed in another envelope addressed to Carol D Agostino, Main Street Manager, at The Town of Centreville,101 Lawyers Row, Centreville, MD, Any Proposal received after the time and date specified shall not be considered. All PROPOSALS must be made on the required PROPOSAL SUBMITTAL FORM. All blank spaces for PROPOSAL prices must be filled in, in ink or typewritten, and the PROPOSAL SUBMITTAL FORM must be fully completed and executed when submitted. One copy of the PROPOSAL form is required. The TOWN may waive any informalities or minor defects or reject any and all PROPOSALS. Any PROPOSAL may be withdrawn prior to the above scheduled time for the opening of PROPOSALS or authorized postponement thereof. No CONSULTANT may withdraw a PROPOSAL within 60 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the TOWN and the PROPOSING CONSULTANT. SECTION 5. PROPOSAL PROCEDURE The TOWN reserves the right to reject any or all Proposals, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Proposals. TOWN further reserves the right to reject the Proposal of any Consultant whom it finds, after reasonable inquiry and evaluation, to not be responsible. The TOWN may also reject the Proposal of any Consultant if the TOWN believes that it would not be in the best interest of the Project to make an award to that Consultant. The TOWN also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Consultant. More than one Proposal for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Consultant has an interest in more than one Proposal for the Work may be cause for disqualification of that Consultant and the rejection of all Proposals in which that Consultant has an interest. 15

16 In evaluating Proposals, the TOWN will consider whether or not the Proposals comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Proposal Form or prior to the Notice of Award. In evaluating Consultants, the TOWN will consider the qualifications of Consultants and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions. The TOWN may conduct such investigations as the TOWN deems necessary to establish the responsibility, qualifications, and financial ability of Consultants, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents. If the Contract is to be awarded, The TOWN will award the Contract to the Consultant whose Proposal is in the best interests of the Project. SECTION 6. OMISSION OF SPECIFICATIONS The omission by the TOWN of any specifications or details of any specification, which would normally apply to the products of service herein stated, shall not relieve the Consultant from fulfilling those required specifications needed to provide an end product, service or workmanship best suited to the intended purpose as specified. SECTION 7 PROPOSAL FORMS All Proposals must be made on the attached Standard Proposal Forms. All blank spaces for the bid prices must be filled in, in ink or typewritten, and the bid form must be fully completed and executed when submitted. Only one copy of the proposal form is required. A conditional or qualified proposal will not be acceptable. The base price on the proposal form shall be the total cost of the item(s) being bid in accordance with the Request for Proposals and specifications in the proposal documents. Alternates shall only be used to reflect increases or decreases in the base proposal price. Only those alternates which are specifically requested by the TOWN will warrant consideration. SECTION 8. BID SECURITY (NONE REQUIRED FOR THIS CONTRACT) SECTION 9. DELIVERY Not applicable 16

17 SECTION 10. WAIVER OF TECHNICALITIES The Town Council of Centreville reserves the right to waive informalities or technicalities in bids acting on behalf of the best interest of Town of Centreville. SECTION 11. CONTRACT AWARD It is the intent of the Town Council of Centreville to award a contract using the criteria provided herein within 10 calendar days following the bid opening. Acceptance of a proposal and award of the contract is subject to the approval of the Town Council and the Town Manager. The Town Council reserves the right to reject any and/or all proposals. SECTION 12. TAX EXEMPTION The Town of Centreville is exempt from paying all Federal, State and Local Excise Tax. SECTION 13. BASIS OF AWARD Bids will be ranked based on qualifications and cost. The TOWN shall select the award-winning CONSULTANT based on this ranking and reflect the best interests of the Town. The CONSULTANT will sign an Agreement with the TOWN within 10 days of the award. Should the TOWN not execute the Agreement within such period, the CONSULTANT may, upon written notice, withdraw his signed Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the TOWN. The NOTICE TO PROCEED shall be issued within ten (10) days of the execution of the Agreement by the TOWN. Should there be reason why the NOTICE TO PROCEED cannot be issued within such period; the time may be extended by mutual agreement between the TOWN and the CONSULTANT. If the NOTICE TO PROCEED has not been issued with the ten (10) day period or within the period mutually agreed upon, the CONSULTANT may terminate the Agreement without further liability on the part of either party. SECTION 14. MODIFICATION OR WITHDRAWAL OF PROPOSALS 1. Pre-Opening Modification or Withdrawal of Proposals a) Procedure - Proposals may be modified or withdrawn by written notice received by the Town Manager before the time and date set for proposal opening. b) Disposition of Bid Bond - If a Bid is withdrawn in accordance with this regulation, the Bid Bond, if any, shall be returned to the bidder. (Not Applicable) 2. Late Proposals, Late Withdrawals and Late Modifications 17

18 a) Policy - Any Proposal, request for Withdrawal, or request for Modification received at the place designated in the invitation for bids after the time and date set for receipt and opening of proposals is late. b) Treatment - A Late Proposal may not be considered under any circumstances and will be mailed to the Consultant's last known address unopened. Late Modifications and Late Withdrawals may be considered by the Town Council and allowed if in the best interest of the Town SECTION 15. VENDORS ABILITY The TOWN may make such investigations as he deems necessary to determine the ability of the CONSULTANT to perform the work, and the CONSULTANT shall furnish the TOWN all such information and data deemed necessary by owner for this purpose. SECTION 16. PAYMENT TERMS Payment will be made for properly approved invoices for work performed in accordance with these specifications. SECTION 17. PERFORMANCE BOND (NONE REQUIRED FOR THIS RFP) SECTION 18 SUBSTITUTIONS (Not Applicable) SECTION 19. ADDENDA Please notify the Town, by phone or , of your interest if you download this RFP so we can notify you of any addenda or schedule adjustments that may arise. Addenda will be faxed and/or mailed or delivered to all vendors who are known to have received a complete set of bidding documents. Copies of Addenda will be made available for inspection wherever Proposal Documents are on file for that purpose. No Addenda will be issued later than two (2) working days prior to the posted date for receipt of proposals except an Addendum withdrawing the request for bids or one which includes postponement or extension of the date for receipt of proposals. SECTION 20. ALTERNATES An alternate is a dollar amount to be added to or subtracted from the base proposal price. The Town Council may request alternate prices to compare various options that may be in their best interest. The Town shall have the right to accept Alternates in any order or combination, and to determine the low bidder on the basis of the Base Proposal Price and Alternates accepted. 18

19 SECTION 21. PROPOSAL DOCUMENTS The Proposal Documents shall include the Request for Proposal, Standard Proposal Forms, Specifications, Information to Consultants, Proposal Envelope and Addenda and/or any other documents which are clearly intended to be a part of this contract. SECTION 22. BUDGET FUNDING Centreville Main Street has been awarded a $12,730 grant from the Maryland Department of Housing and Community Development for this project. SECTION 23. PURCHASE ORDER (Not Applicable) SECTION 24. TRADE, TRADEMARK, AND BRAND NAMES Except as provided for in Section 31 below, the use of or references to any trade or brand or trademark names in this bid package shall be solely for the purpose of establishing a standard, and shall in no ways imply that other trade and brand names will not be acceptable. SECTION 25. FEDERAL ASSISTANCE Town of Centreville shall comply with Title VI of the Civil Rights Act of 1964 which provides that no person shall be denied on the grounds of race, color or natural origin, be excluded from, be denied the benefits of, or discriminated against under any program or activity receiving Federal financial assistance. SECTION 26. WARRANTY (Not Applicable) SECTION 27. EQUAL OPPORTUNITY EMPLOYMENT Consultants shall not discriminate against any employee or applicant for employment because of sex, race, creed, color, national origin, or age. The bidder affirms this by submission of the bid form. 19

20 SECTION 28. RESERVATION The Town Council of Centreville reserves the right to increase or decrease quantities and/or projects at their discretion. (Not Applicable) SECTION 29. DELIVERY SCHEDULE The Bidder is required to state on the Standard Bidding Form their most accurate date of delivery. SECTION 30. PRODUCT LITERATURE Any product literature regarding the appearance, layout, materials, manufacture, and installation may be appended to the Consultant's Proposal package to enhance clarity. (Not Applicable) SECTION 31. EXCEPTIONS TO PROJECT SPECIFICATIONS Any Consultant taking an exception to requested specifications must make these exceptions, clear and in writing, on the specification proposal forms. Additional information regarding exceptions can be attached to the sealed proposal. However, this section is not to be construed that Town of Centreville is obligating themselves to accept anything other than the Specifications requested elsewhere in this Proposal. SECTION 32. DELIVERABLES Consultant shall provide full documentation in writing of the complete project deliverables and it should be documented in a concise public friendly report that clearly outlines the analysis, key assumptions, findings, conclusions and study recommendations. The Town requires 10 printed copies of the final report and a CD-ROM of same to be made available prior to the Council meeting to hear and accept the final presentation. SECTION 33. SPECIAL CONDITIONS (None) 20