HIGH-RISE HOTEL EMERGENCY OPERATING PROCEDURES FOR

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1 Suggested Guidelines for preparing your Fire Safety/Emergency Operations Plan HIGH-RISE HOTEL EMERGENCY OPERATING PROCEDURES FOR (BUILDING NAME) (BUILDING ADDRESS) CLAYTON, MISSOURI PREPARED BY: TITLE: REVIEWED BY: TITLE: FIRE DEPARTMENT APPROVAL BY: TITLE: EFFECTIVE DATE: REVISED DATE: Revised 9/1/14 Page 1

2 READ THE TEXT BELOW. FILL IN THE APPROPRIATE INFORMATION WHERE REQUIRED AND DELETE THE ITALICIZED PORTIONS AFTER YOU HAVE COMPLETED YOUR PLAN. PURPOSE: The purpose of this manual/tenant guide is to familiarize staff/employees with policies and procedures related to building operations and emergency operations, assign responsibilities and prescribe procedures to protect and safeguard guests, visitors, employees and property at (YOUR BUILDING NAME) in the event of fire or other emergency that may occur. YOU MAY WISH TO EXPAND ON THIS SECTION. SCOPE: The provisions of this manual/guide are applicable to all departments, divisions and personnel who work, reside or that may be a visitor within the (YOUR BUILDING NAME) at (YOUR BUILDING ADDRESS) during the time of an emergency. YOU MAY WISH TO EXPAND ON THIS SECTION. SAFETY PLAN FORMAT Emergencies of various nature will be dealt with in the forthcoming pages, some of which require key personnel to be assigned specific duties. YOUR GUIDE SHOULD FOLLOW A LOGICAL FORMAT THAT IS EASY TO REMEMBER AND CAN EASILY BE REFERRED TO IN THE EVENT OF AN EMERGENCY. 1. CONTENTS OF THE PLAN LIST THE CONTENTS OF YOUR PLAN. THE PLAN MUST INCLUDE A FIRE EVACUATION PLAN, FIRE SAFETY PLAN AND AN EMERGENCY OPERATIONS PLAN. YOU WILL ADDRESS EACH ITEM BELOW IN SECTION (FIRE) PROVIDING INFORMATION SPECIFIC TO YOUR BUILDING. The fire evacuation plans include: Emergency egress routes Procedures for employees who must remain to operate critical equipment before evacuating Procedures for accounting for occupants after evacuation Identification and assignment of personnel responsible for rescue or emergency medical aid Means for notifying occupants and employees of a fire or emergency Means for reporting fire or other emergencies to the fire department Identification and assignment of personnel for emergency contacts Revised 9/1/14 Page 2

3 A description of the emergency voice/alarm communication system alert tone and preprogrammed voice messages Revised 9/1/14 Page 3

4 The fire safety plans include: The procedure for reporting a fire or other emergency Site plans indicating the following: Occupancy assembly point Locations of fire hydrants Normal routes of fire department vehicle access. Floor plans identifying the locations of the following: Exits Primary evacuation routes Secondary evacuation routes Accessible egress routes Areas of refuge Manual fire alarm boxes Portable fire extinguishers Fire alarm annunciators and controls. A list of major fire hazards associated with the normal use and occupancy of the premises, including maintenance and housekeeping procedures. Identification and assignment of personnel responsible for maintenance of systems and equipment installed to prevent or control fires. Identification and assignment of personnel responsible for maintenance, housekeeping and controlling fuel hazard sources. The emergency operations plan will address emergencies other than fire emergencies. 2. DISTRIBUTION OF THE SAFETY PLAN DESCRIBE HOW THIS PLAN WILL BE DISTRIBUTED TO THE APPROPRIATE PERSONS. THE FIRE SAFETY AND EVACUATION PLANS MUST BE DISTRIBUTED TO ALL TENANTS AND THEIR EMPLOYEES. ALL EMPLOYEES MUST RECEIVE TRAINING IN THE CONTENTS OF FIRE SAFETY AND EVACUATION PLANS IN NEW EMPLOYEE ORIENTATION AND AT LEAST ANNUALLY THEREAFTER. EMPLOYEES MUST BE TRAINED IN FIRE PREVENTION, EVACUATION AND FIRE SAFETY. ALL TRAINING SHOULD BE DOCUMENTED IN A TRAINING LOG BOOK. 3. INTRODUCTION and GENERAL COMMENTS YOU DEPEND ON THE CLAYTON FIRE DEPARTMENT TO PROVIDE YOU WITH INFORMATION AND INSTRUCTIONS REGARDING HOW TO RESPOND IN THE EVENT OF A FIRE, BOMB THREAT, NATURAL DISASTER, MEDICAL OR OTHER EMERGENCY. SIMILARLY, WE DEPEND ON YOU TO FAMILIARIZE YOURSELF, GUESTS/VISITORS AND ALL OF YOUR EMPLOYEES WITH THAT INFORMATION, AND TO COOPERATE AND PARTICIPATE IN THE EVACUATION DRILLS AND TRAINING SESSIONS. Revised 9/1/14 Page 4

5 THROUGHOUT THE EMERGENCY SECTION OF THIS PLAN, YOU MAY MAKE REFERENCE TO THE SAFETY DIRECTOR, EVACUATION BRIGADE, FLOOR WARDENS, SEARCHERS, MONITORS, EMERGENCY RESPONSE TEAMS, AND OTHER KEY PEOPLE (INSERT APPLICABLE POSITIONS). THESE ARE THE PEOPLE WHO ARE ASSIGNED SPECIFIC DUTIES TO PERFORM DURING AN EMERGENCY SITUATION. IT IS YOUR RESPONSIBILITY TO ASSIGN THE APPROPRIATE PERSONS TO THE APPROPRIATE POSITIONS. PROVIDE YOUR INTRODUCTION AND COMMENTS IN THIS SECTION. 4. BUILDING CONSTRUCTION and LIFE SAFETY EQUIPMENT YOU WILL ADDRESS THE ITEMS BELOW IN SECTION (FIRE) PROVIDING INFORMATION SPECIFIC TO YOUR BUILDING. Construction of the building Life Safety equipment and alarm systems and how they operate Building construction information should include the construction type, building dimensions, and any special building features. Revised 9/1/14 Page 5

6 Life Safety Systems include but are not limited to: Emergency Generators Smoke & Heat Detection Systems Fire Alarm Pull Stations Tamper and Flow Switches Fire Doors and Exit Doors Hose Cabinets and standpipes Portable Fire Extinguishers Automatic Sprinklers and Fire Pumps Smoke Control Systems Pressurized Stairways Emergency Lighting Elevator Recall System Also include if windows can be opened, stairway unlocking devices, kitchen hood systems and any other features or conditions relevant to your building. The operation of alarm systems and what to do in an alarm system must be clear. Your staff should be aware of all the life safety equipment in your building and your maintenance personnel should know how the systems operate. All employees should be notified of all emergency drills and should be updated on all changes in the life safety systems. Revised 9/1/14 Page 6

7 TYPES OF EMERGENCIES A...FIRE B...MEDICAL C...DEATH D...BOMB THREATS E...ELEVATOR F... DEMONSTRATIONS, PROPERTY CRIMES, CRIMES AGAINST PERSONS, ACTIVE SHOOTER G...SEVERE STORMS - TORNADO'S H...EARTHQUAKES I...HAZARDOUS MATERIALS Revised 9/1/14 Page 7

8 A. FIRE The best way to stop a fire from happening is to locate and correct hazards before they become a problem. Hazard identification sessions for your employees and tenants can be arranged with the Clayton Fire Department. Do not assume that a fire is something that happens to someone else. Fires can occur anywhere and at anytime of the day or night. Any employee could discover a fire or be confronted by a guest or visitor who has discovered a fire. Unless you know what to do, panic and unnecessary loss of life and property can take place. INSERT YOUR FIRE SAFETY PLAN ADRESSING EACH OF THE ITEMS LISTED BELOW: FIRE EVACUATION PLANS Emergency egress or escape routes and whether evacuation of the building is to be complete or, where approved, by selected floors or areas only. High rise buildings generally sound the alarm on the reported fire floor and the floor above and below. These floors should follow the instructions provided by the alarm message and evacuate the building. If additional floors must be evacuated, the fire department will notify those floors using the building fire alarm voice communication system. In some high rise fires, the safest thing to do may be to shelter in place. You will have to assign emergency responsibilities to key personnel for a smooth and safe evacuation of your building. Describe how the guest, visitors and employees are to evacuate the building. Identify two evacuation routes for all occupants. Provide written information describing the evacuation routes from each area to the designated meeting area outside the building. Signs should be displayed near each exit showing the two evacuation routes. Your plan should include: Stay calm and move in an orderly fashion Notify someone that you are trapped Know how many doors your office is away from the exits. Stay close to the floor where there is cooler cleaner air. Use a wet towel to put over your mouth to act as a filter. Close doors behind you to slow down the spread of smoke and fire. Describe where the occupants will be evacuated to. Provide a designated meeting place for occupants to report to after evacuating the building. This area should be outside the building in an area that is protected and is not liable to interfere with firefighting operations. Keep in mind that sheltering-in-place may be necessary. Revised 9/1/14 Page 8

9 Procedures for employees who must remain to operate critical equipment before evacuating. This also includes assignments for personnel in charge of the building. Provide specific procedures for personnel who may need to perform critical operations prior to evacuation. Property managers and building engineers must meet the fire department to aid with critical building and tenant information. Property Manager Reports to the front of the building and ensures that: The Fire Department has been notified. Evacuation and Emergency procedures are being followed. The condition of the fire floor was reported to the Fire Department. Remains at the front to assist the Fire Incident Commander. Building Engineer Reports to the front of the building also to: In the event of a property manager absence, he assumes all the above duties. Provide the Fire Department with building information. Must be prepared to assist the Fire Department in the activation or deactivation of utilities, pumps, generators, HVAC units, fans and other building mechanical equipment. Have a working knowledge of any construction being done. EMERGENCY CONTACT NUMBER If there is no Property Manager or Engineer on site, then it is imperative that there be a valid emergency number and contact person who is available 24 hours a day. Procedures for accounting of occupants after evacuation. Develop a procedure for accounting for all occupants after evacuation. If someone is not accounted for, describe how the fire department will be notified of the missing person or persons. It must be noted that fire department personnel will be assigned to search for the missing person or persons. It is critical that the accounting method is accurate so that fire department personnel are not looking for someone that has exited the building, but did not report to their assigned meeting area. This would pull firefighters from firefighting efforts or other rescue operations to look for someone that is not in need of help. Revised 9/1/14 Page 9

10 Identification and assignment of personnel responsible for rescue or emergency medical aid. Provide procedures for identification and assignments for any personnel responsible for rescue or emergency medical aid. You may assign personnel as searchers or monitors. Searchers Search all rooms. This includes restrooms, conference rooms and remote areas. Advise all remaining personnel on the floor of the emergency and ensure their evacuation to an appropriate exit. Ensure that all non-employees are evacuated. Check the reception area and or the elevator lobby. Monitors for disabled persons Know where the disabled workers are at and evacuate them. Know how to get them to safety. (i.e. special ramps, manually leading them) Have an assigned place to evacuate them to. Able to delegate persons to assist with the safe evacuation of said disabled and stay with them once outside if necessary. Stairway Monitor Take a position at an assigned stairway to assist in the evacuation of personnel. Make sure that the stairway doors are closed when not in use so that pressurized stairways may render the exit route clear of smoke. Inspect the stairway before and after evacuation of personnel. Instruct personnel to form a single file line and proceed down the stairs on the right side of the stairway to the exit and meet at the designated outside area. Stay at the stairway until the SEARCHERS have rendered the floor clear and have started down the stairs. Means for notifying occupants and employees of a fire or emergency Describe the means for notifying occupants and employees of a fire or emergency. The building fire alarm will be used for fire emergencies. You will have to determine the method to notify occupants of other emergencies in the building. Means for reporting fire or other emergencies to the fire department Describe the means for reporting fire or other emergencies to the fire department. Your fire alarm system must report fire alarms to a UL listed Central Station alarm monitoring company. This company will then notify the fire department of the alarm. Your alarm company should test your alarm system and fire department notification as required by NFPA 72, the National Fire Alarm Code. You must also Revised 9/1/14 Page 10

11 have a system in place to notify the fire department or police department in the event of emergencies other than fire. Identification and assignment of personnel for emergency contacts and personnel who can be contacted for further information or explanation of duties under the plan. Provide a list of persons to be contacted in case of an emergency with the appropriate phone numbers. Also, provide a list of personnel who can answer questions regarding the plan. A description of the emergency voice/alarm communication system alert tone and preprogrammed voice messages Provide a description of the emergency voice/alarm communication system alert tone and preprogrammed voice messages so that occupants will be familiar with the message and know what to do when they hear the message. Insert the text of the message. FIRE SAFETY PLANS The procedure for reporting a fire or other emergency When a fire is discovered: Close the door to the fire area. Pull the closest Fire Alarm. Pull stations are normally located near an exit from the floor or the building and will automatically notify the Fire Department. Call 911 (Do Not Call From the Fire Floor) Provide the following information: YOUR NAME YOUR COMPANY S NAME GUESTROOM, SUITE AND FLOOR NUMBER WHAT IS ON FIRE - EXACT LOCATION OF THE FIRE YOUR TELEPHONE NUMBER DO NOT HANG UP UNTIL TOLD TO DO SO This operator should relay this information to the Fire Department and to the management. Site plans indicating the following: Occupancy assembly point Locations of fire hydrants Normal routes of fire department vehicle access. Revised 9/1/14 Page 11

12 Floor plans identifying the locations of the following: Exits Primary evacuation routes Secondary evacuation routes Accessible egress routes Areas of refuge Manual fire alarm boxes Portable fire extinguishers Occupant-use hose stations Some buildings are designed with firefighting equipment for occupant use. However, this equipment should only be used if the persons are familiar with the operation of the equipment and trained in firefighting operations. Fire alarm annunciators and controls. A list of major fire hazards associated with the normal use and occupancy of the premises, including maintenance and housekeeping procedures. List any hazards that may be present in the building. Identification and assignment of personnel responsible for maintenance of systems and equipment installed to prevent or control fires. Identify personnel assigned to insure all fire protection equipment is inspected, tested and maintained according to code. Identification and assignment of personnel responsible for maintenance, housekeeping and controlling fuel hazard sources. Identify personnel responsible for building maintenance and housekeeping with their contact numbers. All employees must receive training in the contents of fire safety and evacuation plans in new employee orientation and at least annually thereafter. Employees must be trained in fire prevention, evacuation and fire safety. Revised 9/1/14 Page 12

13 B. MEDICAL Medical Emergencies may involve guests, employees, or visitors and can happen at any time. You and your staff should be prepared to act promptly if you are confronted with such a situation. Time can be very crucial and hysteria can quickly hinder any good intentions. We strongly suggest that you keep an unlocked, fully stocked first aid kit and first aid guide centrally located on the premises. Suggesting that some of the employees take a First Aid or CPR course is highly recommended. It is also recommended that Automatic External Defibrillators (AED's) be installed in the building. High rise buildings have a vertical response time for emergency medical personnel as well as the horizontal response time to the building. The vertical response time reflects the time it takes for the EMS crew to get their equipment into an elevator and get to the patient on the floor above or below the entry floor. Personnel trained in the use of AED's can utilize these units to provide lifesaving defibrillation for persons in cardiac arrest prior to the arrival of the EMS crew. Contact the Clayton Fire Department for further information on these classes. INSERT YOUR POLICY FOR HANDLING MEDICAL EMERGENCIES HERE. WHEN A MEDICAL EMERGENCY OCCURS ACTION TO TAKE: 1. Remain calm. You remaining calm will help to keep the patient calm. 2. Stay with the patient, if possible, no matter how minor it may seem. You might witness crucial changes in the patient's condition. 3. Send another person to call Security or 911 and supply the following information: Building address Room Number, Floor Level, or Other Location Nature of the problem Condition of the patient DO NOT HANG UP UNTIL TOLD TO DO SO. 4. Someone should capture the elevator and meet the Fire Department in the lobby of the building. 5. Try to gather the patient's medications if any. (The Paramedics will need these) 6. Gather or copy common information. (Name, Address, Phone #, Birth Date) 7. Clear a path for the Fire Department and keep crowds from gathering. Revised 9/1/14 Page 13

14 C. DEATH Deaths can occur anywhere. They may be the result of any number of situations or circumstances such as choking, having a heart attack, or any number of medical problems. Death can also be the result of an obvious mortal accident, homicide, or a suicide. IN THIS SECTION YOUR SAFETY PLAN SHOULD INCLUDE YOUR PERSONNEL POLICIES AS WELL AS THE LIST BELOW. ACTION TO TAKE 1. Stay calm. Do not add any more confusion to the situation. 2. Call 911 and explain the situation to the dispatcher. They will contact the appropriate City Departments. 3. If there is staff or guests who have some medical training and feel they can help the situation and the scene is not an obvious crime scene involving a non-viable person, they can intervene. 4. The dispatcher should be made aware of what is being done and their instructions, if any, should be followed. 5. Try not to disturb the area around the expired person and keep crowds from gathering. 6. Someone should gather information about the said expired person, as the incoming dispatched personnel will need this information promptly. Name Address Date of Birth Phone Number Social Security Number Current Medications Medical History Revised 9/1/14 Page 14

15 D. BOMB THREATS Bomb threats are becoming universal, affecting occupancies large and small. The general rule is that the bomb threat caller desires to create an atmosphere of anxiety and panic which will result in the disruption of our normal work activities. ACTION TO TAKE 1. Remain calm 2. Have the police notified immediately. 3. Discreetly attract the attention of a co-worker 4. Keep the caller on the line as long as possible. 5. Ask the caller to repeat parts of the message. It is important that you try to buy time. 6. Write down the following: The complete message word for word. Use the supplied Checklist. Add any information that you feel is relevant and is not covered in the checklist. 7. Decisions to evacuate are decided by the building owner/tenant in conjunction with the Police and Fire Department. 8. Owners/tenants are often asked to assist with the search for the bomb. This is because the police are not familiar with your everyday workplace and you will be able to identify something out of place or suspicious. Revised 9/1/14 Page 15

16 TELEPHONE OPERATOR CHECK LIST - BOMB THREAT If you receive a bomb threat, keep calm. Have a pre-arranged signal to alert a manager or supervisory personnel to listen to and, if possible, record the call. Advise the caller, if you can, that the detonation of the bomb may kill or injure innocent people. Obtain as much of the following information as possible: Where is the bomb? What time is it set to go off? What kind of bomb is it? If dynamite, how many sticks? Method of activation? Mechanical, movement of clock, chemical action, etc. What kind of package or box? Method of deactivation? What is your name, address, telephone number? Is the call a hoax or legitimate? Hoax Legitimate Have there been, or will there be other calls? How old are you? Why did you set the bomb? Judge the Voice: Man Woman Child Age Drinking? Yes No Other: Listen for Background Noise: CHECK IF HEARD DESCRIPTION MUSIC PEOPLE TALKING CARS OR TRUCKS AIRPLANE CHILDREN OR BABIES MACHINE NOISE KEYBOARD STROKES OTHER Revised 9/1/14 Page 16

17 E. ELEVATORS Elevators are one of the safest modes of transportation that there is. However, from time to time they will malfunction due to their sophisticated automatic controls. Since there are many varieties of elevators you need to be familiar with the make, model, and the owners manual of operation. IN THIS SECTION OF YOUR SAFETY PLAN YOU SHOULD DESIGN A PLAN REGARDING YOUR PROCEDURES IN THE EVENT OF AN ELEVATOR MALFUNCTION. YOU SHOULD ALSO INCLUDE THE FOLLOWING IN THE SECTION: Remain Calm Use the phone in the elevator car to call for help. Make noise if there is not a phone available. Do not attempt to crawl out of the elevator cab when the doors are open between floors. Remain in the cab or serious injury may result. Do not try to force open an elevator door. The Fire Dept. will secure the elevator and safely remove the trapped individual(s). Emergency phones should be in all cars. Elevator fire service emergency operation. The elevators will be recalled to the primary or secondary landing zones in the event of a fire. Do not attempt to use the elevators. They will be out of service to prevent them from being called to the fire floor. Firefighters will be able to take control of the elevators for firefighting operations. Revised 9/1/14 Page 17

18 F. DEMONSTRATIONS, PROPERTY CRIMES, CRIMES AGAINST PERSONS, ACTIVE SHOOTER Make preparations in advance. Should civil instability erupt, you may need to leave the area. Make an emergency plan that includes where you can go, including a secondary location, if you are unable to get to the first location. Make sure all members of your family know the plan or, if a business location, that your employees know the plan. Know the locations of police stations and hospitals in the area. Keep a backpack filled with emergency rations and supplies. Keep a small amount of non-perishable food and some bottled water in a backpack. The total weight should not exceed 10 pounds, so you or a family member can easily carry it. Keep an emergency credit card and a small supply of cash readily available. Demonstrations 1. If a demonstration reaches a point where there is a potential for danger or possible law violations are occurring, contact the Clayton Police Department at or 911. Notify dispatch of the location of the demonstration Estimated number of people involved in the demonstration If the individuals are violent or threatening anyone If any weapons are involved Follow directions of emergency personnel 2. If you are unable to safely leave, lock yourself in a safe area until emergency personnel can respond. Make sure all doors and windows are locked. If possible have a cell phone for communication with emergency personnel. 3. Remain calm. Do not attempt intervene or confront any individuals involved in the disturbance. Avoid engaging in discussions or attempting to negotiate with individuals engaged in a civil disturbance. Wait calmly until emergency personnel arrive. Crimes against Persons / Property Revised 9/1/14 Page 18

19 1. Contact the Clayton Police at or Get a good description of the suspect(s). 3. Do not intervene especially if the suspect has a weapon 4. Be a good witness 5. Stay safe Be sure you have a supply of the following in an emergency situation for home or office: Water Necessary prescription medications Food that requires no cooking First aid supplies Lighting in the event of a power outage Sanitation supplies (in the event that the municipal water system is unusable, this would include cleaning supplies and toilet supplies) A way to stay warm in harsh winter weather Over-the-counter medications and/or herbal remedies to treat illnesses at home Survival and first aid manuals (hard copies in case the internet and power grid are down) Alternative communications devices (such as a hand-crank radio) so that you can get updates about the outside world Off-grid entertainment: arts and craft supplies, puzzles, games, books, crossword or word search puzzles, needlework, journals Active Shooter Consider the following options: Run, Hide, or Fight. Do what you believe will offer the best chance of safety for you and others. There is a You Tube video available on the Run/Hide/Fight strategy which outlines these options. Google the keywords Run/Hide/Fight: Surviving an Active Shooter Event Revised 9/1/14 Page 19

20 G. SEVERE STORMS/TORNADOS Natural disasters such as severe weather are a potential threat to the St. Louis Metropolitan Area. The following suggested areas of responsibility are designed to provide for the safety of all, minimize the loss of assets and reduce the disruption of normal operations. The U.S. Weather Service reports the movement of severe weather that may present a threat to the St. Louis Metro area. If your security feels that the guests or employees are in danger of harm, they should contact the floors and implement your pre-set emergency procedures. Even though this may be an inconvenience, the occupants should comply. YOUR SAFETY PLAN SHOULD INCLUDE THE FOLLOWING STEPS: ACTION TO TAKE 1. If time permits, take the stairwell to the basement level for shelter. This is generally the safest location Do not go to the 1st floor/lobby or outside the building. 2. If imminent danger exists, move to the center of the building and get under a heavy piece of furniture, ie..desk, table. The center of the building may include: Stairways, Restrooms, or rooms without any windows. 3. Keep your radio or television tuned to a local broadcasting station for information. 4. Above all, remain calm and assist those who need guidance. * Security should also monitor the storm's progression and should give an "All Clear" to the occupants when the threat of inclement weather has passed. Revised 9/1/14 Page 20

21 H. EARTHQUAKES Earthquakes, as you know, are one of the nation s natural phenomena. When an earthquake occurs, it will cause some alarm and it is imperative that you react in a calm fashion. The quake itself will only last a few moments; however, the damage may be devastating. YOUR SAFETY PLAN SHOULD INCLUDE INSTRUCTIONS ON WHAT TO DO IN THE EVENT OF AN EARTHQUAKE AND HOW TO REACT AFTERWARD, IE...DO'S AND DON'TS. THERE SHOULD ALSO BE A LIST OF CONTENTS NECESSARY FOR AN EARTHQUAKE KIT AS WELL AS THE FOLLOWING: ACTION TO TAKE DURING THE EARTHQUAKE 1. Remain calm and assist others. 2. Do not use elevators. 3. Do not exit the building. 4. Take cover under a sturdy object or move to the center of the building. 5. If you are outdoors, try to get into an open area away from power lines and buildings. ACTION TO TAKE AFTER THE EARTHQUAKE 1. Remain calm and assist others. 2. Check for fire and if possible extinguish the fire. 3. Do not use matches or lighters as natural gas may be present. 4. Know were your earthquake kit is and retrieve it. 5. Check for damage to utilities and appliances. Shut off if possible. Be aware of: Power lines Leaking natural gas Spilled chemicals Flooding water 6. Structural weakness within the building and partial collapse may be present, so use caution when moving about the building. Aftershocks may occur. This may further weaken the integrity of the structure. * There are no set rules which will eliminate danger. However, danger and injury can be reduced by following the simple guidelines contained above. Be prepared to be self sufficient for 48 to 72 hours after the earthquake. The Fire Dept. may not be able to respond or help might be delayed due to the circumstances. Revised 9/1/14 Page 21

22 I. HAZARDOUS MATERIALS Hazardous Material incidents can occur anywhere and at anytime. Large or small, an incident involving hazardous materials can cause serious problems if not handled quickly and properly. Not all buildings have hazardous materials in them, but if you do, you need a plan of action before the problem arises. Hazardous materials are not necessarily confined to chemicals used in industrial applications. YOUR SAFETY PLAN SHOULD INCLUDE THE FOLLOWING SUGGESTIONS IN ADDITION TO ANY MANUFACTURER S RECOMMENDATIONS TAILORED TO THE PARTICULAR CHEMICALS. ACTION TO TAKE 1. Close the door to the exposed area and leave immediately. 2. Have an inventory list of all chemicals. 3. Know what to do if contact is made with any chemicals. 4. Notify the Fire Dept. and have the chemical list with you and MSDS sheets, if available. 5. Keep in mind that it may be harmful to help persons who have come in contact with the chemical. Hazardous material incidents must be handled with specialized equipment by trained Hazardous Materials Response personnel. 6. Have a designated person to remain at the front of the building to assist the Fire Dept. with the inventory lists and number of exposed victims. * Under Federal OSHA regulations, you are required to maintain, on site, a full list of Material Safety Data Sheets (MSDS s) for all hazardous substances used, stored, or produced in your facility. These MSDS s must be accessible to your employees. ** Under the Superfund Amendment and Reauthorization Act of 1986 (SARA Title III), you may be required to maintain a full list of all hazardous chemicals used, produced, or stored at your facility. This information must be supplied to the Fire Department on their request under this Federal Statute. If you store, use, or produce a large amount of hazardous substances, you may also be required to submit a Tier II form under the same Federal Regulation. Revised 9/1/14 Page 22

23 CLAYTON FIRE DEPARTMENT Emergency Safety Plan Assessment USE THIS CHECKLIST TO MAKE SURE YOU HAVE COVERED ALL OF THE APPROPRIATE ITEMS. BUILDING NAME ADDRESS CONTACT PHONE NUMBER Introduction to safety plan Building construction Life safety equipment description Warning systems operating procedures Information contained in plan FIRE FIRE EVACUATION & FIRE SAFETY REQUIREMENTS The fire evacuation plans include: Emergency egress routes Procedures for employees who must remain to operate critical equipment before evacuating Procedures for accounting for occupants after evacuation Identification and assignment of personnel responsible for rescue or emergency medical aid Means for notifying occupants and employees of a fire or emergency Means for reporting fire or other emergencies to the fire department Identification and assignment of personnel for emergency contacts A description of the emergency voice/alarm communication system alert tone and preprogrammed voice messages The fire safety plans include: The procedure for reporting a fire or other emergency Site plans indicating the following: Occupancy assembly point Locations of fire hydrants Normal routes of fire department vehicle access. Floor plans identifying the locations of the following: Exits Primary evacuation routes Secondary evacuation routes Revised 9/1/14 Page 23

24 Accessible egress routes Areas of refuge Manual fire alarm boxes Portable fire extinguishers Fire alarm annunciators and controls. A list of major fire hazards associated with the normal use and occupancy of the premises, including maintenance and housekeeping procedures. Identification and assignment of personnel responsible for maintenance of systems and equipment installed to prevent or control fires. Identification and assignment of personnel responsible for maintenance, housekeeping and controlling fuel hazard sources. MEDICAL Action to take when a medical emergency occurs Action to take when a death occurs DEATH BOMB THREATS Bomb threat checklist Action to take when a bomb threat occurs ELEVATORS Elevator operations Action to take in the event of elevator malfunction CIVIL UNREST Procedures per security/police policy SEVERE STORMS AND TORNADOS Action to take in the event of severe storm Action to take in the event of tornado Action to take during earthquake Action to take after earthquake Earthquake kit description EARTHQUAKE HAZARDOUS MATERIALS Location and amount of hazardous materials Revised 9/1/14 Page 24

25 Action to take in the event of a hazardous materials incident EMPLOYEES WITH DISABILITIES Description of equipment for disabled persons Procedures for disabled persons Designation of safe zone Prepared by: Date: Revised 9/1/14 Page 25

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