1 Library Media Specialist Performance Evaluation Building Tomorrow Today Jackson Public School District 662 S. President Street Jackson, Mississippi 39201
2 INTRODUCTION The Jackson Public School District has developed a performance evaluation system for teachers, counselors, and librarians. The district s philosophy of evaluation is based upon the fundamental belief that the purposes of performance evaluation are fivefold: 1. to determine competence 2. to assess strengths 3. to provide support and mentoring 4. to assure continued growth through differential experiences 5. to monitor the organization s employment decisions. These philosophic tenets have shaped the development of criteria, instruments, and procedures. This performance evaluation handbook contains an instrument and performance evaluation activities. The system recognizes the need for: 1. orienting, inducting, and evaluating new employees or employees new to a position, 2. evaluating employees who are experienced in their position, and 3. offering professional growth options for commendable employees who deserve an array of choices in meeting evaluation and growth goals. PHILOSOPHY OF EDUCATION The purpose of the Jackson Public School District is to provide every student the opportunity for a quality education necessary to compete in a global economy. The district s intent is to promote high academic standards, ensure safe schools, increase daily attendance, attract and retain high-quality teachers, and promote parental and community involvement. Effective education begins with an understanding of what people are like, how they behave and learn, and what problems they face. The district is committed to graduating literate adults who are self-sufficient, self-disciplined, life-long learners. Every student has the responsibility to come to school prepared and willing to learn, and is ultimately responsible for self, family, community and country. All stakeholders must be involved in the pursuit of educational excellence by participating, doing, leading, creating, encouraging, sharing, learning, and understanding. PHILOSOPHY OF INSTRUCTION The instructional philosophy of the Jackson Public School District is to ensure that maximum learning takes place in a safe and positive environment. Teachers serve as positive role models, mentors, and contributing team members who adhere to, and enforce, district and school policy. Teachers will use the district s instructional delivery model to ensure effectiveness and consistency. Instruction is student-centered and focused on the goal of mastering the curricula of the district which is aligned to state standards. Important elements of quality instruction include, but are not limited to, implementation of the district curricula, teaching to the objectives, utilizing effective methods of delivery, assessing, re-teaching, and providing expanded opportunities in the learning process. The district commits to providing every teacher with the necessary resources, materials, and support to deliver quality instruction. PHILOSOPHY OF EVALUATION It is the intent of the Jackson Public School District to develop and maintain a comprehensive evaluation system. The purposes of performance evaluation are to determine competence, assess strengths, provide support and mentoring, assure continued growth through differential experiences, and monitor the organization s employment decisions.
3 The evaluator will use the district s prescribed system of evaluation. The evaluation system is reliable, valid and legally discriminating. Evaluation should improve the delivery of services to students. It should be a continuous, constructive, and cooperative endeavor. I. INSTRUCTION LIBRARY MEDIA SPECIALIST PERFORMANCE AREAS, CRITERIA AND DESCRIPTORS (Descriptors listed are not all-inclusive.) Criterion #1 Demonstrates a pattern of involvement in instructional planning for the total school program a. Serves as an active member of the instructional faculty b. Identifies needs in integrating library media resources and services with the instructional program and makes recommendations to the administration c. Recognizes the role of information literacy within the overall curriculum d. Serves on instructional planning committees e. Attends faculty meetings f. Plans with teachers to ensure availability and utilization of resources to support instruction g. Maintains an awareness of the mission of the school Criterion #2 Serves as a cooperative partner with teachers and administrators in curriculum development and implementation a. Identifies holdings that support instruction b. Coordinates the media resources and purchases with curriculum activities, units and textbooks c. Develops and maintains awareness of the curriculum in all areas Criterion #3 Consults with teachers and administrators in identifying and acquiring resources and technologies to support the instructional program a. Coordinates the purchase of media resources to reflect curricular needs and to avoid duplication b. Circulates selection sources to solicit faculty input c. Previews materials for selection d. Builds an up-to-date and appropriate collection containing a variety of media on varied learning levels e. Provides electronic access to current and professional materials for faculty use f. Informs teachers of all production services available within the school and school system. Criterion #4 Implements and administers policies, procedures and communications that assist students and teachers meet their instructional requirements a. Announces library media center services, procedures and regulations b. Circulates memorandums to inform teachers of schedules, services, materials and new acquisitions c. Provides bibliographies and reading lists as requested d. Maintains a community resource file e. Involves teachers and students in selection of media and equipment f. Maintains a consideration file for future purchases
4 Criterion #5 Provides orientation and planned formal and informal instruction a. Provides orientation for students and teachers to the center s technologies, resources and procedures b. Provides informal instruction in the use of the center s resources on an ongoing basis c. Formulates and implements a plan for teaching the use of the media center d. Instructs classes in the use of specialized resources as needed e. Provides instruction in the use of online databases or other electronic databases Criterion #6 Encourages reading, provides reading guidance, and maintains an awareness of student reading habits and interests a. Establishes rapport with individual students, creates an awareness of good literature, and stimulates reading interests b. Provides materials appropriate to varying reading levels in a variety of formats that meet individual needs and interests as requested c. Makes use of standard bibliographies and reading lists as guidance tools d. Schedules book talks, storytimes, bookfairs, and other appropriate activities e. Reads, reviews and conveys enthusiasm for books II. ORGANIZATION AND MANAGEMENT Criterion #7 Demonstrates a positive relationship with students and maintains discipline a. Creates a climate that encourages use of the facility and its resources b. Encourages respect and understanding c. Maintains an atmosphere conducive to self-discipline d. Establishes and communicates appropriate behavioral policies in accordance with administrative regulations, school board policies, and legal requirements e. Disciplines fairly and objectively Criterion #8 Organizes the center to be attractive and orderly with easy access to resources. a. Effectively plans and utilizes floor space to accommodate students b. Plans for adequate furniture, proper lighting, and sufficient electrical outlets to meet program needs c. Provides attractive physical arrangements conducive to a variety of learning activities d. Arranges furniture to discourage noise and disciplinary problems and to control traffic e. Plans access to all resources for students with special needs Criterion #9 Institutes circulation procedures around an effective system of cataloging, classifying, and organizing materials for easy retrieval and use a. Establishes a procedure that provides an efficient system of circulation through the use of the library automation program b. Classifies and catalogs print and non-print materials according to accepted cataloging codes/rules c. Processes materials promptly to assure immediate availability d. Maintains a current and accurate database of resources e. Uses labels, signs, and posters to explain the library arrangement and to guide library users
5 Criterion #10 Maintains accurate records on utilization of materials, services, and facilities a. Maintains circulation records and reports for all media and equipment through use of the library automation system b. Records individual and group use of the resources and facilities c. Manages payments for overdue, damaged, and/or lost media d. Compiles and disseminates periodic reports reflecting the operation of the library media center Criterion #11 Accounts for materials a. Develops and maintains an effective inventory control system of all media and equipment b. Includes a detailed record of inventory results (additions, deletions, and current status) c. Weeds the collection annually Criterion #12 Maintains media equipment and assumes responsibility for its repair a. Follows established school and/or district procedures b. Maintains supplies and is available to troubleshoot equipment c. Maintains cumulative records on condition, maintenance, and repair of equipment Criterion #13 Uses technology effectively a. Maintains computer skills b. Effectively uses computer skills to operate and maintain the library automation program c. Assists teachers and students in the use of technology III. LEADERSHIP Criterion #14 Develops and communicates goals and objectives for the media program and regularly informs principal of center activities a. Identifies needs b. Develops short- and long-range goals for the media programs c. Identifies priorities necessary for achieving all goals d. Develops objectives and strategies to meet goals e. Communicates goals and objectives to administration f. Presents periodic status and/or progress reports and annual reports Criterion #15 Demonstrates effective public relations with school and community a. Works cooperatively with teachers, students, administrators, and community members b. Publicizes library media center activities c. Encourages and invites use of library media center d. Coordinates and cooperates with other libraries Criterion #16 Demonstrates professional growth a. Participates in staff development and in-service activities b. Reads professional literature c. Participates in continuing education activities d. Participates in professional activities
6 Criterion #17 Works with administration to develop a budget a. Keeps administrators aware of additional budgetary needs b. Seeks information on all possible funding sources Criterion #18 Conducts in-service activities for teachers a. Conducts in-service activities on new programs, services, resources, and equipment with all faculty members b. Conducts in-service activities with individuals and small groups on specialized needs c. Provides orientation for new teachers Jackson Public School District PERFORMANCE EVALUATION CYCLE The evaluation cycle outlined below provides the employer with the opportunity to assess and evaluate the performance of the evaluatee on the district-adopted performance evaluation criteria. Throughout the course of the evaluation cycle, strengths and areas of growth will be identified and communicated to evaluatees. Appropriate guidance, assistance, and overall support will be provided as needed to aid in improving performance. The district offers three evaluation tracks for evaluatees: a three-year induction cycle; a regular evaluation cycle; and an optional Professional Growth cycle. The Professional Growth track is available to evaluatees defined as commendable. Evaluatees are defined as being commendable if they are rated commendable on at least 8 (53%) of the district s rated criteria and yes on all Employee Responsibilities criteria. The assessment instrument used for teachers, counselors, and librarians contains criteria (specific behaviors) that pertain to all employees in that class. It is assumed that all employees of the Jackson Public Schools are professional and, as such, will perform duties with integrity, and maintain a positive, vigilant attitude toward student physical safety and emotional well being. The following details the two stages of the formative evaluation phase, as well as the summative phase. FORMATIVE EVALUATION PHASE PHASE I TIMELINE (Steps 1-8) September 7-November EMPLOYEE ORIENTATION: Evaluation process is reviewed with staff prior to beginning of annual cycle. 2. EVALUATOR and EVALUATEE set date for classroom observations and for pre-observation conference. 3. EVALUATEE prepares and submits pre-observation conference data sheet at least one day prior to pre-observation conference. 4. EVALUATEE and EVALUATOR hold pre-observation conference to discuss information on pre-observation conference data sheet. Both parties sign the pre-observation conference data sheet. 5. EVALUATOR makes formal classroom observation, preparing a written account of observation. 6. EVALUATOR prepares post-observation conference data sheet, schedules post-observation conference within three days of observation, and discusses observations as noted on post-observation conference data sheet. Both parties sign the post-observation data sheet.
7 7. EVALUATOR prepares Instructional Improvement Plans for any specified areas, discusses with EVALUATEE, and both sign. Monitoring of the plan(s) begins. 8. In cases of unsatisfactory performance, the evaluator will use the district s Formal Plan of Assistance. PHASE II (Steps 1-3) December 1-February EVALUATOR conducts unscheduled, documented observations for a minimum of one instructional period. 2. EVALUATOR shares observation results with EVALUATEE within three days of observation. 3. EVALUATOR continues to monitor the Instructional Improvement Plans. (Steps 1-2) February 15-March 1 SUMMATIVE EVALUATION PHASE 1. EVALUATOR prepares SUMMATIVE EVALUATION REPORT and both parties sign. EVALUATOR sends report to Office of Human Resources and appropriate assistant superintendent by March If necessary, EVALUATOR and EVALUATEE discuss unsatisfactory completion of Instructional Improvement Plan or Formal Plan of Assistance to be monitored after March 1. EVALUATOR will continue to monitor EVALUATEE S progress. CLARIFYING NOTES The evaluation process will be ongoing throughout the year and will consist of both formal and informal evaluations. Employees will be evaluated on the criteria listed in the evaluation instrument. Descriptors listed under each criterion will serve as indicators of each criterion but will not be considered to be all-inclusive. Although the primary evaluator in every case, the principal has the option of using the assistant principal to help him/her evaluate teachers. Unlimited informal observations as well as input from supervisors, consultants, instructional specialists, and peers may be used to ascertain an evaluatee s performance level and to identify appropriate areas for improvement. If an employee s performance falters during the course of the year, the evaluator may request that additional evaluation steps be incorporated into the process. In cases of unsatisfactory performance, the evaluator will use the district s Formal Plan of Assistance. If a serious difference in evaluation exists between the evaluatee and evaluator, the employee may express disagreement by (1) writing comments on the post-observation conference data sheet, (2) writing comments on the summative evaluation document, and/or (3) using the established complaint procedure. Evaluators shall maintain a record of all formal and informal observations, times, dates, duration of observations, times, dates, duration of observations, and any other pertinent discussion, action or agreements surrounding these events. Evaluation documents will be maintained in the administrative office for a three-year period.
8 Formal or informal observations conducted after March 1 and prior to the beginning of the next scheduled evaluation cycle will be considered in the overall evaluation process. 360 FEEDBACK OPTION Included in this instrument are several rating sheets that the evaluatee has the option of using. The evaluatee may obtain feedback on his/her performance by using the reflective Self Rating Sheet, the appropriate Student Feedback Sheet, the Peer Rating Sheet and/or the Parent Rating Sheet. The use of the rating sheets is completely optional and the results are to be viewed only by the employee. The evaluatee may, if he/she desires, share the results with the Evaluator. However, if the evaluatee decides to use the Student Rating Sheet, he/she must ask a peer to administer the instrument and collect the results. The peer will then return the completed forms to the evaluatee. Research shows that students do not respond as candidly if the supervising teacher, counselor, or librarian administers the rating sheet himself/herself. INDUCTION PROCEDURES FOR TEACHERS, COUNSELORS, AND LIBRARIANS NEW TO THE DISTRICT (THREE-YEAR CYCLE) Newly hired teachers, counselors, and librarians will be provided mentoring and special training for their first year of employment in the district. This training may continue for an additional two years. The induction experience will orient, mentor, and support new employees to enable them to perform at an effective and ever-improving level and find personal and professional satisfaction as a member of the Jackson Public School District learning community. ORIENTATION SEMINAR During the first few weeks of employment, each new employee will attend an orientation of district services. Topics will include a district overview, media resources available, professional growth opportunities, evaluation procedures, certification procedures, instructional delivery procedures, and personnel policies and procedures. MENTORING PROGRAM Building upon the initial orientation seminar, the School Induction Team will continue the mentoring process for the new employee. The team will meet monthly with informal sessions as needed. Key concepts to be taught include the following: Engaged Learning Classroom Management Student Grades Testing Procedures Materials Ordering Discipline Parent Conferences Standards-Driven Curriculum Responsibility for Special Programs Beginning and Ending School Year Use of data to improve instruction Fire Drills and Other Emergency Procedures Mentors will be assigned to new employees of the same class of employee, subject and/or grade level. The process of mentoring will be supported by: 1. an employee handbook, 2. a calendar for beginning and ending of school year, and 3. a call and list for communication with school and support personnel. Coordination of the induction activities will be the responsibility of building principals.
9 PROFESSIONAL GROWTH OPTION FOR EMPLOYEES ON THE COMMENDABLE TRACK Many veteran school employees have expertise to share with other faculty members and generally experience greater professional growth when allowed alternatives to formal evaluation. For this reason, organizations are now providing professional growth options for seasoned employees who have proven their skills through many years of feedback. Jackson Public School District employees who have been rated as Commendable in general performance are offered an array of choices that can take the place of the standard evaluation track. The Professional Growth Option (PGO) is a three-year program which contains the following elements regardless of the theme chosen: First year of cycle gather benchmark data Second year of cycle follow up, adjust, add more data Third year of cycle standard classroom observation plus examination of PGO results, feedback, and assessment. SELECTION OF OPTIONS The PGO program is voluntary. Veteran employees with Commendable performances may choose the standard evaluation track or an option from the PGO menu. Options include, but are not limited to: Videotaping and critiquing a series of evaluatee s teaching episodes Projects with other districts Induction mentoring Personal research for teaching content Visitation across grades and subjects within the district Assisting other teachers, counselors, or librarians in curriculum and instruction enhancement Peer coaching with three levels: - reflective self, - collaborative, - expert Peer coaching for marginal teachers, counselors, or librarians Chairing district-wide committees Procedures for PGO participation include: 1. September Employee will express his/her intent to participate in plan. 2. Before October 1st Employee will complete PGO form and submit to building principal for approval. 3. October 1st May 1st Employee will complete PGO experiences for first year. 4. May 15th May 30th Employee and principal will hold progress check and begin second year. 5. The third year will be similar except that a standard classroom observation will be included as well as examination of the results of the PGO effort.
10 PRE-OBSERVATION CONFERENCE DATA SHEET Jackson Public School District Librarian School Subject Grade Period/Time Date PLEASE COMPLETE AND SUBMIT AT LEAST ONE DAY PRIOR TO PRE-OBSERVATION CONFERENCE. 1. What are the lesson objectives? Where are these in the district curriculum? 2. Which of the steps of the teaching act will take place? Develop anticipatory set State objectives and why they are needed Provide input Model (Ideal behavior) Check for comprehension Provide guided practice Provide independent practice Closure 3. What teaching/learning activities will take place? 4. How are you going to evaluate student mastery of the lesson objectives? 5. What particular teaching behaviors do you especially want monitored? Are there any special circumstances of which the evaluator should be aware? 6. What are your improvement objectives that you want the evaluator to observe? NOTES: Evaluatee s Signature/Date Evaluator s Signature/Date
11 POST-OBSERVATION CONFERENCE DATA SHEET Jackson Public School District Librarian School Subject Grade Period/Time Date 1. Were the objectives confirmed as listed on the pre-observation data sheet and district curriculum? Indicate those not observed 2. Which of the steps of the teaching act took place? Develop anticipatory set State objectives and why they are needed Provide input Model (Ideal behavior) Check for comprehension Provide guided practice Provide independent practice Closure 3. Detail the teaching/learning activities observed. 4. Did the teacher substantiate that the student mastered lesson objectives? How? 5. Detail specific teaching behaviors monitored. 6. Detail the improvement objective observed. 7. Suggestions: Evaluatee s Signature/Date Evaluator s Signature/Date
12 Jackson Public School District SUMMATIVE EVALUATION REPORT Evaluatee s Name Grade/Subject Date Evaluator s Name Date Evaluatee s Signature Date (The evaluatee s signature indicates this report has been reviewed and discussed.) DIRECTIONS: DEFINITIONS: Place a check in the column that best describes the evaluatee s performance on that criterion. When Commendable, Developing, Unsatisfactory, or No ratings are given, comments must be written to support the rating. Commendable The employee performs the criterion at a level which exceeds the district standards. The employee demonstrates most of the descriptors consistently, accurately, and efficiently. If a descriptor is not observed, the employee can, upon request, provide significant and relevant information about the descriptor and explain why the descriptor was not used or applicable. Proficient The employee performs the criterion at a level which meets the district standards. The employee demonstrates many of the descriptors consistently and without significant error. If a descriptor is not observed, the employee can, upon request, provide sufficient relevant information to demonstrate reasonable understanding of the descriptor and offer a valid explanation as to why the descriptor was not used or applicable. Developing The employee performs the criterion at a level which indicates improved performance is necessary to meet district standards. The employee demonstrates many of the descriptors with minimal proficiency and/or the application of many of the descriptors reflects some inconsistency or error. If a descriptor is not observed, the employee can, upon request, demonstrate minimal knowledge of the concept and/or offer a minimal explanation as to why the descriptor was not used or applicable. Unsatisfactory The employee performs the criterion at a level which fails to meet district standards. The employee often fails to demonstrate most of the descriptors and/or the application of most of the descriptors often reflects significant error. If a descriptor is not observed, the employee, upon request, is unable to offer a reasonable explanation as to why the descriptor was not used or applicable. N/A Criterion is not applicable.
13 SUMMATIVE EVALUATION REPORT LIBRARY MEDIA SPECIALIST PERFORMANCE AREA I. INSTRUCTION Criteria Levels of Performance Commendable Proficient Developing Unsatisfactory N/A 1. Demonstrates a pattern of involvement in instructional planning for the total school program 2. Serves as a cooperative partner with teachers and administrators in curriculum development and implementation. 3. Consults with teachers and administrators in identifying and acquiring resources and technologies to support the instructional program
14 SUMMATIVE EVALUATION REPORT LIBRARY MEDIA SPECIALIST PERFORMANCE AREA I. INSTRUCTION (CONTINUED) Criteria Levels of Performance Commendable Proficient Developing Unsatisfactory N/A 4. Implements and administers policies, procedures and communications that assist students and teachers meet their instructional requirements 5. Provides orientation and planned formal and informal instruction. 6. Encourages reading, provides reading guidance, and maintains an awareness of student reading habits and interests
15 SUMMATIVE EVALUATION REPORT LIBRARY MEDIA SPECIALIST PERFORMANCE AREA II: ORGANIZATION AND MANAGEMENT Criteria Levels of Performance Commendable Proficient Developing Unsatisfactory N/A 7. Demonstrates a positive relationship with students and maintains discipline. 8. Organizes the center to be attractive and orderly with easy access to resources. 9. Institutes circulation procedures around an effective system of cataloging, classifying, and organizing materials.
16 SUMMATIVE EVALUATION REPORT LIBRARY MEDIA SPECIALIST PERFORMANCE AREA II: ORGANIZATION AND MANAGEMENT (CONTINUED) Criteria Levels of Performance Commendable Proficient Developing Unsatisfactory N/A 10. Maintains accurate records on utilization of materials, services, and facilities. 11. Accounts for materials. 12. Maintains media equipment and assumes responsibility for its repair.
17 SUMMATIVE EVALUATION REPORT LIBRARY MEDIA SPECIALIST PERFORMANCE AREA II: ORGANIZATION AND MANAGEMENT (CONTINUED) Criteria Levels of Performance Commendable Proficient Developing Unsatisfactory N/A 13. Uses technology effectively. 14. Develops and communicates goals and objectives for the media program and regularly informs principal of center activities 15. Demonstrates effective public relations with school and community.
18 SUMMATIVE EVALUATION REPORT LIBRARY MEDIA SPECIALIST PERFORMANCE AREA III: LEADERSHIP (CONTINUED) Criteria Levels of Performance Commendable Proficient Developing Unsatisfactory N/A 16. Demonstrates professional growth. 17. Works with administration to develop a budget. 18. Conducts in-service activities for teachers.
19 Jackson Public School District LIBRARY MEDIA SPECIALIST INSTRUCTIONAL IMPROVEMENT PLAN Name Subject/Grade Location Date Performance Area: (check one) Instruction (Criteria 1-6) Organization and Management (Criteria 7-13) Leadership (Criteria 14-18) Evaluator selects lowest-rated criterion, where applicable. Commendable employee refers to page 10 for selection of options. I. DESIRED OUTCOME FROM TARGETED CRITERION (developed collaboratively) II. SPECIFIC MEASURABLE BEHAVIOR (What will be done?) III. PROCEDURES (How will it be done?) I. II. III. IV. V. Timeline IV. DOCUMENTATION/APPRAISAL METHOD FOR FINAL ACCOMPLISHMENT (How will you know it has been accomplished?) Evidence: Standard: Appraisal Method: The evidence will be compared with the standard to determine the level of accomplishment. Evaluator s Signature Date Evaluatee s Signature Date
20 V. PROGRESS CHECK Evaluator's Signature Evaluatee's Signature
21 GLOSSARY Accountability - To be answerable for; to act in a credible manner. In school organizations a shift is occurring, i.e., toward being accountable for outputs, not just inputs. Administrative Observations - Work site visits to observe administrator performance. These may be slice-of-time observations (such as observing a staff meeting, child study team meeting, a feedback conference with a teacher, etc.) or shadowing, which is spending a longer block of time to observe at the work site. Alternative Assessment - Sometimes called nontraditional assessment, it is an act or procedure that is nearer to measuring the real ability and achievement of a student than traditional, especially multiplechoice, tests. Examples might be products, portfolios, performances, and personal communication. Anticipatory Set An activity to focus students attention, provide a brief practice and/or develop a readiness for instruction. Assistance Team - The building administrator charged with conducting a plan of assistance, a teacher and support personnel. Assistance Teams Log - A diary maintained by the leader of an assistance team detailing activities and resources provided in the assistance effort. Dates, meeting times, and funds expended are included. Authority - The right to use power to command. Derived [in public education] from federal and state law, district policy, and organizational culture. Checking for Understanding Dipsticking by observing student performance; determining whether or not the student is attaining the objective. Closure An activity that pulls together all the elements of the lesson into a cohesive unit and reviews or restates the important points. Data - Observations, work samples, input from peers, students, community, parents, and evaluators. Due Process - Constitutional protection guaranteed a public employee for proper procedure and fair treatment. In the case of performance evaluation it includes notice, explanation, assistance, and time. Equity - Increase in quality does not vary percentage-wise by gender, race, and socio-economic status of students. Ethical Behavior - Behavior that displays an irreversible commitment to treat the welfare of others as comparable to one's own. Ethical behavior includes obligations to scientific practice, prudence, family, culture, and nation. Evaluation - The process of determining the merit, worth, or value of something, appropriately based on measures and synthesis of other valid evidence. Evaluation Cycle - An evaluation process incorporating one formative cycle of a pre-observation conference, a formal classroom observation, a post-observation conference, and teacher-initiated instructional improvement objective(s); a second formative phase including an unscheduled, documented informal observation and continual monitoring from the first phase; and finally, a summative evaluation report. Excellence - Ever increasing quality of programs and products.
22 Formal Documents - Forms used for recording data gathered from formal and informal observations. Formal Observation - A scheduled classroom visit wherein records and data are collected to be used to measure and evaluate performance. Formative Phase - Steps and processes by which the evaluator forms the basis for the final ratings on the Summative Evaluation report. Guided Practice Activities closely monitored by the teacher to assure that first attempts at new learning are done accurately and successfully. Independent Practice Activities, such as homework, class assignments or tests, that are completed without the availability of the teacher. Informal Observation - Unscheduled visits and/or general observations used to collect data in the overall evaluation process. Input Information the student will receive in the lesson so that he/she may attain the lesson objective. Instructional Delivery Model - Generally referred to as Madeline Hunter s Steps of the Teaching Act. Instructional Improvement Plan - A plan designed to identify areas of needed improvements, outline activities to help in achieving the improvement, and to establish a time line for completing the needed improvements. Legally Discriminating Able to sort and to rate high, medium, and low. Mentor Program - Program of coaching for newly-hired teachers. Modeling Examples of acceptable learning or finished products focusing on the essential parts and critical elements. Objective - An aim or end of action. Orientation Process - A district led seminar which guides employees through new information or processes. Peer Coaching/Observation - A teaming of peers to provide feedback. Performance Criteria - Observable behaviors which, when performed, indicate fulfillment of the attendant responsibility. Post-observation Conference - Conference held following an announced observation for the purposes of discussing the observation and other factors relevant to the staff member's performance of responsibilities as listed in the position description. Professional Growth Option - An evaluation track available for teachers who are rated as commendable. Professional Growth Plan - A plan with objectives and methods for achieving them, designed to stimulate ongoing professional growth for a staff member.
23 Pre-observation Conference - Interview conducted before the evaluator formally visits classroom. Lesson is reviewed, the Pre-observation Conference Data Sheet is discussed and the evaluator s role is clarified. Pre-observation Conference Data Sheet - The document submitted by the evaluatee for the evaluator to use as an aid in formal observation and evaluation. Regular Evaluation Cycle - The evaluation cycle for all teachers who are not on the Induction Track of the optional Professional Growth Track. Responsibility - What one is answerable for; job duties; obligations. Things for which one is legally and ethically accountable. Reliability Results that are consistent over time. School Induction Team - Group comprised of administrators, teachers, and support personnel. Self-Evaluation - Self-rating by an employee using the summative evaluation report form. Social Responsibilities - Behaviors that reflect the values, beliefs, and norms of behavior in a culture. Examples for the U.S. would be tolerance, respect for others, and honesty. Standards-Driven Curriculum - Curriculum driven by district, state, and national criteria. Stakeholders - All persons in the district who have a stake in quality education: students, parents, teachers, staff members, administrators, board of education, and community members. Statement of Objectives A specific statement of what is to be learned or accomplished by the end of instruction. Steps of the Teaching Act Stages in the complex process of delivering instruction as outlined by Madeline Hunter. Student/Parent/Peer Surveys - Feedback instruments to Stakeholders client satisfaction. Summative Evaluation - Final evaluation which is completed at the end of the evaluation cycle based on data collected during the formative part of the evaluation cycle. Summative Phase - Final steps of the Teacher Performance Evaluation process in which the evaluator prepares and submits the evaluatee s ratings on the Summative Evaluation Report (SER). Validity State of being truthful or measuring what is supposed to be measured. Videotaping - Teacher-made tapes of teaching and learning activities which are made to improve or to model the teaching/learning situation.
25 Jackson Public School District FORMAL PLAN OF ASSISTANCE I. Background Information Evaluatee s Name: Evaluatee s Assignment: Academic Background: (See Application Format) Evaluatee s Experience: (See Application Format) II. Statement of Deficiency Use direct reference to evaluation instrument specifying unsatisfactory criteria/descriptors. III. General Statement for Plan of Assistance 1. The purpose of the plan 2. The role of the administrator 3. The directive that the plan of assistance is to be followed. 4. The action that will occur if desired improvements are not achieved or the directive is not satisfactorily met. IV. Program to be Followed 1. A very specific statement as to what is expected of the evaluatee. (Tie each statement to each area of unsatisfactory performance on evaluation instrument.) 2. A series of reasonable activities and time lines for each area of unsatisfactory performance. 3. Assistance that will be offered by the administrator and other resources. V. Monitoring System 1. A schedule of observations and conferences to determine progress (Each observation and conference must be followed by a written report or summary, a copy of which must be provided the teacher.) 2. A method of altering or adjusting program 3. A specific time for final assessment of program VI. Recommendation Your recommendation regarding the future status of the employee is to be forwarded to the appropriate Assistant Superintendent and to the Office of Human Resources.
26 VII. Signature Section This section should include the following statement: Signatures below signify only receipt and delivery of this memorandum. Evaluatee s Signature Date Administrator s Signature Date Assistant Superintendent s Signature Date VIII. Copy Distribution Evaluatee Administrator Appropriate Assistant Superintendent Office of Human Resources Any Resource Personnel Mentioned in Plan
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