James Madison University (updated 12/3/2012)

Transcription

1 James Madison University (updated 12/3/2012) Promotional Items Multiple Award Term Contract Contracts valid 10/15/12 thru 10/14/14 with (2) two-year additional optional renewals Definitions: Promotional Items: Items purchased to market the University. Typically, items will contain a logo or branding that identifies it as JMU and is typically provided free of charge to recipients as an incentive to learn more about the University or a specific program. Contracted Vendors: Vendors who have competed and been selected through a formal procurement process and a thorough evaluation process to be viable, reputable vendors that can provide quality goods and services and the best value for the University. When purchasing from a contracted vendor, departments may exceed their typical $5K departmental delegation. Newly Awarded Vendors (alphabetical): Authentic Promotions, Contract Number UCPJMU3969, Brand Fuel, Contract Number UCPJMU3972, Certified Small Business Bright Ideas, Contract Number UCPJMU3965, Certified Woman Owned Business Daniels Promotional Products, Contract Number UCPJMU3964, Certified Small Business New Clients, Contract Number UCPJMU3971, Certified Small Business Promotional Considerations, Contract Number UCPJMU3966 Real Access, Contract Number UCPJMU3968, Certified Minority Owned Business Sayre Promotional Products, Contract Number UCPJMU3967, Certified Small Business Scoville Specialities, Contract Number UCPJMU3970, Certified Small Business Notes: (*) All companies are CLC licensed and are allowed to reproduce authentic JMU logos and marks for resale. (**) Full text of contracts can be reviewed through the JMU Contract Gateway located at: (see also the direct link to the contract gateway on JMU Procurement s website) Vendor Issues The university contract in place outlines the requirements of these vendors to offer first class service to the University. If there are customer service concerns that cannot be resolved between the University department and the vendor, please contact Charlie Newman, University Contract Administrator, newmancg@jmu.edu,

2 Summary of Each Vendor s Contract with the University Authentic Promotions: Contract Number UCPJMU3969 Website: Physical Location: 6151 Fair Oaks Blvd. Carmichael, CA JMU s Contact: Maril Cardwell, x. 278, maril@authenticpromotions.com Pricing shown on their website is their standard pricing and does not represent the discount that is being offered to JMU. Guaranteed 25% discount off non-wearable and wearable promotional items No set up, proof, sample or shipping fees on standard orders No restocking or shipping fees on returns Typical delivery method: UPS 1. Review available items and estimate pricing based on the discounts listed above through Authentic Promotions website: ( Once items have been selected, contact the Authentic Promotions sales person listed above for a confirmed quote. Confirmed quote should represent the expected discount. 2. Orders placed via quotes should be keyed directly to eva referencing contract number and quote number. Vendor is an eva registered vendor and is set up to receive electronic purchase orders through eva. Issuance of the purchase order will confirm the order via the quote provided. All orders can be paid using the small purchase card. Confirming order should be placed in eva (remember to include the contract number listed above on the eva requisition). Orders over $5K should get approval from Accounts Payable to raise spending limit on SPCC prior to placing orders. Pricing on website will be discounted by 25% per contractual terms. Other notes: Authentic Promotions provides embroidery and screen printing services. See full contract for pricing discounts for embroidery and screen printing services ( or by the direct link to the contract gateway from JMU Procurement Services website). 2

3 Brand Fuel, Inc. Contract Number UCPJMU3972 Website: Physical Location: 415 W. York St., Ste. 102 Norfolk, VA JMU s Contact: Gillian Hammond, , gillianh@brandfuel.com Certified VA-DMBE Small Business 20% discount off apparel (discount applied to pricing shown on website) For non-wearable promotional items, discount given will be the price shown in the greatest qty column PLUS an additional 5%. (Example, if you are purchasing a qty of 100 but the greatest price break offered is for 1000 items or more, you would get 5% off the price shown for 1000 items). No proof fees Samples provided free as long as they are under $20.00 value. (Samples for items over $20.00 will need to be returned to Brand Fuel) No restocking or shipping fees on returns that are the result of an error by Brand Fuel (not necessarily on an item that is not acceptable to the University). Freight charged will be exact freight cost for shipment. (no upcharge) In the future, freight discounts may be offered to university purchasers dependent on dollar volume of orders placed (see full contract for details). 1. Review available items and estimate pricing based on the discounts listed above through Brand Fuel s JMU customized website: ( Once items have been selected, contact the Brand Fuel sales person listed above for a confirmed quote. Confirmed quote should represent the expected discount. 2. Orders placed via quotes should be keyed directly to eva referencing contract number and quote number. Vendor is an eva registered vendor and is set up to receive electronic purchase orders through eva. Issuance of the purchase order will confirm the order via the quote provided. 3. All orders can be paid using the small purchase card. Confirming order should be placed in eva (remember to include the contract number listed above on the eva requisition). Orders over $5K should get approval from Accounts Payable to raise spending limit on SPCC prior to placing orders. Pricing on website will be discounted by 25% per contractual terms. Other notes: Brand Fuel, Inc. provides embroidery and screen printing services. See full contract for pricing discounts for embroidery and screen printing services ( or by the direct link to the contract gateway from JMU Procurement Services website). 3

4 Bright Ideas Contract Number UCPJMU3965 Website: Physical Location: 95 Zion Station Ct. Troy, VA JMU s Contact: Ron Baellow, , ron@gobrightideas.com Certified VA-DMBE Woman Owned Business Pricing shown on their website is their standard pricing and does not represent the discount that is being offered to JMU. 12% discount off published list price (discount applied to price shown on website) No set up fees for orders above $ Will provide samples and electronic proofs at no cost. May charge art fees. Freight charged will be exact freight cost for shipment. (no upcharge) No restocking or shipping fees on returns. 1. Review available items and estimate pricing based on the discounts listed above through Bright Idea s website: ( Once items have been selected, contact the Bright Idea s sales person listed above for a confirmed quote. Confirmed quote should represent the expected discount. 2. Orders placed via quotes should be keyed directly to eva referencing contract number and quote number. Vendor is an eva registered vendor and is set up to receive electronic purchase orders through eva. Issuance of the purchase order will confirm the order via the quote provided. 3. All orders can be paid using the small purchase card. Confirming order should be placed in eva (remember to include the contract number listed above on the eva requisition). Orders over $5K should get approval from Accounts Payable to raise spending limit on SPCC prior to placing orders. Pricing on website will be discounted by 25% per contractual terms. Other notes: Bright Ideas provides embroidery and screen printing services. See full contract for pricing discounts for embroidery and screen printing services ( or by the direct link to the contract gateway from JMU Procurement Services website). 4

5 Daniels Promotional Products Contract Number UCPJMU3964 Website: Physical Location: 2060 Pro Pointe Lane, Harrisonburg, VA JMU s Contact: Kevin Long (klong@pro-ad.com) ext 117 or Ginger Newberry (gnewberry@pro-ad.com) ext 101 Certified VA-DMBE Small Business Pricing shown on their website is their standard pricing and does not represent the discount that is being offered to JMU. 10 to 20% discount will be offered off of list price. (*note that list price will include screen printing and/or embroidery charges) 10 to 20% discount offered on set up fees. Samples are provided but additional charges may be incurred. Blank items may be returned at no restocking fee. Personalized items may NOT be returned unless there was a mistake by Daniel s or manufacturer. Daniels offers graphic design services at additional costs (quoted per job). Free delivery for all screen printed and/or embroidered products that are decorated at the Harrisonburg location. All others will direct ship and freight charges will be the exact cost of shipment (no upcharge). 1. Review available items and estimate pricing based on the discounts listed above through Daniel s website: ( Once items have been selected, contact the Daniel s sales person listed above for a confirmed quote. Confirmed quote should represent the expected discount. 2. Orders placed via quotes should be keyed directly to eva referencing contract number and quote number. Vendor is an eva registered vendor and set up to receive electronic purchase orders through eva. Issuance of the purchase order will confirm the order via the quote provided. 3. All orders can be paid using the small purchase card. Confirming order should be placed in eva (remember to include the contract number listed above on the eva requisition). Orders over $5K should get approval from Accounts Payable to raise spending limit on SPCC prior to placing orders. Pricing on website will be discounted by 25% per contractual terms. Other notes: Daniels Promotional Products provides embroidery, screen printing services and graphic design services. See the full contract for more or by the direct link to the contract gateway from JMU Procurement Services website. 5

6 New Clients, Inc. Contract Number UCPJMU3971 Website: Physical Location: 3900 Gaskins Road Richmond, VA JMU s Contact: Jeff Hall (800) Certified VA-DMBE Small Business Pricing shown on their website is the discounted pricing offered to JMU. Those discounts include: o Discount given will be the price shown in the greatest qty column PLUS an additional 5%. (Example, if you are purchasing a qty of 100 but the greatest price break offered is for 1000 items or more, you would get 5% off the price shown for 1000 items). o All screen printing and embroidery costs are included in price of merchandise. o No set-up, electronic proof or sample fees. o New Clients, Inc. offers a 100% Satisfaction Guarantee. No fee for return or shipping returns within sixty (60) days. o New Clients Inc. will provide free local freight (from Richmond or surrounding area). If items are not shipped locally, the freight costs will be exact freight costs with no upcharge. 1. New Client, Inc. plans to offer an eva punch out catalog in the near future. 2. Review available items and estimate pricing based on the discounts listed above through New Client s website: ( Once items have been selected, contact the New Client s sales person listed above for a confirmed quote. Confirmed quote should represent the expected discount. 3. Orders placed via quotes should be keyed directly to eva referencing contract number and quote number. Vendor is an eva registered vendor and is set to receive electronic purchase orders through eva. Issuance of the purchase order will confirm the order via the quote provided. 4. All orders can be paid using the small purchase card. Confirming order should be placed in eva (remember to include the contract number listed above on the eva requisition). Orders over $5K should get approval from Accounts Payable to raise spending limit on SPCC prior to placing orders. Pricing on website will be discounted by 25% per contractual terms. 6

7 Promotional Considerations Contract Number UCPJMU3966 Website: Physical Location: 6250 Gorman Road, Richmond, VA JMU s Contact: Bobby Baughan (800) ext 313, bbaughan@promoconsiderations.com Pricing shown on their website is their standard pricing and does not represent the discount that is being offered to JMU. Additional 16% discount off quantity pricing shown on website for the smallest two quantity pricing categories. (based on 1 color, 1 location imprint) Additional 21% discount off quantity pricing shown on website for all pricing categories greater than the first two smallest (based on 1 color, 1 location imprint). Promotional Considerations will provide electronic proofs at no additional costs. Sample costs will be waived for items costing $20.00 and under. Samples costing above $20 will be memo billed for ninety (90) days and credited if returned with that time frame. If not returned within ninety (90) days, memo bill invoice will be issued. All restocking and shipping fees related to returns will be waived. Promotional Considerations will offer exact freight charges with no upcharge. 20% off set up charge for orders costing less than $ For non-apparel orders that are valued greater than $750.00, all set up charges will be waived. 1. Promotional Considerations is planning on offering an eva punch out catalog by Fall, Review available items and estimate pricing based on the discounts listed above through Promotional Consideration s website: ( Once items have been selected, contact the Promotional Consideration s sales person listed above for a confirmed quote. Confirmed quote should represent the expected discount. 3. Orders placed via quotes should be keyed directly to eva referencing contract number and quote number. Vendor is an eva registered vendor and is set up to receive electronic purchase orders through eva. Issuance of the purchase order will confirm the order via the quote provided. 4. All orders can be paid using the small purchase card. Confirming order should be placed in eva (remember to include the contract number listed above on the eva requisition). Orders over $5K should get approval from Accounts Payable to raise spending limit on SPCC prior to placing orders. Pricing on website will be discounted by 25% per contractual terms. 7

8 Real Access Contract Number UCPJMU3968 Website: Physical Location: Old Plains Road Fairfax, VA JMU s Contact: Arthur Bonair abonair@realaccesspromo.com or Wendy Charles wendybonair@att.net Certified Minority Owned Business Discount offered is based on the next column pricing for the quantity ordered. For example, if you order 25 of something and the price breaks are for 0-30 items and items, the pricing you will receive for the quantity of 25 would the pricing for items. Pricing for embroidery and screen printing is listed in the full text contract that can be found at: All rush orders will not be offered the discounts listed above and will be subject to a $ additional flat fee. All rush orders on additional items within same order will be subject to a $ additional flat fee. (Standard delivery is 7-10 business days, rush orders will be considered shorter than this time span) Rush items cannot be returned. Freight will be billed at the exact charge, no up charge. Exact set up fees will be billed to the University with no up charge. Set up fees will not be charged on repeat orders of the same product. Electronic proofs will be provided at no extra charge. Samples costing under $10.00 will be provided free of charge. Samples over $10.00 will be charged including freight. All restocking and shipping fees will be waived for returns/exchanges. 1. Real Access is planning on offering an eva punch out catalog in the near future. 2. Review available items and estimate pricing based on the discounts listed above through Real Access s website: ( Once items have been selected, contact the Real Access sales person listed above for a confirmed quote. Confirmed quote should represent the expected discount. 3 Orders placed via quotes should be keyed directly to eva referencing contract number and quote number. Vendor is an eva registered vendor and is set up to receive electronic purchase orders through eva. Issuance of the purchase order will confirm the order via the quote provided. 4. All orders can be paid using the small purchase card. Confirming order should be placed in eva (remember to include the contract number listed above on the eva requisition). Orders over $5K should get approval from Accounts Payable to raise spending limit on SPCC prior to placing orders. Pricing on website will be discounted by 25% per contractual terms. 8

9 Sayre Promotional Products Contract Number UCPJMU3967 Website: Physical Location: Sayre Promotional Products, 1707 Jefferson Hwy, Fishersville, VA JMU s Contact: Jeff Newman, , jnewman@sayreinc.com Certified Small Business Minimum discount offered is 10%. Greater discounts are offered based on the manufacturer of the product. The listing of discounts offered can be found in the full text of the Sayre contract which can be found on JMU Procurement s contract gateway located at: Discounts will be applied to the pricing shown on the Sayre website. Pricing for embroidery and screen printing is in addition to pricing shown on their website. The price list can be found in the full text of the contract that can be found on JMU Procurement s contract gateway located at: Freight will be billed at the exact charge, no up charge for non-rush orders. At times, free shipping may be offered through special promotions. No set up fees. Electronic proofs will be provided at no extra charge. All restocking and shipping fees will be waived for returns/exchanges due to Contractor or Manufacturer error and/or defective, damaged product. The University may be subject to restocking and shipping fees for all other returns or exchanges. 1. Sayre Promotional Products is planning on offering an eva punch out catalog in the near future. 2. Review available items and estimate pricing based on the discounts listed above through Sayre s website: ( Once items have been selected, contact Sayre s sales person listed above for a confirmed quote. Confirmed quote should represent the expected discount. 3. Orders placed via quotes should be keyed directly to eva referencing contract number and quote number. Vendor is an eva registered vendor and is set up to receive electronic purchase orders through eva. Issuance of the purchase order will confirm the order via the quote provided. 4. All orders can be paid using the small purchase card. Confirming order should be placed in eva (remember to include the contract number listed above on the eva requisition). Orders over $5K should get approval from Accounts Payable to raise spending limit on SPCC prior to placing orders. Pricing on website will be discounted by 25% per contractual terms. 9

10 Scoville Specialities Contract Number UCPJMU3970 Website: Physical Location: Scoville Specialties, 2250 Murrell Road, Suite C, Lynchburg, VA JMU s Contact: Lynn Scoville, , , lynn@ssipromos.com Certified Small Business Pricing shown on their website is their standard pricing and does not represent the discount that is being offered to JMU. 25% discount off published price list (as shown on the website) 30% discount off published price list for screen printing (as shown on website) 30% discount off published price list for embroidery (as shown on website) Die fees and mold charges shall be provided at net cost, no upcharge. All set up, electronic proof and sample fees are waived. No restocking or shipping fees on returns/exchanges. University will be charged exact freight charges with no up-charge. Timeframe for returns will be ten (10) days after receipt of goods. 1. Scoville Specialities is planning on offering an eva punch out catalog in the near future. 2. Review available items and estimate pricing based on the discounts listed above through Scoville s website: ( Once items have been selected, contact the Scoville s sales person listed above for a confirmed quote. Confirmed quote should represent the expected discount. 3. Orders placed via quotes should be keyed directly to eva referencing contract number and quote number. Vendor is an eva registered vendor and is set up to receive electronic purchase orders through eva. Issuance of the purchase order will confirm the order via the quote provided. 4. All orders can be paid using the small purchase card. Confirming order should be placed in eva (remember to include the contract number listed above on the eva requisition). Orders over $5K should get approval from Accounts Payable to raise spending limit on SPCC prior to placing orders. Pricing on website will be discounted by 25% per contractual term (30% off screen printing and embroidery). 10