Swarthmore College Libraries Digital Collection Development Policy

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Swarthmore College Libraries Digital Collection Development Policy"

Transcription

1 Swarthmore College Libraries Digital Collection Development Policy March 2015 Table of Contents Introduction Audience Scope Selection Criteria Accession Preservation Access Withdrawal Policy Rights and Permissions Policy Review Appendix A: Supported File Formats Appendix B: Peace Collection Collection Development Policy 1

2 Introduction The Swarthmore College Libraries Digital Collections seek to support the Libraries mission: The Libraries exist as the center of community that foster critical inquiry, scholarly discovery and engagement, and innovation and creativity - a dynamic forum for people and ideas. Working in collaboration with the missions of Swarthmore Libraries, Friends Historical Library, Peace Collection, and the Swarthmore College Rare Book Collection, the Digital Collection Development Policy addresses the policies and procedures related to the collection, preservation, management, and development of digital collections of historical, scholarly, and pedagogical value. It is designed to provide an overview of the types and formats of digital items the libraries currently hold and accept, as well as outline how these items are selected. Due in part to the nature of this policy, specific workflows and procedures can be found in separate documents. In this document, digital collections are defined as collections consisting of digital objects that are selected and organized to facilitate their discovery, access, and use. Objects, metadata, and 1 the user interface together create the user experience of a collection. Audience Intended audiences for individual collections are determined through collaboration with Digital Initiatives & Scholarship (DI&S) staff and can include: Students, faculty, and staff of Swarthmore College Members of the TriCollege community Scholars Swarthmore College alumni Members of the general public Targeted audiences will depend on the nature of the collection and the group(s) contributing content. Scope Digital Collections preserves and provides access to digitized and digital materials of historical, scholarly and pedagogical value to the Swarthmore community, to researchers, and to the general public. Digital Collections focuses on the unique or rare materials of the Swarthmore 1 NISO Framework Advisory Group. (2007, December). A Framework of Guidance for Building Good Digital Collections, 3rd edition. Retrieved from 2

3 College Libraries. It also houses the intellectual and creative output generated or sponsored by the Swarthmore community. Through our digital collections, DI&S provides preservation and access to a range of materials, including print, manuscript, photographic, moving image, sound and website collections. We also consider basic preservation of other established and emerging digital formats that fall within the scope of our collections. Materials in Digital Collections meet the collecting guidelines of contributing departments, including Friends Historical Library, Peace Collection, and Swarthmore College Rare Book Collection. Some material may be accessioned directly by DI&S, in addition to those above, if that material meets the following guidelines: Digital work in supported file formats For work in copyright, permission to preserve and distribute the work, privileging collections to which we can provide open access Work submitted or sponsored by members of the Swarthmore community, including faculty, students, alumni and staff (for example, student theses, recordings of public lectures and performances, alumni publications and conference proceedings) In order to support emerging as well as existing models of scholarship, DI&S also engages in exploratory, provisional hosting and storage activities in the context of offering other digital scholarship services. While this could lead to materials collected outside the scope of our permanent collections in terms of access, copyright or supported file formats, such activities are important in potentially steering future policy and serving the evolving needs of our user communities. Selection Criteria DI&S prioritizes collections based on the following set of guiding values. Research and Pedagogical Value Materials that have demonstrated history of use by faculty, researchers, students, or staff. Materials that have intellectual and/or artifactual significance. Assessing the significance of a collection requires the evaluation a number of factors including: Can the importance of the materials be confirmed by experts in a relevant field? Do the materials complement existing collections? 3

4 Use Value Materials that meet a baseline level of physical quality and legibility for the purpose of generating usable digital surrogates. Materials whose continued use is at risk through a range of factors including physical fragility, chemical instability, and format obsolescence. Materials for which DI&S has permission to share freely, prioritizing: Works in the public domain or released under alternative copyright licenses such as Creative Commons Works for which Swarthmore College holds the copyright Works for which we have obtained permission to digitize and share Materials for which access and reuse will be substantially improved by digitization and the application of metadata. Materials or collections that are completely or partially described, captioned, labeled, processed, or cataloged. Instances in which these criteria is not fully met will be handled on a case by case basis depending on factors including the type and depth of description required, resource availability, and research and pedagogical demand for access. Materials or collections with no description will not be selected. Community Value Materials that support or reflect the College s commitment to being an intentional community dedicated to the common good. Materials that support or reflect the College s commitment to manifesting a diverse, inclusive, and engaged community. Materials that promote sustainability, service, social action, and social responsibility. Accession The Swarthmore College Libraries Digital Collections consist of collections contributed by campus groups as defined under Scope. Those wishing to contribute collections should contact the Digital Initiatives Office to consult with staff who will review and evaluate the collection. Digital Initiatives staff will work with the group to assist 4

5 them in setting up their collection, determining the metadata to be collected, and establishing workflows. Depending on the collection and the availability of resources, Digital Initiatives will accept physical records and manage the digital conversion process either using equipment on the premises or contracting with third-party organizations. We can convert manuscript pages, photographs and bound materials as well as some legacy audio and video formats into files that meet our technical specifications and metadata standards. Supported file formats appear in Appendix A. Groups contributing content will: 1. Select, submit and describe content according to a minimum standard of metadata 2. Make decisions about collection definitions 3. Assign a coordinator to work with Digital Initiatives staff 4. Demonstrate that copyright or appropriate permissions were secured for items submitted 5. Determine who may submit content 6. Determine availability of content, whether it is to be limited to Swarthmore only, the Tri-Colleges only or open to the public The Libraries maintain the right to: 1. Redistribute, add, or amend metadata for items in digital collections 2. Renegotiate terms of original agreement with groups 3. Perform appraisal for long-term archiving when groups cease to exist 4. Move collections between systems as appropriate 5. Migrate items if format is in danger of obsolescence 6. Establish quotas (size of files, number of items) and determine fee structures 7. Deaccession or remove from view items or collections which not longer adhere to the mission, guiding principles, collection development criteria, or standards stated in this policy. Please see our Withdrawal Policy. Preservation DI&S is committed to responsible and sustainable management of submitted works by applying best practices for digital preservation while also acknowledging the complexities involved in preserving digital information. Preservation steps may include format migration, normalization, and/or emulation. Which steps DI&S will take to perpetuate accessibility of a file are determined by the nature of the file format. 5

6 The TriCollege instance of DSpace functions as a primary repository and focus for the Libraries preservation efforts. For each additional locally hosted collection of digital content, the Libraries define appropriate levels of preservation support. At this time, DI&S is committed to preserving the bitstream. Further practical measures to preserve as much functionality ( look and feel ) of the original as possible will be employed as resources permit, but the repository and DI&S staff make no guarantee. Please see Appendix A for supported file formats. Access Items in our digital collections will be considered free for all to view, in accordance with standard open access principals, unless otherwise negotiated with DI&S staff. In some cases, items may be limited to Collection Administrators, users from the Tri-College Consortium (Bryn Mawr, Haverford, and Swarthmore Colleges), or users from the Swarthmore community. Under negotiated circumstances an item can fall under an embargo in which access is limited or blocked. Items can be embargoed for any amount of time at the discretion of the submitting group before defaulting to a less restrictive level of access. Withdrawal Policy Persons who have questions or who wish to contest the inclusion of specific works in our digital collections may contact the Digital Initiatives Office Individual items or entire collections may need to be removed or de-accessioned for reasons including no longer meeting selection criteria, collection weeding, storage, or copyright dispute, among others. DI&S will make these decisions, consulting with colleagues in Friends Historical Library, the Peace Collection, or the Digital Asset Management and Preservation Working Group as appropriate. Rights and Permissions Commercial use or distribution of any work in our digital collections is not permitted without prior permission of the copyright holder. Users of our collections are responsible for determining copyright restrictions on works they seek to reuse. Swarthmore College holds copyright to selected works featured in our digital collections for which those rights were granted by the donor, in accordance with U.S. and international copyright laws. Copyright to some materials, however, may belong to the authors or their descendants, or may be in the public domain. 6

7 Requests to reproduce any work on this site should be sent to unless otherwise noted. Policy Review This Digital Collection Development Policy will be reviewed annually by DI&S staff in order to incorporate changes such as evolving technology or collection goals. 7

8 Appendix A: Supported File Formats Text Formats Microsoft formats should be converted to PDF/A or CSV for full support. Format Extension Notes PDF/A CSV Plain Text (US-ASCII, UTF-8).pdf.csv.txt XML.xml To ensure the best available support, include the DTD along with a well-formed XML file that is valid according to the included DTD. SGML.sgm,.sgml Requires that the depositor also include the DTD along with the SGML file. HTML.html,.htm Submissions of HTML files must also include all other referenced files such as CSS files. Image Formats For long-term preservation, images saved without compression are best. If compression status is not known, preserve the highest quality version (usually the version with the largest file size). Format Extension Notes JPEG JPEG2000.jpg.jp2 8

9 PNG TIFF.png.tif,.tiff Audio Formats Format Extension Notes AIFF Wave MPEG Audio.aif,.aiff.wav.mp3 Video Formats Format Extension Notes AVI Quicktime Motion JPEG 2000 MPEG-1 MPEG-2 MPEG-4.avi.mov.mj2.mp1.mp2.mp4 9

10 Appendix B: Peace Collection Collection Development Policy The Swarthmore College Peace Collection is a special collections library and archives collecting on non-governmental efforts towards peace world-wide. We collect, preserve, and make accessible, as far as possible, resources within our collection and our collecting area. Our collecting major areas include: religious and secular peace and pacifism, disarmament, non-violence, conscientious objection, women and peace, and anti-militarism. There are also significant holdings in the following areas: nineteenth and twentieth century peace movement, opposition to World War I, U.S. civil rights movement, the world-wide anti-nuclear movement, opposition to U.S. involvement in the Vietnam war, non-violent social change, opposition to wars in Central America in the second half of the twentieth century, opposition to the Persian Gulf wars from the 1990s to date, and social justice movements from the early twentieth century onward. The Peace Collection collects in all languages and formats. Formats include, but are not limited to: paper-based books, periodicals, documents, photographs, posters, and other items; electronic or digital files; audio visual recordings in a wide variety of formats, and memorabilia-small three dimensional objects, art works, and ephemera. 10

Bradford Scholars Digital Preservation Policy

Bradford Scholars Digital Preservation Policy DIGITAL PRESERVATION The value of the research outputs produced by staff and research students at the University of Bradford cannot be over emphasised in demonstrating the scientific, societal and economic

More information

Digital Asset Management Developing your Institutional Repository

Digital Asset Management Developing your Institutional Repository Digital Asset Management Developing your Institutional Repository Manny Bekier Director, Biomedical Communications Clinical Instructor, School of Public Health SUNY Downstate Medical Center Why DAM? We

More information

11.5 E-THESIS SUBMISSION PROCEDURE (RESEARCH DEGREES)

11.5 E-THESIS SUBMISSION PROCEDURE (RESEARCH DEGREES) 11.5 E-THESIS SUBMISSION PROCEDURE (RESEARCH DEGREES) 1 E-THESIS SUBMISSION PROCEDURE File format: E-Thesis - the following file formats will be accepted for deposit: Format Minimum version PDF 6.0 Microsoft

More information

Standards Development. PROS 14/00x Specification 3: Long term preservation formats

Standards Development. PROS 14/00x Specification 3: Long term preservation formats Standards Development PROS 14/00x Specification 3: Long term preservation formats 1 2 Copyright Statement State of Victoria 2014 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 This work is licensed

More information

Introduction to Research Data Management. Tom Melvin, Anita Schwartz, and Jessica Cote April 13, 2016

Introduction to Research Data Management. Tom Melvin, Anita Schwartz, and Jessica Cote April 13, 2016 Introduction to Research Data Management Tom Melvin, Anita Schwartz, and Jessica Cote April 13, 2016 What Will We Cover? Why is managing data important? Organizing and storing research data Sharing and

More information

On completion of your Research Degree, you are required to submit an electronic copy of your thesis in USIR.

On completion of your Research Degree, you are required to submit an electronic copy of your thesis in USIR. Depositing your e-thesis in usir Introduction... 1 Benefits of depositing your thesis... 2 Who should deposit?... 2 Copyright... 2 Will deposit affect the copyright of my thesis?... 2 Using 3rd Party copyrighted

More information

College Archives Digital Preservation Policy. Created: October 2007 Last Updated: December 2012

College Archives Digital Preservation Policy. Created: October 2007 Last Updated: December 2012 College Archives Digital Preservation Policy Created: October 2007 Last Updated: December 2012 Introduction The Columbia College Chicago Archives Digital Preservation Policy establishes a framework to

More information

Using Dublin Core for DISCOVER: a New Zealand visual art and music resource for schools

Using Dublin Core for DISCOVER: a New Zealand visual art and music resource for schools Proc. Int. Conf. on Dublin Core and Metadata for e-communities 2002: 251-255 Firenze University Press Using Dublin Core for DISCOVER: a New Zealand visual art and music resource for schools Karen Rollitt,

More information

Digital Asset Management. An Oracle White Paper Updated April 2007

Digital Asset Management. An Oracle White Paper Updated April 2007 Digital Asset Management An Oracle White Paper Updated April 2007 Digital Asset Management Oracle s digital asset management solution allows organizations to quickly and easily access, manage, share, optimize,

More information

DIGITAL STEWARDSHIP SUPPLEMENTARY INFORMATION FORM

DIGITAL STEWARDSHIP SUPPLEMENTARY INFORMATION FORM DIGITAL STEWARDSHIP SUPPLEMENTARY INFORMATION FORM Introduction The Institute of Museum and Library Services (IMLS) is committed to expanding public access to federally funded research, data, software,

More information

LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE ARCHIVE POLICY

LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE ARCHIVE POLICY LONDON SCHOOL OF HYGIENE & TROPICAL MEDICINE ARCHIVE POLICY 1. Nature and components of the archive policy 1.1 Authority of document This policy establishes the framework within which the Archive Service

More information

A Selection of Questions from the. Stewardship of Digital Assets Workshop Questionnaire

A Selection of Questions from the. Stewardship of Digital Assets Workshop Questionnaire A Selection of Questions from the Stewardship of Digital Assets Workshop Questionnaire SECTION A: Institution Information What year did your institution begin creating digital resources? What year did

More information

STORRE: Stirling Online Research Repository Policy for etheses

STORRE: Stirling Online Research Repository Policy for etheses STORRE: Stirling Online Research Repository Policy for etheses Contents Content and Collection Policies Definition of Repository Structure Content Guidelines Submission Process Copyright and Licenses Metadata

More information

Glossary of terms used in the survey

Glossary of terms used in the survey Glossary of terms used in the survey 5 October 2015 Term or abbreviation Audio / video capture Refers to the recording of audio and/or video. API Application programming interface, how a computer program

More information

Administrative Manual

Administrative Manual Administrative Manual AMS 14.40 World Bank Open Access Policy for Formal Publications 67830 April 2012 I. Policy Policy Rationale The World Bank supports the free online communication and exchange of knowledge

More information

PRESERVATION NEEDS ASSESSMENT PRESERVATION 101

PRESERVATION NEEDS ASSESSMENT PRESERVATION 101 Digital Assets If this section is not applicable to the collection(s) being surveyed, please note that here and move to the next section. Digital collections may include born-digital material and digital

More information

The College of The Bahamas

The College of The Bahamas The College of The Bahamas Established 1974 POLICY NUMBER: TITLE OF POLICY: 2016-01-POL Archives Collection Policy DATE OF ADOPTION: March 9, 2016 COUNCIL RESOLUTION NUMBER: SUPERSEDES: TBD N/A (initial

More information

Suitable file formats for transfer of digital records to The National Archives

Suitable file formats for transfer of digital records to The National Archives Suitable file formats for transfer of digital records to The National Archives The National Archives September 2011 Crown copyright 2011 You may re-use this information (excluding logos) free of charge

More information

February 22, 2013 MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES

February 22, 2013 MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES February 22, 2013 MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES FROM: SUBJECT: John P. Holdren Director Increasing Access to the Results of Federally Funded Scientific Research 1. Policy

More information

Texas State University University Library Strategic Plan 2012 2017

Texas State University University Library Strategic Plan 2012 2017 Texas State University University Library Strategic Plan 2012 2017 Mission The University Library advances the teaching and research mission of the University and supports students, faculty, and other

More information

OSU Libraries Strategic Implementation Plan

OSU Libraries Strategic Implementation Plan OSU Libraries Strategic Implementation Plan In response to the University's realignment, OSU Libraries submits their final plan for strategic alignment and budget reduction. The OSU Libraries has used

More information

Electronic Records Management Guidelines - File Formats

Electronic Records Management Guidelines - File Formats Electronic Records Management Guidelines - File Formats Rapid changes in technology mean that file formats can become obsolete quickly and cause problems for your records management strategy. A long-term

More information

DSpace: An Institutional Repository from the MIT Libraries and Hewlett Packard Laboratories

DSpace: An Institutional Repository from the MIT Libraries and Hewlett Packard Laboratories DSpace: An Institutional Repository from the MIT Libraries and Hewlett Packard Laboratories MacKenzie Smith, Associate Director for Technology Massachusetts Institute of Technology Libraries, Cambridge,

More information

Scott D. Bacon. Web Services and Emerging Technologies Librarian Assistant Professor Kimbel Library, Coastal Carolina University

Scott D. Bacon. Web Services and Emerging Technologies Librarian Assistant Professor Kimbel Library, Coastal Carolina University Scott D. Bacon Web Services and Emerging Technologies Librarian Assistant Professor Kimbel Library, Coastal Carolina University Education Indiana University Bloomington, May 2011 - MLS with Digital Libraries

More information

Library & Technology Services Digital Initiatives

Library & Technology Services Digital Initiatives Library & Technology Services Digital Initiatives A Business Requirements Document (BRD) for: Digital Asset Management Date: 9/27/2006 Version 3.1P This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike

More information

UNIVERSITY OF NAMIBIA

UNIVERSITY OF NAMIBIA UNIVERSITY OF NAMIBIA SCHOLARLY COMMUNICATIONS POLICY FOR THE UNIVERSITY OF NAMIBIA Custodian /Responsible Executive Responsible Division Status Recommended by Pro Vice-Chancellor: Academic Affairs and

More information

Data-PASS: Data Preservation Alliance for the Social Sciences

Data-PASS: Data Preservation Alliance for the Social Sciences P 1 Data-PASS: Data Preservation Alliance for the Social Sciences Articles of Collaboration The Data Preservation Alliance for the Social Sciences (Data-PASS) is a partnership sponsored by the Library

More information

UCO On Demand Usage Guidelines

UCO On Demand Usage Guidelines UCO On Demand Usage Guidelines Purpose UCO On Demand is a media management and content delivery system, hosted by Kaltura, for higher education that provides a means for managing, delivering, creating,

More information

NTU-IR: An Institutional Repository for Nanyang Technological University using DSpace

NTU-IR: An Institutional Repository for Nanyang Technological University using DSpace Abrizah Abdullah, et al. (Eds.): ICOLIS 2007, Kuala Lumpur: LISU, FCSIT, 2007: pp 103-108 NTU-IR: An Institutional Repository for Nanyang Technological University using DSpace Jayan C Kurian 1, Dion Hoe-Lian

More information

Report on a deposit licence for E-prints

Report on a deposit licence for E-prints !74 0.94.:2039 Report on a deposit licence for E-prints Circulation: PUBLIC Gareth Knight Arts & Humanities Data Service Notes 1. For the purposes of this document, an e-print is defined as an electronic

More information

AHDS Digital Preservation Glossary

AHDS Digital Preservation Glossary AHDS Digital Preservation Glossary Final version prepared by Raivo Ruusalepp Estonian Business Archives, Ltd. January 2003 Table of Contents 1. INTRODUCTION...1 2. PROVENANCE AND FORMAT...1 3. SCOPE AND

More information

Ex Libris Rosetta: A Digital Preservation System Product Description

Ex Libris Rosetta: A Digital Preservation System Product Description Ex Libris Rosetta: A Digital Preservation System Product Description CONFIDENTIAL INFORMATION The information herein is the property of Ex Libris Ltd. or its affiliates and any misuse or abuse will result

More information

Management of Research Data Procedure

Management of Research Data Procedure Management of Research Data Procedure Related Policy Management of Research Data Policy Responsible Officer Deputy Vice Chancellor (Research) Approved by Deputy Vice Chancellor (Research) Approved and

More information

Collection Development Framework

Collection Development Framework Charles Darwin University Library and Information Access Collection Development Framework Last reviewed: 26/05/2008 Version: 1.0 Page 1 of 23 Table of Contents: 1. Context... 3 2. Purpose... 4 3. Definitions...

More information

Digital preservation policy

Digital preservation policy Digital preservation policy City of London Culture, Heritage and Libraries Department London Metropolitan Archives Contents Digital preservation policy... 1 Contents... 2 Vision statement... 3 Policy...

More information

File Formats. Summary

File Formats. Summary Summary Rapid changes in technology mean that file formats can become obsolete quickly and cause problems for your records management strategy. A long-term view and careful planning can overcome this risk

More information

Web Site Collection Plan. for. Michigan State University Archives & Historical Collections. May 21, 2015

Web Site Collection Plan. for. Michigan State University Archives & Historical Collections. May 21, 2015 Web Site Collection Plan for Michigan State University Archives & Historical Collections May 21, 2015 Prepared by: Ed Busch Michigan State University buschedw@msu.edu Contents Section 1. Overview, Mission,

More information

YOUR DOCTORAL THESIS ONLINE

YOUR DOCTORAL THESIS ONLINE LIBRARY OF THE UNIVERSITY OF AMSTERDAM DEPARTMENT OF METADATA SERVICES/DISSERTATIONS SINGEL 425, PO BOX 19185, 1000 GD AMSTERDAM DISSERTATIES@UVA.NL +31 (0)20 525 2985 / 5385 / 2333 YOUR DOCTORAL THESIS

More information

Policy & Procedure Manual

Policy & Procedure Manual Policy & Procedure Manual Rev. Date: 10/21/15 Pol. No.: COL-3 Public Library System Scottsdale Heritage Connection Collection Development Guide I. Introduction The Scottsdale Heritage Connection, formerly

More information

Best Practices for Research Data Management. October 30, 2014

Best Practices for Research Data Management. October 30, 2014 Best Practices for Research Data Management October 30, 2014 Presenters Andrew Johnson Research Data Librarian University Libraries Shelley Knuth Research Data Specialist Research Computing Outline What

More information

Cert Public History (2014 2015)

Cert Public History (2014 2015) Cert Public History (2014 2015) Program Information Point of Contact Nathaniel DeBruin (debruin@marshall.edu) Support for University and College Missions Marshall University is a multi campus public university

More information

Trinity College Library

Trinity College Library Trinity College Library Strategic 2013/14-2015/16 Introduction This document draws on discussions of the expanded unit heads group during the academic year 2012/2013. It combines the goals articulated

More information

Innovative Seed Grant Data Management Plans. February 17, 2015

Innovative Seed Grant Data Management Plans. February 17, 2015 Innovative Seed Grant Data Management Plans February 17, 2015 Presenters Andrew Johnson Research Data Librarian University Libraries andrew.m.johnson@colorado.edu Shelley Knuth Senior Research Data Specialist

More information

HathiTrust Digital Assets Agreement

HathiTrust Digital Assets Agreement HathiTrust Digital Assets Agreement Complete the Agreement form below for submission of digital assets to the HathiTrust Digital Library ( HathiTrust ). Print two copies of the completed form and have

More information

The Dartmouth Digital Library Program, Priorities, and Policies. A Report from the Digital Projects and Infrastructure Group (DPIG)

The Dartmouth Digital Library Program, Priorities, and Policies. A Report from the Digital Projects and Infrastructure Group (DPIG) The Dartmouth Digital Library Program, Priorities, and Policies A Report from the Digital Projects and Infrastructure Group (DPIG) April 2010 DIGITAL PROJECTS AND INFRASTRUCTURE GROUP (DPIG) 2009-2010

More information

TEXT FILES. Format Description / Properties Usage and Archival Recommendations

TEXT FILES. Format Description / Properties Usage and Archival Recommendations TEXT FILES Format Description / Properties Usage and Archival Recommendations.txt.doc.docx.rtf.odt.pdf PDF/A Text file Simple plain text document Compatible across software packages Supports very little

More information

Entering its Third Century

Entering its Third Century the University Library Entering its Third Century SEPTEMBER 2015 A long with their universities, the best academic libraries constantly adapt to the forces reshaping research, teaching, and learning. This

More information

Checklist and guidance for a Data Management Plan

Checklist and guidance for a Data Management Plan Checklist and guidance for a Data Management Plan Please cite as: DMPTuuli-project. (2016). Checklist and guidance for a Data Management Plan. v.1.0. Available online: https://wiki.helsinki.fi/x/dzeacw

More information

Billy Chi-hing Kwan Associate Museum Librarian/Systems. The Image Library

Billy Chi-hing Kwan Associate Museum Librarian/Systems. The Image Library Building an Encyclopedic Digital Image Repository at the Metropolitan Museum of Art - Its Implications and Effects on the Museum s Image Services and Licensing Processes Billy Chi-hing Kwan Associate Museum

More information

Digital Content Management Workflow Task Force

Digital Content Management Workflow Task Force Digital Content Management Workflow Task Force Contents Digital Content Management Workflow Task Force... 1 Background... 1 An Abstract Workflow... 3 Content Types:... 5 Preservation by Content Type...

More information

Institute for Advanced Study Shelby White and Leon Levy Archives Center

Institute for Advanced Study Shelby White and Leon Levy Archives Center Institute for Advanced Study Shelby White and Leon Levy Archives Center Managing Electronic Records - Recommendations for Institute Staff File Management: Guidelines & Policies Which files are considered

More information

A grant number provides unique identification for the grant.

A grant number provides unique identification for the grant. Data Management Plan template Name of student/researcher(s) Name of group/project Description of your research Briefly summarise the type of your research to help others understand the purposes for which

More information

As you consider the file format options available to you, you will need to be familiar with the following concepts:

As you consider the file format options available to you, you will need to be familiar with the following concepts: Summary Rapid changes in technology mean that file formats can become obsolete quickly and cause problems for your records management strategy. A long-term view and careful planning can overcome this risk

More information

Grant Applications and Data Management Plans. Jonathan Newman Director, School of Environmental Sciences

Grant Applications and Data Management Plans. Jonathan Newman Director, School of Environmental Sciences Grant Applications and Data Management Plans Jonathan Newman Director, School of Environmental Sciences My plans are still in embryo, a town on the edge of wishful thinking. Groucho Marx A goal without

More information

The Data Management Plan with. Dataverse. Mercè Crosas, Ph.D. Director of Product Development

The Data Management Plan with. Dataverse. Mercè Crosas, Ph.D. Director of Product Development The Data Management Plan with Dataverse Mercè Crosas, Ph.D. Director of Product Development The Dataverse The Data Management Plan The Data Management Plan with Dataverse The Dataverse The Data Management

More information

Virginia Commonwealth University Rice Rivers Center Data Management Plan

Virginia Commonwealth University Rice Rivers Center Data Management Plan Virginia Commonwealth University Rice Rivers Center Data Management Plan Table of Contents Objectives... 2 VCU Rice Rivers Center Research Protocol... 2 VCU Rice Rivers Center Data Management Plan... 3

More information

In addition, a decision should be made about the date range of the documents to be scanned. There are a number of options:

In addition, a decision should be made about the date range of the documents to be scanned. There are a number of options: Version 2.0 December 2014 Scanning Records Management Factsheet 06 Introduction Scanning paper documents provides many benefits, such as improved access to information and reduced storage costs (either

More information

Planning and Infrastructure for Analog to Digital Preservation Projects

Planning and Infrastructure for Analog to Digital Preservation Projects Planning and Infrastructure for Analog to Digital Preservation Projects Linda Tadic Director of Operations ARTstor lt@artstor.org Why digitize? To preserve and provide access to content : Content that

More information

KENYATTA UNIVERSITY OPEN ACCESS INSTITUTIONAL REPOSITORY POLICY VISION MISSION

KENYATTA UNIVERSITY OPEN ACCESS INSTITUTIONAL REPOSITORY POLICY VISION MISSION KENYATTA UNIVESITY P.O BOX 43844-00100 NAIROBI-KENYA KENYATTA UNIVERSITY OPEN ACCESS INSTITUTIONAL REPOSITORY POLICY VISION To be a dynamic, inclusive and competitive centre of excellence in teaching,

More information

Intellectual Property Guidelines at Queen s University. (Prepared by the School of Graduate Studies, revised August, 2013)

Intellectual Property Guidelines at Queen s University. (Prepared by the School of Graduate Studies, revised August, 2013) Intellectual Property Guidelines at Queen s University (Prepared by the School of Graduate Studies, revised August, 2013) Intellectual Property Guidelines at Queen s University Dear Graduate Students,

More information

The Australian War Memorial s Digital Asset Management System

The Australian War Memorial s Digital Asset Management System The Australian War Memorial s Digital Asset Management System Abstract The Memorial is currently developing an Enterprise Content Management System (ECM) of which a Digital Asset Management System (DAMS)

More information

The Rutgers Workflow Management System. Workflow Management System Defined. The New Jersey Digital Highway

The Rutgers Workflow Management System. Workflow Management System Defined. The New Jersey Digital Highway The Rutgers Workflow Management System Mary Beth Weber Cataloging and Metadata Services Rutgers University Libraries Presented at the 2007 LITA National Forum Denver, Colorado Workflow Management System

More information

Guiding Digital Success

Guiding Digital Success 213604 1008 OCLC Introduction Digitizing and making a collection of materials available on the Web is one of the most rewarding projects you ll ever work on. You ll find out more about the collection itself,

More information

A Graduate Student Guide to Copyright and the Thesis or Dissertation. The Graduate College University of Illinois at Chicago October 2013

A Graduate Student Guide to Copyright and the Thesis or Dissertation. The Graduate College University of Illinois at Chicago October 2013 A Graduate Student Guide to Copyright and the Thesis or Dissertation The Graduate College University of Illinois at Chicago October 2013 What happens to my thesis/dissertation after I submit it to the

More information

Data Curation Profile for History

Data Curation Profile for History Data Curation Profile for History Researcher: Graham J. Black, PhD candidate, School of History, Classics & Archaeology, University of Edinburgh Project: Aerial bombing during the Vietnam War Project dates:

More information

Scanning and Tossing. Requirements for Scanning and the Destruction of Paper Based Records

Scanning and Tossing. Requirements for Scanning and the Destruction of Paper Based Records Scanning and Tossing Requirements for Scanning and the Destruction of Paper Based Records Overview I want to go paperless! Can I scan and toss? What are the rules and requirements about imaging? What are

More information

Gail McMillan (Virginia Tech), Shannon Stark (UNT), and Martin Halbert (UNT)

Gail McMillan (Virginia Tech), Shannon Stark (UNT), and Martin Halbert (UNT) 2013 Baseline ETD Survey Data Analysis Gail McMillan (Virginia Tech), Shannon Stark (UNT), and Martin Halbert (UNT) Introduction The purpose of the 2013 NDLTD, Networked Digital Library of Theses and Dissertations,

More information

Introduction. 1. Name of your organisation: 2. Country (of your organisation): Page 2

Introduction. 1. Name of your organisation: 2. Country (of your organisation): Page 2 Introduction 1. Name of your organisation: 2. Country (of your organisation): 6 Page 2 Policies and Procedures The following questions address the policies and procedures regarding data management (acquisition,

More information

Mississippi State University Libraries. Digitization. Policies and Procedures

Mississippi State University Libraries. Digitization. Policies and Procedures Mississippi State University Libraries Digitization Policies and Procedures Policies Digitization Requests Criteria for Inclusion in Digital Collections Project Proposal Procedures Project Plan Use Approval

More information

A Plan for Supporting Research, Teaching, and Service. The Library. and the Mission of the University

A Plan for Supporting Research, Teaching, and Service. The Library. and the Mission of the University 2013 2018 A Plan for Supporting Research, Teaching, and Service The Library and the Mission of the University The Library and the Mission of the University 2013 2018 University of North Carolina at Chapel

More information

The University of Chicago Library

The University of Chicago Library The University of Chicago Library Report to the Digital Library Federation Spring 2004 Table of Contents I. Collections, services, and systems II. Projects and programs III. Specific digital library challenges

More information

UNIVERSITY OF SUSSEX. 1 Advertisement Ref: 861

UNIVERSITY OF SUSSEX. 1 Advertisement Ref: 861 UNIVERSITY OF SUSSE 1 Advertisement Ref: 861 Head of Content Delivery and Digital Strategy Permanent, full time Salary range: starting at 47,328 and rising to 54,841 per annum. It is normal to appoint

More information

In 2014, the Research Data group @ Purdue University

In 2014, the Research Data group @ Purdue University EDITOR S SUMMARY At the 2015 ASIS&T Research Data Access and Preservation (RDAP) Summit, panelists from Research Data @ Purdue University Libraries discussed the organizational structure intended to promote

More information

Digital Collecting Strategy

Digital Collecting Strategy Digital Collecting Strategy 2014-15 and 2015-2016 Version: 1.0 Approved by: Executive Owner/sponsor: Director, Library Services Contact Officer: Manager, Collection Strategy and Development Date approved:

More information

Course Syllabus Fall 2015. S652 Digital Libraries

Course Syllabus Fall 2015. S652 Digital Libraries Course Syllabus Fall 2015 S652 Digital Libraries Indiana University- Purdue University at Indianapolis (IUPUI) School of Informatics and Computing - Dept. of Library and Information Science From schools

More information

CU MOOC Copyright Guidelines

CU MOOC Copyright Guidelines CU MOOC Copyright Guidelines University of Colorado (CU) students, faculty and staff engaged with Massive Open Online Courses (MOOCs) will necessarily wish to use, share and comment on information resources

More information

SHared Access Research Ecosystem (SHARE)

SHared Access Research Ecosystem (SHARE) SHared Access Research Ecosystem (SHARE) June 7, 2013 DRAFT Association of American Universities (AAU) Association of Public and Land-grant Universities (APLU) Association of Research Libraries (ARL) This

More information

Collections Acquisition and Management policy

Collections Acquisition and Management policy Collections Acquisition and Management policy City of London Culture, Heritage and Libraries Department London Metropolitan Archives Contents Collections Acquisition and Management policy... 1 Contents...

More information

Social Media Case Studies: Archiving Social Media: Mesolithic Online Resources (Mesolithic Miscellany and Mesolithic Research Forum).

Social Media Case Studies: Archiving Social Media: Mesolithic Online Resources (Mesolithic Miscellany and Mesolithic Research Forum). Social Media Case Studies: Archiving Social Media: Mesolithic Online Resources (Mesolithic Miscellany and Mesolithic Research Forum). NHPP Number 5C1.114 (6765) Authors Katie Green, Communications and

More information

NASA PLAN: INCREASING ACCESS TO THE RESULTS OF SCIENTIFIC RESEARCH. Digital Scientific Data and Peer Reviewed Publications

NASA PLAN: INCREASING ACCESS TO THE RESULTS OF SCIENTIFIC RESEARCH. Digital Scientific Data and Peer Reviewed Publications NASA PLAN: INCREASING ACCESS TO THE RESULTS OF SCIENTIFIC RESEARCH Digital Scientific Data and Peer Reviewed Publications Table of Contents Introduction... 2 Part A: Digital Scientific Data... 4 Part B:

More information

DOCTORAL PROGRAM Final Procedures 2015-16

DOCTORAL PROGRAM Final Procedures 2015-16 DOCTORAL PROGRAM Final Procedures 2015-16 Use the checklist below to assist you in completing your final requirements. The following pages contain an explanation of each item. After reading the packet,

More information

POLICY OF ACCESS AND USE Gallery Archives Anna Leonowens Gallery, NSCAD University. Anna Leonowens Gallery Director

POLICY OF ACCESS AND USE Gallery Archives Anna Leonowens Gallery, NSCAD University. Anna Leonowens Gallery Director POLICY TITLE POLICY OF ACCESS AND USE, NSCAD University POLICY No.: SCOPE: APPROVAL: DATE OF ORIGINAL POLICY: February 2011 LAST UPDATED: All Faculty, Staff and Administrators, College Community, NSCAD

More information

ISLANDORA STAFF USER GUIDE. Version 1.3

ISLANDORA STAFF USER GUIDE. Version 1.3 ISLANDORA STAFF USER GUIDE Version 1.3 July 2014 1 P age Table of Contents Islandora Staff User Guide Chapter 1: Introduction to Islandora and the Islandora Community Page 2 Chapter 2: Introduction to

More information

State Library of North Carolina Library Services & Technology Act 2013-2014 Grant Projects Narrative Report

State Library of North Carolina Library Services & Technology Act 2013-2014 Grant Projects Narrative Report Grant Program: NC ECHO Digitization Grant State Library of North Carolina Library Services & Technology Act 2013-2014 Grant Projects Narrative Report Project Title: Content, Context, & Capacity: A Collaborative

More information

UNH Strategic Technology Plan

UNH Strategic Technology Plan UNH Strategic Technology Plan Joanna Young, UNH Chief Information Officer - April 2010 People increasingly experience or interact with an organization through a technology lens. Accessible, engaging, responsive,

More information

IFI Irish Film Archive Digital Preservation & Access Strategy

IFI Irish Film Archive Digital Preservation & Access Strategy IFI Irish Film Archive Digital Preservation & Access Strategy Acknowledgements: This strategy document has been produced by the IFI Irish Film Archive team, and was written up by Kasandra O Connell, following

More information

The Archivematica project: Meeting digital continuity's technical challenges

The Archivematica project: Meeting digital continuity's technical challenges The Archivematica project: Meeting digital continuity's technical challenges Peter Van Garderen, Paul Jordan, Evelyn McLellan and Courtney C. Mumma UNESCO Memory of the World in the Digital Age Wednesday,

More information

Adobe Dreamweaver Exam Objectives

Adobe Dreamweaver Exam Objectives Adobe Dreamweaver audience needs for a website. 1.2 Identify webpage content that is relevant to the website purpose and appropriate for the target audience. 1.3 Demonstrate knowledge of standard copyright

More information

NORM MEDEIROS nmedeiro@haverford.edu 610-896-1173

NORM MEDEIROS nmedeiro@haverford.edu 610-896-1173 NORM MEDEIROS nmedeiro@haverford.edu 610-896-1173 EDUCATION 1994 MLIS, Library and Information Studies University of Rhode Island Kingston, RI 1993 BA, English/Writing and Communication University of Massachusetts

More information

ValpoScholar. Digital Scholarship, Publishing, Preservation --- http://scholar.valpo.edu

ValpoScholar. Digital Scholarship, Publishing, Preservation --- http://scholar.valpo.edu ValpoScholar Digital Scholarship, Publishing, Preservation --- http://scholar.valpo.edu What it is and why you should use it Whether you are a student just completing an honors research project or a seasoned

More information

Service Plan Fiscal Year 2016

Service Plan Fiscal Year 2016 Service Plan Fiscal Year 2016 Division of Archives and Records Service 346 S Rio Grande Salt Lake City, UT 84114 801-531-3848 http://www.archives.utah.gov/ The Department of Administrative Services delivers

More information

Harvard Library Preparing for a Trustworthy Repository Certification of Harvard Library s DRS.

Harvard Library Preparing for a Trustworthy Repository Certification of Harvard Library s DRS. National Digital Stewardship Residency - Boston Project Summaries 2015-16 Residency Harvard Library Preparing for a Trustworthy Repository Certification of Harvard Library s DRS. Harvard Library s Digital

More information

Information Technology Strategic Plan 2014-2017

Information Technology Strategic Plan 2014-2017 Information Technology Strategic Plan 2014-2017 Leveraging information technology to create a competitive advantage for UW-Green Bay Approved December 2013 (Effective January 2014 December 2017) Contents

More information

Anne Karle-Zenith, Special Projects Librarian, University of Michigan University Library

Anne Karle-Zenith, Special Projects Librarian, University of Michigan University Library Google Book Search and The University of Michigan Anne Karle-Zenith, Special Projects Librarian, University of Michigan University Library 818 Harlan Hatcher Graduate Library Ann Arbor, MI 48103-1205 Email:

More information

Pensions Archive Trust collections policy

Pensions Archive Trust collections policy Pensions Archive Trust collections policy City of London Culture, Heritage and Libraries Department London Metropolitan Archives Contents Pensions Archive Trust collections policy... 1 Contents... 2 Vision

More information

Two training courses will be held in 2015, designed for two distinct audiences, as follows:

Two training courses will be held in 2015, designed for two distinct audiences, as follows: AT THE SOURCE A new training and development programme for archive and library professionals working with Jewish documentary heritage within memory institutions across Europe. The National Library of Israel

More information

Merit Cloud Media User Guide

Merit Cloud Media User Guide in collaboration with NJEDgeNet Table of Contents 1 Requirements... 3 1.1 Shibboleth... 3 1.2 Administration Hierarchy... 3 2 Administration Hierarchy... 3 3 Manage Videos... 4 3.1 Supported Video Formats...

More information

URM and Its Benefits FAQ

URM and Its Benefits FAQ URM and Its Benefits FAQ CONFIDENTIAL INFORMATION The information herein is the property of Ex Libris Ltd. or its affiliates and any misuse or abuse will result in economic loss. DO NOT COPY UNLESS YOU

More information

POLICY AND PROCEDURES OFFICE OF COMMUNICATIONS. Table of Contents

POLICY AND PROCEDURES OFFICE OF COMMUNICATIONS. Table of Contents POLICY AND PROCEDURES OFFICE OF COMMUNICATIONS Criteria for Developing and Publishing Digital Content on the CDER External Web Site Table of Contents PURPOSE...1 BACKGROUND...1 POLICY...1 RESPONSIBILITIES...3

More information