Step by Step Procedures to Load Master Data (Attribute and Text) from FlatFile in BI 7.0

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1 Step by Step Procedures to Load Master Data (Attribute and Text) from FlatFile in BI 7.0 Applies to: SAP Business Intelligence (BI 7.0). For more information, visit the EDW homepage Summary This article will give detailed step by step procedures to load master data from flatfile. This article explains loading procedure for both attribute and text using BI 7.0 Author: Indrashis Bose Company: Accenture Services Pvt Ltd (Mumbai/India) Created on: 30 th August, 2011 Author Bio Indrashis Bose is a SAP BI consultant currently working with Accenture Services Pvt Ltd in Mumbai, India. He is working in SAP BI for the last one year and he has experiences in development/support activities. He is presently working in a support project and enriching his experiences in variouis support related issues SAP AG 1

2 Table of Contents Introduction:... 3 Loading data upto PSA by datasource and infopackage:... 3 Loading Master Data Attribute:... 3 Loading Master Data Text:... 8 Creating Transformations and DTPs:... 8 Loading Data to Infoobject and Activating Data: Related Contents Disclaimer and Liability Notice SAP AG 2

3 Introduction: Let us first describe the scenario. Here we have one infoobject Employee (Z_EMPLOY) for which we have to load the master data. This infoobject contains Employee information. The master data is Employee ID and the attributes are currency key, Employee Annual Salary, Employee Category, Employee Date of Birth, Employee Country, Employee Designation and Employee Date of Joining. And this infoobject contains text where we will load employee names. Now for loading we have two CSV files. One contains master data attributes and other contains master data texts. Let us now see the detailed procedure for loading master data. Loading data upto PSA by datasource and infopackage: For loading data upto PSA, we first have to create a datasource. As we are have to load two types of data Master data attribute and Master data text, so we need to create two separate datasources. Let us first load data for Master data Attribute. Loading Master Data Attribute: First go to RSA1. From left side panel go to Datasource. Then from source system selection button, select FlatFile SAP AG 3

4 Then right click on any application component and select Create Datasource. You can create your own application component and create datasource under that. You will get a screen like this. Put your datasource technical name. Choose source system as FLATFILE and Data Type as Master Data Attributes. Then click on continue. Then your datasource will be created. Give datasource description in the General tab SAP AG 4

5 Then go to Extraction tab. Here you need to specify some fields. Give Delta process = Full upload and Direct Access = Allowed. Adapter is Load Text-Type File from local workstation. Then give the path to your CSV file for master data attributes. As in my file there are header row, so I have put header rows to be ignored = 1. If you do not have header row in your CSV file no need to put it as 1. Then put Data Format = Separated with Separator and Data Separator =, as the file is CSV file. Then go to proposal tab and click on Load Example Data. You can check from here that whether data are being loaded or not SAP AG 5

6 Then go to Fields Tab. There you can see those fields which are present in your flatfile. Then in the infoobject section enter the corresponding infoobjects that you have. Then activate your datasource first and then go to Preview tab. There click on Read Preview Data and check whether your data are coming properly or not. Now your datasource is created. You have to now load data actually upto PSA. You can now see your datasource under your application component. Right click on the datasource and click on Create Infopackage SAP AG 6

7 You will get a pop up. There put your infopackage description and click on save. Then your infopackage will be created. You need to execute this infopackage to load data from flatfile to PSA. To run that infopackage, go to schedule tab and click on Start SAP AG 7

8 After completion of loading, go to infopackage monitor and check all data are loaded or not. Now the data loading upto PSA is complete for master data attribute. Loading Master Data Text: Repeat the whole procedure for master data text. Only when creating the datasource, select Data Type as Master Data Text. Repeat everything and load data upto PSA. Creating Transformations and DTPs: Now data are loaded upto PSA for both attribute and text. Our next job is to create transformation and DTP for loading to infoobject. You can now see two datasources (attribute and text) under your application component. First right click on the datasource for attribute and click on Create Transformation. You will get a pop up. Put Target Object Type as InfoObject, subtype as Attribute and give the infoobject name. Then click on continue SAP AG 8

9 Your transformation will be created. You need to map the fields between source and target. Then activate the transformation. Upon activation, you can see the transformation under your datasource. Then again right click on the datasource and click on Create Data Transfer Process SAP AG 9

10 You will get a pop up. Check target and source of the DTP and click on continue. Your DTP will be created. Change the Extraction Mode = Full and activate the DTP. Now, we have to create transformation and DTP for loading master data text. For that same procedures should be followed. Right click on the data source for text and click on Create Transformation. Then give subtype as Text and click on continue SAP AG 10

11 Check the mapping and activate the transformation. Follow the same procedure and create the DTP. Change extraction mode to Full and activate it. Now all transformations and DTPs are created and ready to load the data. You can see all transformations and DTPs if you drilldown your datasources SAP AG 11

12 Loading Data to Infoobject and Activating Data: Now when everything is ready, you just need to run DTPs to load data (attribute and text). First run the DTP for loading master data attribute. Open the DTP and go to execute tab and click on Execute button. Now from DTP monitor screen check whether the load is successful and every data is loaded. Now the loading is done for master data attribute. Follow the same procedure for master data text and execute that DTP and check whether it is successful SAP AG 12

13 Now our Master Data loading is done totally. For activating master data right click on the infoobject and click on Activate Master Data. When everything is completed, check the master data in the nfoobject. For that right click on the infoobject and click on Maintain master data. Execute it and you can see the master data. Here you can see the master data attributes and as well as texts. That means our master data loading is totally successful SAP AG 13

14 Related Contents Updating Master Data from a Flat File Master Data Types in SAP BW Master Data in SAP BW For more information, visit the EDW homepage 2011 SAP AG 14

15 Disclaimer and Liability Notice This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document SAP AG 15