Timberview HOA NOTICE OF MEETING OF MEMBERS :00pm

Transcription

1 TO THE MEMBERS OF THE TIMBERVIEW HOA: Timberview HOA NOTICE OF MEETING OF MEMBERS :00pm This shall serve as formal notice of the Meeting of the Members of the TIMBERVIEW HOMEOWNERS ASSOCIATION. To be held at 7:00 PM MST on Friday, the 31st of May 2013 at 304 Adams Ranch Road Unit #2, Mountain Village, CO., Please take further notice that members who are unable to attend in person will be able to attend via an operator assisted conference call, as follows: Dial: Conference ID code: * You will then be directed to the conference call. Attached is a Directed Proxy form with space for comments if you are unable to attend either in person or via teleconference. Please be sure to get your proxy either to ASAP, another owner, or a Board Member so we can be assured a quorum in order to perform Timberview HOA business. Thank You. If you have any questions, please feel free to contact us at: Timberview HOA c/o ASAP Accounting and Payroll Services, Inc. P.O. Box 2710 Telluride, CO hoa@businessasap.com

2 DIRECTED PROXY KNOW ALL MEN BY THESE PRESENTS, that the undersigned does hereby constitute and appoint (the Proxy ) to act on behalf of at the Annual Meeting of TIMBERVIEW HOA, (the Association ) to be held 304 at Adams Ranch Road Unit #2, Mountain Village, CO., The Proxy shall have full authority to vote upon any and all matters that may be presented at the Meeting, as fully and with the same effect as if the undersigned had been present at the Meeting, except and the undersigned hereby ratifies and confirms all that the Proxy may cause to be done by virtue of this instrument. This Directed Proxy is irrevocable except by actual revocation notice by the undersigned to the Secretary of the Association or to the officer presiding over the Meeting. Unless sooner terminated, this Directed Proxy shall terminate automatically upon the final adjournment of the Meeting. Comments: The undersigned has executed this Directed Proxy effective as of this day of 20. Signature Unit/Lot # Please Return This Form By: 5:00 P.M. MST May 30th 2013 ASAP Accounting & Payroll Services P.O. Box 2710, 220 E. Colorado Ave. Suite 219 Telluride, CO Ph (970) Fax (970) Attn: Barrett Miller E mail: hoa@businessasap.com

3 Timberview HOA A COLORADO NONPROFIT CORPORATION AGENDA FOR MEETING OF MEMBERS May 31 s, :00 PM MST Meeting Location: 304 Adams Ranch Road Unit #2, Mountain Village, CO., Order of Business: (a) (b) (c) (d) (e) (f) (g) Roll call; Proof of notice of meeting; Approval of minutes of prior annual meeting; Approval of 2013 Budget Financials; Election of Directors; Unfinished Business; New Business Adjournment of Meeting

4 TIMBERVIEW HOMEOWNERS ASSOCIATION Mountain Village, Colorado Meeting Minutes of November 7, 2011 The Timberview Homeowners Association convened for a membership meeting at 6:05 PM, Monday, November 7, 2011 at the home of HOA President Mike Fitzhugh (lot 2). Also in attendance were Frank Bell (lot 3 and meeting secretary) and Willie Wilson, owner s representative for lots 5-8 owned by the Telluride Mountain Village Owner s Association. A quorum of lot owners (6) was therefore present. Attempts to contact owners of lots one and four by phone and were not successful. The following agenda items were discussed: 1. Association finances: The Association has $11, in cash assets. Accounts receivable include $300, and accounts payable include $ Income for 2011 includes $4,800 in assessments, and 2011 expenditures to date total $2, There will be additional snow removal expenses through the end of the year. A current balance sheet and P&L statement are attached to these minutes Snow removal contract: Snow removal services for were awarded to Telluride Roofing. The vote was 6 lots in favor and none opposed. The cost for snow removal service continues to be on an as needed basis. Telluride Roofing is also able to provide mechanized ice removal during the spring thaw. The membership requested that President Fitzhugh remind the contractor to work carefully around planter boxes and to periodically remove snow by hand from porch areas on lots 2 and Insurance Claim: President Fitzhugh reported that his truck had been damaged by a falling tree while parked in the common area parking. The $780 bill for damages was submitted to the HOA insurance carrier and subsequently paid. There was no further action on this matter. 4. Tree Issues: It was noted that a number of dead aspen trees both in front and on the side of the common area parking could cause future damage should they fall. Further, and perhaps more serious is the number of dead trees on Telski property to the rear (up the hill toward the golf course) of Timberview. Several trees had fallen in recent months due to high wind, one struck the Fitzhugh s home but caused little damage. After some discussion, it was decided to wait until spring then contact landscaper Jonathan Greenspan to examine and mark trees that should be removed. Telski would then be contacted to mitigate dangerous trees on their property and the Timberview HOA would contract with a removal service for dangerous trees on commons, as well as examine potentially dangerous deadfall for fire hazard mitigation. It was generally felt that Association finances were sufficient to do some of this work while maintaining adequate emergency reserves. Action on this matter was deferred until May, TMVOA Lots These lots have recently been transferred from Town of Mountain Village Ownership to that of the TMVOA. Owner s representative Willie Wilson discussed the transfer and stated that TMVOA had no particular plan for the lots and no interest in immediate development. The lots might eventually be used in a density offset

5 or otherwise traded in some sort of future development, but at this time there were no such offers pending and none known. Mr. Wilson was advised of the preliminary development model made by architect Mike McAlister some years ago. It is believed any conceptual approvals on behalf of the town had expired, and while the model may be interesting, it was of no particular interest to TMVOA at this time. With no further business, the meeting was adjourned at 6:50 PM.