eorders Beverage Media Group s Inventory Ordering Software

Transcription

1 eorders Beverage Media Group s Inventory Ordering Software

2 You will Introduction Use easy functions, letting you order products that you need automatically. Save time, by not having to manually enter purchase orders. Have less out of stocks, without overstocking. Maintain a safe base level of inventory.

3 Old Ordering Theory How do you order products now? By intelligent guessing? By guessing? By un-intelligent guessing? By what the salesman thinks you need? More than once a week?

4 New Ordering Theory Your customers will vote for what you need with sales. eorders will order Only items that sell and need restocking. Only items with less than X weeks supply. Orders are generated based on sales and real time inventory levels. Based on Discounts and Rips.

5 eorders Functions Order by category, vendors, or sizes. Edit order quantities, and change vendors. Send orders to vendors(real-time). Edit sent orders by exception to received. Post orders to POS Purchase Orders! Reports on orders sent, received, posted. View 2 months prices for all vendors and find the best price and view items going UP/DOWN next month. Return on investment calculation. Rips management in New Jersey. Manage multiple stores on the same screen.

6 Using eorders Discussion How does eorders know what to buy? What items can I order? What about end of month buying? Using the eorders instruction manual. How do I start eorders?

7 Regular Weekly Ordering

8 Vendor List eorders Selection Screen Select multiple type codes by holding down the shift key. Show only what is going Down/Up in price Click here to run the query

9 Suggested Orders Screen

10 Order Lines Vendor Item# Last Vendor Weeks supply Suggested order cases and bottles Other packages, vintages, gift packs Inventory information: Sales, average per week, stock Discounts available for this month and next month Going UP in price by 4.15% Best rip for this item

11 Lines on Order Items in open orders from previous eorder sessions are in orange and must be deleted should you not want to reorder the item.

12 Vendor Price Screen Multiple Vendors Bottle = Bottle by case cost Case = Case cost As_ = Assorted Sizes

13 Vendor Changing Clicking here to change the vendor (selling division)

14 Discounts & Rips B = Blinds ; d(d) = discount ; D(F) = frontline price is more(less) than 15c per case between vendors

15 How to get the Discounts Clicking in the <<Disp>> column brings up the discount level screen. This screen will show the whole brand family and let the user enter a discount quantity level while tracking the totals. The user can then add these items to the order when closing the window!

16 Return on Investment If you buy 12 cases this month you will pay $82.46/case and $13.74/bottle and you will have a 3.89 months supply with a 21.90% yield of money based on a $20/bottle retail price and 6 cases monthly sales, 11 cases in stock and 8% annual cost of money.

17 Other Packs or Gifts Double Clicking opens the window below Other Packs or Gifts have the number of available products here! The product is available in regular bottles or gift sets with glasses!

18 Adjustable Weeks Supply Changing the order changes the weeks supply on hand

19 Options / Statistics

20 Inventory Screen

21 Inventory / Sales History

22 Match SKU to a Vendor Number Double click in the missing vendor number field Click on the correct item, then click on Select. The vendor number and costs are added!

23 Deleting Lines & Column Sorting Double clicking on any column header will sort by that column To delete a line just right click or press D on your keyboard!

24 Other screens Weekly and monthly sales Multiple stores info Order history Vendor Totals before split

25 Blinds

26 Before Splitting Orders Checklist Double Check all your edits Are your deletes done? Are your Cases and Bottles right? Is it the right month to buy quantity? Are all items SKU matched? Are the items Brand Matched Correctly? Are the right vendors assigned?

27 Sending Orders to Vendors

28 Sending the Orders After clicking the Split Orders button You can send the order for the salesman or manager review. You can select which vendors to send now. You can send all the orders now. You can review individual orders. You can print individual orders.

29 Print PO report before sending orders

30 Sending Orders Click here to send all marked orders Click and check the orders you want to send now. Send your comments to wholesaler Make sure you enter your account # with each wholesaler

31 Confirmation Status Updated every 30 seconds with status information for each order

32 Receiving The Order After the vendors order is received You must Match the order to the invoice. You must Mark & Note any discrepancies to the eorders invoice as well as the vendors. You Edit the order to match, in eorders. You Post to POS. You Post & Complete in POS.

33 Received Orders Status See the status of Received, Posted & Open Orders

34 Select a Sent Order Click on the received order you want to edit.

35 Accepting and Editing Totals 3.You only edit received the yellow columns 4. Post the received order in your POS 1. Click here to copy all the totals to received. 2. Click here to break the order in separate invoices

36 End of Month = Choices Next month prices are available on the 18 th. Hold off buying items going down! See up or down prices in the orders grid. Reports and order only items going up. Reports and order only items going down. Order a longer time period to cover.

37 Configuration General tab Read the POS inventory when starting eorders Show lines in Orange for already orders sent or orders ready to be sent Enabled for a Demo version Post orders to your POS Read vendors from POS Enable sales history screen (weekly/monthly) Show rips values and quantities per line Select the default store Keep order on the server for salesman/manager review The system is automatically saving reports

38 Configuration Security tab Bevaccess access information Login screen use eoders or POS authentication Apply changes on this screen to different stores

39 Configuration Suggested tab Vendor to use on suggested report Choose the vendor with the best price on the suggested report Display next month price indicator based on these options Set the default sales period of time for a suggested order

40 Configuration Pricing tab Block the updated of the price file Use/download the vendors price history Display current/next month prices in the suggested report Financial information for calculating the yield

41 Configuration Other tab Desired action for zero-quantity lines Allow the user to enter the vendor item# For 50ML items use the store pack when posting Desired name for the Promo field Show discounts in the desired order

42 Monthly matching check The match for this SKU doesn t exists in the current price file Click here to match the SKU to this vendor item# Click here to change the last or the preferred vendor

43 Maintenance & Updates eorders is constantly being improved and an updated version is available every month. The updating program included in the installation package(ftpupdate) will guarantee you get the latest version and the latest pricing information.

44 Data flow

45 eorders Beverage Media Group s Inventory Ordering Software Questions? Please contact us at