1.0 Introduction General This report presents the verification for this engagement including the results of the verification. Environmental Compliance Inc Offset Project Plan for Environmental Compliance Inc Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Plan Version 1 dated November 29, 2011 was reviewed as well as the Offset Project Report for Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Version 1 dated February 3, 2012. A reasonable level of assurance was issued at the conclusion of this verification. The official verification result is contained within the Statement of Verification, which is appended to this report. This Verification Report relies on the proponent's Project resulting in the Greenhouse Gas Emission Reductions Report and the requirement of the Alberta Offset System Quantification Protocol for Energy Efficiency in Commercial and Institutional Buildings Version 1.0 dated October 2010 and ISO-14064 Part 3. 2.0 Project Identification Title(s) of the project documents reviewed Verification Objective Project Period Offset Project Plan for Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Plan Version 1 dated November 29, 2011 Offset Project Report for Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Report Version 1 dated February 3, 2012 To review the Project Proponents Offset Project Plan and Offset Project Report and conduct desktop reviews, a site visit, audits and investigations to agreed criteria and issue an opinion in the form of a Verification Report and Verification Statement to a reasonable level of assurance regarding the Project Proponents Assertion. Baseline: Baseline varied by site. For a detailed breakdown of the baseline emissions see Section 4.0 Quantification plan in the Buffalo Trail Elk Island Catholic Energy Efficiency Project Plan. The project is a result of actions taken on or after January 1, 2002 Project Period: January 1, 2004 April 30, 2011 For a summary of the baseline and project related data please see Annex B & C of the Offset Project Plan Page 4 of 59
Expected Lifetime of the Project Type of Project Legal Land Description Reporting, Monitoring, and Verification Details Verification Criteria The expected lifetime of the project is eight years Energy Efficiency Project in Institutional Buildings, in accordance with the Quantification Protocol for Energy Efficiency in Commercial and institutional Buildings Version 1.0 dated October 2010. Posted under the Government of Alberta Specified Gas Emitters Regulation There are multiple sites involved with this project within the Buffalo Trail Public School Board Region and the Elk Island Catholic School Board Region. For exact locations please see Appendix G (Annex A of the Offset Project Plan) This project is reporting for the historical period of January 1, 2004 April 30, 2011. The emissions are monitored by inputting the energy related data into a data management system called Metrics 4.0. The Metrics 4.0 data is then used to quantify the emissions reductions based on lower energy utility usage. The verification was carried out by an independent, third party, Williams Engineering Canada. A team lead by Julia Beresford, EPt, GHG-V, a certified GHG verifier through CSA America. Peer review was provided by Don Schick, BComm, CA, VP of Finance and Doug Mulley, P.Eng, Mechanical Engineering Manager. Julia performed the desktop review of the data and report writing, the site visits were performed by Henry Sun, an Electrical technician. For more information on the team please see Appendix A Verification Information or Appendix D Statement of Qualifications. The criteria used for this verification was: The Alberta Offset System Quantification Protocol for Energy Efficiency in Commercial and Institutional Buildings Version 1.0 dated October 2010 The Government of Alberta Specified Gas Emitters Regulation ISO 14064 Part 3 Specification with Guidance for the Validation and Verification of Greenhouse Gas Assertions (2006) ISO 14064 Part 2 Specification with Guidance at the Project Level for Quantification, Monitoring and Reporting of Greenhouse Gas Emission Reductions or Removal Enhancements (2006) Page 5 of 59
Verification Standard Level of Assurance Materiality Threshold ISO 14064 Part 3 Specification with Guidance for the Validation and Verification of Greenhouse Gas Assertions (2006) This project was verified to a reasonable level of assurance The materiality threshold for this project is 5% 3.0 Verification Details Objective The objective of this verification is to review the Project Proponents Plan and Offset Project Report and conduct desktop reviews, a site visit, audits and investigations to agreed criteria and issue an opinion in the form of a Verification Report and Verification Statement to a reasonable level of assurance regarding the Project Proponents Assertion. Criteria This verification was conducted to The Alberta Offset System Quantification Protocol for Energy Efficiency in Commercial and Institutional Buildings Version 1.0 dated October 2010, the Government of Alberta Specified Gas Emitters Regulation, ISO 14064 Part 3 Specification with Guidance for the Validation and Verification of Greenhouse Gas Assertions (2006) and ISO 14064 Part 2 Specification with Guidance at the Project Level for Quantification, Monitoring and Reporting of Greenhouse Gas Emission Reductions or Removal Enhancements (2006). This methodology is deemed to be appropriate as it is specific to energy efficiency projects, of which this project is. This verification was conducted on Environmental Compliance Inc Offset Project Plan for Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Version 1 dated November 29, 2011 as well as the Offset Project Report for Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Version 1 dated February 3, 2012. Scope The scope of this verification is limited to the report and assertions made in the reports on the results of the Offset Project Plan for Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Version 1 dated November 29, 2011 and the Offset Project Report for Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Version 1 dated February 3, 2012 conforms to the requirements of the Specified Gas Emitters Regulation, the Quantification Protocol for Energy Page 6 of 59
Efficiency in Commercial and Institutional Buildings Version 1.0 dated October 2010 and ISO14064-2. A representative sample of the baseline data (varied dates by site) and a representative sample of the project activity from January 1, 2004 April 30, 2011 as well as baseline emissions from July 2003 forward were verified. The representative sample used for verifying the bills to the project spreadsheets was four months from every year of billing data, including adjustments where pertinent, where sampled for 50% of the sites involved in this project. The gases included in the scope of this project are CO 2, CH 4 and N 2 O. The emissions factors and global warming potentials were also reviewed. Level of Assurance This project was verified to a reasonable level of assurance. Materiality Threshold The Government of Alberta, Technical Guidance for Offset Project Developers, Version 3.0 dated February 2012 describes a 5% materiality threshold be set for the projects within the system. For this verification, the verifiers planned to document and discuss with Environmental Compliance Inc any issue that could represent a difference greater than 1% of the total reported emission reductions. Verifier s Independence, Ethical Conduct and Fair Presentation There are several threats to independence in general. They are self-interest threat, self-review threat, advocacy threat, familiarity threat and intimidation or economic dependence threat. The self-interest threat is not a concern as WEC verifiers do not have a financial interest in the project, as well the fees having no contingency on the results of the verification. The self-review threat is not a concern for this verification as Julia Beresford, B.Sc., EPt, GHG-V, is performing the verification activities with Doug Mulley, P.Eng and Don Schick, BComm, CA, performing peer review. The advocacy threat is not a concern as WEC does not promote the projects we verify; rather we promote our verification services. Familiarity threat is not a concern as WEC employees have never accepted gifts from our verification clients, and even though, through the verification process, we become affable, WEC always adhere to our relevant professional ethics guidelines. The intimidation or economic dependence threat is not a concern as WEC does not begin work on a verification without having a signed proposal that outlines the project so that all parties are well informed as to the cost of the project, the scope, criteria and objectives. Independence of the auditors is ensured by adherence to the Alberta mandated Permit to Practice regulations of the APEGGA, and the corporate Professional Practice Management Plan. In particular, this ensures internal peer review, and prohibits result based contingent fees. Page 7 of 59
Williams Engineering staff assigned to carry out or assist in verification have no professional or personal stake in any of the proponents business or related projects. Conflict of Interest forms are routinely processed at the commencement of any employees engagement at Williams Engineering Canada Inc supporting this claim of independence. Verifiers Independence, Ethical Conduct and Fair Presentation of the Verifiers is addressed in Appendix D of this Verification Report. Verifiers and Due Professional Care Williams Engineering Canada Inc. assigned verifiers Julia Beresford and Don Schick to this verification activity. These professionals have the necessary skills, relevant experience and have demonstrated competencies through formal examination to perform this verification activity. These skills and competencies allow the Verifiers to exercise due professional care and judgement consistent with the needs of the Project Proponent and the intended users of this Verification Report. Specific credentials and skills of Julia Beresford and Don Schick are presented in the Appendix D Statement of Qualifications. 4.0 Greenhouse Gas Assertion Calendar Year The following is a table illustrating the Buffalo Trail Public Elk Island Catholic Energy Efficiency Project aggregate GHG Emissions savings in tonnes CO 2 e. Electricity Whole Facility** Natural Gas Whole Facility** Total Whole Facility** kwh tonnes Claimed GJ Claimed tonnes tonnes Claimed C0 2 Tonnes Tonnes C0 2 C0 2 tonnes 2004 20,005.7 13.0 11.7 504.2 38.7 25.6 23.1 34.0 2005 386,102.9 251.0 225.9 1,719.5 338.4 87.5 78.7 304.0 2006 580,735.1 377.5 339.7 4,785.1 620.9 243.4 219.1 558.0 2007 782,014.1 508.3 457.5 6,429.5 835.4 327.1 294.4 751.0 2008 1,219,837.3 792.9 713.6 11,799.3 1,393.2 600.3 540.2 1,253.0 2009 1,306,182.8 849.0 764.1 15,026.6 1,613.5 764.4 688.0 1,451.0 2010 1,172,465.3 762.1 685.9 12,416.6 1,393.8 631.7 568.5 1,253.0 2011 533,720.0 346.9 312.2 6,687.6 687.1 340.2 306.2 618.0 Totals 6,001,063.3 3,900.7 3,510.6 59,368.3 6,920.9 3,020.2 2,718.2 6,222.0 *Emissions factors of 0.65kg CO2 per kwh electricity and 50.872 kilograms CO2e per GJ of Natural Gas were used in this calculation. ** Whole Facility Approach using Simple Method is calculated using a factor of 0.9 X the CO2e generated from energy reductions. Whole Facility Approach follows the Quantification Protocol for Energy Efficiency in Commercial and Institutional Buildings Version 1.0 October 2010 Page 8 of 59
The following is a table illustrating the GHG assertion by the pertinent greenhouse gases. Calendar PFC HFC SF6 CO2 CH4 N2O CO2e Total Year tco2e tco2e tco2e tco2e tco2e tco2e tco2e tco2e 2004 22.94 0.01 0.13 23.08 34 2005 78.25 0.03 0.45 78.73 304 2006 217.75 0.09 1.25 219.09 558 2007 292.58 0.12 1.68 294.38 751 2008 536.93 0.22 3.08 540.23 1,253 2009 683.79 0.28 3.92 688.00 1,451 2010 565.02 0.23 3.24 568.50 1,253 2011 304.32 0.13 1.75 306.19 618 Totals 2,701.58 1.11 15.5 2,718.2 * The specific reductions of GHG species of CO 2, CH 4 and N 2O, are calculated for Natural Gas only. CO 2e reductions from 6222 electricity use a coefficient of 0.65 kg/kwh and does not break out GHG species of CO 2, CH 4 and N 2O. The Total tco 2e is the total of both Natural Gas and Electricity emission reductions and correspond with the Table: Aggregate Project GHG Emissions Savings in Tonnes CO 2e which can be observed on the previous page. The reporting period being verified for the project is from January 1, 2004 April 30, 2011. Baseline data being verifier start dates vary by site, the earliest beginning July 2003. The project is a result of actions taken on or after January 1, 2002. For more information on the baselines please see Appendix B & C of the Offset Project Plan. 5.0 Roles and Responsibilities Project The following is a table indicating the roles, responsibilities and contact information for the project proponent: Company Name Contacts Environmental Compliance Inc Don Diduck Address #102, 9333 47 Street Edmonton Alberta T6B 2R7 Canada Telephone 780 910 8639 Fax 780 468 4181 Email address don@offsetcompliance.com Website www.offsetcompliance.com Page 9 of 59
Verification Team The following is a table indicating the roles, responsibilities and contact information for the verification team: Company Name Contacts Williams Engineering Canada Inc. Lead Verifiers: Julia Beresford, B.Sc. EPt, GHG-V Don Schick, BComm, CA Verification Team: Doug Mulley, P.Eng, Project Manager Julia Beresford, B.Sc. EPt, GHG-V, Verifier Address N195-3015 5 Ave NE Calgary AB Canada, T2A 6T8 Telephone 403-263-2393 Fax 403-262-9075 Email address Qualifications For more details on qualifications please see Appendix D Website Don Schick, BComm, CA dschick@williamsengineering.com Doug Mulley, P.Eng dmulley@williamsengineering.com Julia Beresford, EPt Site visit February 22, 2012 jberesford@williamsengineering.com Don Schick, BComm, CA - Chartered Accountant Doug Mulley, P.Eng - Professional Engineer Julia Beresford, EPt, GHG-V - Certified GHG Verifier, CSA America www.williamsengineering.com Report Date This report was complete 6.0 Verification Process This verification was conducted to the Alberta Offset System Quantification Protocol for Energy Efficiency in Commercial and Institutional Buildings, Version 1.0 and ISO 14064 Part 3 Specification with Guidance for the Validation and Verification of Greenhouse Gas Assertions (2006). Page 10 of 59
Verification Approach The Verification Activities consisted of three stages. Planning: Collection of evidence Environmental Compliance Inc Director of Engineering provided all the data for the desktop review to the Williams Engineering Corporate office. Assess internal controls, The Internal Controls were assessed through a comparison of the data spreadsheet to be entered in Metrics 4.0 and the corresponding bills. The internal controls are strong as the data consistently matches the bills. Develop review file Pertinent project related information is saved on the Williams Server as well as hard copies of site notes and data being saved in a hard copy in the WEC server in our archive for 2012. Provide initial feedback As the project progresses, if the verifier is concerned about a discrepancy that may be material, she will notify the client so that they may make the necessary changes before the verification proceeds. Execution: Collection of evidence Evidence was collected through digital records being downloaded from the client as well as site visits to confirm the equipment is on site and functioning. The document review included invoices for the energy efficiency equipment and the associated shipping and installation. Operations and Maintenance Manuals are observed to ensure the energy efficiency equipment is functioning and properly maintained. The desktop review included reviewing ~30% of all utility data for 50% of the sites, involved in this project. Assess internal controls As mentioned above, the internal controls were assessed through a comparison of the data spreadsheet to be entered in Metrics 4.0 and the corresponding bills. The internal controls are strong as the data consistently matches the bills and no material errors were found. Conduct substantive testing The equations and total emissions were tested by using project data and doing sample calculations. Develop review file, Pertinent project related information is saved on the Williams Server as well as hard copies of site notes and data being saved in a hard copy in the WEC server in our archive for 2012. Provide initial feedback, performed over the phone or in email during the process Completion: Page 11 of 59
Review final GHG Assertion Confirm work completed and peer reviewed Close engagement Note that while these three stages occur in sequence, individual steps within each stage often occur in parallel. It is normal for this process to be refined as work progresses and additional information comes to light. Verification Schedule The Verification schedule is as follows: Data sampling: Buffalo Trail Public: January 20-25, 2012 Elk Island Catholic: March 12-21, 2012 Site visits: Buffalo Trail Public: January 19 & 20, 2012 Elk Island Catholic: March 22 & 23, 2012 Release Report: For a more detailed verification schedule please refer to Appendix F. Sampling Plan In executing the sampling plan, we reviewed the documents indicated below. Emission factors and calculations to ensure they are current and in accordance with the appropriate entities. The baseline sample consisted of four months from the baseline data for 50% of the sites was verified against related natural gas and electricity invoices for the baseline period which varied by site, the earliest beginning in July 2003 The project activity data sample of all meters on site, four months from every year of the baseline data was verified against related natural gas and electricity invoices from January 1, 2004 April 30, 2011. Invoices for the installation of energy efficiency equipment and building envelope improvements Alberta Boiler Safety Association (ABSA) related information such as inspection permits. Maintenance and Infrastructure Reports A representative sample of the reductions calculations were confirmed to be correct Operations and Maintenance documents Page 12 of 59
The Sampling Plan is provided in Appendix B. 6.1 Site visit Site visits to the school boards central buildings for a document review including maintenance and infrastructure reports for the energy efficiency equipment installed as well as building automation programs and maintenance information are observed to ensure the energy efficiency equipment is functioning and properly maintained. During the site visits a representative sample of 50% of the schools in the project were visited to ensure the energy efficient equipment is on site and functioning. Site visit flow chart Start up meeting on site Perform Document Review in central school board location: Maintenance and infrastructure reports for equipment and work done Maintenance information Review Building Automation Program Perform site visits: Visit a representative sample of the project related buildings to ensure energy efficiency equipment is present and functioning properly Note: the site visits, to the project locations, can be performed before the document review depending on the onsite representatives and the pertinent documents available in a central location or in the buildings to be visited. Page 13 of 59
The following is a summary of the site visits performed for this verification broken down by school: School On-Site Energy Efficiency Measures Observed Buffalo Trail Public Amisk T8 lights in the gym and mechanical room Boiler Dimax controls (Building automation system) Hughenden T8 lights in the gym and mechanical room Boilers x2 Domestic hot water tank Dimax controls Edgerton T8 lights in the mechanical room T5 lights in the gym Boilers x2 Domestic hot water tank Dimax controls Air handling unit (AHU) Heat pumps Dr Folkins (also known as T8 lights in the mechanical room Chauvin) T5 lights in the gym Boilers x3 Domestic hot water tank Heat pumps Dimax controls Wainwright High T5 lights in the gym Irma T5 lights in the gym EH Walters T8 lights in the gym and mechanical room Boilers x2 Siemens controls Marwayne T8 lights in the gym, hallways and mechanical room Boilers x2 Heat exchanger Kitscoty High T8 lights in the mechanical room T5 lights in the hallways and gym Dimax controls Page 14 of 59
Kitscoty Elementary Vermillion Jr High Vermillion Elementary Mannville Elk Island Catholic St Mary s St Martins Our Lady of Perpetual Help Father Kenneth Kearns T8 lights in the mechanical room T5 lights in the hallways and gym Dimax controls T5 lights in the gym T8 lights in the hallway and mechanical room Boilers x2 T5 lights in front hallway and gym T8 lights in the mechanical room Classroom furnace example Boilers x2 Heat pumps T5 lights in Gym T8s in mechanical room and CTS lab Boilers x2 Dimax Controls CFL potlights CFL pot lights Radiant panel used with the classroom from AHU Domestic hot water tank and circulation pumps Energy management system T8 lights in the care taker s room T8 lights in the mechanical room Boilers x3 Energy management system Domestic hot water tank New roofing Roof Top Unit (RTU) x 2 Typical AHU Boilers x 2 Energy management system LED exit signs T8 s in mechanical room and storage area Energy management system Page 15 of 59
Arch Bishop Jordan High Jean Vanier Madonna Saint Theresa John Paul XXIII LED exit sign Typical AHU LED exit signs Variable Frequency Drives (VFD) for return and supply fans Energy management system T8 s in hallway to mechanical room Boilers x3 RTU for computer lab Heat exchanger in mechanical room Energy management system T8 lights in stage area New roofing LED exit sign Domestic hot water tank T8s in men s locker room LED exit sign Zoned AHU with heat exchanger controlled by dampers Typical AHU x2 Energy management system T8 lights in the gym and daycare area Typical AHU x2 Domestic hot water tank Energy management system Boilers x4 Domestic hot water tank LED exit signs Energy management system School Board Building Document Review summary Buffalo Trail Public: School Document Date of document Edgerton Buffalo Trail (BT) P.O. for the pump upgrade and Hughden CTS BT P.O. for delivery service to maintenance shop BT P.O. for heating pump Invoice for work to upgrade heating pump such as dismantle, Dec-03 Dec-03 Nov-03 Oct-03 Page 16 of 59
check, clean, repair, assemble and test run, static balance impeller BT PO to upgrade the energy management systems Invoice for 6 replacement boards for controls system Packing slip for boards from Dimax Controls letter to the school board explaining board replacement project Invoice for energy management upgrade Fax correspondence between the controls contractor and the school board on the energy management upgrade discussing, that the contractor will provide interface with Dimax panel including cable close to Dimax Panel, Loading all new software and setting up the link from the computer to the interface Clearance under WCB for the contractor to perform the work BT PO for Upgrade of controls Invoice for controls upgrade BT PO for supplies for hallway lighting upgrade Invoice for a remote control relay and terminal block BT PO for supplies for hallway lighting upgrade Mar-03 Feb-03 Feb-03 Dec-02 Jul-07 May-07 Jul-07 May-08 Nov-08 Jan-09 Dec-08 Dec-08 Amisk BT PO for the energy management upgrade Jul-07 Invoice for energy management/controls upgrade describing interface with Dimax Panel and other work such as loading software Quote for network connection to Dimax System WCB clearance for contractor BT PO for Heating Pump Upgrade Invoice for pump upgrade Jul-07 Apr-07 Jul-07 Feb-10 Feb-10 Hughenden BT PO energy management repairs Dec-06 Invoice for energy management work Nov-06 Invoice for energy management upgrades Nov-06 Invoice for energy management work Nov-06 BT PO for hot water tank Nov-06 Invoice for hot water tank work Nov-07 BT PO to replace the recirculation pump Jan-06 Invoice for pump Jan-07 BT PO for recirculation pump flange Jan-07 BT PO energy management upgrades Mar-08 Invoice for energy management upgrades Feb-08 Invoice for energy management upgrades Feb-08 BT PO for repairs for energy management system Jun-08 Invoice for energy management upgrades May-08 Page 17 of 59
BT PO for energy management upgrades Invoice for energy management upgrades Quote for Dimax panel work, software install and setting up link from computer to the interface WCB clearance for contractor BT PO for Boiler Upgrades Invoice for skids for boiler project BT PO for lighting upgrade Invoice for work done in Hughenden Jul-07 Jul-07 May-07 Jul-07 Oct-09 Sep-09 Jul-03 Jun-03 Irma BT PO for water heater upgrade Oct-03 Invoice for water heater upgrade Nov-03 Invoice for water heater upgrade parts listed as line items Oct-03 BT PO for lighting upgrade Jul-03 Quote for Dimax panel work and software install and setting Apr-07 up link from computer to the interface Invoice for six replacement boards for the controls system Feb-03 Dimax Packaging Slip Feb-03 BT PO for upgrade energy management system in various Jul-07 schools Invoice for energy management upgrades hook up panels, Jul-07 load new software, etc BT PO for water heater upgrade Jun-07 Invoice for energy mgmt upgrades hook up panels, load new Feb-09 software, etc Invoice for 4 transducers Jan-09 Invoice for tying domestic hot water pump into Dimax Jan-09 Building management system Invoice for domestic hot water tie in to Dimax controls Jan-09 BT PO for T8 Lamps Jun-10 Invoice for T8 lamps Jul-10 Wainwright High School BT PO for lighting upgrade BT PO for energy management systems Invoice for car plugs maintenance Invoice for checking out overheating of controls and car plug override BT PO for energy management systems BT PO for water heater replacement Invoice for water heater related parts BT PO for mechanical services for energy management upgrades Invoice for damper operation on AHU Invoice for upgrade to mechanical systems Jul-03 Mar-03 Jan-09 Jan-09 Nov-04 Jan-04 Sep-04 Dec-06 Jun-03 Mar-07 Page 18 of 59
Invoice for work done on controls system Invoice for checking on controls issues Invoice for delivery of the heat pump upgrade BT PO to superior pump for heat pump upgrade Invoice for boiler repairs and heat pump work Mar-07 Mar-07 Feb-07 Oct-09 Oct-09 Wainwright Elementary Invoice for checking our overheating of mechanical systems Invoice for checking out over heating of controls BT PO for energy mgmt upgrades Invoice for 6 replacement boards for Dimax controls ESP Invoice for work done on control system BT PO for lighting upgrade Invoice for lighting upgrade Invoice for changing software to Celsius and reconfigure space temperature, check valves and transducers on AHU 4 and 5 Invoice for work done to controls BT PO for water heater replacement parts Invoice for water heater replacement parts Jan-09 Jan-09 Mar-03 Feb-03 Nov-08 Sep-08 Sep-08 Nov-06 Nov-06 May-10 May-10 Provost BT PO for upgrading lighting in the home economics area Nov-02 BT PO for repairs to the heat pump May-10 Invoice for repairs to the pump May-10 BT PO for rush seal replacement on 5hp WEG pump motor Oct-09 Invoice for rush seal replacement Oct-09 Chauvin BT PO for Energy management upgrades Dec-06 BT PO for Energy management upgrades BT PO for Energy management upgrades Invoice for work done, interface from DIMAX panel, loading new software and setting up link from computer to the interface device BT PO for the heating upgrade Invoice for hot water coil and chilled water coil BT PO for energy audits Invoice for performing energy audits BT PO for lighting upgrades including some T5s Invoice for gym light lamps Dec-06 Jul-07 Jul-07 Jul-09 Jul-09 Jan-10 Sep-09 May-10 Jun-10 Manville BT PO for boiler replacement design Jan-09 Invoice for boiler replacement work Apr-08 Page 19 of 59
BT PO for energy management upgrade Nov-04 Dewberry Elementary School BT PO for boiler replacement design Invoice for boiler replacement work Jan-09 Apr-08 Vermillion Elementary BT PO for energy audits Invoice for energy audits BT PO for A/C unit replacement Invoice for A/C unit service (all A/C units at school) Invoice for A/C unit replacement BT PO for Dimax automation and boiler replacement Invoice for services relating to Dimax control adjustments and additions as required BT PO for boiler related equipment Invoice for boiler equipment BT PO for boiler replacement Invoice for boiler replacements Multiple invoices for transporting boiler replacement related goods BT PO for boiler replacement related equipment UFA invoice for boiler related equipment BT PO for services related to boiler replacement BT PO for boiler related services Invoice for installing 2 new boilers BT PO for energy management upgrade BT PO for energy management systems at various schools BT PO for energy management systems at various schools Invoice for 6 replacement boards for Dimax controls Jan-10 Sep-09 Jan-10 May-10 Oct-08 Oct-08 Oct-08 Sep-08 Oct-08 Oct-08 Sep-08 Sep-08 Oct-08 Oct-08 Jul-08 Aug-08 Jul-08 Aug-04 Jun-04 Mar-03 Dec-02 Innisfree BT PO for furnace upgrade Apr-08 Invoice for replacing the furnace Mar-08 BT PO for 3 furnace upgrades Jun-07 Invoice for replacing a furnace May-07 Kitscoty High School BT PO for lighting upgrade BT PO for energy management upgrade Invoice for energy management upgrade work BT PO for lighting retrofit supplies BT PO for gym light retrofit Jul-03 Dec-09 Nov-09 Aug-10 May-10 Page 20 of 59
Invoice for lamps BT PO for energy audits Invoice for energy audits BT PO for energy management upgrades Invoice for energy mgmt upgrade work Packing slip for Dimax controls boards for controls upgrade Jun-10 Jan-10 Sep-09 Jun-05 Feb-03 Feb-03 Kitscoty Elementary BT PO for supplies for the lighting retrofit Invoice for supplies BT PO for gym light retrofit Invoice for lamps BT PO for gym light retrofit Invoice for lamps BT PO for energy audits Invoice for energy audits BT PO for boiler upgrade related services Invoice for consulting services related to the boiler replacement BT PO for energy management systems Invoice for 6 replacement boards, upgrade energy management systems Dimax controls invoice for 6 boards Aug-10 Jul-10 Jun-10 Jun-10 May-10 Jun-10 Jan-10 Sep-09 Jul-08 Apr-08 Mar-03 Feb-03 Feb-03 JR Robinson Elementary BT PO for boiler replacement design Invoice for boiler replacement work Invoice for Dimax controls work Invoice for Dimax control related work BT PO for energy management upgrade Invoice for Dimax controls upgrade BT PO for boiler related equipment Invoice for boiler related equipment BT PO for boiler related equipment for upgrade Invoice for boiler related equipment for upgrade BT PO for consulting services related to boiler replacement Invoice for consulting services BT PO for gym light retrofit Invoice for lamps Invoice for energy audits BT PO for heat pump upgrade Invoice for heat pump work Jan-09 Apr-08 Dec-09 Dec-09 Oct-09 Sep-09 Sep-09 Sep-09 Sep-09 Sep-09 Dec-09 Dec-09 May-10 Jun-10 Sep-09 Apr-10 Apr-10 Page 21 of 59
BT PO for heat exchanger Invoice for heat exchanger BT PO for boiler upgrade related services Invoice for boiler upgrade related equipment BT PO for consulting services boiler replacement design BT PO for boiler replacement related equipment Invoices for equipment related to boiler replacement BT PO for equipment delivery related to boiler replacement Invoice for equipement delivery Copies of the bids by mechanical contractors for the boiler replacement Tender results for the boiler replacement BT PO for supply materials for boiler replacement Invoice for system upgrade supply materials Quote for the mechanical systems upgrade BT PO for boiler upgrade related services Invoice for boiler upgrade related services Invoice for boiler starters BT PO for boiler starter Invoice for starter abd pilot BT PO for equipment for boiler replacement Invoice for boiler upgrade related equipment BT PO for supply valves for the boiler upgrade Invoice for system upgrade related services Invoices for boiler related equipment BT PO for boiler upgrade related equipment Invoice for boiler related equipment BT PO for boiler related equipment Invoice for boiler related equipment Dec-08 Dec-08 Dec-08 Dec-08 Jan-09 Jan-09 Jan-09 Mar-09 Mar-09 Mar-09 Mar-09 May-09 May-09 Feb-09 Jun-09 May-09 Jun-09 Jul-09 Jul-09 Jul-09 Jul-09 Aug-09 Aug-09 Aug-09 Aug-09 Aug-09 Dec-03 Dec-03 All Schools file Quote for new scheduling for all schools with Dimax controls system based on the Kitscoty High BT PO for new school set-ups with Dimax Invoice for services as quoted, new scheduling for all schools with Dimax system based on Kitscoty High format BT PO for energy management systems repairs Invoice for inspecting the Dimax systems and training staff Invoice for inspecting dimax sites and trouble shooting BT PO for energy management systems repairs Jun-06 Jun-06 Jun-06 May-06 Apr-06 Apr-06 Nov-06 Page 22 of 59
Elk Island Catholic School Document Date of document Jean Vanier Energy management system sequence of operations No date Invoice for labour and materials for new RTU Sept-08 Invoice for infrared roof scan June-08 Our Lady of Perpetual Healing Father Kenneth Kearns Pope John Paul II Our Lady of the Angels Madonna Invoice for labour and materials required for the installation of a concealed duct unit into the ceiling of the janitor room and ducted to the server room. Energy management system sequence of operations Invoice for roofing and flashing Invoice for replacing wet insulation and roof membranes Invoice for infrared roof scan Invoices for cleaning of the AHU, heaters, coil banks, reheat coils, return and supply ducting Invoice for material and labour to replace doors Energy management system sequence of operations Invoice for infrared roof scan Invoice for labor and materials related to a boiler replacement Invoice for labor and materials related to a boiler replacement Invoice for labour and materials for a boiler replacement Invoice for infrared roof scan Invoice for labour and materials required for wall mounted ductless split system for the server room Invoice for partial re-roofing Invoice for infrared roof scan Invoice for labour and materials required for wall mounted ductless split system for the server room Invoice for boiler repairs Invoice for labour and materials required to complete boiler repairs Invoice for labour and materials to install new RTU heating and cooling Invoice for supplying and installing ductwork Invoice for supplying and installing ductwork Invoice for Ventilation upgrade Amalgamated heating progress payment Jul-10 No date Oct-07 April-08 June-08 Aug-10 Feb-10 No date June-08 Sept-07 June07 Sept-07 June-08 July 2010 April-07 June-08 July-10 Dec-09 Aug-09 Aug-09 July-08 Aug-08 Aug-08 Aug-08 Page 23 of 59
Invoice for three exchange fans and labour Invoice for infrared roof scan Invoice for labour and materials required for the installation of a ceiling mount split system air conditioning unit Invoice for re-roofing Sept-08 June-08 May-10 Nov-09 St Theresa Invoice for ventilation upgrade work complete to date July-08 Arch Bishop Jordan Invoice for ventilation upgrade work complete to date Invoice for infrared roof scan Invoice for labour and materials required for the re-installation of 2 RTU Invoice for removing existing roofing and applying new roofing membranes and flashing Invoice for roofing consulting, inspection and tender process to completion Invoice for infrared roof scan Invoice for materials and roofing Invoice for chimney extension Aug-08 June-08 Jan-10 Dec-09 Sept-08 June-08 Sept-08 July-10 Invoices for cleaning of the AHU, heaters, coil banks, reheat coils, Jun-10 return and supply ducting Invoice for labour and materials required to replace the existing Mar-10 PVI hot water heater, remove the existing tanks and install a vertical double wall shell and tube heat exchanger and storage tank Invoice for labour and materials required to remove the existing Apr-10 plate and frame heat exchanger and replace with a shell tube heat exchanger Invoice for installation of new controller for new domestic hot water Dec-10 exchanger Invoice for labour and materials required to replace the existing May-10 PVI hot water heater, remove the existing tanks and install a vertical double wall shell and tube exchanger and storage tank Invoice for labour and materials to remove existing heat exchanger Sept-09 and replace it with a shell tube heat exchanger Pope John Invoice for labour and materials for installation of 2 new RTU July-10 XXIII St Patrick Invoice for new portable/gasoline-furnace start-up Mar-10 St Martins St Mary s Invoices for cleaning of the AHU, heaters, coil banks, reheat coils, return and supply ducting Invoice for labour and materials required for the installation of a ceiling mount split system air conditioning unit July-10 July-10 Alberta Boiler Safety Association (ABSA) related information such as current permits were observed on site. Maintenance and Infrastructure Reports for 2004-2010 were observed on site (2003/2004/2005/2006/2007/2008/2009/2010/2011) Page 24 of 59
The preventative maintenance program was observed, a typical furnace/boiler program, typical AHU and a typical RTU program were observed. The following schools building automation systems where reviewed to ensure the energy efficiency equipment was functioning properly: Buffalo Trail Public Amisk Hughenden Edgerton Dr Folkens Wainwright High Irma E.H. Walters Marwayne KHS KES Vermillion Jr High Vermillion Elementary Mannville Elk Island Catholic St Martins Our Lady of Perpetual Help Father Kenneth Kearns Jean Vanier St Theresa St Mary s Pope John XXIII Arch Bishop Jordan Our Lady of the Angels Page 25 of 59
Material and immaterial issues Material and Immaterial Issues raised during verification were as follows: Material Issues No material issues were revealed during the course of this verification. Therefore, there are also no outstanding material issues. The materiality threshold for this project is 5% as described in the Government of Alberta, Technical Guidance for Offset Project Developers, Version 3.0 dated February 2012. Immaterial Issues The immaterial issues were as follows: Buffalo Trail Public Electricity Discrepancy School Date Spreadsheet (kwh) Dewberry School Provost Public School E Dewberry School Buffalo Trail Public Elementary School Vermilion Elementary School Buffalo Trail Public Elementary School Buffalo Trail Public High School Provost Public School Buffalo Trail Public High School April 2005 adjustment May 2006 Adjustment Feb 2008 Adjustment April 2008 Adjustment May 2009 Adjustment Nov 2008 Adjustment Oct 2008 Adjustment June 2008 Adjustment July 2009 Adjustment error Bill (kwh) Discrepancy (kwh) % of total kwh savings in Buffalo Trail Public -464-461 3 <0.01% 13 113 100 <0.01% -298 298 596 0.01% 824 842-18 <0.01% 14-14 28 <0.01% -52 +52 104 <0.01% -195-1495 1300 0.03% +59-59 118 <0.01% 1-67 68 <0.01% Total 2299 0.06% Page 26 of 59
Elk Island Catholic Electricity Discrepancy list School Date Spreadsheet (kwh) Bill (kwh) Discrepancy (kwh) % of total kwh savings for Elk Island Catholic St Martins Feb-11 12891 21889-8998 -0.45% Buffalo Trail Public Gas Discrepancy School Date Spreadsheet (GJ) Kitscoty High Bill (GJ) Discrepancy (GJ) % of total GJ savings for Buffalo Trail Public August 2006 17.92 65.92-48 -0.17% Elk Island Catholic Gas Discrepancy School Date Spreadsheet (GJ) Summary Discrepancy Type Discrepancy Percent Discrepancy of Pertinent Total Buffalo Trail Public 2299 kwh 0.06% Electricity Elk Island Catholic -8998 kwh -0.45% Electricity Buffalo Trail Public Gas -48 GJ -0.17% Elk Island Catholic Gas 0.02 <0.01% As can be observed, all discrepancies are well below the materiality threshold and are therefore immaterial. 7.0 Risk and Magnitude Assessment Bill (GJ) Discrepancy (GJ) % of total GJ savings for Elk Island Catholic Jean Vanier May-08 101 100.99 0.01 <0.01 Arch Bishop Jordan Apr-09 499.6 499.59 0.01 <0.01 Total 0.02 <0.01 This verification considered three types of risk as defined in ISO 14064-3: Inherent Risk Control Risk Detection Risk The assessment of risk for this verification affects the level of scrutiny planned for the verification procedures including the sampling plan. The following risk assessment summarizes observations made following an initial review of the Project Plan and an interview of key individuals responsible for the project. Page 27 of 59
There is no substantial inherent risk associated with the verification of the project. The project technology is relatively well known, and the emission reduction calculation is well understood. Control risk in this verification relates to the likelihood that a material misstatement related to the GHG assertion will not be prevented, or detected, by the owner s internal control system. The quantification of emission reductions relies on the utility bills as its source of data. Utility bills are metered and offer corrections to their listed energy consumption as they occur. The project proponent has captured these corrections as was pertinent for their project. The only material detection risk in this verification is potential material errors in the owner s data records. This risk will be mitigated by comparing the data, compiled at the individual sites, to the data maintained by owner. 8.0 Evaluation and Data Review/Comment Evaluation The data was evaluated to be complete and correct. No material errors were found during this verification. All emissions factors and global warming potentials were from applicable sources and were found to be correct and appropriate for this project. Data Review/Comment The data sampled and verifications report was evaluated through an extensive peer review process in which Don Schick, BComm, CA, reviews the report and working documents from an accountant auditing perspective. This peer review is followed by a peer review by a mechanical engineer, to review items such as energy efficiency and additionality. Once the above peer review is complete, the verifier makes the necessary changes and the peer review process is performed again. Peer review continues until no changes are necessary to the document. The report is then released to the Environmental Compliance Inc. 9.0 Verification Statement This statement confirms that Williams Engineering Canada Inc. has evaluated the GHG assertion of 6,222 tonnes CO 2 e from the Offset Project Report for Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Plan Version 1 dated November 29, 2011 is a materially fair and accurate representation of the emissions reductions over the project period of January 1, 2004 April 30, 2011 and is supported by sufficient and appropriate evidence. The project adheres to the above referenced protocols, Government of Alberta Specified Gas Emitters Regulation and the Quantification Protocol for Energy Efficiency in Commercial and Institutional Buildings Version 1.0, ISO 16064-2, ISO 14064-3, is complete, without material discrepancy and the verification activities provide a reasonable level of assurance. A signed, detailed verification statement is attached in Appendix F, Statement of Verification. Page 28 of 59
10.0 Verification Records A review file will be developed for this verification. The file is composed of documents, records, working papers and other evidence collected and created by the Review Team during the course of the review. These documents serve to support review conclusions. The review file serves to: Provide support for the contents of the verification statement; Provide evidence that the review was conducted in accordance with the criteria set forth in this document; and Aid the Review Team in conducting current and future reviews. The review file includes: Decisions on the level of materiality and components of review risk; Documentation on the owner's internal controls; Descriptions of the controls assessment work and results; Descriptions of the substantive testing procedures that were carried out and the results; Copies of relevant records, spreadsheets and other data files; and Copies of any correspondence with the proponent, or other parties relevant to the verification. The review file is the property of Williams Engineering Canada Inc. and access to it is normally restricted to the Review Team and the Proponent. Williams Engineering Canada Inc. will retain and safeguard the file for a minimum of seven (7) years. Page 29 of 59
Appendix A Verification Information Page 30 of 59
VERIFICATION INFORMATION Buffalo Trail Public Elk Island Catholic Energy Efficiency Project, Offset Project Reviewer & site visit: Review Team: Julia Beresford, B.Sc., EPt, GHG-V Don Schick, B. Comm., CA Doug Mulley, P.Eng Andrew Dixon, P.Eng Verification Timeframe: Data sampling: Buffalo Trail Public: January 20-25, 2012 Elk Island Catholic: March 12-21, 2012 Site visits: Buffalo Trail Public: January 19 & 20, 2012 Elk Island Catholic: March 22 & 23, 2012 Release Report: Objective of the Verification: Reasonable level of assurance on GHG Assertion for Emission Reductions: Assurance being provided to: Standard being verified to: 6,222 tco 2 e Environmental Compliance Inc. ISO 14064-3 Part 3 Specification with Guidance for the Validation and Verification of Greenhouse Gas Assertions (2006) Verification Criteria employed: the Government of Alberta Specified Gas Emitters Regulation and the Quantification Protocol for Energy Efficiency in Commercial and Institutional Buildings Version 1.0 dated October 2010, the Government of Alberta Specified Gas Emitters Regulation, Part 3 Specification with Guidance for the Validation and Verification of Greenhouse Gas Assertions (2006), ISO 14064 Part 2 Specification with Guidance at the Project Level for Quantification, Monitoring and Reporting of Greenhouse Gas Emission Reductions or Removal Enhancements (2006) Verification Scope Gases: CO 2, CH 4, N 2 O Location: Calgary, AB Emission Reduction Temporal Period: January 1, 2004 April 30, 2011 Main Contact (Verifier): Julia Beresford, B.Sc, EPt, GHG-V Sustainability Lead Williams Engineering Canada Inc. 2410, 10180 101 Street Edmonton, AB T5J 3S4 Phone: 780.409.3129 Email: jberesford@williamsengineering.com Page 31 of 59
Main Contact (Proponent): Don Diduck President Environmental Compliance Inc #102, 9333 47 Street Edmonton, Alberta, T6B 2R7 Canada Phone: (780) 910 8639 Fax: (780) 468 4181 Email: don@offsetcompliance.com Page 32 of 59
Appendix B Sample Plan Page 33 of 59
SAMPLING PLAN DETAILED DESCRIPTIONS OF VERIFICATION STEPS Planning Finalize Scope and Terms of Reference: To ensure a full understanding and agreement on the review objectives we will conduct an initial meeting in the form of a face to face meeting or conference call. The meeting is intended to ensure: All parties have a clear understanding of the review objectives and scope; All parties have a clear understanding of the level of assurance to be provided; All parties have a clear understanding of their roles and responsibilities; All parties agree on the timeline and budget for the engagement; and A firm schedule of site-visit(s) is established. Summary Table of Scope and Terms of Reference: Level of Assurance Scope Criteria Reasonable level of assurance The scope of this verification is limited to the report and assertions made in the reports on the results of the Offset Project Plan for Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Version 1 dated November 29, 2011 and the Offset Project Report for Buffalo Trail Public - Elk Island Catholic Energy Efficiency Project Version 1 dated February 3, 2012 that conforms to the requirements of the Specified Gas Emitters Regulation, the Quantification Protocol for Energy Efficiency in Commercial and Institutional Buildings Version 1.0 dated October 2010 and ISO14064-2. A representative sample of the baseline data (varied by site) and a representative sample of the project activity from January 1, 2004 through April 30, 2011 were verified. The representative sample used for verifying the bills to the project spreadsheets was 50% of project sites, four months invoices for natural gas and electricity from every year where sampled. Maintenance and Operations documents were also reviewed. The gases included in the scope of this project are CO 2, CH 4 and N 2 O. The emissions factors and Global Warming potentials were also reviewed. The criteria used for this verification was: The Alberta Offset System Quantification Protocol for Energy Efficiency in Commercial and Institutional Buildings Version 1.0 dated October 2010 The Government of Alberta Specified Gas Emitters Regulation ISO 14064 Part 3 Specification with Guidance for the Validation and Page 34 of 59
Verification of Greenhouse Gas Assertions (2006) ISO 14064 Part 2 Specification with Guidance at the Project Level for Quantification, Monitoring and Reporting of Greenhouse Gas Emission Reductions or Removal Enhancements (2006) Amount and Type of Evidence to be Sampled Evidence was collected through digital records being downloaded from the client as well as site visits to confirm the equipment is on site and functioning. The document review included invoices for the energy efficiency equipment and the associated shipping and installation. Operations and Maintenance Manuals are observed to ensure the energy efficiency equipment is functioning and properly maintained. The internal controls were assessed through a comparison of the data spreadsheet to be entered in Metrics 4.0 and the corresponding bills. The desktop review included reviewing 30% of all utility data for 50% of the project sites, involved in this project. The internal controls are strong as the data consistently matches the bills and no material errors were found. The equations and total emissions were tested by using project data and doing sample calculations. Representative Samples 30% of all utility data for 50% of the project sites were sampled as mentioned above Conduct Preliminary Review of Data Management and Controls A preliminary review is the first step in our verification review process as it allows the verifier to ensure all of the data is complete. In order to develop a review strategy that will ensure successful completion of the review, we require all relevant GHG documentation including: Emission factors and calculations to ensure they are current and in accordance with the appropriate entities. The baseline sample consisted of four months from the baseline data for 50% of the sites was verified against related natural gas and electricity invoices for the baseline period which varied by site, the earliest beginning in July 2003 The project activity data sample of all meters on site, four months from every year of the baseline data was verified against related natural gas and electricity invoices from January 1, 2004 April 30, 2011. Invoices for the installation of energy efficiency equipment and building envelope improvements Alberta Boiler Safety Association (ABSA) related information such as current permits. Maintenance and Infrastructure Reports A representative sample of the reductions calculations were confirmed to be correct Page 35 of 59