DATASHEET Mimecast Large File Send For sending large files, lets go back to email Mimecast Large File Send simplifies large file sharing for users by removing the complexity and frustration associated with large email attachments. While keeping corporate information safe and secure. It enables end users to remain productive, sending and receiving large files via a secure cloud-based service, that integrates with desktop Outlook and Mac apps, that helps enterprises support compliance with enterprise policy without interrupting existing business workflow. Business needs Sending and receiving large files via email is a real problem, and has become a battle-ground between users and IT departments, as end users routinely try to work around the limitations put on their productivity. Users want to seamlessly integrate sending large files into their day-to-day activities and the business wants to limit exposure to risk through the uncontrolled sharing of enterprise content over shadow IT solution, such as 3rd party file sharing services. Business challenges As file sizes continue to grow, users have become frustrated with email attachment limits that prevent them from easily sharing content with both internal and external collaborators. As a result, users inevitably seek out ways to bypass corporate gateways turning to consumer services to share large file content. However, these services often lack policy enforcement or content checking, and even fewer archive emails and attachments for discovery and retrieval at a later date they compromise enterprise compliance and expose organizations to risk. Fast Facts: - Send and receive files up to 2GB from Microsoft Outlook or a Mac desktop client - Secured with unique access keys - Antivirus scanning for all files on upload with audit logging and Data Leak Prevention (DLP) - Set default expirations so files aren t accessible longer than needed - Content is encrypted for security in transit and at rest - Corporate retention polices applied to all enterprise content 1
DATASHEET Technical challenges IT teams are under pressure to deliver technology that allows users to be more productive and efficient - including the ability to seamlessly yet securely share large files. At the same time, they must protect overall email system stability and performance and take account of email recipient file size limitations. Their challenge is to ensure users can securely send and receive large files without resorting to consumer services that bypass the corporate gateway. Mimecast Solution Mimecast Large File Send is a cloud-based service that enables users to seamlessly send and receive large files to help maintain optimum productivity and efficiency. At the same time, it allows organizations to support compliance, apply data leak prevention policies, and removes the impact of large attachments on email infrastructure. Users are happy and IT can be satisfied they are adequately protecting the business and reducing risk. The service also allows users to receive large files from external contacts, providing users with a bi-directional sharing mechanism that overcomes size limitations of both the internal and external participants infrastructure. Key benefits: - Attachments are always secured with encryption, configurable password protection and custom expiration dates. - Files sent and received and their associated notifications are archived according to email retention policies - File audit tracking is fast and easy, from a central administration console - Data Leak Prevention can support compliance with corporate policies - A comprehensive set of ediscovery and compliance features can be applied - Large file traffic is removed from the email server environment. Comprehensive management and reporting functionality provides meaningful information to the business and ensures IT retains control over access to shared files and has visibility over file accesses. 2
How it works Mimecast s Large File Send supports both PC and Mac users, ensuring large files are transferred securely outside of the standard mail flow so that mail server message size limitations do not prevent delivery of the messages. Sending large files securely 1. Attachments are securely uploaded from Microsoft Outlook or Mimecast for Mac to the Mimecast cloud, where they are scanned for viral content and checked for content and DLP policy compliance before being stored in a secure AES encrypted archive. 2. Once scanned, an optional access key is generated and the message is sent to the recipient with an attachment containing instructions on how to access the files being shared. 3. The recipient clicks the link in the attachment and is directed to a secure web portal, where, if required, they request the access key to download the file. The key will only ever be sent to their email address helping ensure that the files can only be accessed by the intended recipients. 4. The service notifies the sender when their file has been downloaded, if they chose the notification option. 5. The sender may also elect to set expiration options, while administrators retain full control over the user experience. Receiving large files securely 1. Users can invite people outside of their organisation to securely send them files of up to 2GB, with or without the added security of an access key. 2. Those invited to send a file are provided a link to a secure web portal where they can upload files individually or in bulk with a simple drag and drop. A message can be added before submitting the files to be sent back to the requestor. 3. Files are uploaded to the Mimecast cloud, where they are scanned according to security policies and stored in a secure AES encrypted archive and are available for download. Large file attachments are sent as normal and uploaded to the Mimecast Cloud. The recipient receives the email along with a link to access the file. Files are downloaded by requesting and entering an optional access key (if required by the sender). Files can be sent back via a secure portal. 3
Mimecast Large File Send - Features Mimecast Large File Send Site Prime Pro Maximum file upload size 50MB 250MB 2GB Annual user allowance for sending / receiving with Large File Send 1GB/user 6GB/user 30GB/user Account allowance for sending / receiving with Large File Send User allowances are aggregated and shared across the account. (Additional usage may be purchased in 50GB increments) Number of users Minimum of 100 users of any package combination. (Site wide minimum when there are less than 100 users) File upload / download link expiry Flexible up to 90 days Notification when Large File Send (LFS) message gets retrieved by its recipient Allow package sharing externally to allow receipt of large files Configurable / optional security key Ability to expire and extend file upload / download link Administrator-controlled invocation of Large File Send (LFS) capabilities Automatic bypass of local email infrastructure for large outbound messages reducing operational overhead Automated analysis of outgoing large files against DLP policies Automated virus scanning of outgoing large files Files archived in line with customer retention policy User-invoked Large File Send (LFS) capabilities Administrator reporting and management of users and usage. Control of all Large File Send interactions 4
Bytes Software Services GCloud 6 Subcontracting Statement In providing these services, Bytes Software Services are acting as the prime contractor and are reselling the products and services of the vendor of the software. The vendor holds responsibility for the development and maintenance of the service. They may also deliver the software directly to the customer. The vendor also defines the pricing structures for the sale of their products.