GCS SOFTWARE, LLC. Apparel Solutions is a fully integrated enterprise management system for any size business. Whether a startup or a large enterprise, we have a solution designed for your size and budget. Every department from design concept to accounting to EDI is incorporated into a single product eliminating the redundancy and cost of multiple solutions. has worked closely with major manufacturers, importers and distributors to develop a state of the art application that is truly geared exclusively to the apparel, footwear, home furnishings and accessory industries. When business needs change, sales volume increases or additional divisions are added you should not have to change your software, causing expensive disruption to your business. GCS SOFTWARE, LLC. 266 West 37th Street 19th Floor New York, New York 10018 www.gcsnet.com Phone: 212.629.8800 Fax: 212.629.0388 Tailored to fit your business
Mission Statement Our mission is to provide all customers with innovative solutions and outstanding customer satisfaction. 2
Product Overview The ERP package expertly handles all of an organization's transactional requirements. The system provides totally integrated modules for PLM, Production, Forecasting and Inventory, Advanced Warehousing, Order Processing, Allocation and Sales, Shipping, Accounting, EDI, Report Writer and System Administration, as well as business specific customized modules for Catalog, Telemarketing, and Web-enabled consumer based sales., developed entirely with the Oracle relational database and tools, ensures the client's investment is protected not only financially but also operationally through the stability of a leading product developed through the latest technology. Using Oracle RDBMS with Graphical user interfaces, run capabilities expand across several platforms and operating systems. No database administrator is needed to maintain the system. The methodology used in provides for a truly scalable open system designed extensively to accommodate business growth and changing requirements. Starting with a single dual-core server on a local area network running Windows Server, a Company can easily scale up to large multi processor computers supporting several hundred users on Windows, Linux or UNIX. Because no two clients are alike and business methods differ among organizations, the system's broad range of options and flexibility provide a continual formula for successful implementations. 's commitment to quality evolves around the perception that programs and procedures that work well in one situation may fall short in another. Based on this perspective, a set of solution-specific guidelines are established, outlined, and tailored to each client implementation. These guidelines are addressed and enhanced throughout the client relationship to support and assist in the client's present and future operational success. As a trusted name in the software industry, consistently maintains high standards in all areas of "vendor concern" (software, hardware, cost, ease of use, future growth, requirement shifts, training, support, documentation, etc.). As a data management system, employs sophisticated, yet easy to use programs, facilitating the end user's proficiency when defining, entering, and manipulating data. 3
About the Software has been designed to: Improve efficiency by simplifying business processes and eliminating multiple system redundancy and errors. Additionally the interface is designed for ease of learning and use by providing commonality for multiple tasks such as orders (sales, purchasing, production), return, allocation and invoicing screens. Learn one and use many. Reduce Expenses by eliminating double entry necessary when using multiple systems. Most accounting entries are a by-product of the data business process by integrating all inventory and accounting functions. EDI orders require no data entry. Bulk orders are up-matched to incoming EDI orders and drawn down providing error reports on variances. Outbound transmissions are a by-product of your business transactions, also requiring no additional data processing, translation or manipulation. Deliver critical status information to your desktop or email in a timely manner so that decisions may be made before they become critical via user defined alerts. Consolidate all business information in a single data repository for easy access. No longer will you have to search through 3-ring binders, email and My Document folders for information. Simplify Management of your business by providing executives with top down Dashboard views of all important business functions in real time. Grow as your business grows. There is no upper limit to the size of your business or users. includes everything you need in the base package eliminating costly add-on modules later. Use what you want to start and grow into additional functionality as business dictates. Buy only the number of users you need today and add as your business grows. Reduce IT costs. Only offers an option to fix annual costs. No longer will you have to guess at the TCO. Before you buy, we tell you what it will cost to purchase, train and support the standard software. Additionally, GCS Software will provide all software upgrades and bug fixes as part of your annual maintenance fees. The only additional costs you may incur are occasional support calls or additional training if necessary. Operating on Windows, Linux or Unix as a server platform. You may choose the right option to fit your needs, security and budget. From the client side, any browser may be used to access the software locally or around the world. If you can access the Internet, you can stay in touch with your business in real time. Operate across the office or around the world. provides a web interface allowing you to access your mission critical data from any internet connection. Furthermore, every partner in your supply chain may have access to the system with appropriate security. can handle every transaction and communication throughout your supply chain, storing data for your entire enterprise in a single place. It is designed to integrate with your back office software including word processing, Excel, email and groupware. In short, it is the only vertical software designed to bring every facet of your business under one umbrella without the need to buy and maintain multiple solutions. As a result, training and implementation time and costs are significantly lower than most of our competitors. 4
Product Development, Production Management Starting with the design of a style, 's ease of use is one of the many features facilitating management and development flow. User defined design options, event calendars, automated email notifications, raw material and trim tracking, image attachments, spec sheets, grading and fit tracking, multiple product classifications, groupings, and costing options are just a few of the pre-production tools available at product development. Line sheets and available to sell reports incorporating product pictures and/or sketches can be immediately generated for on-screen displays, email, or printed reports. allows you to create multiple cost sheets providing increased flexibility and control for monitoring product variations by vendor or country. RAW MATERIAL & TRIM MANAGEMENT Raw material and trim management can begin with the inception of a design or a style. The system provides and easy to use Bill of Material that is integrated with this module. Time phased material, trim requirements and inventories at multiple locations can be viewed and managed easily with. Some key features include: Raw material and trim purchasing and maintenance Raw material and trim tracking at multiple locations Time phased availability Raw material and trim requirements Pull sheets Where used inquiries Pre-defined reports and a report writer for user defined reporting PRODUCTION MANAGEMENT Most of the obstacles facing production departments are due to the ineffectiveness of the system to provide accurate information for decision-making and the lack of production based user tools to meet process requirements. 's integrated data and tracking methods provide a high level of accuracy when tracking purchase orders from the time an order is placed to the time the goods are received and stocked. Data reliability and improved tracking capabilities assist the user through a variety of production issues, including: Analyzing which purchases (past and present) are critical to operations Tracking inventory movement & cut to order management Determining purchase quantities through accurate histories, bookings, and trends. Evaluating vendor reliability, response time, product availability, product quality, etc. Establish events controls indicating reorder points and minimum inventory levels. 's reporting and analysis capabilities throughout the production stages are provided as management and production guides for supervision and control. Due to the complete integration and increased information flow, product based information can be extracted and used for evaluating work flow processes, determining profit making principles, and tracking the necessary steps for operational efficiency, etc. IMPORT TRACKING enables your company to easily set up and track containers and shipments for finished goods. Some of the key features include: Create and track containers Track the contents of the containers on shipments Track the status of shipments from broker to in house receipt of merchandise 5
Total Embroidery Cost of & Ownership/ROI Screen Printing has a new module available, developed to handle Embroidery, Screen Printing and other types of services business. New Services Order Entry Ability to build user defined tables for groups of services, classes of services, including charges at the header level and/or the line level. Price ticket set up and integration with ticket printing program in. User defined order tracking stations, manual process or bar code scanner functionality available. Enhanced Royalty tracking for the decorations, services and artwork. Mass email capability for order acknowledgement to be sent to either the customer or the sales rep, or both. Enhanced visibility to view tracking of orders as they move through tracking stations. Fully Integrated Art Database: Artwork color types, for example embroidery colors. Artwork color master. Artwork location master. Artwork types master, for example screen print, embroidery, appliqué, Artwork tracking codes, to provide the art department with a dashboard of assigned, unassigned art, etc. Full Artwork Database with requests and approvals, that can be printed, emailed, or sent to an optional customer and/or sales rep website. Licensing Functionality: Enhanced Royalty tracking based on minimum unit charges or percentages with reporting available. Work Order: Industry specific work order that includes style, embellishment, placement, art pictures, etc. Optional Web Module for Customer's and Sales Reps Secured User Name and Password for sales reps and/or customers to see the status of their own orders. Order Status Report for Sales Reps to print for their own information. Style Availability Inquiry and Report with options to decide whether to show numbers or overages and shortages. Artwork Status Inquiry and ability to review artwork on line and print artwork request form if necessary. This also includes the ability to submit an approval on line, which will integrate back to the Art Department. 6
Forecasting and Inventory Processing 's totally integrated system maintains the inventory automatically and accurately throughout the various business processes. Accurate inventories result in reliable product histories that can help a business develop more appropriate techniques when forecasting sales and projecting inventory needs. Up to the minute inventory-status information can be determined quickly and easily through the various reporting and on -screen display opti ons. 's inventory management system provides the tools necessary to determine the balance between carrying too much inventory and the cost of not carrying enough. Overall, sound inventory tracking and procedures are fundamental for maintaining satisfactory profit margins, minimizing operating costs, and avoiding potential overstock losses. As a business management tool, 's inventory tracking, and forecasting system can assist in determining and addressing typical inventory operational issues including: Inventory Projections Effective sales forecasting at various levels What inventory levels are maintained Which inventory items are carried over The point at which inventory is ordered If inventory meets customer demand What products or lines perform well Which products are selling better than others in specific areas Trend analysis Pre-defined reports and a report writer for user defined reporting Order Fulfillment and Warehouse Management Routing is automatically controlled through customer ship-to masters. Distribution can be automatically and easily routed for direct to store, distribution centers, or consolidator shipping in any combination based on customer rules. Last minute changes are easily handled at the pick ticket level or through EDI 753/754 transactions. The sales related packages are pre-designed to provide the user with the necessary tools to do their jobs without having to leave their desk, rely on paper, or exit a program in the middle of an entry or operation. System users are provided with more accessible and better-presented Bulk order distribution Global update features Template distribution Multi factor capabilities Special telemarketing module Factor integration for automated approvals Multilevel pricing module No end of day processing. Data validation tables Quantity entry by size or pre-pack Multi-level look-ups and drill downs Multi-Warehouse processing Credit limits and credit tracking Multi session capabilities Factor/Non Factor order processing Direct production to sales assignments (cut to order) 7
ALLOCATION offers a sophisticated, yet quick and practical Automated Allocation program in addition to a multitude of standalone pick options for creating and distributing pick tickets. Allocation can be run anytime during the day by multiple users simultaneously. Various options are available for sorting and selecting such as start and complete dates, season, style, division, warehouse, customer and more. Some key features include: Projected ETS with exception reporting Rule based auto allocation processing User defined allocation templates with online order modification capabilities and reports Multiple force pick options by customer Multiple force pick options by style Global update options Force pick by customer/order number/sku Force pick a single or multiple store order Batch pick based on force selections Generate pick tickets by division, customer, range, warehouse, etc. Pull sheet generation by style and location Pick ticket special instructions feature Open pick tickets aging reports Pick ticket status tracking Pick ticket reconciliation PICK PROCESSING AND WAREHOUSE MANAGEMENT The shipping programs include a wide array of standard and custom shipping forms and labels to include EDI/Non-EDI VICS Bill of Ladings, Manifests, Packing Lists, Partner specific UCC and content labels, standard address labels and a broad range of reports and listings. In addition to the picking processes, offers a variety of pick/pack related feature rich programs to include: Automated ASN Creation Multiple packing options Global update/maintenance options Multiple form control options Automated assortment packing Detail level drill down capabilities linking all related modules Pick ticket status tracking program Automated freight, handling, weight, and carton update options Pick cancellation tracking Warehousing locator program Style substitution program Barcode scan packing Touch screen and handheld technology Pre-defined reports and a report writer for user defined reporting 8
INVOICE PROCESSING software incorporates automatic integration between all modules providing flexibility and sound referential integrity. Pre-bill adjustments are easily handled at the Pick ticket level through a variety of convenient global and manual adjustment features. EDI Invoices are automatically generated for those customers requiring them. Once the invoice process is complete, customer balances are instantly updated and distributed to the General Ledger. Once an invoice is generated and resides in the invoice file, it appears in the Accounts Receivable module for cash processing (where applicable). Various inquiries and reports may be run providing the user with up-to-date customer financial information. Standard and master invoicing options Line additions and cancellations Single and global invoicing options Global salesman/commission options Quantity/price adjustments Single or global void options Header/line back order, reverse, and cancel balance options Global/manual freight, handling, weight and carton update options Automated user defined remit to options Pro numbers, bill of lading numbers, etc. assignment options Auto bill at shipping with tracking number support. User defined invoice terms & conditions features Multiple form control options Style substitution features Automatic generation of EDI invoices Pre-defined reports and a report writer for user defined reporting RETURN PROCESSING Once a Return Merchandise Authorization (RMA) is issued, the system continually tracks the item through the various return statuses (i.e., receipt, credit, and re-sale). Return statistical information is readily available for return analysis by style and/or customer. Bulletin checks and balances ensure the validity of the return and credit. Fully integrated with accounts receivable, accurate and real time credit data is immediately available for sales statistical and gross profit reporting by division, customer, style, etc. Multiple credit application options RMA module Auto credit against RMA and invoice RMA and credit memo reason code tracking Global salesman/commission options Quantity/price adjustments RMA and credit memo void options Automatic markdown data retrieval Detail level drill down capabilities linking all related modules 9
EDI The EDI module was specifically designed to be fully adaptable to industry changes and the ongoing shift in partner relationships. The logical and expandable design incorporated in to the EDI Module results in a sophisticated and flexible solution package that is fully capable of k e e p i n g p a c e w i t h n e w a n d c h a n g i n g E D I r e q u i r e m e n t s. has a built-in native translation engine, thereby eliminating the need for a third party EDI application. The transactional processes used by the EDI package automatically handle the data maintained on the system, thereby eliminating the need for manual processing. The EDI package offers several standard and advanced inquiry and reporting options, as well as automatically generated transmission-based error and audit reports. This powerful EDI module is a highly efficient, automated application that takes the complexity of EDI processing out of the order fulfillment department. User productivity and performance are greatly enhanced due to the versatility of the package and the elimination of duplicate entry. EDI master files contain the necessary data for the successful transmission and retrieval of electronic data. Data contained in the Master files plays an integral part in the EDI process. The program is equipped with a broad selection of multi-directional document processing features, global update options, form and label controls, conversion tables, and document maintenance functions. Supports dozens of document types Supports over 200 Trading Partners Trading partners easily added on an as needed basis Automatically translates incoming and outgoing data based on multiple product conversion types Built in internal maps and translator. No third translators required Automatically validates required data Multi version support User-friendly error messages Trading partner based requirement testing for each document Automatic population from EDI orders to the order entry program. Customer specific UCC128 label generation Automated order separations by customer department, vendor number, etc. Complete auditing and reporting of all transactions Document transmission controls Automatic bulk order drawdown feature Global maintenance options Auto generation of carton contents 3PL (3rd party Warehousing) EDI transactions for inventory load, pick slip and outbound shipping 10
Financials Financials Financial Management Solutions: The fully integrated Financial Management Solutions empowers employees to make business decisions by using the same financial information and strategic insights that are available to upper management. Financial Management Solutions help employees: Improve decision making Improve customer and vendor relations Control costs Improve user performance General Ledger Flexible Accounting Structure Define how you want to capture and access your financial information based on your unique requirements. Comprehensive Journal Processing Collect and control data efficiently through flexible, user definable account number schemes Record transactions within business units. Automatically accept accounting entries from other applications. Summarize accounting data automatically by period dates Full period accounting features Multi distribution journal entries Create you own financial statements. Use third party tools to extract data to any level Receivables Powerful Payment and Item Processing Easily process and track down payment and account information Manage invoices, credit memos, and chargebacks and creditbacks for reporting, history, and inquiry Speed processing with: Automatic global application with powerful user selected criteria, specified down to the customer level. Single screen payment processing of all types of deductions such as deductions, credits and chargebacks Automatic chargeback generation Support global transactions, including EDI Global application and voiding processes Independent application for both non-factored and optionally factored documents. One click credit memo generation of: Return Merchandise 11
Financials (continued) Accounts Payable Optimize your procure-to-pay process with Payables. Flexible, tightly integrated to all applications, streamlined data entry, vendor maintenance, and powerful inquiry capabilities enable you to manage cash disbursements and collaborate with vendors efficiently. From invoice capture to payment, Accounts Payables provides automatic evaluated receipt settlement, - reducing costs and enabling your user to concentrate on improving cash flow and vendor relationships. Every supplier invoice related to a purchase both finished goods and materials is validated with receiving, saving man hours of manual reconciliation. Easy " Pay Bills" features can automatically adjusts debit memos, create "Master Checks" to vendors or factors based on user selected options. Extensive inquiry and reporting enable users to make timely and intelligent decisions - improving supplier relations. Web and Other Applications offers a host of innovative features and customized packages for web-based applications, web integration programs, and catalog/retail sales processing. The web-application, web integration, and catalog/retail sales modules offer more than just fully functional program extensions, they provide sophisticated, yet easy to use modules directly structured and designed to match each company s program requirements and business objectives. The web-enabled application programs provide dynamic and scalable web-based software for customized B2C and B2B e-commerce solutions for successfully managing core business relationships. Each application can be configured to match specific customer requirements through customized menu options, simplified transactional processing screens, including entry, inquiry, reporting, authorizations and restrictions, and multi level access security, etc. The Catalog and Retail Sales Module offers full customization of client call center processes, providing simplified order processing, enhanced inquiry options, on-line inventory statistics, and a multitude of informational recording and tracking tools. The program incorporates several automated processing tools to facilitate user productivity to include promotional processing (media coding, special item/group pricing by code/duration, free-shipping campaigns, coupons, etc.), e-mail capabilities, automated shipping cost calculations, credit card services, sales tax support, mailing list controls, return processing, and extended look-up tools (customer addressing, order status, order history, style images, etc.). 12
System Implementation and Training provides more than just a fully functional software package; it provides ease of use and full customer training and program support. As a data management system, employs sophisticated, yet easy to use programs, facilitating a user's proficiency when defining, entering, and manipulating data. Successful implementations result from a carefully constructed implementation plan that provides for a system that is both productive and efficient. The combination of 's wide array of functions and individually customized implementation plans provide a truly exceptional advantage for business tracking needs. professionals help ensure that potential future goals are not overlooked when establishing implementation requirements. professionals work with the client to find solutions, answer questions, and reach and maintain established goals. For each new implementation, works with the customer to: Define the nature and scope of the implementation Analyze the client/application environment Specify the requirements that the application software must meet. Assess end user application needs and translate those needs into a plan Determine advantages over current system Determine both tangible and intangible benefits to arise as a result of the implementation Outline recommended additions and modifications Examine existing pain points to explore possible solutions Outline the nature of the required solution. Decide which solutions best support the direction of the client Create a set of technical specifications outlining what the program must provide for the customer. Distinguish problems that have easily discernable solutions from those requiring further analysis. Design a time and action plan and schedule for Implementation and Training. The cornerstone of a successful implementation takes planning and commitment, places high emphasis on deciding what course of action is best to meet and exceed a Company's planned and future objectives. Developing a comprehensive plan that maps out solutions to best support the direction of the business is the starting point for all implementations. Data Analysis, Reporting and Conversion The package allows for the import of a number of data format and layout options. The main emphasis on the conversion process is placed on the extraction of data from the existing system. Extraction methods will be tested and evaluated by the company throughout the process. The actual conversion will take place in stages to minimize potential down time and/or work flow disruptions. Conversion methods and specifications will be determined and finalized during the implementation process. software offers several standard and custom inquiry and reporting options, as well as data export options and report writer programs to accommodate all reporting requirements. The system has the flexibility to output data in the form needed for informational control. 13
Total Cost of Ownership/ROI Fully Integrated modules All modules of are fully integrated. Benefit: Dramatically reduces data entry. Data entered anywhere flows everywhere. Every transaction creates the corresponding financial transaction. Benefit: Reduced data entry eliminates costly errors. Oracle Used by nearly 98 percent of Fortune 100 companies, Oracle is recognized as the premier database available today. Benefit: No need for a Data Base Administrator for small and medium companies. Benefit: Runs on Windows, Linux and Unix server Benefit: Workstations Cost about the same as a Windows Benefit: Scalable for any size company Data Conversion from your current software: GCS Software provides file upload capabilities for most of the common data eliminating the need to move data from your current software. If you can get your data into Excel or a CSV file, it can be uploaded to. Benefit: Greatly reduces implementation time. Benefit: Lower cost of implementation. EDI In today's business environment it is as important to a vendor that they fit into their customers "supply chain" model as it is for their goods to sell. For a company to experience growth they will have to be part of their current and future customer's Supply Chain model. This will necessitate meeting higher levels of retailer compliance and the addition of new EDI trading partners. Costs associated with EDI have the greatest impact on the TCO of any system. Not to mention the impact that 'compliance' violation charge backs and spiraling EDI costs have on a company's bottom line. Benefit: has over 200 trading partners in it s current library with new additions readily developed. Benefit: Low cost to add future EDI trading partners - no major impact on system TCO. Benefit: Low yearly EDI maintenance costs covering all changes to existing maps. Benefit: GCS Software can make EDI a competitive advantage for your company Responsive Customer Service Our Project Team has real world experience. Our clients have a dedicated Project Manager assigned to them during the implementation process. This assures that your personnel always speak to someone at GCS Software who is familiar with your business. Benefit: Your personnel will be more productive with the system because they will not lose valuable time waiting for a support or technical issue to be resolved. Benefit: Quicker problem resolution. Rapid Implementation Benefit: The faster the implementation, the sooner you begin to save money. Benefit: Elimination of the pain points caused by the deficiencies in your current software. Benefit: Reduced cost for EDI, data processing, annual support, all pay dividends from the moment you begin. Support: Ongoing support has a major impact on the TCO of any software solution. The question of exactly what is covered and what is not, are as numerous as the companies selling competitively. GCS Software includes all bug fixes and upgrades to the software. Additionally, EDI map upgrades are included. Benefit: Your personnel will be more productive because they will have access to high quality user support making them more efficient in their everyday tasks. Benefit: New employees can become productive quicker. Benefit: Minimal unanticipated costs associated with software support. Benefit: Yearly software maintenance costs are always within budget. Benefit: Oracle 10g is web enabled making accessible to anyone in your supply chain with Internet access 14