Top 5 reasons to choose HP Information Archiving

Technical white paper Top 5 reasons to choose HP Information Archiving Intelligent, scalable, and proven archiving solutions Table of Contents The value of intelligent archiving... 2 Top 5 reasons to choose HP Information Archiving... 2 Reason 1: HP s complete end-to-end Information Governance portfolio offers information archiving, ediscovery, and ECM solutions, all ranked as leaders by industry analysts.... 2 Reason 2: HP IDOL offers a next-generation information platform, to access, understand, and analyze massive volumes of structured and unstructured data... 3 Reason 3: Take advantage of unmatched expertise and domain experience in compliance archiving and supervision, proven and relied upon by the largest and most regulated global organizations.... 4 Reason 4: Rely on the world s largest, secure private cloud with datacenter-class security, availability, and scalability, and audited by SOC2 standards.... 5 Reason 5: Gain the most cohesive and comprehensive archiving solution from a single provider including software, hardware, and services.... 6 Summary... 6

The value of intelligent archiving The requirements around managing information are becoming more and more critical to the survival of almost any business. History shows that both success and failure have long been determined by how organizations manage intellectual property, communications, and all associated information. Businesses of every type and size have come to realize that their information archiving solution plays a critical role in managing data, policies, regulatory requirements, and ediscovery actions. Among the many reasons driving the need for intelligent, scalable, and proven archiving solutions, today s information-overloaded organizations must be able to process and understand their information quickly and efficiently. The ability to understand, process, and gain insight from your information can be a game-changer for your organization. Managing big data with its volume, velocity, and variety can be administrated most effectively with an intelligent, scalable, and proven archiving solution. A unified approach to managing both structured and unstructured data across multiple data types can serve as a central hub for all elements of information governance. The net result of an effective archiving implementation allows you to not only maintain a defensible position, but derive significant value from your information assets. The value of information grows exponentially in line with your ability to understand it. This includes gaining strategic insight into your data, and allowing users to access the right information at the right time and in the right way, to gain the knowledge they need to address business objectives. With greater data visibility you can better mitigate risk, support litigation readiness, ensure compliance, and ultimately drive bottom line results. While many organizations today rely heavily on their archiving solution, many companies are realizing or worse, have yet to realize that their current solution can t respond to the new challenges brought on by this era of big data. These organizations may be experiencing a range of issues, including increased costs associated with: Responding to legal matters in a timely manner Uncertainty in addressing compliance regulations Disrupted or inefficient end user access Difficulty managing the archiving solution with other information governance systems. If you are experiencing these challenges, you know how significantly they can impact your ability to gain knowledge and insight from your most valuable asset enterprise information. While there are many aspects to an archiving solution, it is critically important to understand the key facets that will allow you to meet your corporate, compliance, legal, and IT initiatives and obligations. This whitepaper will cover the top 5 reasons why making the switch to HP Information Archiving can help you address these challenges. Top 5 reasons to choose HP Information Archiving Reason 1: HP s complete end-to-end Information Governance portfolio offers information archiving, ediscovery, and ECM solutions, all ranked as leaders by industry analysts. There are many choices in information archiving options today, though many solutions on the market lack a clear, cohesive vision, particularly in how they integrate with other information governance solutions. While the archiving market has changed significantly in past years, there has been limited growth in new innovations from many archiving providers, and they lack of comprehensiveness around information governance and archiving. Many solutions also lack a solid ability to integrate with existing on-premises or cloud information governance systems. The result of this shifting landscape leaves customers with the task of implementing costly migrations, and having to deal with gaps in ediscovery and enterprise content management. To address these shortcomings and challenges, HP offers an end-to-end portfolio of leading archiving, ediscovery, and enterprise content management solutions that make up a strategic information governance framework. 2 HP s unique approach to information governance provides a complete set of modular solutions that include archiving, ediscovery, legal hold, early case assessment, review and analytics, supervision, investigations, legacy data remediation, records management, and a wide range of

enterprise content management offerings. Because our solutions are modular, you can deploy the ones you need to meet your own unique business requirements on your own timeline. Positioned as a leader multiple times in information governance related offerings including archiving, ediscovery, and enterprise content management, HP has emerged as the vendor with the most comprehensive and strategic direction in the industry today. Understand 100% of your information HP archiving and ediscovery solutions help organizations access and understand human and computer-generated information, regardless of repository or location. This means you can leverage the HP Information Governance framework to organize and control data using a centralized policy engine, and intelligently manage and take action upon this data according to business, legal, compliance, and data management objectives. A limited portfolio of products that restricts your ability to build an end-to-end solution A halted roadmap that can result in costly migrations, as well as gaps in ediscovery, supervision, legal hold, early case assessment, and data remediation. Increased risk with the use of multiple search engines that can limit search capabilities or return inconsistent and inaccurate results Advantages of the HP Information Governance portfolio Recognized by analysts as the leader in the industry, providing a cohesive information governance strategy HP s overall vision for Big Data and HAVEn (Hadoop, Autonomy, Vertica, Enterprise Security, n number of applications) form the basis of a big data platform to handle high-performance analytics functions Powered by HP IDOL (Intelligent Data Operating Layer), extended throughout the portfolio of products to bridge a solid strategic and technological fabric and solution Ability to understand data in hundreds of formats in nearly any enterprise content repository HP has the largest non-third-party organization solely dedicated to migrations As a pioneer in cloud solutions, HP also supports the largest private cloud for archiving with >60 petabytes under management. Comprehensive coverage across the full EDRM The EDRM (Electronic Discovery Reference Model) framework offers organizations guidance in approaching electronic discovery. And while technology advancements have changed the ediscovery landscape, the most effective way to handle each step is with a unified technology that can see you through the entire process from identification, preservation, and collection, to processing, review, analysis, production, and presentation. HP s portfolio of ediscovery solutions offer the most comprehensive and complete coverage of the EDRM for ediscovery, analytics, and production. While most companies use quite a few OEM products to present their solutions to the market, HP offers its own technologies and innovations to circumvent dependencies on third-party vendors. HP uses the HP KeyView text extractor with support for over 1,000 file types, which is twice the amount of some competitors. HP also OEM s this same technology to top technology companies in the industry. Reason 2: HP IDOL offers a next-generation information platform, to access, understand, and analyze massive volumes of structured and unstructured data. When considering a technology solution to meet your needs in archiving, it is important to understand any limitations that could prevent you from meeting your unique business objectives. For instance, does the solution store, but not provide connectivity to, files other than email and documents? Can you archive SharePoint, instant messaging, social media, and other content, including databases and applications? Also, will you have the flexibility to operate in a secure and scalable cloud-based environment? Additionally, be sure to determine if the search capabilities allow you to find information based on more than keywords, and whether you have visibility into only the metadata of a file, versus its full content. 3

Search deficiencies that result in slow searches and corrupted indexes Interoperability issues due to product set inconsistencies Slow connections and scalability shortfalls Ratio limitations due to architecture deficiencies that do not support efficient scalability A reliance on acquiring products and technology which inhibits integration and innovation IDOL-powered archiving HP Information Archiving solutions are powered by the HP IDOL (Intelligent Data Operating Layer) platform for search, indexing, processing, and analytics. With IDOL technology, organizations can gain understanding of the concepts held within human-generated unstructured information, as well as machine-generated and structured data. HP Information Archiving solutions support access to hundreds of data formats, including email, files, text, IM, social media, and SharePoint the diverse kinds of information that reside within most enterprise information repositories. With the ability to quickly and accurately identify key concepts within the context of virtually all information, you can detect patterns and relationships that exists within your data. This capability makes it easier to address regulatory requests, investigations, ediscovery, and other compliance obligations. With IDOL as an integral component across the information governance framework, HP Information Archiving solutions provide even greater value when combined with HP s portfolio of Information Governance solutions including HP ediscovery, HP Legal Hold, HP Supervisor, and HP Structured Data Manager. These solutions support a full spectrum of business critical data management. Advantages of HP IDOL Powered by IDOL: HP uses a single technology across its entire information governance portfolio, versus other offerings that use multiple technologies and custom coding approaches. Multiple device storage: The HP Consolidated Archive solution allows you to store simultaneously to multiple storage devices, to make multiple copies of archived data. By comparison, other solutions rely heavily on backup only to assure data recovery. HP solutions support self-sufficiency versus having a reliance on a third-party product to complete the offering. Common HP IG framework: With IDOL as an integral component across the information governance framework, HP Information Governance solutions can be utilized in a modular fashion, or combined to provide even greater value support across a full spectrum of business enterprise information needs. Access virtually 100% of information: HP Information Archiving delivers rich visibility and conceptual understanding across a wide-range of data formats stored in most enterprise repositories, enabling advanced search, ediscovery, risk management, and regulatory compliance. Reason 3: Take advantage of unmatched expertise and domain experience in compliance archiving and supervision, proven and relied upon by the largest and most regulated global organizations. HP s compliance archiving solutions and HP Supervisor offer an automated and intelligent approach to the monitoring of captured electronic communications with sophisticated analysis of virtually all data channels. Powered by HP IDOL as its underlying technology, Supervisor enables companies to go beyond basic keyword searching to more effectively monitor, search, and investigate communications by understanding and processing human information within a conversational context. The HP supervision solution provides unmatched performance and scalability to support the massive messaging and data volumes of global financial services firms. Organizations have access to over 80 pre-built policy filters that have been developed in close partnership with and are used by major banks, broker-dealers, and asset management firms. By leveraging HP experts in compliance and supervision, you can establish a proper enterprisewide compliance monitoring program to meet supervision requirements. Advantages of HP s compliance archiving and supervision solutions include the following: Proven solutions: Relied upon by compliance departments in the world s largest and most demanding financial services, asset management, and private equity firms to monitor, capture, analyze, and investigate electronic communications to mitigate legal, regulatory, and reputational risks. 4

Compliance and supervision expertise: HP supervision capabilities have been proven by the largest and most regulated organizations globally year after year, and by working so closely with these companies HP continues to innovate its supervision technology in the face of changing trends and increased regulatory oversight. Support for diverse content: Broad data coverage to monitor employee communications that take place in email, IM, social media, and voice from a single application. The inability to efficiently handle the information volumes generated by the largest financial institutions or other large enterprises Slower processing times that increase the time it takes to complete daily processing Less sophisticated search capabilities that can increase the rate of false positives, which incur further cost, time, and resources to review Limited functionality may not meet the requirements of regulated enterprises Lack of experience and expertise to properly configure a supervision system to distinguish important communications from irrelevant messages Reason 4: Rely on the world s largest, secure private cloud with datacenter-class security, availability, and scalability, and audited by SOC2 standards. The HP cloud-based archiving offering, Digital Safe, has been available since 1997, and has been proven by the largest global companies. Digital Safe leverages the world s largest private cloud with over 60PB of data under management, supported by datacenter-class security, availability, and scalability. With a significant global presence, HP datacenters are located throughout the world to meet the compliance, litigation, and IT initiatives of global organizations. The Digital Safe solution is built upon HP IDOL, allowing companies to manage hundreds of data formats, and provide greater insight across their data. With Digital Safe, you can address regulatory requests, investigations, ediscovery, and make end-user search more efficient, responsive, and cost effective. Digital Safe s secure, private cloud provides a greater level of security by further segregating customer data beyond what a public cloud can provide, which is a crucial factor when dealing with sensitive and confidential data. With datacenters audited to SOC2 auditing standards, HP can ensure data security, availability, processing integrity, confidentiality, and privacy. Rather than storing data in a single vulnerable repository, data is stored across multiple datacenters with 24/7 surveillance, biometric access, and anti-intrusion controls. Access to the private cloud is further protected via encryption and multi-level authentication. Digital Safe further mitigates risk with the ability to secure, monitor, backup, replicate, and store data volumes on the petabyte scale. With automated, repeatable processes and protocols mandated by SOC2 auditing standards, and utilizing split-cell WORM storage technology, data will preserved whether for compliance or disaster recovery. The massive scalability enabled by Digital Safe supports a wide range of archiving needs from SMB s to the largest global financial institutions. Archiving services can be scaled up or down to meet specific business usage needs on-demand. With hundreds of billions of objects under management, and tens of millions added daily, HP has the capacity to handle the data volume challenges of large enterprises, but companies of all size can also take advantage of the unmatched scalability together with the security of a private cloud. To provide anytime/anywhere data access, Digital Safe enables end users to connect to their data on-demand from virtually any device. An intuitive, modern interface built on HTML5 provides a rich and productive end user experience, while maintaining security and compliance. Rather than data being siloed across the enterprise, information can be consolidated in a private cloud to optimize the ability to access, search, and gain business value. The use of a public cloud to archive and store an organization s sensitive and confidential data Cloud-based archiving solutions designed for SMB s which lack the performance and scalability to support enterprises Lack of robust ediscovery and supervision capabilities Search engine varies from on-premises and other information governance solutions 5

Reason 5: Gain the most cohesive and comprehensive archiving solution from a single provider including software, hardware, and services. HP archiving solutions are backed by a world-class services organization that delivers tailored solutions for specific client needs, based on a deep understanding of the business problems faced by organizations around the world. HP has a customer footprint in over 170 countries, and can deliver hardware, software, services, and infrastructure wherever an organization does business to support its archiving solution. Also crucial after deployment of the solution, 24x7x365 follow-the-sun support offers reliable access to premier support and technical expertise regardless of location. Companies who choose HP Information Governance solutions for ease of use, control, and manageability of multichannel data also benefit from the proven data migration program delivered by HP Professional Services. HP Professional Services partners with organizations to create a strategic migration project that moves corporate data from their legacy archive systems into HP archiving solutions. An HP Client Director is assigned to lead and coordinate all project activities. As part of the framework for end-to-end data migration and reconciliation, customers are engaged throughout the project with an expert, on-premises service team that brings experience and scalable utilities to ensure an efficient transition. For customers coming from non-hp archiving systems, HP Professional Services has the experience, tools, and resources to automate and alleviate many of the rigorous tasks that are traditionally part of a migration project. They can also help assure the safest, most time-efficient means of transferring an organization s archive data and preparing its staff to take advantage of HP archiving capabilities. Though many other archiving providers claim to support worldwide businesses from a technical perspective, keep in mind the importance of presence, expertise, and execution on a global level that only a company such as HP can provide. Reliance on third-party companies to provide hardware, storage, and services to support their archiving solution Difficulties with upgrades that can require an overly orchestrated process with a significant services outlay that would lengthen the time it takes to upgrade or result in server outages Inconsistent installs, configurations, and upgrades across many service providers Poor customer experience dealing with multiple vendors/providers for implementation and upgrades Summary Being able to understand, process, and gain insight from information can dramatically increase an organization s ability to compete. For this reason, the ability to derive value from data through proactive information management, analysis, and risk mitigation is truly a must-have. To address present and future archiving challenges, it requires a rich and productive enduser experience, multiple levels of search and analytics, proven compliance capabilities, and cloud-based capabilities that are supported by datacenter-class security, massive scalability, and streamlined access. HP delivers these capabilities and more, with a legacy of experience, breadth of expertise, innovative technology, and the ability to unlock the value present in enterprise information. Learn more at http://autonomy.com/switchtohparchiving Sign up for updates hp.com/go/getupdated Share with colleagues Copyright 2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. 20141112_LC_TWP_HP_Top5_Reasons_to_Choose_HP_InfoArchiving