UNITED BANK OF INDIA COMPENSATION POLICY FOR THE YEAR 2014-2015. 1. INTRODUCTION 1.1 Technological progress in payment and settlement systems and the qualitative changes in operational systems and processes that have been undertaken by the various Banks have enabled market forces of competition to come into play to improve efficiencies in providing better services to the customers. It is the bank s endeavour to offer services to its customers with best possible utilization of its technology infrastructure. Withdrawal of the Reserve Bank of India instructions to banks on time frame for collection of outstation cheques, payment of interest on delayed collection of outstation cheques/instruments, with effect from 1st November 2004, had offered bank further opportunities to increase its efficiency for better performance. This Compensation Policy of the Bank is therefore, designed to cover areas relating to unauthorized debiting of accounts, payment of interest to customers for delayed collection of cheques/instruments, payment of cheques after acknowledgement of stop payment instruction, remittances within India, foreign exchange services, lending etc. It will also cover certain other areas of deficiency in service including service issues pertaining to facility of nomination. The Policy is based on principles of transparency and fairness in the treatment of customers. 1.2 The objective of this policy is to establish a system whereby the bank compensates the customers for any financial loss he/she might incur due to deficiency in service on the part of the bank or any act of omission or commission directly attributable to the Bank. By ensuring that the customer is compensated without having to ask for it, the bank expects instances when the customer has to approach Banking Ombudsman or any other forum for redressal to come down significantly. 1.3 It is reiterated that the policy covers only compensation for financial losses which customer might incur due to deficiency in the services offered by the bank which can be measured directly and as such the commitments under this policy are without prejudice to any right the bank will have in defending its position before any forum duly constituted to adjudicate banker-customer disputes. 2. Unauthorised /Erroneous debit: 2.1 If there is an unauthorized/ erroneous direct debit to an account, the entry will be reversed immediately on being informed of the erroneous debit, after verifying the position. In the event of the unauthorized/ erroneous debit resulted in a financial loss to the customer by way of reduction in the minimum balance applicable for payment of interest on Savings Bank deposit or payment of additional interest to the bank in a loan account, the bank will compensate the customer to the extent of such loss. 2.2 If the customer has suffered any financial loss incidental to return of a cheque or failure of direct debit instructions due to insufficiency of balance on account of the unauthorised/erroneous debit, the bank will compensate the customer to the extent of such financial loss.
2.3 Bank will compensate the financial loss, supported with documentary evidence, to the extent of actual amount that the customer might incur due to deficiency in service on the part of the bank or any act of omission or commission directly attributable to the bank. A few instances of such unauthorised debits and /or erroneous debits entries and their possible impact on the interest of the customers are enumerated below:- (i) Return of telephone / electricity bill, school fees, insurance premiums where payment after due date may result in deprivation of rebate/ discount/ commission and / or imposition of fine/ penalty etc. In such cases, bank will compensate the actual amount of rebate/ discount/commission/ fines/ penalty etc., as the case may be. (ii) Due to wrong debit in a Savings Bank account the balance in the same may be less by that sum for the purpose of calculation of interest. To compensate the loss, the amount wrongly debited will be credited with value-dated effect. (iii) Consequent upon unauthorised/erroneous debit, due to fall in minimum balance in the account resulting in levying of service charges, if, any, will be refunded to the customer. (iv) Where amount deposited towards repayment/ installments in a loan account is not credited, additional interest is accrued on account of that amount. In such cases, the amount of excess interest so charged will be refunded in the loan account as compensation. (v) In case of running borrowal account, if an amount deposited by the customer is not credited in that account by mistake of the Bank, additional interest pertaining to that amount accrues in the account. On detection of such error, the amount is to be immediately credited in the account with value dated effect. (vi) In case of borrowal accounts, the cheque deposited by the customer for collection through local clearing, if not sent by the branch for reason whatsoever, additional interest accrued in the account arising out of non-credit of the amount of the cheque will be compensated by crediting the amount with value dated effect. 2.4 Time limit for verification of the entry reported to be erroneous by the customer. In case verification of the entry reported to be erroneous by the customer does not involve a third party, the bank shall arrange to complete the process of verification within a maximum period of seven (7) working days from the date of reporting of erroneous debit. In case, the verification involves a third party, the Bank will endeavour to complete the verification by the third party as early as possible, engage the third party for verification within 7 days from the receipt of information of erroneous debit entry. In case of suspected forgery, where the report of Govt. Examiner of Questioned Documents (GEQD) /CSFL, or overseas centre is required, the verification will require the time taken by these outside Agencies.
2.5 Reversal of erroneous debits arising on account of fraudulent or other transactions: (i) In case of any fraud, if the Bank is convinced that an irregularity/ fraud has been committed by its staff towards any constituent, Bank would at once acknowledge liability and pay the just claim. However, on getting information of irregularity/ fraud committed by staff towards any constituent, branch after verification of the fact, shall intimate the actual position to Vigilance Department at Head Office within three days with a copy to Regional office. After getting concurrence from Vigilance Department, officers at controlling office will sanction the amount (as per approved discretionary power) as restitution of losses and advise the branch for payment of the crystallized loss amount to the customer within 7 days from the date of receipt of such advice from the Controlling Office. (ii) In case the Bank is at fault, the customer would be compensated without demur in accordance with this policy. (iii) In cases where neither the branch nor the customer is at fault, but the fault lies elsewhere in the system, the Bank would compensate the customers, depending upon the facts of the case and on case to case basis upto 25% of the loss suffered by the customer subject to a maximum of Rs.1.00 lac only. The loss shall be ascertained by a committee comprising of three General Managers namely, General Manager in charge of Customer Services Deptt., General Manager in charge of Risk Management, and General Manager in charge of Inspection Department of the Bank. The amount of losses so ascertained will be intimated to the authority having the delegated discretionary power for restitution of losses for according sanction to the branch. 3. ECS direct debits /other debits to accounts. 3.1 The Bank, in the event of failure to meet the direct debit/ ECS debit instructions of the customer in time, will compensate to the extent of any financial loss that the customer would incur on account of delay in carrying out the instruction / failure to carry out the instructions. 3.2 The Bank will refund the amount of service charges debited in the customer s account in excess/ in violation of schedule of service charges when pointed out by the customer after proper scrutiny. 3.3 The Bank will also compensate the consequential financial loss, if any, to customer for debit of excess service charges after proper verification, scrutiny of agreed terms and conditions. 4. Payment of cheques after Stop Payment Instructions. In case a cheque has been paid after stop payment instruction is acknowledged by the Bank, the amount of the cheque will be reversed by the bank with value dated credit within 2 working days of the customer intimating the transaction to the bank. The Bank will compensate the financial loss, to the extent of actual amount that the customer might incur, after ascertaining and being satisfied about the amount of such loss.
5. Foreign Exchange Services. 5.1 The Bank will not compensate the customer for delay in collection of cheques designated in foreign currencies sent to foreign countries as the bank would not be able to ensure timely credit from overseas banks. Time for collection of instruments drawn on banks in foreign countries differ from country to country and even within a country, from place to place. The time norms for return of instruments cleared provisionally also vary from country to country. However, the bank will compensate the customer for undue delays in affording credit after seven days beyond the normal cooling period from the date of credit to the Nostro Account of the bank with its correspondent. Such compensation will be worked out as follows:- a) Interest for the delay in crediting proceeds as indicated in the cheque collection policy of the Bank. b) Compensation for any possible loss on account of adverse movement in foreign currency rate. 6. Payment of interest for delayed collection of outstation cheques : 6.1 The Bank will pay interest to the customer on the amount of collection instruments in case there is delay in giving credit beyond the time period mentioned hereinafter. Such interest shall be paid without demand from customers in all types of accounts. There shall be no distinction between instruments drawn on bank s own branches or on other banks for the purpose of payment of interest on delayed collection. Time frame for collection of outstation cheques : (a) Cheques presented at any of the four major metro centres (New Delhi, Mumbai, Kolkata & Chennai) and payable at any other three centres : Maximum period of 7 days. (b) Metro Centres and State Capitals (Other than those of North Eastern States and Sikkim) :Maximum period of 10 days (c ) In all other centres : Maximum period of 14 days. 6.2 Interest for delayed collection shall be paid by the Bank at the following rates. (a) Savings Bank rate for the period of delay beyond 7/10/14 days as the case may be in collection of outstation cheques. (b) Where the delay is beyond 14 days interest will be paid at the rate applicable for term deposit for the corresponding period or Savings Bank rate, whichever is higher. (c ) In case of extraordinary delay, i.e. delays exceeding 90 days interest will be paid at the rate 2 % above the corresponding Term Deposit Rate. (d) In the event the proceeds of cheque under collection were to be credited to an overdraft/loan account of the customer, interest will be paid at the rate applicable to the term loan account. For extraordinary delays, interest will be paid at the rate of 2% above the rate applicable to the loan account.
7. Compensation for financial loss suffered by the customer due to loss of instrument after it has been handed over to the bank for collection: 7.1 In case a cheque or an instrument accepted for collection is lost in transit or in the clearing process or at the paying bank branch, the bank shall immediately on coming to know about the loss, bring the same to the notice of the account holders so that the account holder can inform the drawer to record stop payment and can also take care that other cheques issued by him/her are not dishonoured due to non-credit of the amount of the lost cheque/instruments. The Bank will provide all assistance to the customer to obtain a duplicate instrument from the drawer of the cheque. 7.2 The Bank will compensate the account holder in respect of instruments lost in transit in the following way : (a) In case intimation regarding loss of instrument is conveyed to the customer beyond the time limit stipulated for collection (7/10/14 days, as the case may be) interest will be paid for the period exceeding the stipulated collection period at the rates specified for delayed collection of outstation cheques. (b) In addition, Bank will pay interest on the amount of the cheque for a further period of 15 days at Savings Bank Rate to provide for likely further delay in obtaining duplicate cheque/instrument and collection thereof. (c ) The Bank will also compensate the customer for any reasonable charges he/she incurs in getting duplicate cheque/ instrument upon production of receipt, in the event the instrument is to be obtained from a bank/institution who would charge a fee for issuance of duplicate instrument. (d) If the cheque/ instrument has been lost at the paying bank s branch the bank should have a right to recover the amount reimbursed to the customer for the loss of the cheque/instrument from the paying banker. 8. Payment of interest for delayed payment of pension/arrear pension/family Pension/ relief etc. 8.1 Disbursement of monthly pension to the Central Govt. pensioners/ family pensioners has to be disbursed during last four working days of the month except March. But in case of State Govt. pensioners, monthly pension is to be disbursed on the first working day of the next month. 8.2 In case of any delay, pensioners are entitled to receive interest @ 2% plus Bank Rate automatically without any claim by the pensioners, as per regulatory instruction of RBI. 9. Issue of duplicate Draft and compensation for delays. Duplicate draft will be issued within a fortnight from the receipt of such request from the purchaser thereof. For delay beyond the above stipulated period, interest at the rate applicable for Fixed Deposit of corresponding period will be paid as compensation to the customer for such delay.
10. Violation of code of conduct by the Bank s Agent. In the event of receipt of any complaint from the customer that the Bank s representative/ courier or a direct sales agent has engaged in any improper conduct or acted in violation of the Code of Bank s commitment to Customers, the Bank will compensate to the customer, on merit of the individual cases, the financial loss, on production of documentary evidence of such financial loss for the act of such representative/ courier or DSA after proper investigation. 11. Transaction of at par instruments of Co-operative Banks In case of arrangement for payment of at par instruments of co-operative banks, the Bank will not honour cheques drawn on current accounts maintained by other banks with it unless arrangements are made for funding cheques issued. Issuing bank will be responsible to compensate the cheque holder for non-payment/ delayed payment of cheques in the absence of adequate funding arrangements. 12. Delay in return of securities/documents/title deeds to mortgaged property. 12.1 All the securities, documents, title deeds to mortgaged properties will be returned to the customer within 15 days of the repayment of all dues with interest agreed to or contracted. If any right to set off is to be exercised for any other claim, the Bank will give due notice with full particulars about other claims and retain the securities/documents/ titled to mortgaged property till the relevant claim is settled or paid. 12.2 In case of delay in returning the securities/ documents/ title deeds to mortgaged property beyond 15 days of repayment of all dues with interest agreed to or contracted, the Bank will pay compensation at the rate of Rs.100/- per day beyond 15 days. 12.3 In the event of loss of title deeds to mortgaged property at the hands of the bank, the compensation will cover out of pocket expenses for obtaining duplicate or certified copy of the documents, besides normal compensation as stated above. 13. Compensation for failed ATM transaction. It is mandatory for the Bank to reimburse the customer, the amount wrongfully debited on account of failed ATM transaction within a maximum period of 7 days from the receipt of complaint. For any failure to re-credit the customer s account within 7 days, the Bank shall pay compensation of Rs.100/- per day beyond 7 days. This compensation will be credited automatically without any claim by the customer. 14. Other areas of deficiencies in services: 14.1 Where loan has been allowed against Bank s own Fixed Deposit Receipt and the Branch, after maturity of the FD does not adjust the loan account and thereby interest is charged on the loan outstanding, excess interest charged thereof in the loan account will be refunded to the customer. 14.2 Where the Branch after adjustment of the loan account does not remit/ credit the remaining amount of the pledged FD to the customer s account but keeps the balance in Deposit Suspense Account, the Bank will compensate to the customer the interest as payable for the amount kept in the Deposit Suspense A/C at Savings Bank Rate, if the customer has not been duly informed.
14.3 Where loan has been allowed against NSCs, KVPs, LIC policy and the Branch after maturity of the instruments does not collect the proceeds of the instruments in question from the concerned Post Offices/ LIC Offices, thereby charging interest in the loan account is continued, excess interest so charged in the loan account will be reversed to the customer immediately. 14.4 In case of affecting reversal of excess interest charged in the borrowal accounts due to non-adjustment of liquid securities like Fixed Deposits/ NSC/KVP/ LIC policy etc in time the concerned Branch will have to obtain prior permission /approval from the controlling Regional Offices. 14.5 In case reimbursement of expenses to the customers arising out of loss of instruments/securities the branch concerned will obtain prior approval from the respective Regional Office. 15. Facility of Nomination The nomination facility is intended to facilitate expeditious settlement of claims in the accounts of deceased depositors and to minimise hardship caused to the family members on the death of the depositors. The Bank will endeavour to drive home to the constituents the benefit of nomination facility and ensure that the message reaches all the constituents by taking all necessary measures for popularising the nomination facility among its constituents. Bank will give wide publicity and provide guidance to deposit account holders, locker hirers and depositors of safe custody articles on the benefits of the nomination facility. Bank will accept nomination forms as and when submitted by the customers. The account opening form will also contain space for nomination so that the customers can be educated about availability of such facilities. Nomination will be a rule to cover all existing and new accounts unless the customers prefer not to nominate. To popularise the nomination facility, publicity will be launched, including printing compatible message on cheque books, pass-books and any other literature reaching the customers. Periodical drives to cover all the existing accounts by nomination will also be undertaken. Acknowledgement of Nomination Bank will acknowledge the receipt of the duly completed form of nomination, cancellation and / or variation of the nomination. Such acknowledgement will be given to all the customers whether the same is demanded by them or not. Registering the nomination The Bank will register in its books the nomination, cancellation and / or variation of the nomination, if any, made by their depositor(s) / locker hirers/ depositors of safe custody articles. When an account holder has availed of nomination facility, the same will be indicated on the passbook so that, in case of death of the account holder, his relatives will be able to know from the pass book that the nomination facility has been availed of by the deceased depositor. Bank will therefore record on the face of the passbook the position regarding availment of nomination facility with the legend "Nomination Registered". This will also be done in the case of term deposit receipts.
Further in addition to the legend Nomination Registered, the Bank will also indicate the name of the Nominee in the Pass Books / Statement of Accounts / Term Deposit Receipts, in case the customer is agreeable to the same. Settlement of claims Bank will provide claim forms for settlement of claims of the deceased accounts to any person approaching the Bank/Branches for forms. Claim forms will also be put on Bank s website so that claimants may access and download the forms for filing claim with the Bank. Bank will settle the claims in respect of deceased depositors and release payments to nominee(s) immediately on receipt of the claim subject to production of proof of death of the depositor and suitable identification of the nominee(s), to the bank's satisfaction. In no case the period will exceed 15(Fifteen) days from the date of receipt of the claim from the nominee(s). Internal machinery to handle customer grievances Besides the Bank also has put in place its grievance redressal policy to ensure prompt redressal of all types of customer grievances. Any unresolved complaint/grievance relating to settlement of claim of the nominee will be referred to the standing committee on customer services by functional heads which will then offer its advice for redressal. Bank will report to the Customer Service Committee of the Board, at appropriate intervals, on an ongoing basis, the details of the number of claims received from nominees pertaining to deceased depositors / locker-hirers / depositors of safe custody article accounts and those pending beyond the stipulated period, giving reasons there for. 16. However, adoption of the compensation policy will not absolve accountability of the concerned officers/staff members responsible for the lapses / deficiencies leading to financial loss to the Bank. 17. Force Majeure The Bank shall not be liable to compensate customers for delayed credit if some unforeseen events, including but not limited to civil commotion, sabotage, lockout, strike or other labour disturbances, accidents, fires, natural disasters or other acts of God, war, damage to the bank s facilities or of its correspondent bank(s), absence of the usual means of communication or all types of transportation, etc beyond the control of the bank prevents it from performing its obligations within specified service delivery parameters.