Corporate Social Responsibility (CSR) Policy 0 27 August 2014 Corporate Social Responsibility (CSR) Policy SDP CSR Committee Board of Directors 0 27 August 2014 Corporate Social Responsibility (CSR) Policy SDP RYK CSR Committee REV. DATE DESCRIPTION PREPARED BY REVIEWED BY RECOMMENDED / APPROVED BY
SR. NO. CONTENTS PAGE NO. 1. CONTEXT 2 1.1 Objective of the Policy 2 1.2 Definitions 2 2. CSR ACTIVITIES 3 2.1 Area for CSR Activities 4 2.2 Annual spends / Allocation of Funds 5 2.3 Implementation of CSR Activities 6 3. CSR COMMITTEE 7 3.1 Guiding Principles for constitution of the CSR Committee 7 3.2 Procedures 7 3.3 Role of the CSR Committee 7 4. REVIEW AND REPORTING 8 5. AMENDMENTS TO THE POLICY 8 Annexure I FORMAT FOR THE BOARD OF DIRECTORS REPORT ON CSR TO BE INCLUDED IN THE BOARD S REPORT 9-1 -
1. CONTEXT While Toyo Engineering India Private Limited (Toyo India) continues to provide Engineering Consultancy and Project execution in the field of Petrochemicals, Refineries, Fertilisers etc., it has not lost sight of the commitment to play its role as an enlightened corporate citizen. At Toyo India, we understand that success in business is deeply rooted in the progress of the society and hence, Corporate Social Responsibility has always been on its agenda. Further, pursuant to Section 135 of the Companies Act, 2013 and Companies (Corporate Social Responsibility Policy) Rules, 2014, every Company having net worth of Rs.5,000 Million or more or turnover of Rs.10,000 Million or more or net profit of Rs.50 million or more during any of the three preceding financial years shall constitute a Corporate Social Responsibility Committee (CSR Committee) and the CSR Committee shall formulate and recommend Corporate Social Responsibility Policy (CSR Policy) to the Board of Directors of the Company (the Board). The CSR Committee so constituted formulated CSR Policy and recommended the same to the Board for its approval. The Board vide its resolution dated 27 August 2014 approved and adopted the CSR policy with immediate effect. 1.1 Objective of the Policy The objective of this Policy is to set guiding principles for carrying out CSR activities by the Company and also to set up process of execution, implementation, monitoring and reporting of the CSR activities to be undertaken by the Company. 1.2 Definitions In this Policy, unless the context otherwise requires: (a) Act" means the Companies Act, 2013. - 2 -
(b) Corporate Social Responsibility means Corporate Social Responsibility (CSR) as defined in Section 135 of the Companies Act, 2013 and Companies (Corporate Social Responsibility Policy) Rules, 2014. (c) (d) Ministry means Ministry of Corporate Affairs. "Net profit" means the net profit as defined in Section 135 of the Companies Act, 2013 and Companies (Corporate Social Responsibility Policy) Rules, 2014 as set out below: Net Profit as per its financial statements prepared in accordance with the applicable provisions of the Act, but shall not include the following, namely:- (i) any profit arising from any overseas branch or branches of the Company, whether operated as a separate company or otherwise; and (ii) any dividend received from other companies in India, which are covered under and complying with the provisions of Section 135 of the Act: (e) Words and expressions used in this CSR policy and not defined in the Act shall have the same meaning respectively assigned to them in the Act. 2. CSR ACTIVITIES The Company shall undertake any of the following activities / projects or such other activities / projects as may be notified by the Ministry from time to time as a part of the CSR Activities: i. Eradicating hunger, poverty and malnutrition, promoting preventive health care and sanitation and making available safe drinking water; ii. Promoting education, including special education and employment enhancing vocation skills especially among children, women, elderly, and the differently abled and livelihood enhancement projects; - 3 -
iii. iv. Toyo Engineering India Private Limited Promoting gender equality, empowering women, setting up homes and hostels for women and orphans, setting up old age homes, day care centres and such other facilities for senior citizens and measures for reducing inequalities faced by socially and economically backward groups; Reducing Child mortality and improving maternal health by providing good hospital facilities and low cost medicines. v. Providing with hospital and dispensary facilities with more focus on clean and good sanitation so as to combat human immunodeficiency virus, acquired immune deficiency syndrome, malaria and other diseases; vi. Ensuring environmental sustainability, ecological balance, protection of flora and fauna, animal welfare, agroforestry, conservation of natural resources and maintaining quality of soil, air and water; vii. viii. Employment enhancing vocational skills Protection of national heritage, alt and culture including restoration of buildings and sites of historical importance and works of art; setting up public libraries; promotion and development of traditional arts and handicrafts: ix. Measures for the benefit of armed forces veterans, war widows and their dependents; x. Training to promote rural sports, nationally recognised sports, paralympic sports and Olympic sports xi. Contribution to the Prime Minister's National Relief Fund or any other fund set up by the Central Government for socio-economic development and relief and welfare of the Scheduled Castes, the Scheduled Tribes, other backward classes, minorities and women; xii. xiii. Contributions or funds provided to technology incubators located within academic institutions which are approved by the Central Government Rural development projects. 2.1 Area for CSR Activities The CSR Activities shall be undertaken only in India for the benefit of the public and not only for the employees of the Company and their family. Provided that preference shall be given to the local areas and areas where the Company operates for undertaking the CSR Activities. - 4 -
2.2 Annual spends / Allocation of Funds 2.2.1 The Company shall strive to spend in every financial year at least 2% (two percent) of the average net profits of the Company made during the three immediately preceding financial years. 2.2.2 Any surplus arising and/or additional revenue generated out of CSR Activities undertaken by the Company shall not form part of the business profit of the Company and same shall be spent for undertaking any CSR Activities only. 2.2.3 All reasonable efforts will be made to ensure that the annual CSR allocation is fully utilised in respective year. However, if the Company fails to spend such amount, the Board of Directors shall, in its report under clause (o) of sub-section (3) of Section 134 of the Act, shall specify the reasons for not spending the amount. 2.2.4 Expenditure incurred by Foreign Holding Company for CSR activities in India will qualify as CSR spend of the Indian subsidiary if, the CSR expenditures are routed through Indian subsidiary and if the Indian subsidiary is required to do so as per section 135 of the Act. 2.2.5 Expenditure on events such as marathons / awards / charitable contribution/ advertisement/ sponsorships of TV programmes etc. would not qualify as part of CSR expenditure. 2.2.6 Salaries paid to regular CSR staff as well as to volunteers of the Company (in proportion to time/hours spent specifically on CSR) can be factored into CSR project cost as part of the CSR expenditure. - 5 -
2.2.7 The tax treatment of CSR spend will be in accordance with the Income Tax Act, 1961 as may be notified by Central Board of Direct Taxes (CBDT) 2.3 Implementation of CSR Activities 2.3.1 The Company may undertake CSR Activities either by itself as per the stated CSR Policy or through a registered trust or society or any company, established by the Company, its holding or subsidiary company under Section 8 of the Act for such non-forprofit objectives. Contribution to corpus of a Trust/ society/ section 8 companies etc. will also qualify as CSR expenditure as long as (a) the Trust/ society/ section 8 companies etc. is created exclusively for undertaking CSR activities or (b) where the corpus is created exclusively for a purpose directly relatable to a subject covered in Schedule VII of the Act. Here, registered trust includes Trusts registered under Income Tax Act, 1956, where registration of trust is not mandatory. Provided that the Company can carry out the CSR Activities through such other institutes having an established track record of 3 (three) years in undertaking the CSR Activities. 2.3.2 The Company may collaborate with other companies for undertaking the CSR Activities subject to fulfilment of separate reporting requirements as prescribed in the Companies (Corporate Social Responsibility Policy) Rules, 2014 (the Rules). 2.3.3 The CSR Activities shall not include any activity undertaken by the Company in pursuance of normal course of business of the Company. 2.3.4 The Company shall not make any payment directly or indirectly to Political Party(ies) for CSR Activities. - 6 -
3. CSR COMMITTEE 3.1 Guiding Principles for constitution of the CSR Committee 3.1.1 The CSR Committee will consist of three or more directors including an Independent Director, if required by law. 3.1.2 The Committee will meet atleast twice in a year to discuss and review CSR activities and Policy. A quorum of two members is required to be present for the proceedings to take place. The Company Secretary shall act as Secretary to the Committee. 3.2 Procedures 3.2.1 The CSR Committee shall recommend to the Board suitable CSR Activities to be undertaken during for the financial year alongwith the detailed plan, modalities of execution, implementation schedule, monitoring process and amount to be incurred on such activities; 3.2.2 The Board shall give its approval based on the recommendation of the CSR Committee and in compliance of this Policy; 3.2.3 The CSR Committee, after approval, shall submit half-yearly / such periodical reports as deemed fit giving status of the CSR Activities undertaken, Expenditure Incurred and such other details as may be required by the Board. 3.3 Role of the CSR Committee The CSR Committee shall carry out the following functions: 3.3.1 recommend the CSR Policy to the Board; 3.3.2 identify the projects/activities to be undertaken by the Company for CSR; 3.3.3 recommend to the Board CSR Activities to be undertaken alongwith detailed plan; 3.3.4 modalities of execution, implementation schedule, monitoring process and amount to be incurred on such activities; - 7 -
3.3.5 monitor the CSR Policy of the Company from time to time; 3.3.6 ensure compliance of CSR Policy and the Rules; 3.3.7 such other functions as may be delegated and/or assigned by the Board from time to time. 4. REVIEW AND REPORTING 4.1 The CSR Committee will review the CSR activities of the Company and will provide progress update to the Board of Directors at every six months / such other intervals as deemed fit. 4.2 The Company will report, in the prescribed format as set out herein as Annexure I, the details of CSR activities of the Company in the Directors Report, as required under the Regulations. Such reporting will be done, pertaining to financial year(s) commencing on or after 1 April 2014. 5. AMENDMENTS TO THE POLICY The Board of Directors on its own and / or as per the recommendations of the CSR Committee can amend this Policy, as and when required as deemed fit. Any or all provisions of the CSR Policy would be subject to revision / amendment in accordance with the Regulations on the subject as may be issued from relevant statutory authorities, from time to time. - 8 -
Annexure I FORMAT FOR THE BOARD OF DIRECTORS REPORT ON CSR TO BE INCLUDED IN THE BOARD S REPORT 1. Brief outline of the company's CSR policy, including overview of projects or programs proposed to be undertaken and a reference to the web-link to the CSR policy and projects or programs 2. The Composition of the CSR Committee. 3. Average Net Profit of the company for last three financial years 4. Prescribed CSR Expenditure (two per cent of the amount as in item 3 above) 5. Details of CSR spent during the financial year: (a) Total amount to be spent for the financial year: (b) Amount unspent, if any; (c) Manner in which the amount spent during the financial year is detailed below: (1) (2) (3) (4) (5) (6) (7) (8) Sr. No. CSR project / activity identified Sector in which the project is covered Projects/ Programs 1. Local area / others 2. Specify the state and district name where projects or programs were undertaken Amount outlay (budget) Projectprograms wise Amount spent on the Projects or programs Sub-heads: (l ) Direct expenditure on projects or programs (2) Overheads: Cumulative expenditure upto to the Reporting period Amount Spent: Direct / through impleme nting agency* *Details of implementing Agency: - 9 -
6. In case the Company has failed to spend the 2% of the Average net Profit of the last 3 financial years or any part thereof, the reasons for not spending the amount shall be stated in the Board report. 7. A responsibility statement of the CSR Committee that the implementation and monitoring of CSR Policy, is in compliance with CSR objectives and Policy of the Company.. (Managing Director / Executive Director). (Chairman of CSR Committee) Note: This Policy will be overall governed by the Companies Act, 2013 and Companies (Corporate Social Responsibility Policy) Rules, 2014 and any amendments / clarifications / notifications relating to the same issued by the Ministry of Corporate Affairs. **** - 10 -