Workshop Time Management Copernicus Retreat Days Copernicus Retreat Days April 16th 213 Are you a: - PhD-student? - Junior Assistant Professor? - Professor? Saskia Slotboom 213 2 Time Management Time Management Time Management = a system of principles, habits, skills, instruments and techniques, Insights, tools and practical tips to: - Get more things done - Reduce stress to help you get more done in the time you have, to increase the quality of your work and life. -> Theory + Practice Saskia Slotboom 213 3 Saskia Slotboom 213 4 Saskia Slotboom You Building technology TU Delft - Engineer Highly Educated Professionals analytical thinkers Government Buildings Agency Project manager Slotboom Coaching Trainer and coach Saskia Slotboom 213 5 Saskia Slotboom 213 6 213 Saskia Slotboom - Alle rechten voorbehouden 1
You Highly Educated Professionals analytical thinkers + + other stuff -> through practical experience Saskia Slotboom 213 7 Saskia Slotboom 213 8 Human Engineering Human Engineering Human Engineering Human Engineering Personality and ability to: - organise - communicate - negotiate - lead Saskia Slotboom 213 9 Saskia Slotboom 213 1 Human Engineering Human Engineering Human Engineering Personality and ability to: - organise - communicate - negotiate - lead it pays to invest in this! Human Engineering Personality and ability to: - organise - communicate - negotiate - lead it pays to invest in this! Saskia Slotboom 213 11 Saskia Slotboom 213 12 213 Saskia Slotboom - Alle rechten voorbehouden 2
You and Time Management Biggest Challenges PhD students What do you find most difficult in Time Management? - How to start and keep making consistent progress? - Interruptions and Distractions Saskia Slotboom 213 13 Saskia Slotboom 213 14 Biggest Challenges PhD students But first: Who are You? - How to start and keep making consistent progress? - Interruptions and Distractions Who are you? What are your strengths and weaknesses? How do these influence your time management? -> practical tips, to achieve more, with less stress! Saskia Slotboom 213 15 Saskia Slotboom 213 16 Qualities Qualities Qualities who you essentially are inspire and motivate generate flow Qualities can be hard to identify and/or acknowledge! out of habit, ideas about bragging, arrogance etc. Saskia Slotboom 213 17 Saskia Slotboom 213 18 213 Saskia Slotboom - Alle rechten voorbehouden 3
Quality Quadrant - Ofman Qualities: Practice core quality too much pitfall individual, 5 minutes Sheet Examples of Qualities: mark your qualities. postive opposite postive opposite Sheet Exercise: pick 3 of these qualities that you feel have an effect on your Time Management. allergy too much challenge Saskia Slotboom 213 19 Write down how each quality helps and/or hinders you with your Time Management. Saskia Slotboom 213 2 Quality Experiences Qualities: Practice How was it to look at your qualities and see how they effect you in organising your work? In pairs, 1 minutes (5 min per person) Discuss your sheets with each other person A: talks person B: listens, asks and identifies Fill in blanks Find more qualities! Saskia Slotboom 213 21 Saskia Slotboom 213 22 Quality Experiences Qualities: Practice What new things have you discovered? Individual, 2 minutes Think of the week or a project you have ahead of you and decide: Which quality can I consciously use more in my time management? Saskia Slotboom 213 23 Saskia Slotboom 213 24 213 Saskia Slotboom - Alle rechten voorbehouden 4
Break Biggest Challenges PhD students - How to start and keep making consistent progress? - Interruptions and Distractions -> achieve more, with less stress! Saskia Slotboom 213 25 Saskia Slotboom 213 26 Saskia Slotboom 213 27 Saskia Slotboom 213 28 Saskia Slotboom 213 29 Saskia Slotboom 213 3 213 Saskia Slotboom - Alle rechten voorbehouden 5
Saskia Slotboom 213 31 Saskia Slotboom 213 32 2. Monitor your steps and progress -> Make a checklist, excel file, etc. 3. Celebrate your accomplishments -> Reward yourself and staymotivated! Saskia Slotboom 213 33 Saskia Slotboom 213 34 Practice: Big Goals 4. Start with what you dread -> Get things that make you anxious out of the way individual, 7 minutes Sheet Exercise: Think of a goal and: Break it down in smaller steps -> Keep breaking down until a step feels doable Decide what your going to do to reward yourself/celebrate the first two steps Saskia Slotboom 213 35 Saskia Slotboom 213 36 213 Saskia Slotboom - Alle rechten voorbehouden 6
Exercise Experiences Summary Big Goals How did you manage defining the steps? How to start and keep making consistent progress? 2. Monitor your steps and progress 3. Celebrate your accomplishments 4. Start with what you dread Saskia Slotboom 213 37 Saskia Slotboom 213 38 Interruptions and Distractions Interruptions and Distractions 1. You start every day, project, meeting with this question: Saskia Slotboom 213 39 Saskia Slotboom 213 4 1. You start every day, project, meeting with this question: What do I need to do my job? Regularly take time to answer this question - 5-1 minutes every morning: What do I need to do my job? Saskia Slotboom 213 41 Saskia Slotboom 213 42 213 Saskia Slotboom - Alle rechten voorbehouden 7
Regularly take time to answer this question - 5-1 minutes every morning: 2. It s okay to say NO What do I need to do my job? -> so even before you look at your e-mail! Saskia Slotboom 213 43 Saskia Slotboom 213 44 1 + 2 Practice individual, 5 minutes 2. It s okay to say NO Think of a project (or busy week or day) where you feel you don t have enough time. Answer the questions on the sheet: -> A goal you ve set for yourself is as important as someone else s needs What do I need to do my job? What do I need to say NO to? Saskia Slotboom 213 45 Saskia Slotboom 213 46 Experiences What was it like, answering these questions? 3. Do one thing at a time, and announce what your doing Saskia Slotboom 213 47 Saskia Slotboom 213 48 213 Saskia Slotboom - Alle rechten voorbehouden 8
Summary 4. When interrupted: -> switch with your full attention 1. What do I need to do my job? 2. It s okay to say NO 3. Do one thing at a time 4. When interrupted: switch with your full attention Saskia Slotboom 213 49 Saskia Slotboom 213 5 Time Management More Human Engineering Knowing your Qualities & how they help and hinder you 1. Start and keep making constant progress - Coaching - Workshops - Online trainingsprogramma s 2. Stay focused -> use the checklist! -> www.saskiaslotboom.nl/diensten Saskia Slotboom 213 51 Saskia Slotboom 213 52 Free e-book Personal Strategy Sessions 3 essentiële communicatietips voor ingenieurs en ontwerpers 5 free and individual Strategy Sessions What is important for you at this moment? Set goals and receive tips/ define steps By phone or Skype 3 minutes Interested? -> write your details on the form! Saskia Slotboom 213 53 Saskia Slotboom 213 54 213 Saskia Slotboom - Alle rechten voorbehouden 9