WEST PALM BEACH CITY COMMISSION Agenda Cover Memorandum

WEST PALM BEACH CITY COMMISSION Agenda Cover Memorandum Originating Department: Housing & CD (HCD) Subject: Meeting Type: Regular Special Agenda Date: 03/19/2012 Advertised: Required?: Yes No Date: 02/17/2012 Paper: PB Post ACM#: 18815 Public Hearing and Resolution No. 46-12 approving amendments to the City's 2001/02, 2002/03, 2003/04, 2005/06, 2006/07, 2007/08, 2008/09, 2009/10, 2010/11 and 2011/12 Consolidated Annual One-Year Action Plans. Ordinance/Resolution: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WEST PALM BEACH, FLORIDA, APPROVING AMENDMENTS TO THE CITY'S CONSOLIDATED ANNUAL ONE-YEAR ACTION PLANS FOR FISCAL YEARS 2001/02, 2002/03, 2003/04, 2005/06, 2006/07, 2007/08, 2008/09, 2009/10, 2010/11, AND 2011/12 TO REPROGRAM AND AWARD COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM FUNDS TO SPECIFIC PROJECTS; AUTHORIZING AND DIRECTING THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO SUBMIT THE PROPOSED AMENDMENTS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR ITS REVIEW; AUTHORIZING THE MAYOR TO EXECUTE ANY AGREEMENTS AND ALL OTHER DOCUMENTS NECESSARY FOR SUBMISSION OF THE AMENDMENTS AND THE USE OF SUCH FUNDS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Staff Recommended Motion: Approve Resolution No. 46-12. Background: Annually, the City receives federal entitlement grants from the U.S. Department of Housing and Urban Development (HUD). As a condition of receipt of these grants, the City is required to adopt a Consolidated Annual One-Year Action Plan ("Plan") which describes the sources and uses of the funds for each particular program year. The Plans adopted for the program years 2001/02, 2002/03, 2003/04, 2005/06, 2006/07, 2007/08, 2008/09, 2009/10, 2010/11 and 2011/12 identified specific Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) projects to be undertaken as well as their associated funding amounts. At this time, it is necessary to reprogram/replace these previously identified projects and their associated funding amounts with

AGENDA COVER MEMORANDUM Page 2 C.M. # Date: newly identified projects and funding amounts. In addition, at this time it is also necessary to earmark funds which have never been assigned to specific projects. More specifically, this funding is program income received and the City's reimbursement to the its CDBG line of credit as a result of the Blue Roof Audit. A copy of the amendments to the Plans is attached to the Resolution as Exhibit "A". As required by federal regulations, the public was made aware of the proposed reprogramming of funds and the associated new projects through an advertisement in the Palm Beach Post Newspaper. The Amendments were also made available for public review at the City's Housing and Community Development Department and on the City's Website. Resolution No. 46-12 approves Amendments to the respective Plans to reprogram certain CDBG and HOME funds, directs the Department of Housing and Community Development to submit the Amendments to HUD for its review and authorizes the Mayor to execute any Agreements and all other documents necessary for the use of such funds. Fiscal Note Current Year: Annualized: Budgeted: Unbudgeted: Funding Source: Grants Comment: No fiscal impact. Electronic Attachments: Click here for assistance with naming convention. Is this ACM related to a Grant? Yes No This ACM requires a "Grants" review by Steve Hoffmann prior to Department Director review and approval. 03/02/2012 Finance Department/Grants Review Originating Department - Approved by: Dorritt Miller on 03/05/2012 03/05/2012 Finance Department Lynne Green 03/06/2012 City Attorney's Department

AGENDA COVER MEMORANDUM Page 3 C.M. # Date: 03/06/2012 Asst. City Administrator 03/06/2012 City Administrator Return to Agenda

RESOLUTION NO. 46-12 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WEST PALM BEACH, FLORIDA, APPROVING AMENDMENTS TO THE CITY'S CONSOLIDATED ANNUAL ONE-YEAR ACTION PLANS FOR FISCAL YEARS 2001/02, 2002/03, 2003/04, 2005/06, 2006/07, 2007/08, 2008/09, 2009/10, 2010/11 AND 2011/12 TO REPROGRAM AND AWARD COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM FUNDS TO SPECIFIC PROJECTS; AUTHORIZING AND DIRECTING THE DEPARMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO SUBMIT THE PROPOSED AMENDMENTS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR ITS REVIEW; AUTHORIZING THE MAYOR TO EXECUTE ANY AGREEMENTS AND ALL DOCUMENTS NECESSARY FOR SUBMISSION OF THE AMENDMENTS AND THE USE OF SUCH FUNDS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. * * * * * * * WHEREAS, the City of West Palm Beach has received Community Development Block Grant (CDBG) Program funds for Fiscal Years 2005/06, 2009/2010, 2010/11 and 2011/12; and WHEREAS, the approved use of these CDBG funds has been described in the Consolidated Annual One-Year Annual Action Plans ( Plans ) for Fiscal Years 2005/06, 2009/2010, 2010/11 and 2011/12; and WHEREAS, the City of West Palm Beach has also received HOME Investment Partnership (HOME) Program funds for Fiscal Years 2001/02, 2002/03, 2003/04, 2005/06, 2006/07, 2007/08, 2008/09, 2009/2010, 2010/11 and 2011/12; and WHEREAS, the approved use of these HOME funds has been described in the Consolidated Annual One-Year Annual Action Plans ( Plans ) for Fiscal Years 2001/02, 2002/03, 2003/04, 2005/06, 2006/07, 2007/08, 2008/09, 2009/2010, 2010/11 and 2011/12; and WHEREAS, a portion of the funds previously awarded to projects remain unspent and Program Income has been received by the City and which now needs to be reprogrammed and awarded to new projects; and

WHEREAS, amendments to the plans are required in order to reprogram funds and award these funds to new projects which were not specifically previously described in the approved Plans; and WHEREAS, the City has followed procedures consistent with 24 CFR 91.505 to amend the respective approved Plans; and WHEREAS, the City Commission deems it in the best public interest to reprogram CDBG and HOME funds and to award such funds to proposed new projects which have been specifically described in Exhibit A attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WEST PALM BEACH, FLORIDA that: SECTION 1: The City Commission hereby authorizes amendments to the Consolidated Annual One-Year Annual Action Plans for Fiscal Years 2001/02, 2002/03, 2003/04, 2005/06, 2006/07, 2007/08, 2008/09, 2009/2010, 2010/11 and 2011/12 to reprogram CDBG and HOME funds from projects previously described and award such funds to new proposed projects specifically described in Exhibit A, attached hereto and incorporated herein. SECTION 2: The City s Department of Housing and Community Development is authorized and directed to submit the amendments to the Plans to the U.S. Department of Housing and Urban Development for its review. SECTION 3: The mayor is hereby authorized to execute all documents necessary for submission of the Amendments and award of the reprogrammed funds to eligible recipients. The Mayor is further authorized to execute all additional documents necessary to achieve the purposes and intent of this Resolution. 2

SECTION 4: After execution of this Resolution by the Mayor the City Clerk is hereby directed to furnish one copy of the executed Resolution to the Director of Finance and one copy to the Director of the Department of Housing and Community Development for further handling. The original Resolution shall be retained by the City Clerk as a public record of the City of West Palm Beach, Florida. SECTION 5: This Resolution shall take effect according to law. PASSED AND ADOPTED THIS DAY OF, 2012. (CORPORATE SEAL) CITY OF WEST PALM BEACH BY ITS CITY COMMISSION PRESIDING OFFICER ATTEST: CITY CLERK CITY ATTORNEY'S OFFICE Approved as to form and legal sufficiency By: 3

Exhibit A PUBLIC NOTICE CITY OF WEST PALM BEACH PROPOSED SUBSTANTIAL AMENDMENTS TO THE CONSOLIDATED ANNUAL ONE YEAR ACTION PLANS for FISCAL YEARS 2001/02, 2002/03, 2003/04, 2005/06, 2006/07, 2007/08, 2008/09, 2009/10, 2010/11, 2011/12 The City of West Palm Beach has submitted Consolidated Annual One Year Action Plans each fiscal year to the U.S. Department of Housing and Urban Development (HUD). This Substantial Amendment pertains to the federally funded HOME Investment Partnership (HOME) Program. It describes previously designated projects and associated allocations which are being replaced with new projects. In accordance with 24 CFR 91.505 it is the intent of the City of West Palm Beach to amend the above mentioned Plans as follows: HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) From: Project HUD Matrix Code Program Year Estimated Amount Non Profit Capacity Building 19C 2001/02 $ 630 Non Profit Capacity Building 19C 2002/03 $41 Non Profit Capacity Building 19C 2003/04 $2,246 Non Profit Capacity Building 19C 2005/06 $1,712 Non Profit Capacity Building 19C 2008/09 $99,370 Non Profit Capacity Building 19C 2009/10 $7,220 Rehab, Multi Unit Residential 14b 2006/07 $240,654 Rehab, Multi Unit Residential 14b 2007/08 $22,332 Rehab, Multi Unit Residential 14b 2008/09 $443,695 Rehab, Multi Unit Residential 14b 2009/10 $48,193 Rehab, Multi Unit Residential 14b 2010/11 $80,843 CHDO Operating Costs 21i 2005/06 $11,484 CHDO Operating Costs 21i 2007/08 $10,000 CHDO Operating Costs 21i 2008/09 $20,000 Program Income Reserve 2006/07 $11,580 Total $1,000,000 To: Project HUD Matrix Code Program Year Estimated Amount (To Be Conducted) New Construction Single Family Housing 12 2011/12 $1,000,000 From: Project HUD Matrix Code Program Year Estimated Amount Rehab, Multi Unit Residential 14b 2010/11 $200,000 To: Project HUD Matrix Code Program Year Estimated Amount (To Be Conducted) Homeownership Direct 13 2011/12 $200,000 A public hearing will be held beginning at 5:00 p.m. on March 19, 2012, in the City Commission Chambers, first floor of 4

City Hall, 401 Clematis Street, West Palm Beach, Florida. This amendment to the One Year Action Plans will become final after the approval of the City Commission. All interested agencies, groups and persons who wish to comment on the proposed changes are invited to submit written comments to the Housing and Community Development Department, City of West Palm Beach, P.O. Box 3366, West Palm Beach, Florida 33402. Such written comments should be received on or before March 19, 2012. Any resident of West Palm Beach requiring a special accommodation at the public meeting because of a disability, physical impairment or English language deficiency, should contact the Housing and Community Development Department at (561) 822 1250 at least five calendar days prior to the meeting, so that assistance may be provided. IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), THIS DOCUMENT MAY BE REQUESTED IN AN ALTERNATE FORMAT BY CONTACTING THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT AT (561) 822 1250. PUBLISH: The Palm Beach Post, February 17, 2012 5

PUBLIC NOTICE CITY OF WEST PALM BEACH PROPOSED SUBSTANTIAL AMENDMENTS TO THE CONSOLIDATED ANNUAL ONE YEAR ACTION PLANS for FISCAL YEARS 2005/06, 2009/10, 2010/11, 2011/12 The City of West Palm Beach has submitted Consolidated Annual One Year Action Plans each fiscal year to the U.S. Department of Housing and Urban Development (HUD). This Substantial Amendment pertains to the federally funded Community Development Block Grant (CDBG) Program. It describes previously designated projects and associated allocations which are being replaced with new projects. In accordance with 24 CFR 91.505 it is the intent of the City of West Palm Beach to amend the above mentioned Plans as follows: From: COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) Project HUD Matrix Code Program Year Estimated Amount Reimbursement to Line of Credit $673,274 Blue Roof Rehab, Single Unit, Residential 14A 2009/10 $17,550 Rehab, Single Unit, Residential 14A 2010/11 $74,832 Rehab, Single Unit, Residential 14A 2011/12 $246,898 Program Income Reserve 2010/11 $12,925 Total $1,025,479 To: Project HUD Matrix Code Program Year (To Be Conducted) Estimated Amount Streetscape Improvements (CDBG Target Area) 12 2011/12 $1,025,479 A public hearing will be held beginning at 5:00 p.m. on March 19, 2012, in the City Commission Chambers, first floor of City Hall, 401 Clematis Street, West Palm Beach, Florida. These amendments to the Consolidated Annual One Year Action Plans will become final after the approval of the City Commission. All interested agencies, groups and persons who wish to comment on the proposed changes are invited to submit written comments to the Housing and Community Development Department, City of West Palm Beach, P.O. Box 3366, West Palm Beach, Florida 33402. Such written comments should be received on or before March 19, 2012. Any resident of West Palm Beach requiring a special accommodation at the public meeting because of a disability, physical impairment or English language deficiency, should contact the Housing and Community Development Department at (561) 822 1250 at least five calendar days prior to the meeting, so that assistance may be provided. IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), THIS DOCUMENT MAY BE REQUESTED IN AN ALTERNATE FORMAT BY CONTACTING THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT AT (561) 822 1250. PUBLISH: The Palm Beach Post, February 17, 2012 6

CITY OF WEST PALM BEACH Community Development Block Grant (CDBG) Target Area Geographical Boundary Map Streetscape Improvement Projects CDBG Block Grant Target Area Streetscape Improvements Map Low and Moderate Income Areas 7