The General Board of Church and Society The United Methodist Church 1 Send only completed applications to: Education and Leadership Formation General Board of Church and Society The United Methodist Church 100 Maryland Avenue, N.E., Washington, DC 20002 Fax: 202-488-5639 Questions please contact: Marvlyn Scott: mscott@umc-gbcs.org Reverend Neal Christie: Nchristie@umc-gbcs.org BACKGROUND ETHNIC LOCAL CHURCH GRANTS PROGRAM APPLICATION FORM AND GUIDELINES 2013-2016 According to the 2012 Book of Discipline ( 1002), the purpose of the General Board of Church and Society (GBCS) shall be to: [R]elate the gospel of Jesus Christ to the members of the Church and to the persons and structures of the communities and world in which they live. It shall seek to bring the whole of human life, activities, possessions, use of resources, and community and world relationships into conformity with the will of God. It shall show the members of the Church and Society that the reconciliation that God effected through Christ involves personal, social and civic righteousness. The Ethnic Local Church Grants Program The purpose of the General Board of Church and Society Ethnic Local Church Grants (ELCG) Program is to provide grants to strengthen the ethnic local church through education, public policy, advocacy, or leadership training and development as they engage in social justice ministries.
2 INSTRUCTIONS FOR SUBMITTING A FUNDING APPLICATION 1. Eligibility requirements: To apply for funding from the ELCG Program, the applicant must be a: United Methodist local church, district, annual conference, racial/ethnic caucus, or other affiliated ethnic group/organization Ecumenical group/organization working with and through at least one United Methodist agency or organization, whose program impacts at least one United Methodist ethnic local church. 2. Complete an Ethnic Local Church Grant Application. Make sure that your proposal meets all of the program requirements stated on page 3. Plan ahead so that you can secure all of the necessary signatures on the endorsement page of the application by the deadline. Applicants may seek assistance from GBCS staff in completing grant applications. WE CANNOT ACCEPT LATE APPLICATIONS OR ENDOSEMENTS Please remember, the deadlines are January 10 and August 10. 3. Submit the application with all necessary parts. It must be postmarked by one of the following dates: January 10 for the March funding cycle August 10 for the October funding cycle Send the application to: Education and Leadership Formation General Board of Church and Society The United Methodist Church 100 Maryland Avenue, N.E. Washington, D.C. 20002 Fax: (202) 488-5619 (Send an original by mail, if you fax the application)
3 AFTER SUBMITTING AN APPLICATION 1. Upon receiving an application, GBCS will send the applicant a letter of acknowledgment with a cc: to persons indicated on page 7 of the application. 2. GBCS staff will conduct an initial review of the application to check it for conformity with the program s guidelines. If additional information or clarification about the application is needed, the Assistant General Secretary for Education and Leadership Formation area and/or Board member will also contact the applicant. 3. Final review and action on each funding application are done at the spring and fall meetings of the General Board. Grant decisions are communicated in writing to the applicant soon after each board meeting. FOR MORE INFORMATION Please contact the office of Education and Leadership Formation at above address or call (202) 488-5642. Marvlyn Scott at Mscott@umc-gbcs.org or the Rev. Neal Christie at NChristie@umc-gbcs.org.
4 APPLICATION AND ELCG PROGRAM GUIDELINES 1. Applicants must meet eligibility requirements and submit a complete application by the deadline. 2. The program/project must be targeted to impact one or more specific United Methodist ethnic local church(es). 3. Racial/ethnic persons shall comprise the majority of those served by the program/project. 4. The program/project must focus on the self-identified needs of ethnic local church(es) and persons as they address one or more chronic social problems or concerns (i.e., housing, employment, health care, human rights, education, the environment, racism etc.). (See The Social Principles of the United Methodist Church). 5. All policy and program decisions are to be made by a supervising board, which shall be composed of a majority of ethnic persons. 6. The program/project shall engage in one or more of the following activities and must be focused on moving a congregation, community, network or ministry toward doing justice, advocacy or organizing that brings systemic change: Education relating to social, economic, public policy and environmental justice issues. Education may take place through seminars, workshops, consultations, and/or the development of resource materials that engage communities to move from acts of mercy (direct service) to acts of justice (advocacy) or community based organizing. Examples: An annual conference seminar on national and international affairs; a jurisdictional consultation on immigration issues; Leadership training and development for Christian witness on social, economic and public policy issues within and beyond the church. This can occur through seminars, workshops, consultations, internships or other means. Examples: A local substance abuse training and action program, which includes alcohol and drug abuse prevention techniques; an ecumenical training workshop on citizen rights regarding police use of deadly force. Public Policy Advocacy for and monitoring of issues that have an impact on the lives of racial ethnic persons in the church and society (e.g. legislation on immigration, racially motivated violence, criminal justice, employment, etc.). Examples: A project focusing on advocating for fair employment practices, an annual conference workshop for advocacy on public policies affecting racial/ethnic persons and communities. Connecting Justice with Mercy assisting and supporting non-violent youth offenders as they make faithful connections between acts of mercy and systemic advocacy for justice in the local, national and global community. Consider these definitions as you submit your proposal: A. Justice has to do with fairness, with what people deserve. It results from social
5 structures that guarantee moral rights. Charity has to do with benevolence or generosity. It results from people s good will and can be withdrawn whenever they choose. B. Advocacy is acting, speaking or writing in support of a person or an issue. An Advocate is one who works for social change through addressing policy or programs on behalf of a group of people. 7. Each funding request will be considered on its own merits (with no required minimum or maximum amount) and with consideration for the availability of funds. 8. All funding from GBCS must be used for actual programmatic components of the program/project and not for salaries, purchase of equipment, purely administrative costs, and direct delivery of services. GBCS will not fund a publication unless it is in the context of a larger program/project. 9. The intent of the ELCG Program is to provide seed money for programs/projects. Therefore, the ELCG Program gives priority to first time applicants. After receiving a grant from GBCS, applicants may submit an application in subsequent funding cycles only if the program/project has a new focus. 10. Where applicable, program/project leadership must consult with the appropriate District Superintendent, Resident Bishop or his/her designee, the Conference Director of Connectional Ministries, the Conference Board of Church and Society Chairperson, the Conference Ethnic Local Church Concerns Committee Chairpersons, (or the responsible constituent bodies).
6 ETHNIC LOCAL CHURCH GRANTS PROGRAM APPLICATION 2012-2016 Received: FOR OFFICE USE ONLY: (Date Stamp Here) Log Number: I. IDENTIFICATION FACTS A. Title of program/project: B. Requested amount from GBCS: C. Name of group(s) applying: D. What type of group(s) do you represent? (Check one or more if multiple groups applying.) Local Church Annual Conference Other affiliated ethnic group/organization District Racial/Ethnic Caucus Ecumenical group/organization working with and through a United Methodist agency (agencies) or organization E. What is your Conference? (For Local Church and District only.) F. Mailing address: City: State: Zip: Tel: Fax: Email: Mobile:
Other contact information: 7 G. Ethnic group(s) served: H. Program/Project Director(s): I. Contact Person (If different than G):
8 II. PROGRAM/PROJECT DESCRIPTION To respond fully to the questions, you may use additional pages or reproduce pages 2-3. On reproduced pages, be sure to copy the questions when answering them. 1. What type of activity does your program/project engage in? Programs must include a focus on moving from mercy to justice, advocacy, organizing for systemic social change. (You may check more than one. See item 6 p. iii for a description of these activities). Education Leadership Training & Development Public Policy Advocacy 2. Check if your program/project is: A new initiative An ongoing program/project (If so, please provide a brief history. Priority will be given to new and emerging initiatives.) 3. Is this program/project part of a comprehensive plan of an annual conference Yes No 4. What are the needs that your program/project addresses? How do they relate to the Social Principles of the United Methodist Church? 5. Provide documentation for the purpose that this proposal addresses. 6. Describe why this proposal is an urgent need at this time. 7. Name the assets in the community that you will build on. Include all institutional partnerships that you will align to meet your program outcomes. What works in the community? What institutions will you or do you partner with, such as schools, businesses, faith communities, elected officials, civic groups, and advocacy groups? 8. Describe the components of your program/project and how it addresses these needs and works with the assets in your community.
9. How does this program/project strengthen one or more United Methodist racial/ethnic local churches? 9 10. Describe the ethnic background of the majority of those who will be served by the program/project? Give percentages if possible. 11. Describe the ethnic background of those that will work in the program/project? Give percentages if possible. 12. What schedule/time table will you follow to complete, evaluate, and follow-up the program/project as funded by GBCS? 13. What are the specific goals that you expect to reach when the program/project is completed according to the time table in item 10? 14. How do you plan to measure and evaluate the achievement of goals set in item 11?
10 III. FUNDING REQUEST 1. Requested amount from GBCS: 2. Has your group received previous funding from the ELCG Program? No Yes. If so: How much and when? Title of the previous program/project: 3. Describe in detail your plans for funding this project beyond the current grant. 4. Name your funding sources that will continue this project. Please be specific.
11 IV. FINANCIAL INFORMATION ANTICIPATED INCOME Line# Description of Income Amount(S) United Methodist 1 General Board of Church and Society 2 Other General Agencies (specify) 3 Conference 4 District 5 Local Church(es) 6 Other denominations (specify) 7 Individual Donations 8 Registration fees 9 Foundations (specify) 10 Government agencies 11 Other (specify) Total Anticipated Income 12 In Kind (specify) 13 14 15 Total In-Kind Income: TOTALS
12 PROPOSED PROGRAM/PROJECT BUDGET Line # Description of Anticipated Expenses* Include the period of time you anticipate incurring these expenses? (Please give specific dates). Amount to be Funded by GBCS($) Amount to be Funded by Other Sources($) Subtotal(S) TOTAL(S)
13 V. ORGANIZATION AND POLICY-MAKING Please identify the leadership of your program/project s supervising board. Name and Address Title or Position Racial Ethnic Group Phone Number Email
14 ENDORSEMENTS Before final approval, the funding application must be reviewed and endorsed by the designated persons below. These persons and GBCS members residing in the program/project s conference or area will be notified of both the receipt of the proposal and action taken on it by the General Board of Church and Society. I have reviewed the above proposal and believe it is a means of strengthening and developing one or more United Methodist racial/ethnic local church(es). * or appropriate responsible constituent body or appropriate person. Title Name and Address Phone Signatures Date Local Church Authorization (if applicable) District Superintendent Conference Council on Ministries Director* Conference ELC Committee Chair* Conference Board of Church and Society Resident Conference Bishop (or designee)* *or appropriate responsible constituent body or appropriate person
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16 The General Board of Church and Society The United Methodist Church The 2012 Book of Discipline of The United Methodist Church directs the General Board of Church and Society to: Seek implementation of the Social Principles and other social policy statements of the General Conference. Project plans and programs that challenge members of The United Methodist Church to work through their own local churches, through ecumenical channels and through society toward personal, social and civic righteousness. Assist districts and annual conferences with needed resources. Analyze issues confronting persons, local communities, the nation, and the world. Speak to the church and to the world, its convictions, interpretations, and concerns, providing forthright witness on social issues. Recognize the freedom and responsibilities of all United Methodists to study, interpret, and act on any or all recommendations in keeping with their own Christian calling. Develop, promote and distribute resources and conduct programs to inform, motivate, train, organize and build networks for action toward social justice throughout society particularly on the specific social issues that the Board has set as high priorities. Analyze long-range social trends underlying ethical values, systemic alternatives, and strategies for social change. Encourage Christian lines of action that assist humankind to move toward a world of peace and justice. Enable church members through conferences, districts, coalitions and networks to identify and respond to critical social issues at the community, state and regional levels. Conduct a program of research, education and action consistent with the Social Principles and the policies adopted by General Conference on the wide range of issues confronting church and society. To learn more about the ministries of the General Board of Church and Society visit our website at http://umc-gbcs.org/