2016-2017 FINANCIAL HANDBOOK FULFORD ACADEMY

2016-2017 FINANCIAL HANDBOOK FULFORD ACADEMY

Table of Contents Program Fees... 1 Student Account... 3 Allowance and Spending Money... 3 Students 14 years and older... 3 Students 13 years and younger... 3 Optional Purchases... 3 Day Trips... 4 Optional Activities... 4 Airport Transportation... 4 Telephone... 4 Tutoring... 4 Payment Terms... 4 Late Payment... 5 Refund Policy... 5 Definitions... 6 Client Agreement... 8 Fulford Academy Financial Handbook 2016-2017 1

PROGRAM FEES All prices in the Financial Handbook are in Canadian Dollars. Type of Charge Amount Time Period TUITION/BOARDING FEES* ESL Foundation*** $50,475 $33,636 $16,869 3 Terms (Fall Start) 2 Terms (Winter Start) 1 Term (Spring Start) High School Credit Program*** $50,475 $25,390 2 Semesters (Includes credit course fees) 1 Semester Middle School Program*** $45,665 $22,985 2 Semesters 1 Semester High School Support Program $45,595 $23,595 2 Semesters (Includes credit course fees) 1 Semester Summer School 2016 (all inclusive) Includes airport transportation (on specific arrival date), summer uniform and student activities, trips $10,560 $6,015 $4,700 7 Week session 4 Week session 3 Week session *** Note: textbooks, workbooks, medical insurance, initial school supplies, school tie and cardigan, and transportation on official travel dates are included. Fulford Academy Financial Handbook 2016-2017 1

Type of Charge Amount Time Period Student Account Mandatory $2,000 Initial Deposit (full year students) This account is used for: airport transportation (outside of the specific travel dates), damage deposit, optional trips, and other miscellaneous charges subject to a service charge of 15% Personal Allowance Optional $600 Per Term Students aged 13 and younger have the option to get an allowance from their Fulford Student Account while they learn how to regulate their spending. In this case only, an estimated figure of $600 per term will be required. Distributed weekly, $25-50 maximum per week Transportation (approximate base fee, outside of the specific travel dates) To or from Ottawa - $170 To or from Montréal - $310 To or from Toronto - $540 TRIP TIME One Hour Two Hours Four Hours SPECIAL REQUESTS Academic days $215 Daily Includes room, board and instruction "Home stay" at Fulford $105 Daily Includes room, board and supervision only *All fees are approximate and include applicable taxes. Prices are in Canadian Dollars and are subject to change without notice. Fulford Academy Financial Handbook 2016-2017 2

STUDENT ACCOUNT Each full year student must have an initial deposit of at least $2,000 in their student account upon arrival at the school. This account will be used to cover expenses like airport pickups (other than announced free pick up/ drop off days), damage deposit, optional trips, and miscellaneous charges. A refundable damage deposit of $500 will be placed on reserve to cover accidental damage to the School or Dorm facilities. Student accounts are not allowed to carry a negative balance. Account updates and invoices will be sent out regularly or upon request. At the end of the student s tenure, any positive balance will be refunded after all charges to the account have been received and processed; generally at least a month after the student has left the school. Students attending the Summer School Program will not have a student account, and should plan to have a local bank account for miscellaneous items and personal spending. ALLOWANCE AND SPENDING MONEY Students will need some spending money for things like snacks, telephone cards and for shopping. Spending habits will vary from person to person. Most students spend between CDN $25 and $50 a week without any major purchases. We encourage students to be responsible for their own spending money and to develop self-discipline with spending. Most students gain this experience by opening bank accounts and budgeting their money. Our school policy is that students do not have more than $100 in cash at any time. STUDENTS 14 YEARS AND OLDER Fulford Academy staff will assist students in opening a bank account upon arrival (spending limits can be applied). Fulford staff members are not able to monitor students spending, and they do not have any access to the students personal bank accounts. The student will use this money for the purchase of phone cards, clothing, souvenirs, shampoo and personal items. Parents will be provided with the banking details to be used for direct deposit to this personal account. STUDENTS 13 YEARS AND UNDER During the regular school year from fall through spring, while they learn how to regulate their own spending, we provide an option for younger students to get allowances from their Fulford Student Account. If your student is in grade 7 or 8, or is 13 years and younger, and you wish to set up a weekly allowance for them, please contact our business office: joy.lee@fulfordacademy.com. She will send you the Allowance and Spending Limit form to fill out. OPTIONAL PURCHASES Fulford Academy offers a variety of programs and products for students (charged to the student account). Students are not required to participate in these trips or purchase the following products. All mandatory and optional purchases are subject to 13% HST (taxes) where applicable. All third party charges with respect to optional purchases are subject to a 15% administrative handling fee for purchases up to $200, above which a flat fee of $30 is applied. Fulford Academy Financial Handbook 2016-2017 3

DAY TRIPS In addition to our mandatory Student Life trips, on weekends the Academy offers optional day trips to nearby cities for sports games, concerts, movies, shopping, outdoor adventures and just fun. The costs of these trips will be charged to the Student Account. Prices for trips vary but can be found in the Optional Trip Permission Form. OPTIONAL ACTIVITIES A number of local activities may be available and students can take advantage of them when possible. These activities could include music or art lessons, individual or team sports, dance lessons, etc. There will be an extra charge for these activities. AIRPORT TRANSPORTATION The school provides airport transportation at no charge to the students on specific dates only. Please refer to our Information Package for the school arrival and departure dates. If students travel on any other date, then the school can organize separate travel arrangements at an additional cost. Please refer to page 2 of this document for the approximate costs. TELEPHONE Each hallway in the Dorm is equipped with a telephone. Local calls are free, and students may place long distance calls by using telephone cards available for purchase at most local retail outlets. We encourage students with a cellular telephone to purchase a calling card to ensure that they do not receive unexpected bills for long distance calls that are not included in their calling package. TUTORING Tutoring services are available for students who require additional support beyond that offered by the Academy. Typically, the Director of Academics is in discussion with the parents to help decide on this course of action. If it is decided that a tutor is needed, the parents will be responsible for the extra costs. PAYMENT TERMS Upon receiving a student s application form, an application fee of $200 Canadian dollars is due. The application will be reviewed after receiving the complete application, the $200 application fee and the Skype interview with the applicant has been done. If the student is accepted into one of our programs, the application is then processed by preparing the official paperwork including the offer of admissions, the acceptance letter and custodianship declaration. All papers will be issued to the parent/guardian. The balance of fees is due 60 days before the start of the program. Fulford Academy Financial Handbook 2016-2017 4

88 LATE PAYMENT Overdue accounts may be subject to late payment charges at a rate of 1% per month. Failure to comply with the agreed terms of payment may result in withdrawal of admission or the student not being admitted to the school for subsequent programs. In addition, the school may not permit students to attend classes, write exams or may withhold marks and exercise other sanctions, as it deems necessary for the collection of overdue accounts. No student will be permitted to reenroll until the fees and expenses from the previous session are paid in full. Beneficiary Account Holder: Fulford Academy 280 King Street East Brockville, Ontario K6V 1E2 Canada Beneficiary Bank: TD Canada Trust 133 King Street West Brockville, Ontario K6V 5T9 Canada Please include STUDENT NAME (In English) on all correspondence SWIFT CODE: TDOMCATTTOR Transit # 03522 Institute # 004 Route # 7946 Account # 5216981 Another option for payment is ScholarFX. Please contact our business office for more details. REFUND POLICY Fulford Academy provides no reduction or remission of fees for absence, dismissal or withdrawal without cause. On and after the date that the program begins, the parent, guardian, or payer becomes liable for the payment of the full tuition fee. The failure of the parent/guardian to provide written notice of cancellation will result in the Academy understanding that the agreement is still in effect. To bring greater clarity the following terms will be enforced: 1) The parent or guardian, without penalty, may cancel enrolment if the school is advised in writing 60 days or more prior to the commencement of the program. 2) If enrolment is cancelled in writing by the parent or guardian, less than 60 days prior to the commencement of the program but before the program starts, the Academy will be entitled to a fee of $2,500 for cancelling enrolment in the Fall to Spring session and a fee of $1,000 for cancelling enrolment in the Summer program. 3) The school will: a) issue a credit note to the student account for the full amount of the school fees previously invoiced, b) issue a new invoice for the cancelled reservation in an amount equal to $2,500 or $1,000, c) settle the account using any or all funds on deposit, d) remit to the payer any or all surplus funds, or if required invoice the payer for any shortfall. Fulford Academy Financial Handbook 2016-2017 5

4) There is no refund if the parent or guardian cancels enrolment after the start of the program, or if the student is dismissed from the Academy. In these cases the Academy is entitled to a fee equal to the full fees for the program. 5) Refunds for Visa Delayed Arrivals: If a program is cancelled prior to its start because of concerns regarding visa processing, fees will be refunded according to our regular cancellation policy. In these cases the acceptance is withdrawn and visa processing will be terminated. The prospective student may reapply to the Academy at a later date, but that entails re-starting the visa approval process as well. Our delayed arrival policy will take effect following the start of the program, and when Fulford Academy is provided with documentation showing: a) evidence of prompt visa application following Fulford Academy s release of required documents, b) evidence that the refusal or delay was not caused by incomplete or inadequate submissions to the appropriate consular office, c) receipt of a notice of visa refusal or of a notice showing the actual date a visa was granted. In those cases in which a student arrives late due to a visa refusal or due to visa processing issues, Fulford Academy will grant a refund equal to 75% of the fees for the period following the start of the program and up to the student s arrival date. In the event that a visa is not granted, and the student is not able to attend Fulford Academy or our partner schools, the refund granted will remain at 75% of the tuition fees for the program, but in no case will the amount withheld exceed $5,000 for a single student enrolment. If withdrawal is for medical or compassionate issues, after receiving notice and appropriate documentation, refunds will be made according to the following schedule: Academic Program Timing of Medical or Compassionate Withdrawal Regular Academic Year First Half of Program Second Half of Program Retained Amount: 25% of unused fees 50% of unused fees Summer Program July August Retained Amount: 25% of unused Summer fees 50% of unused Summer fees DEFINITIONS Medical Withdrawal: In the case of a documented medical issue, the student is deemed by a medical doctor by reason of a diagnosed medical condition to be unable to continue with the Academy s educational program. Compassionate Withdrawal: This relates to withdrawal for reason of the death of an immediate family member or another such traumatic life event. In this case discretion will rest with the Academy. Fulford Academy Financial Handbook 2016-2017 6

In the above situations, unused fees are calculated using prorating by week, and the school will: 1. issue a credit note to the student account for the full amount of the school fees previously invoiced 2. issue a new invoice for the withdrawal charge in an amount equal to that prescribed in the table above 3. settle the account using any or all funds on deposit, 4. remit to the payer any or all surplus funds (or if required) invoice the payer for any shortfall For further explanation or clarification of any of the above information, please contact the following individuals: Admissions and Travel Questions Johanna Ziegler Director of Admissions Admissions@FulfordAcademy.com Johanna.Ziegler@FulfordAcademy.com Tel: +1 613 341 9330 x2011 Academic Questions Scott Murray Assistant Head of School Scott.Murray@FulfordAcademy.com Tel: +1 613 341 9330 x2010 Financial Questions Joy Lee Business Office Administrator Joy.Lee@FulfordAcademy.com Tel: +1 613 341 9330 x2008 Student Life Questions Samantha Miller / Devin Payne Interim Student Life Managers Samantha.Miller@FulfordAcademy.com Devin.Payne@FulfordAcademy.com Tel: +1 613 341 9330 Suzan Kendall President and Associate Head of School Suzan.Kendall@FulfordAcademy.com Tel: 1+ 613 341 9330 x2001 Dr. Tom Steel Head of School Tom.Steel@FulfordAcademy.com Tel: 613 341 9330 x2003 Fulford Academy Financial Handbook 2016-2017 7

CLIENT AGREEMENT (Acceptance of Offer of Admission and Acknowledgement of Financial Obligation) Please return by fax (613-341-9344), or scan and e-mail (admissions@fulfordacademy.com) or mail/courier. I hereby accept the offer of admission for my child (name of child) and acknowledge that I have read and understand all statements above, including the Cancellation Policy. Name of parent(s) (Please Print) Signature of parent(s) If applicable, I have translated and explained this document: Name of Educational Consultant (Please Print) Signature of Educational Consultant Fulford Academy Financial Handbook 2016-2017 8