TRAVEL AUTHORIZATION PACKET

TRAVEL AUTHORIZATION PACKET Form 808 Rev. 07/13 This TRAVEL AUTHORIZATION PACKET consists of the following 2 documents: Part 1 Cover Letter for New Employee (pg. 2 of this document) Part 2 Citibank Corporate Travel Card Application & Instructions Corporate Travel Card Program Acknowledgement of Responsibilities PLEASE PRINT each part of this packet. This will enable you to reference instructions and to submit in hard copy those documents that require a signature. Travel Authorization Packet Part 1 Cover Letter, pg. 1 of 1

Dear Employee: Your position with Sodexo may require you to travel on company business. There are a few important points to keep in mind in the event that it becomes necessary for you to travel. Sodexo has contracted to use American Express (AmEx) Travel Related Services Company, Inc. as the only approved travel agent for business related travel. Airline and rail fares for business related travel arranged through this travel agency must be charged to the Citibank Master Card Corporate Travel Card. The approved travel agency maintains a traveler profile and the assigned Citibank Corporate Travel Card for each Sodexo employee authorized to travel on company business. All travel is booked via SCOTT: Sodexo s Corporate Online Travel Tool. In the remainder of this Travel Authorization Packet (Form 808), you will find (1) The Application for a Citibank Master Card Corporate Travel Credit Card and (2) Acknowledgement of Responsibilities Letter. Action Required: Employee Applicant: You must fully complete and sign the Citibank application. You must fully complete and sign the Acknowledgement Letter before your application can be processed. If you expect to travel, be advised that you will need the following items before using the SCOTT online booking tool on SodexoNet for the first time: o Vendor Number This will serve as your User Name when you log on to the SCOTT tool. To obtain a vendor number for your expense reports, email APExpenseReports.NorAm@sodexo.com and include (1) your full name, (2) address for reimbursement checks, (3) home unit number, (4) the last 4 digits of your social security number, o (5) employee ID number (from your paystub). SCOTT User Set-up To request your user set-up for the SCOTT tool, please send an email to SCOTTusersetup.usa@sodexo.com and include your First Name, Middle Initial, Last Name, Vendor number. Your Name should match your identification. Supervisor of Applicant: Supervisor must sign and approve the application authorizing enrollment of your Citibank Master Card Corporate Travel Card. The original signed and approved application and signed acknowledgement letter can be either mailed to Sodexo Financial Service Center, 10 Earhart Drive, Williamsville, New York, 14221, Attention: Corporate Credit Cards, Accounts Payable Department OR scanned and emailed to NorAm AP Corporate Credit Card Administrator (in Outlook). The Citibank Master Card Corporate Travel Card will be issued based on personal credit history at no cost to each individual or to the Corporation. Payment will be made by Sodexo once the credit card transactions have been submitted on an approved Concur expense report. The cardholder will be responsible to pay Citibank for any personal charges incurred on the account, including any late fees if not paid promptly. If approved, your Citibank Master Card Corporate Travel Card will be issued within two to three weeks. If you travel before you receive your Corporate Travel Card, you may temporarily use your personal credit card. Please call Sodexo Corporate Card Administrator at (877) 763-3966 with any questions regarding this letter. You may also e-mail questions (in Outlook) to NorAm AP Corporate Credit Card Administrator. Thank you for your cooperation.

CITIBANK CORPORATE TRAVEL CARD APPLICATION SECTION I INSTRUCTIONS (Please also see Important Information at the top of the next page.) 1. To add a new account, Cardholder must complete Application and Acknowledgement Letter in order for application to be processed. 2. Cardholder completes Section III, signs in Section V, and then obtains approval from their supervisor or higher. 3. Cardholder (or Supervisor) sends the Approved application and the completed Acknowledgement Letter (2 pages) to the Sodexo Program Administrator for processing. 4. The original signed and approved application and signed acknowledgement letter can be either mailed to SODEXO, 10 Earhart Drive, Williamsville, NY 14221 Attn: CORPORATE CREDIT CARDS, Accounts Payable Department OR scanned and emailed to NorAm AP Corporate Credit Card Administrator (in Outlook). 5. Cardholder must maintain a copy of approved Application and Acknowledgement Letter. SECTION II REPORTING PARAMETERS (INTERNAL USE ONLY) *Reporting Hierarchy: 19003 94000 30001 SECTION III CARDHOLDER INFORMATION (Please Print) (1) * First Name of Cardholder * Middle Initial * Last Name (maximum 25 characters) (2) SODEXO OPERATIONS, LLC * Company Name (maximum 24 characters) (3) ( ) - ( ) - * Home Phone * Business Phone (4) ( ) - * Statement Billing Mailing Address Line 1 (maximum 36 characters) Fax Number Statement Billing Mailing Address Line 2 (maximum 36 characters) * City * State * Zip Code Country (5) (6) - - * Home Mailing Street Address Line 1 (maximum 36 characters) NO PO Box * Social Security Number Home Mailing Street Address Line 2 (maximum 36 characters) (7) * Verification Information * City * State * Zip Code Country (8) (9) (10) / / Employee Title E-mail Address * Date of Birth (mm/dd/yy) SECTION IV (INTERNAL USE ONLY COMPLETED BY PROGRAM ADMINISTRATOR) (11) (12) (13) _(14) (15) _(16) _ GL Code (max 24) Employee ID (max 24) ID Code (max 13) Card Limit Grade Division code SECTION V (17) CARDHOLDER SIGNATURE I, the cardholder, represent and warrant that all information on this application is true and correct, and my use of the card to be sent to me shall constitute my agreement with the terms, conditions and procedures contained in the Citibank Corporate Travel & Entertainment Card Cardholder Account Agreement that will accompany the card. I understand that it is my responsibility to notify Citibank at 1-800-248-4553 immediately if my card is lost or stolen. I acknowledge that I will be liable for all transactions made with my card pursuant to the Citibank Travel & Entertainment Card Cardholder Account Agreement and Citibank (South Dakota); N.A. may verify the information listed on the Application about me from credit reporting agencies and other sources. By submitting this application, you authorize us to obtain consumer reports on you. You also authorize us to inform your employer whether your application has been denied or approved. Do not submit this application unless you agree to these important items. I hereby authorize Citibank to obtain consumer reports about me and to notify my employer of the decision to deny or approve this application. * Cardholder Signature: Date (18) AUTHORIZER S SIGNATURE * Authorizing Signature: Date Please read agreement before signing. I am authorized to complete this enrollment authorization on behalf of the company. * PRINT Authorizer s Name & Title: Phone: ( ) SECTION VI (INTERNAL USE ONLY) (19) PROGRAM ADMINISTRATOR SIGNATURE AND PHONE NUMBER Program Administrator s Signature Program Administrator s Name (printed) Program Administrator s Business Phone Number (877) 763-3966 Date Date Individual Liability Application Rev 07/13 *Asterisked fields must be completed prior to submission. 2005 Citicorp. All rights reserved. Numbers in parentheses correspond to numbers on guide sheet on next page. CITIBANK, CITIGROUP and the Umbrella Device are trademarks and service marks of Citicorp or its affiliates and are used and registered throughout the world.

GUIDE TO CITIBANK CORPORATE TRAVEL CARD SETUP FORM Form for requesting a new Corporate Card. IMPORTANT INFORMATION about opening a new Citibank Corporate Travel Card account: To help the United States Government fight terrorism and money laundering, Federal law requires us to obtain, verify, and record information that identifies each person that opens an account. What this means for you: when you open an account, we will ask for your name, a street address, date of birth, and an identification number, such as a Social Security number, that Federal law requires us to obtain. We may also ask to see your driver's license or other identifying documents that will allow us to identify you. We appreciate your cooperation. Section I Instructions (For Employee) Required Documents: Employee must complete Corporate Travel Card Application and the entire Acknowledgement Letter (both pages) in order for application to be processed. Required Fields: Employee must complete required fields (*) or application cannot be processed. Employee must complete required fields in Sections III, sign in Section V and then obtain approval.. Approval: Employee must have their supervisor or higher approve form (Section V). Submission: Employee sends approved Application and acknowledgement letter to Sodexo Financial Service Center (FSC) for final processing. (Failure to include acknowledgement letter will delay processing). Section II - Reporting Parameters (Not applicable INTERNAL USE ONLY) Reporting Hierarchy: The five-digit reporting code assigned to Sodexo Corporate Card Program. Section III - Cardholder Information 1. * Name of Cardholder: Full name of Cardholder First, Middle Initial and Last. 2. * Company Name: Name of Company populated. 3. * Home Phone and Business Phone Number: Provide home phone number of cardholder including area code. Provide business phone number of cardholder including area code. 4. * Statement Billing Mailing Address and Business Fax Number: Address where card and statements will be mailed. (Maximum 36 characters per line including spaces). Provide business fax number of cardholder including area code. 5. * Home Mailing Street Address: Required home street address. No PO Box (maximum 36 characters per line including spaces). 6. * Social Security Number: Used for card activation. Must be the Cardholder s Social Security Number. 7. * Verification Information: Identification code requested from the Cardholder when he/she contacts Citibank Customer Service for assistance. This is the last 4 digits of your SSN. 8. * Employee Title: Title for your position. 9. * E-mail Address: Business e-mail address. 10. * Date of Birth: Cardholder s date of birth. Enter information in mm/dd/yy format. Section IV FOR INTERNAL USE ONLY Completed by the Program Administrator prior to processing 11. GL Code: Internal Code used by Program Administrator. 12. Employee ID: Internal Code used by Program Administrator. 13. ID Code: Internal code used by Program Administrator 14. Card Limit: Internal Code used by Program Administrator. 15. Grade: Internal code used by Program Administrator 16. Division Code: Internal code used by Program Administrator Section V Signatures and Approval 17. * Cardholder Signature: Signature required. 18. * Authorizer s Signature: Approval signature, printed name and title required by your supervisor or higher. Submit completed, Approved Application and Acknowledgement of Responsibilities Letter for processing to the Program Administrator at the Buffalo Financial Service Center. Mailing Address : Sodexo FSC, 10 Earhart Drive, Williamsville, NY 14221 Attn: CORPORATE CREDIT CARDS, Accounts Payable Department Email address: Instead of mailing, you can scan and email the signed and approved application and acknowledgement letter to APCorporateCreditCardAdministrator.NorAm@Sodexo.com Section VI Program Administrator Approval & Signature (INTERNAL USE ONLY) Program Administrator s Signature and Phone Number: Program Administrator must complete internal information, sign for approval prior to submission to Citibank. If you have any questions regarding the application, please contact the Sodexo Corporate Card Administrator at (877) 763 3966. You may also e-mail questions to NorAm AP Corporate Credit Card Administrator. 2005 Citicorp. All rights reserved.

Acknowledgement of Responsibilities, Pg. 1 of 2 SODEXO CORPORATE TRAVEL CARD PROGRAM (US) Participating Employee Acknowledgement of Responsibilities By participating in Sodexo s Corporate Travel Card Program as a cardholder, I understand and agree to the following responsibilities pertaining to my use of the Card: The Corporate Travel Card may only be used within the policies and procedures outlined in the Corporate Credit Card Policy (AF 807-02). I agree to familiarize myself with and follow the Sodexo s Corporate Card policy which I understand is located at SodexoNet. I will use my Citibank MasterCard Corporate Travel Card ONLY for business-related expenditures of Sodexo Inc. or its subsidiaries approved by Citibank to participate in the Corporate Card program. I agree that Citibank s Corporate Travel Card may NOT be used for personal expenditures. Use of the Citibank Corporate Travel card for personal purchases may lead to cancellation of corporate card privileges and may result in disciplinary action. I understand that Sodexo s Corporate Travel Credit Card program is Individual liability, Individual Bill/Company Pay. Sodexo will pay Citibank when the credit card transactions are submitted through Concur on an Approved expense report. I acknowledge that Citibank Corporate Travel credit card statements are mailed to the credit card holder (employee) on the 14 th of every month. The employee is required to pay Citibank, prior to the due date, for any personal purchases that are posted to the account. The employee is responsible to monitor the statement for accuracy. I acknowledge that I am responsible for submitting timely expense reports to Sodexo (in accordance with AF 808-01 Travel and Expense Report Policy) for any charges or expenditures made on the Citibank Corporate Travel Card that are legitimate business expenses of Sodexo. Timely submission of expenses is imperative for on time payments to Citibank by Sodexo. I understand any charges that result from late payment will be my responsibility. On a monthly basis, Sodexo will provide delinquency reports for all employees who are 30 days or more past due. This delinquency information will be provided to senior management in each business line, the employee and the employee s immediate supervisor for follow up with the employee. I understand disciplinary action may be taken if I fail to submit the Citibank Corporate Credit Card transactions on a Concur expense report for processing, i.e. within 60 days of receipt of the statement showing those expenses and/or using the Citibank corporate card for personal purchases. The employee s immediate supervisor and the division Human Resources representative will contact and discuss with the employee. If there is a balance due after 60 days, Citibank will suspend the card and reduce the authorized credit limit to the open balance or $2,000---whichever is greater. The original authorized credit limit will not be reinstated after the balance is paid in full; it will remain at the level of the open balance or $2,000---whichever is greater. In addition, the employee will receive a verbal coaching that it is not to occur again. If the employee appears on the delinquency report a second time, it will be a disciplinary action up to and including termination. After 90 days, Citibank will cancel the card. To get the card reinstated, the balance would have to be paid in full and a request would have to be submitted to the NorAm AP Corporate Credit Card Administrator for reinstatement review. Requests for an increase in the credit card limit must be submitted by the employee s supervisor to the AP Corporate Credit Card Administrator via e-mail at APCorporateCreditCardAdministrator.NorAm@sodexo.com. Citibank s Corporate Travel Card must be maintained with the highest level of security. I agree to the safeguarding of the card, card information (such as account number). If the card is lost or stolen, or if I suspect the card or account number has been compromised, I agree to immediately notify Citibank via toll-free phone number 1-800-248-4553 option 0.

Acknowledgement of Responsibilities, pg. 2 of 2 SODEXO CORPORATE TRAVEL CARD PROGRAM (US) Participating Employee Acknowledgement of Responsibilities By signing below, I acknowledge that I have read and agree to the terms and conditions of this document. I certify that as a participating cardholder of Citibank s Corporate Travel Card Program, I understand and assume the responsibilities listed above. NOTE: You must sign and provide the information below and send both pages of this acknowledgement along with your application to the Sodexo Accounts Payable Department at the Financial Service Center in Buffalo, New York. If this complete acknowledgement form is not received, the application will not be processed. The completed acknowledgement must be mailed (faxes not accepted) to the following address or scanned and emailed to NorAm AP Corporate Credit Card Administrator (in Outlook): Sodexo Financial Service Center Accounts Payable Dept. 10 Earhart Drive Williamsville, New York 14221 Attn: Corporate Credit Cards Sodexo Employee Signature Title Name (Print) Date Employee Home Unit Number