ENERGY INSURANCE SERVICES, INC. MUTUAL BUSINESS PROTECTED CELL PROGRAM NO. PARTICIPATION AGREEMENT This Mutual Business Protected Cell Program No. Participation Agreement (the Participation Agreement ) dated as of the day of, 20 (the Effective Date ) is made by and between Energy Insurance Services, Inc. (formerly known as Energy Insurance (Bermuda) Ltd.) (the Company ), a South Carolina domiciled stock corporation, and (hereinafter referred to as the Participant ), a company located in, with respect to Mutual Business Protected Cell Program No. (the Program ). WITNESSETH: WHEREAS, the Participant is desirous of participating as a Member Insured in the Program as made available by the Company; and WHEREAS, the Company is desirous of making the Program available to the Participant, subject to the Participant s agreement to the terms of this Agreement, including Addenda Nos. 1 and 2, attached hereto and made a part hereof. NOW THEREFORE, in consideration of the mutual terms, covenants and conditions contained herein, the parties hereto hereby agree as follows: I. MUTUAL BUSINESS PROTECTED CELL PROGRAM 1.1 Definitions. In interpreting this agreement Bylaws means the Bylaws of the Company, in their present form, attached hereto as Exhibit A, or as from time to time amended. Board means the Board of Directors of the Company or the directors present at a meeting of the directors at which there is a quorum. Member Insured means any person (i) who is an insured or reinsured of the Company or who has risks which are insured or reinsured by the Company, (ii) whose insurance or reinsurance risks the Company has identified as Mutual Business and (iii) who the Company has admitted as a Member Insured in the Company and has been identified in the books and records of the Company as such and as a person entitled to policyholder dividends or good experience returns, in accordance with the Bylaws of the Company. Mutual Business means the insurance or reinsurance business or such portion or portions thereof which the Company identifies in its books and records at the time it accepts such business or such portion or portions thereof as business to be written for Member Insureds on a mutual basis. - 1 -
Policy means such contract of insurance, reinsurance, co-insurance and counterinsurance of all kinds, financial guarantee insurance contracts, guaranteed investment contracts, annuities, and guaranty, surety and indemnity business of all kinds and whether the same shall be risk-bearing or fully-funded as the Company may issue from time to time in such form as it may deem expedient. Program Assets includes, without limitation, any and all assets, profits or other funds, including collectible reinsurance, additional premiums from retrospectively rated programs, and interest income specifically attributable to the Program. 1.2 Establishment. The parties agree that the Company shall establish the Program under which it will write Mutual Business for the Participant. The Company agrees that it will designate such business as Mutual Business in its books and records and identify each Policy issued with respect to this Program in its books and records as a Policy issued for Mutual Business. The Company also agrees to maintain a register of Member Insureds of the Program for so long as the Program continues to operate. II. PARTICIPANTS 2.1. Qualification. The Parties hereby agree that, for participation in the Program ( Participation ), the Participant must meet such financial responsibility, underwriting and other requirements for Participation as the Board in its discretion may establish from time to time. Upon approval by the Company of Participation, each prospective Participant must execute and become a party to this Agreement and must purchase an insurance Policy from the Company. 2.2. Term. The undersigned Participant agrees to be bound by this Agreement as of the Effective Date and agrees to remain a Participant of the Program, and to continue to be bound by this Agreement, until the Participation of the Participant terminates as provided in the Addendum No. 1 attached hereto. 2.3. Termination. SEE ADDENDUM NO. 1 HERETO. 2.4. Rights Upon Termination. SEE ADDENDUM NO. 1 HERETO. 2.5. Restrictions on Transfer and Assignment of Participation. Participation or any Participation rights shall not be transferable or assignable except that in the event a Participant is merged, consolidated or substantially all of its assets are sold to another company, the Board may, in their discretion, permit the transfer of Participation and Participation rights to the successor of such Participant; provided, however, that such successor shall become a Participant in the Program, execute this Agreement and assume all the obligations of its predecessor. III. ADMINISTRATION OF MUTUAL BUSINESS PROGRAM 3.1. General Administration. SEE ADDENDUM NO. 1 HERETO. 3.2. Program Advisory Committee. SEE ADDENDUM NO. 1 HERETO. - 2 -
IV. INSURANCE 4.1. Purchase of Insurance. The Participant agrees that it will purchase a Policy and will promptly pay when due all applicable premiums, reserve premiums and, if called, retrospective adjustments, that may be payable under its Policy. Neither the cancellation, suspension, termination or the void or voidable status of its Policy shall relieve the undersigned Participant of such obligations. 4.2. Premiums and Rating. The method to be used by the Company for the rating of risks insured by the Company and the premiums to be charged under the Policies issued by the Company shall be as from time to time decided upon by the Board. V. FINANCIAL MATTERS 5.1. Allocation of Net Profits. All of the Company s profits from the business of the Program net of any losses and expenses from such Program and net of any fees chargeable by the Company for general expenses including organizational expenses of the Company, both calculated in accordance with generally accepted accounting principles consistently applied, and such other principles as may be specified in the Company s Bylaws, as may be amended from time to time, shall be automatically allocated by the Company to the policyholders surplus established with respect to the Program. The profits from the business of the Program shall be used to offset any losses that the Company may have had in previous years or may have in succeeding years with respect to such Program. Such profits shall be available for declaration and payment of policyholder distributions, which may be declared and paid to the Member Insureds. The Participant shall have no interest in the earnings or profits of the Company with respect to this Program. The Participant may also, in its capacity as a Member Insured, have an interest in policyholder distributions that have been declared by the Company s Board. 5.2. Books of Account. The Company shall maintain separate books and records for each of its Programs, including this Program. All items of income and expense relating to each Program shall be recorded in these books and records, which shall be maintained in accordance with generally accepted accounting principles consistently applied and such other principles as may be specified in the Company s Bylaws, as may be amended from time to time. The Company shall report to the Participants on the financial status of the Program on an annual basis. 5.3. Determination of Member Insureds Interest in Policyholder Distributions. All policyholder distributions declared by the Board and paid out of the Program Assets shall be paid to the Member Insureds based on the ratio of each Member Insured s historical premium to total historical premiums received by the Company with respect to this Program, unless the Board, in its discretion, determines otherwise. VI. OTHER MATTERS 6.1. Confidentiality of Information. The Company shall keep confidential and refrain from the use of information submitted to it by the Participant in connection with the Company s operations, except to the extent that disclosure or use of such information is necessary for the conduct of the Company s operations. The Company shall take reasonable steps to safeguard the - 3 -
confidentiality of the information so disclosed to it and shall require its consultants and employees to do likewise. 6.2. Counterparts. SEE ADDENDUM NOS. 1 AND 2 HERETO. 6.3. Amendment and Termination. SEE ADDENDUM NO. 1 HERETO. 6.4. Choice of Law. SEE ADDENDUM NO. 1 HERETO. 6.5. Dispute Resolution. SEE ADDENDUM NO. 1 HERETO. 6.6. Binding Effect. SEE ADDENDUM NO. 1 HERETO. 6.7. Waiver of Breach. SEE ADDENDUM NO. 1 HERETO. 6.8. Headings. SEE ADDENDUM NO. 1 HERETO. 6.9. Severability. SEE ADDENDUM NO. 1 HERETO. 6.10. Commencement. the Effective Date. The Participant shall be bound by the terms of this Agreement as of IN WITNESS WHEREOF, the Participant and the Company have caused this Agreement to be executed and attested to on their behalf. GREENVILLE, SOUTH CAROLINA Date: Attest: ENERGY INSURANCE SERVICES, INC. By: Title: GREENVILLE, SOUTH CAROLINA [ ] Date Attest By: [Attorney-in-Fact] - 4 -
ADDENDUM NO. 1 TO THE MUTUAL BUSINESS PROGRAM NO. PARTICIPATION AGREEMENT This Addendum (the Addendum ) to the Mutual Business Protected Cell Program No. Participation Agreement dated as of the day of 20 is made by and between Energy Insurance Services, Inc. (formerly known as Energy Insurance (Bermuda) Ltd.) (the Company ), a South Carolina domiciled stock corporation, and (hereinafter referred to as the Participant ), a company located in, with respect to Mutual Business Protected Cell Program No. (the Program ), both of whom are signatories to the Participation Agreement. WITNESSETH: WHEREAS, the Participant is desirous of participating as a Member Insured in the Program as made available by the Company; and WHEREAS, the Company is desirous of making the Program available to the Participant, subject to the Participant s agreement to the terms of this Addendum. NOW THEREFORE, in consideration of the mutual terms, covenants and conditions contained herein, the parties hereto hereby agree as follows: SECTION I. NATURE OF AGREEMENT 1.1 Participation Agreement. This Addendum is attached to and forms a part of the Participation Agreement. In the event of any conflict between this Addendum and the Participation Agreement, as the latter may be amended from time to time, this Addendum shall govern, even if the Amendment to the Participation Agreement is subsequent to this Addendum. 1.2 Effective Date. This Addendum shall be deemed to be effective as of the effective date of the Participation Agreement. 1.3 Term of Agreement. This Addendum shall remain in effect from the effective date referred to in Section 1.2 until terminated in accordance with Section 6.4. 1.4 Bylaws. The Bylaws of the Company (the Bylaws ) are attached as Exhibit A hereto, and the Participant hereby acknowledges that it has received and reviewed the same. 1.5 Definitions. Terms defined in the Bylaws and the Participation Agreement shall have the same meanings when used in this Addendum. - 1 -
SECTION II. ADMINISTRATION OF MUTUAL BUSINESS PROGRAM 2.1 General Administration. The Board shall be responsible for the management and administration of the Program, and may delegate such duties as it deems appropriate to others, including the Company s manager. 2.2 Program Advisory Committee. The Participant shall appoint a Program Advisory Committee to assist and advise the Board with respect to any and all matters relating to the Program, including but not limited to the provision of insurance coverage, the settlement or adjusting of claims, the purchase of excess or stop loss insurance or reinsurance, the investment of funds, the declaration of policyholder distributions and any other matters relating to the Program or the Participant with respect to the Program. The Program Advisory Committee shall have no authority whatsoever to bind or otherwise represent the Company, it being understood and agreed that its function is purely to represent the Participant and advise the Board. The Program Advisory Committee shall consist of not less than three persons, provided, however, that if the number of Participants is less than three, the Program Advisory Committee may consist of one or two persons. SECTION III. FINANCIAL INTERESTS OF PARTICIPANTS 3.1 No Interest in Net Worth. No Participant shall have any interest, by virtue of its participation in the Program, in any funds of the Company. The Participant may also, in its capacity as a Member Insured, have an interest in policyholder distributions that have been declared by the Company s Board. 3.2 Interest in Distributions. No distributions of any kind shall be made to any Participant, in its capacity as such, in liquidation or otherwise. Distributions of Program Assets, if and when declared by the Board, may only be paid to Member Insureds, in their capacities as such, in accordance with the formula set forth in Section 5.3 of the Participation Agreement. No Member Insureds shall have any property interest in Program Assets and no interest in distributions until declared by the Board. 3.3 Policyholder Surplus. All of the Company s profits from the business of the Program, net of any losses and expenses from such Program and net of any fees chargeable by the Company for general expenses including organizational expenses of the Company, both calculated in accordance with generally accepted accounting principles consistently applied, and such other principles as may be specified in the Company s Bylaws, as may be amended from time to time, shall be automatically allocated by the Company to the policyholders surplus established with respect to the Program. The profits from the business of the Program shall be used to offset any losses that the Company may have had in previous years or may have in succeeding years with respect to such Program. Such profits shall be available for declaration and payment of policyholder distributions, which may be declared and paid to the Member Insureds. SECTION IV. PROVISION OF INSURANCE COVERAGE 4.1 Policy Form. The Company shall not issue any Policies under any Program unless: - 2 -
(a) (b) (c) each such Policy provides that the amount of all claims by all insureds or reinsureds of such Program shall not exceed the aggregate of the funds designated by the Company as funds of such Program; in the event such Program has insufficient funds to pay all such claims, the claims shall be reduced, as provided in the Policy, or if no such provision is made for reduction in claim amounts, in the sole discretion of the Board; and no claim shall be made under such Policy on any assets of the Company other than such Program s Program Assets. Any Policy issued by the Company without such provisions shall nevertheless be deemed to have such provisions and the reduction in claim amounts referred to in paragraph (b) of this Section 4.1 shall be made on an equitable basis in the sole discretion of the Board. For purposes of this Section 4.1, the form of Endorsement attached hereto as Exhibit B, when attached to a Policy issued by the Company, shall be deemed to constitute compliance with this provision. 4.2 Insurance Regulation. No Participant shall have any authority to act on behalf of or otherwise represent the Company. The Participant hereby agrees not to take any actions which might cause the Company to be deemed to be transacting an insurance business in jurisdictions where the Company is not licensed. SECTION V. TAXATION 5.1 The Company shall allocate its liability for United States federal income taxes as set forth below: (a) The Company shall annually charge the Program and each other Program with its income tax liability as if it had been a separate taxpayer filing a separate return. In determining the tax liability of each Program, the Board shall apportion any item of income, gain, loss, deduction or credit not specifically allocable to a Program on any reasonable basis, consistently applied. (b) The Company shall annually credit the Program and each other Program with the income tax benefits attributable to each such program. Income tax benefits include any tax savings to the Company arising from losses (operating, capital or other) or credits (of whatever kind), whether used in the current year, carried back to previous years or carried forward from previous years. (c) The amounts charged to each Program in paragraph (a) less the amounts credited to each Program pursuant to paragraph (b) shall be equal to the Company s overall tax liability. (d) If, in a year, a Program has a credit for an income tax benefit, arising from an operating loss, that it would not have obtained had it been a separate taxpayer filing a separate return, such Program shall be charged, and the other Programs shall be credited, with an interest factor. The interest factor shall be the amount of the credit times the average prime rate - 3 -
published in the Wall Street Journal, or other publication selected by the Board, as the prime rate. SECTION VI. MISCELLANEOUS 6.1 Actions Against the Company or its Directors or Officers. (a) The Participant agrees to waive any claim or right of action it might have, whether individually or by or in the right of the Company, against any director or officer of the Company on account of any action taken by such director or officer or the failure of such director or officer to take any action in the performance of his duties with or for the Company; PROVIDED THAT such waiver shall not extend to any matter in respect of any gross negligence, willful default, fraud or dishonesty which may attach to such director or officer. An action against the Company shall be deemed to be an action against its directors or officers. (b) The Participant agrees that any amounts expended by the Company in successfully defending itself or any director or officer against any claim or action brought by the Participant shall be chargeable by the Company as an expense of the Program, or if there are insufficient resources in the Program, such amounts may be charged to the Participant. The Company shall present such claims to its Directors and Officers liability insurer and diligently shall pursue such claims and shall credit the Program for expenditures which are reimbursed by such insurer. (c) The Participant agrees that any amounts expended by the Company in defending itself or in indemnifying or defending a director or other officer against any claim or action arising out of any action taken upon the recommendation of the Program Advisory Committee shall be chargeable by the Company as an expense of the Program, or if there are insufficient resources in the Program, such amounts may be charged to the Participant. The Company shall present such claims to its Directors and Officers liability insurer and diligently shall pursue such claims and shall credit the Program for expenditures which are reimbursed by such insurer. 6.2 Counterparts. This Addendum and Participation Agreement may be executed in counterparts both of which, taken together, shall constitute one instrument. 6.3 Amendment. This Addendum and Participation Agreement may be amended only with the consent of the Company and the Participant. 6.4 Termination. This Addendum may be terminated on written notice given by the Company or the Participant ninety (90) days prior to an anniversary date of the effective date hereof, with such termination effective on the date specified in the notice, but in no event earlier than such anniversary date, provided any required regulatory approval has been previously obtained. Any notice of termination given by the Participant must be evidenced by certification that the termination was approved by such proportion of the Participants as is specified in the Participation Agreement for termination of the Participation Agreement, or if no such proportion is specified, by a majority vote of the Program Advisory Committee referred to in Section 2.2 hereof. The Participation Agreement shall be automatically terminated upon the termination of - 4 -
this Addendum. All insurance policies shall be commuted in accordance with the provisions of Section 6.5 hereof. 6.5 Commutation. Upon the termination of the Participation Agreement: (a) The Company and the Participant agree that all of their respective duties and obligations whether known or unknown, reported or unreported and whether currently existing or arising in the future, under all policies, issued pursuant to this Program, shall be cancelled and the Company and the Participant shall release and discharge one another, their successors and assigns from any further liability or obligation arising out of any such Policy. Notwithstanding the foregoing, the Participant shall remain liable for any and all tax payments that may be due from the Company attributable to the Program and the Participant shall be entitled to receive any and all tax refunds paid to the Company attributable to the Program. (b) The amount of the net Program Assets shall be determined, after taking into account the following items, in the order indicated: (i) (ii) the expenses of the Company directly related to the Program, whether administrative expenses or loss adjustment expenses, including reserves for liabilities to Member Insureds, and the general expenses of the Company, including organization expenses, a reasonable commission to the Company and extraordinary expenses not allocable to a particular Program. The remaining Program Assets shall then be distributed to the Member Insureds. The allocation of such distribution to the Member Insureds shall be as set forth in the Participation Agreement or the policies, or if not set forth in the Participation Agreement or the policies, in the sole discretion of the Board. The decision of the Company s auditors with respect to the abovereferenced amounts shall be final and binding on all Parties. 6.6 Choice of Law. In view of the diverse location of the parties and the desirability of unified regulation, the parties agree that the terms and conditions of this Addendum and the Participation Agreement shall determine their respective rights and duties and this Addendum and the Participation Agreement shall be construed and enforced in accordance with and governed by the internal law of the State of New York, without reference to its conflicts of laws rules. 6.7 Dispute Resolution. All disputes between the Company and the Participant which are not settled between the parties will be submitted to arbitration in New York City by a panel of three arbitrators. One arbitrator will be appointed by the Participant and another by the Company. The two appointed arbitrators will select the third. If the two appointed arbitrators fail to agree upon a third arbitrator after sixty days, the third arbitrator will be selected by the then President of the Association of the Bar of the City of New York. The Participant and the Company may by express agreement determine the arbitral procedures to be followed; in the event the parties do not agree, New York law, as provided above, will govern all such matters of arbitral procedure. To the extent that any such dispute is not subject to arbitration, and unless otherwise required by law, the United States District Court for the Southern District of New - 5 -
York will have exclusive jurisdiction of such dispute. For such purpose, the Participant agrees to accept, without objection to form or manner, service of process by registered mail directed to:, or such other address as the Participant may advise. For such purpose, the Company agrees to accept, without objection to form or manner, service of process by registered mail directed to: Energy Insurance Services, Inc., 501 River Street, Greenville, South Carolina 29601 or such other address as the Company may advise. The foregoing consents to service of process are not intended nor shall they be construed to extend to any claim, controversy, cause of action, or other matter other than as stated in this paragraph. 6.8 Binding Effect. All the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the Participant and its legal representatives and the Company and its successors. 6.9 Waiver of Breach. The waiver by either party of a breach of any provision of this Agreement by the other shall not operate or be construed as a waiver of any subsequent breach. 6.10 Headings. The headings in this Addendum and the Participation Agreement are for convenience only and shall not be deemed to constitute a part of this Addendum and the Participation Agreement, nor shall they affect the construction or interpretation of any provision of this Addendum and the Participation Agreement. 6.11 Severability. If any provision of this Addendum and the Participation Agreement is invalidated for any reason whatsoever, this Addendum and the Participation Agreement shall remain binding between the parties and in full force and effect except for such invalidated provision. If any injustice shall result therefrom, however, the parties shall negotiate in good faith to provide adjustments to ameliorate the effects of such injustice. 6.12 Exhibits. The exhibits attached hereto are incorporated into and form an integral part of this Addendum and the Participation Agreement. - 6 -
IN WITNESS WHEREOF, the Participant and the Company have caused this Agreement to be executed and attested to on their behalf. GREENVILLE, SOUTH CAROLINA Date: Attest: ENERGY INSURANCE SERVICES, INC. By: Title: GREENVILLE, SOUTH CAROLINA [ ] Date: Attest: By: By: [Attorney-in-Fact] - 7 -
ENERGY INSURANCE SERVICES, INC. BYLAWS (REVISED DECEMBER 4, 2008)
BYLAWS OF ENERGY INSURANCE SERVICES, INC. ARTICLE I. INTERPRETATION 1.1 Definitions 3 1.2 Guidance 4 ARTICLE II. OFFICES 2.1 Business Office 4 2.2 Registered Office 5 ARTICLE III. SHAREHOLDER 3.1 Shareholder Agreement 5 3.2 Annual Meeting 5 3.3 Special Meetings 5 3.4 Place of Meeting 5 3.5 Notice of Meeting 5 3.6 Fixing of Record Date 7 3.7 Quorum and Voting Requirements 7 3.8 Proxies 7 3.9 Voting of Shares 7 3.10 Voting for Directors 8 3.11 Shareholder s Rights to Inspect Corporate Records 8 3.12 Financial Statements Shall be Furnished to Shareholder 9 ARTICLE IV. BOARD OF DIRECTORS 4.1 General Powers 9 4.2 Number, Tenure and Qualifications of Directors 10 4.3 Regular Meetings 10 4.4 Special Meetings 10 4.5 Meeting in South Carolina 10 4.6 Notice of Special Meeting 10 4.7 Director Quorum 11 4.8 Manner of Acting 11 4.9 Establishing a Supermajority Quorum or Voting Requirement 11 4.10 Action Without a Meeting 12 4.11 Removal of a Director 12 4.12 Vacancies 12 4.13 Compensation 13 4.14 Committees 13 ARTICLE V. OFFICERS 5.1 Number 14 Page 1 of 21 Pages
5.2 Appointment and Term of Office 14 5.3 Removal 14 5.4 President 14 5.5 Secretary 14 5.6 Chairman of the Board 15 5.7 Compensation 15 ARTICLE VI. INDEMNIFICATION 6.1 Indemnification of Directors, Officers, Agents and Employees 15 6.2 Insurance 16 ARTICLE VII. CERTIFICATES FOR SHARES AND THEIR TRANSFER 7.1 Certificates for Shares 16 7.2 Registration of the Transfer of Shares 17 7.3 Acquisition of Shares 17 ARTICLE VIII. MUTUAL BUSINESS PROGRAMS 17 ARTICLE IX. ACCOUNTS 9.1 Bank Accounts 19 9.2 Accounting Records 19 9.3 Audits 19 ARTICLE X. DISTRIBUTIONS 10.1 Distributions 19 10.2 Reserves 19 10.3 Capitalization of Profits 20 ARTICLE XI. CORPORATE SEAL 20 ARTICLE XII. EMERGENCY BYLAWS 20 ARTICLE XIII. AMENDMENTS 21 Page 2 of 21 Pages
ARTICLE I. INTERPRETATION 1.1 Definitions. In interpreting these Bylaws, unless the context requires otherwise: "Act" means the South Carolina Business Corporation Act of 1988 (as amended); "Articles" means the Company s Articles of Domestication as filed with the South Carolina Secretary of State or as from time to time amended; "Bylaws" means these Bylaws in their present form or as from time to time amended; "Board" means the Board of Directors of the Company or the Directors present at a meeting of Directors at which there is a quorum; "Company" means the entity incorporated in South Carolina as Energy Insurance Services, Inc.; "Department" means the South Carolina Department of Insurance. "Member Insured" shall mean any person (i) who is an insured or reinsured of the Company or who has risks which are insured or reinsured by the Company, (ii) whose insurance or reinsurance risks the Company has identified as Mutual Business and (iii) who the Company has admitted as a Member Insured in the Company and has been identified in the books and records of the Company as such and as a person entitled to policyholder dividends or good experience returns, in accordance with these Bylaws; "Mutual Business" means the insurance or reinsurance business or such portion or portions thereof which the Company identifies in its books and records at the time it accepts such business or such portion or portions thereof as business to be written for Member Insureds on a mutual basis; "Mutual Business Program" shall mean any program under which the Company writes Mutual Business; "Policy" means such contract of insurance, reinsurance, co-insurance and counterinsurance of all kinds, financial guarantee insurance contracts, guaranteed investment contracts, annuities, and guaranty, surety and indemnity business of all kinds and whether the same shall be risk-bearing or fully-funded as the Company may issue from time to time in such form as it may deem expedient; "President" means the person appointed by the Board to perform the traditional duties of a corporate president, regardless of actual title granted by the Board; "Principal Office" means the Company s principal place of transacting business, required to be within the State of South Carolina by 38-90-20 (B)(3) of the South Carolina Code; Page 3 of 21 Pages
"Registered Office" means the registered office for service of process upon the Company, required to be within the State of South Carolina by 33-5-101 and 38-90-20 (B)(4) of the South Carolina Code; Resident Director means a director of the Company who resides in South Carolina as required by 38-90-60 (I); "Resolution" means a resolution of the Shareholder adopted either in general meeting or by written resolution, in accordance with the provisions of these Bylaws; "Seal" means the common seal of the Company and includes any duplicate thereof; "Secretary" includes a temporary or assistant or deputy Secretary and any person appointed by the Board to perform any of the traditional duties of a corporate Secretary, regardless of actual title granted by the Board; "Shareholder" means the entity incorporated in Barbados as Energy Insurance Mutual Limited; 1.2 Guidance. For the purpose of interpreting these Bylaws, unless the context requires otherwise: (a) (b) (c) (d) (e) Words importing only the singular number include the plural number and vice versa; Words importing only the masculine gender include the feminine and neuter genders; Words importing persons include companies or associations or bodies of persons, whether corporate or un-incorporate; Reference to writing shall include typewriting, printing, lithography, photography and other modes of representing or reproducing words in a legible and nontransitory form; and Any words or expressions defined in the Act as of the date these Bylaws or any part thereof are adopted shall bear the same meaning in these Bylaws or such part (as the case may be). ARTICLE II. OFFICES 2.1 Business Office The Principal Office shall be located in the State of South Carolina as the Board may from time to time designate. The Company may have such other offices, either within or without South Carolina, as the Board may designate or as the business of the Company may require from time to time. Page 4 of 21 Pages
2.2 Registered Office The Registered Office shall be located within the State of South Carolina as the Company may, from time to time designate, and may be, but need not be, identical with the Principal Office. 3.1 Shareholder Agreement ARTICLE III. SHAREHOLDER The Shareholder and the Company may enter into an agreement which imposes restrictions on the transfer or registration of transfer of shares of the Company. 3.2 Annual Meeting The annual Shareholder meeting shall be held at such time and date as shall be fixed by the Board, for the purpose of electing directors and for the transaction of such other business as may come before the Shareholder. If the election of directors shall not be held on the day designated herein for any annual Shareholder meeting, or at any subsequent continuation after adjournment thereof, the Board shall cause the election to be held at a special Shareholder meeting as soon thereafter as convenient. In the alternative, any action by the Shareholder which may be taken at an annual meeting may be taken without a meeting if the action is taken by written consent pursuant to 33 7 104 of the South Carolina Code. A consent signed under this section has the effect of a meeting vote and may be described as such in any document. 3.3 Special Meetings Special meetings of the Shareholder, for any purpose, described in the meeting notice, may be called by the Board, or by the President, at the request of the Shareholder. 3.4 Place of Meeting The Board may designate any place within or outside of South Carolina as the place of meeting for any annual or special meeting of the Shareholder. If no designation is made, the place of meeting shall be the Principal Office. 3.5 Notice of Meeting (a) Required notice Written notice stating the place, day and hour of any annual or special meeting shall be delivered not less than ten nor more than sixty days before the date of the meeting, either personally or by mail, by the persons calling the meeting, to the Shareholder and Board. Notice shall be deemed to be effective at the earlier of: (1) when deposited in the United States mail, addressed to the Shareholder at his address as it appears on the stock transfer books of the Company, with postage thereon prepaid, (2) on the date shown on the return receipt if sent by registered or certified mail, return receipt requested, and the receipt is Page 5 of 21 Pages
signed by or on behalf of the addressee, (3) when received, or (4) 5 days after deposit in the United States mail, if mailed postpaid and correctly addressed to an address other than that shown in the Company s current record of Shareholder. (b) Adjourned Meeting If any meeting is adjourned to a different date, time, or place, notice need not be given of the new date, time or place, if the new date, time and place is announced at the meeting before adjournment. If a new record date for the adjourned meeting is, or must be, fixed (see 3.6 of this Article III) then notice must be given pursuant to the requirements of paragraph (a) above. (c) Waiver of Notice The Shareholder may waive notice of the meeting (or any other notice), by a writing signed by the Shareholder, which is delivered to the Company (either before or after the date and time stated in the notice) for inclusion in the minutes or filing with the Company s corporate records. (d) Contents of Notice The notice of each special meeting shall include a description of the purposes for which the meeting is called. Except as provided herein, the notice of an annual meeting need not include a description of the purpose or purposes for which the meeting is called. If a purpose of any Shareholder meeting is to consider either: (1) a proposed amendment to the Articles; (2) a plan of merger or share exchange; (3) the sale, lease, exchange or other disposition of all, or substantially all of the Company s property; (4) the adoption, amendment or repeal of the Bylaws; (5) dissolution of the Company; or (6) removal of a director for cause, the notice must so state and be accompanied by respectively a copy or summary of the: (1) Proposed Articles of Amendment or Restated Articles of Incorporation; (2) plan of merger or share exchange; (3) transaction for disposition of all the Company s property; or (4) bylaw proposal. Page 6 of 21 Pages
If the Company indemnifies or advances expenses to a director, the Company shall report in writing to the Shareholder the consideration received with or before notice of the next meeting. 3.6 Fixing of Record Date For any proper purpose requiring a determination by the Shareholder, the Board may fix in advance a date as the record date of any Company action. Such record date shall not be more than seventy days prior to the date on which the particular action is to be taken. If no record date is so fixed by the Board, the record date shall be at the close of business on: (a) (b) (c) With respect to any annual or special Shareholder meeting called by the Board or President the day before the first notice is delivered to the Shareholder; With respect to a special meeting demanded by the Shareholder, the date the Shareholder signs the demand; With respect to the payment of a share dividend, the date the Board authorizes the share dividend; (d) With respect to actions taken in writing without a meeting (pursuant to Art. III 3.2), the date the Shareholder signs a consent; (e) And with respect to a distribution to the Shareholder (other than one involving a repurchase or reacquisition of shares), the date the Board authorizes the distribution. 3.7 Quorum and Voting Requirements A majority of the votes entitled to be cast on the matter constitutes a quorum for action on that matter. 3.8 Proxies The Shareholder may vote in person, or vote by proxy which is executed in writing by the Shareholder or which is executed by his duly authorized attorney-in-fact. Such proxy shall be dated and filed with the Company secretary or other person authorized to tabulate votes before or at the time of the meeting. Unless a time of expiration is otherwise specified, a proxy is valid for eleven months. A proxy is revocable unless executed in compliance with 33 7 220 (d) of the South Carolina Code, or any succeeding statute of like tenor and effect. 3.9 Voting of Shares Each outstanding share entitled to vote shall be entitled to one vote upon each matter submitted to a vote at a meeting of the Shareholder. If a quorum exists, action on a matter (other than the election of directors) is approved if the votes cast favoring the action exceed the votes cast opposing the action. Page 7 of 21 Pages
3.10 Voting for Directors At each election for directors, the Shareholder shall have the right to vote the number of votes it is entitled to cast for as many persons as there are directors to be elected. 3.11 Shareholder s Rights to Inspect Corporate Records (a) Minutes and Accounting Records The Company shall maintain books and records of its business as required by South Carolina law and shall keep a permanent record of all minutes of meetings and actions taken by the Shareholder or Board, with or without a meeting, and a record of all actions taken by a committee of the Board in place of the Board on behalf of the Company. (b) Absolute Inspection Rights of Records Required at Principal Office The Shareholder has the right to inspect and copy, during regular business hours, any of the following records, all of which the Company is required to keep at the Principal Office: (1) the Articles and all amendments to them currently in effect; (2) the Bylaws and all amendments to them currently in effect; (3) resolutions adopted by its Board creating one or more classes or series of shares, and fixing their relative rights, preferences, and limitations, if shares issued pursuant to those resolutions are outstanding; (4) excerpts from minutes of any meeting of the Board, records of any action of a committee of the Board on behalf of the Company, minutes of any meeting of the Shareholder, and records of action taken by the Shareholder or Board without a meeting; (5) the minutes of all meetings of the Shareholder, and records of all action taken by the Shareholder without a meeting, for the past 10 years; (6) all written communications to the Shareholder generally within the past three years, including the financial statement furnished for the past three years to the Shareholder; (7) a list of the names and business addresses of its current directors and officers; (8) its most recent annual financial statement filed with the South Carolina Department of Insurance; and (9) the Company s federal income and state premium tax returns for the last ten years and accounting records for the Company. Page 8 of 21 Pages
(c) Copy Costs The right to copy records includes, if reasonable, the right to receive copies made by photographic, xerographic, or other means. The Company may impose a reasonable charge, covering the costs of labor and material, for copies of any documents provided to the Shareholder. The charge may not exceed the estimated cost of production or reproduction of the records. 3.12 Financial Statements Shall be Furnished to the Shareholder (a) (b) The Company shall furnish the Shareholder annual financial statements, which may be consolidated or combined statements of the Company and one or more of its affiliates, as appropriate, that include a balance sheet as of the end of the fiscal year, an income statement for that year, and a statement of changes in Shareholder s equity for the year unless that information appears elsewhere in the financial statements. If financial statements are prepared for the Company on the basis of generally accepted accounting principles, the annual financial statements for the Shareholder also must be prepared on that basis. If the annual financial statements are reported upon by a public accountant, his report must accompany them. If not, the statements must be accompanied by a statement of the President or the person responsible for the Company s accounting records: (1) stating his reasonable belief whether the statements were prepared on the basis of generally accepted accounting principles and, if not, describing the basis of preparation; and (2) describing any respects in which the statements were not prepared on a basis of accounting consistent with the statements prepared for the preceding year. (c) The Company shall mail the annual financial statements to the Shareholder within 120 days after the close of each fiscal year. Thereafter, on written request from the Shareholder, the Company shall mail the Shareholder the Company s latest financial statements. ARTICLE IV. BOARD OF DIRECTORS 4.1 General Powers All corporate powers shall be exercised by or under the authority of, and the business and affairs of the Company shall be managed under the direction of the Board. 4.2 Number, Tenure and Qualifications of Directors The minimum number of directors of the Company shall be three. Each director shall hold office until the next annual meeting of the Shareholder or until removed. However, if his term expires, Page 9 of 21 Pages
he shall continue to serve until his successor shall have been elected and qualified or until there is a decrease in the number of directors. At least one director must be a resident of South Carolina. 4.3 Regular Meetings A regular meeting of the Board shall be held without other notice than this section immediately after, and at the same place as, the annual meeting of the Shareholder. The Board may provide, by resolution, the time and place for the holding of additional regular meetings without other notice than such resolution. 4.4 Special Meetings Special meetings of the Board may be called by or at the request of the President or any one director. The person authorized to call special meetings of the Board may fix any place, which may be either within or outside of the State of South Carolina, as the place for holding any special meeting of the Board. 4.5 Meeting in South Carolina The Company shall hold at least one regular or special meeting of the Board each year in the State of South Carolina. 4.6 Notice of Special Meeting (a) Required Notice Notice of any special meeting shall be given at least two days previously thereto either orally or in writing. Notice may be communicated in person; by telephone, telegraph, teletype, or other form of wire or wireless communication; or by mail or private carrier. If mailed, such notice shall be deemed to be effective at the earlier of (1) when received; (2) five days after deposited in the United States mail, addressed to the director s business office, with postage thereon prepaid; or (3) the date shown on the return receipt if sent by registered or certified mail, return receipt requested, and the receipt is signed by or on behalf of the director. (b) Waiver of Notice Any director may waive notice of any meeting. Except as provided in the next sentence, the waiver must be in writing, signed by the director entitled to the notice, and filed with the minutes or corporate records. The attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business and at the beginning of the meeting (or promptly upon his arrival) objects to holding the meeting or transacting business at the meeting, and does not thereafter vote for or assent to action taken at the meeting. Page 10 of 21 Pages
4.7 Director Quorum A majority of the whole Board shall constitute a quorum except when a vacancy or vacancies prevents such majority, whereupon a majority of the directors in office shall constitute a quorum, provided, that such majority shall constitute at least one-third of the whole Board. Any amendment to this quorum requirement is subject to the provisions of 4.9 of this Article IV. 4.8 Manner of Acting (a) Required Vote The act of the majority of the directors present at a meeting at which a quorum is present when the vote is taken shall be the act of the Board. Any amendment which changes the number of directors needed to take action, is subject to the provisions of 4.9 below. (b) Meeting Participation by Communication Equipment Any or all directors may participate in any meeting by, or conduct the meeting through the use of, any means of communication by which all directors participating may simultaneously hear each other during the meeting. A director participating in a meeting by this means is deemed to be present in person at the meeting. (c) Failure To Object To Action A director who is present at a meeting of the Board or a committee of the Board when corporate action is taken is deemed to have assented to the action taken unless: (1) he objects at the beginning of the meeting (or promptly upon his arrival) to holding it or transacting business at the meeting; or (2) his dissent or abstention from the action taken is entered in the minutes of the meeting; or (3) he delivers written notice of his dissent or abstention to the presiding officer of the meeting before its adjournment or to the Company immediately after adjournment of the meeting. The right of dissent or abstention is not available to a director who votes in favor of the action taken. 4.9 Establishing a Supermajority Quorum or Voting Requirement For purposes of this 4.9, a supermajority quorum is a requirement that more than a majority of the directors in office constitute a quorum; and a supermajority voting requirement is any requirement that requires the vote of more than a majority of those directors present at a meeting at which a quorum is present to be the act of the directors. A bylaw that fixes a supermajority quorum or supermajority voting requirement may be amended or repealed: (a) (b) if originally adopted by the Shareholder, only by the Shareholder (unless otherwise provided by the Shareholder); if originally adopted by the Board, either by the Shareholder or by the Board. Page 11 of 21 Pages
Subject to the provisions of the preceding paragraph, action by the Board to adopt, amend, or repeal a bylaw that changes the quorum or voting requirement for the Board must meet the same quorum requirement and be adopted by the same vote required to take action under the quorum and voting requirement then in effect or proposed to be adopted, whichever is greater. 4.10 Action Without a Meeting Any action required or permitted by the Act to be taken at a Board meeting may be taken without a meeting if the action is assented to by all members of the Board. The action may be evidenced by one or more written consents describing the action taken, signed by each director, and included in the minutes or filed with the corporate records reflecting the action taken. Action evidenced by written consents under this section is effective when the last director signs the consent, unless the consent specifies a different effective date. A consent signed under this section has the effect of a meeting vote and may be described as such in any document. 4.11 Removal of a Director The Shareholder may remove one or more directors at a meeting called for that purpose if notice has been given that a purpose of the meeting is such removal. The removal may be with or without cause unless the Articles provide that directors may only be removed with cause. A director may be removed only if the number of votes cast to remove him exceeds the number of votes cast not to remove him. 4.12 Vacancies If a vacancy occurs on the Board, including a vacancy resulting from an increase in the number of directors, the Shareholder may fill the vacancy. If the Resident Director resigns, or is removed, the next vacancy must be filled by a South Carolina resident. During such time that the Shareholder fails or is unable to fill such vacancies then and until the Shareholder acts: (a) (b) the Board may fill the vacancy; or if the directors remaining in office constitute fewer than a quorum of the Board, they may fill the vacancy by the affirmative vote of a majority of all the directors remaining in office. A vacancy that will occur at a specific later date (by reason of a resignation effective at a later date) may be filled before the vacancy occurs but the new director may not take office until the vacancy occurs. The term of a director elected to fill a vacancy expires at the next meeting of the Shareholder at which directors are elected. However, if his term expires, he shall continue to serve until his successor is elected and qualifies or until there is a decrease in the number of directors. Page 12 of 21 Pages
4.13 Compensation By resolution of the Board, each director may be paid his expenses, if any, of attendance at each meeting of the Board, and may be paid a stated salary as director or a fixed sum for attendance at each meeting of the Board or both. No such payment shall preclude any director from serving the Company in any capacity and receiving compensation therefor. Any compensation, other than that for reasonable expenses, must have prior approval by the Department. 4.14 Committees (a) Creation of Committees The Board may create one or more committees and appoint members of the Board to serve on them. Each committee must have two or more members, who serve at the pleasure of the Board. (b) Selection of Members The creation of a committee and appointment of members to it must be approved by the number of directors required by these Bylaws to take such action. (c) Required Procedures Sections 4.4, 4.5, 4.6, 4.7, 4.8, 4.9 and 4.10 of these Bylaws, which govern meetings, action without meetings, notice and waiver of notice, quorum and voting requirements of the Board, apply to committees and their members. (d) Authority Each committee may exercise only those aspects of the authority of the Board which the Board confers upon such committee in the resolution creating the committee. No committee may: (1) authorize distributions; (2) approve or propose to the Shareholder action that the Act requires be approved by the Shareholder; (3) fill vacancies on the Board or on any of its committees; (4) amend the Articles; (5) adopt, amend, or repeal these Bylaws; (6) approve a plan of merger not requiring Shareholder approval; (7) authorize or approve reacquisition of shares, except according to a formula or method prescribed by the Board; or Page 13 of 21 Pages
5.1 Number (8) authorize or approve the issuance or sale or contract for sale of shares or determine the designation and relative rights, preferences, and limitations of a class or series of shares, except that the Board may authorize a committee (or a senior executive officer of the Company) to do so within limits specifically prescribed by the Board. ARTICLE V. OFFICERS The officers of the Company shall be a President and Secretary, each of whom shall be appointed by the Board. Such other officers (including, but not limited to, a Chairman of the Board) and assistant officers may be appointed by the Board, as may be deemed necessary and shall have such duties and titles as the Board shall determine. The same individual may simultaneously hold more than one office in the Company, except the President may not also simultaneously serve as the Secretary. 5.2 Appointment and Term of Office The officers of the Company shall be appointed by the Board for a term as determined by the Board. The designation of a specified term grants to the officer no contract rights, and the Board can remove the officer at any time prior to the termination of such term. If no term is specified, they shall hold office until they resign, die, or until they are removed in the manner provided below. 5.3 Removal Any officer may be removed by the Board at any time, with or without cause. Such removal shall be without prejudice to the contract rights, if any, of the person so removed. Appointment of an officer or agent shall not of itself create contract rights. 5.4 President The President shall be the principal executive officer of the Company and, subject to the control of the Board, shall in general supervise and control all of the business and affairs of the Company. He may sign, with the Secretary or any other proper officer of the Company thereunto authorized by the Board, certificates for shares of the Company and deeds, mortgages, bonds, contracts, or other instruments which the Board has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board or by these Bylaws to some other officer or agent of the Company, or shall be required by law to be otherwise signed or executed; and in general shall perform all duties incident to the office of corporate president and such other duties as may be prescribed by the Board from time to time. 5.5 Secretary The Secretary shall: (a) keep the minutes of the proceedings of the Shareholder and of the Board in one or more books provided for that purpose; (b) see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law; (c) be custodian of the Page 14 of 21 Pages
corporate records and of the Seal and see that it is affixed to all documents the execution of which on behalf of the Company under its Seal is duly authorized; (d) when requested or required, authenticate any records of the Company; (e) keep a register of the post office address of the Shareholder which shall be furnished to the Secretary by the Shareholder; (f) sign with the President, or other authorized officer, certificates for shares of the Company, the issuance of which shall have been authorized by resolution of the Board; (g) have general charge of the stock transfer books of the Company; and (h) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the President or by the Board. 5.6 Chairman of the Board The Chairman of the Board, or his designee, shall preside at all meetings of the Shareholder and of the Board. 5.7 Compensation The salaries of the officers shall be fixed from time to time by the Board. Any compensation, other than that for reasonable expenses, must receive prior approval by the Department. ARTICLE VI. INDEMNIFICATION 6.1 Indemnification of Directors, Officers, Agents and Employees (a) (b) Any person (including the heirs, executors, administrators, estates, legatees, or devisees of such person) who was or is a party or threatened to be made a party to any threatened, pending, or completed action, suit, or proceeding, whether civil, criminal, administrative, or investigative (including any action or suit by or in the right of the Company to procure a judgment in its favor) by reason of the fact that (a) he is or was a director, managing shareholder, officer, employee, or agent of the Company or (b) he is or was serving at the request of the Company as a director, managing shareholder, officer, partner, manager, member, trustee, employee, or agent of another corporation, partnership, limited liability company, joint venture, trust, or other enterprise or employee benefit plan, shall be indemnified by the Company, as and to the fullest extent authorized by the laws of the State of South Carolina, against any expense or liability including, without limitation, attorneys fees, judgments, fines, and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit, or proceeding, provided that this indemnity shall not extend to any matter in respect of any gross negligence, willful default, fraud or dishonest which may attach to any of said persons. Expenses incurred in defending a civil or criminal action, suit or proceeding shall be paid by the Company in advance of the final disposition of such action, suit or proceeding, under terms authorized by the Board in the specific case, upon receipt of an undertaking by or on behalf of the Director, Secretary, officer, liquidator or trustee to repay such amount unless it shall ultimately be determined that he is Page 15 of 21 Pages
entitled to be indemnified by the Company as authorized in these Bylaws or otherwise pursuant to the Act. (c) (d) The indemnification provided by this item and by the laws of the State of South Carolina shall not be deemed exclusive of any other rights to which any person indemnified may be entitled under the Bylaws, Articles, agreement, vote of stockholders or disinterested directors, or otherwise, but the invalidity of this sentence shall not affect the other provisions hereof. Each Member Insured agrees to waive any claim or right of action he might have, whether individually or by or in the right of the Company, against any Director, Secretary and other officer on account of any action taken by such Director, Secretary and other officer or the failure of such Director, Secretary and other officer to take any action in the performance of his duties with or for the Company; PROVIDED THAT such waiver shall not extend to any matter in respect to any willful negligence, willful default, fraud or dishonesty which may attach to such Director, Secretary and other officer. 6.2 Insurance The Company may purchase and maintain insurance on behalf of an individual who is or was a director, managing shareholder, officer, employee, or agent of the Company, or who, while a director, managing shareholder, officer, employee, or agent of the Company, is or was serving at the request of the Company as a director, officer, partner, manager, member, trustee, employee, or agent of another foreign or domestic corporation, partnership, limited liability company, joint venture, trust, employee benefit plan, or other enterprise, against liability asserted against or incurred by him or her in that capacity or arising from his or her status as a director, officer, employee, or agent, whether or not the Company would have power to indemnify him or her against the same liability. 7.1 Certificates for Shares ARTICLE VII. CERTIFICATES FOR SHARES AND THEIR TRANSFER (a) Content Certificates representing shares of the Company shall at minimum, state on their face the name of the Company and that it is formed under the laws of South Carolina; the name of the person to whom issued; and the number and class of shares and the designation of the series, if any, the certificate represents; and be in such form as determined by the Board. Such certificates shall be signed (either manually or by facsimile) by the President and the Secretary and may be sealed with the Seal or a facsimile thereof. Each certificate for shares shall be consecutively numbered or otherwise identified. Page 16 of 21 Pages
(b) Legend as to Class or Series The designations, relative rights, preferences, and limitations applicable to the Shareholder must be summarized on the front or back of each certificate. Alternatively, each certificate may state conspicuously on its front or back that the Company will furnish the Shareholder this information on request in writing and without charge. (c) Shareholder List The name and address of the person to whom the shares represented thereby are issued, with the number of shares and date of issue, shall be entered on the stock transfer books of the Company. (d) Transferring Shares All certificates surrendered to the Company for transfer shall be cancelled and no new certificate shall be issued until the former certificate for a like number of shares shall have been surrendered and cancelled, except that in case of a lost, destroyed or mutilated certificate a new one may be issued therefor upon such terms and indemnity to the Company as the Board may prescribe. 7.2 Registration of the Transfer of Shares Registration of the transfer of shares of the Company shall be made only on the stock transfer books of the Company. In order to register a transfer, the record owner shall surrender the shares to the Company for cancellation, properly endorsed by the appropriate person or persons with reasonable assurances that the endorsements are genuine and effective. Subject to the provisions of S.C. Code Ann. 33 7 300 (d) (relating to shares held in a voting trust), and unless the Company has established a procedure by which a beneficial owner of shares held by a nominee is to be recognized by the Company as the owner, the person in whose name shares stand on the books of the Company shall be deemed by the Company to be the owner thereof for all purposes. 7.3 Acquisition of Shares The Company may acquire its own shares, and the shares so acquired constitute authorized but unissued shares. ARTICLE VIII. MUTUAL BUSINESS PROGRAMS The Company, with the approval of the Board of Directors, may establish one or more Mutual Business Programs. The Company may issue Policies with respect to one or more Mutual Business Programs, provided, however, that each Policy issued for Mutual Business shall be identified in the books and records of the Company at the time of issuance as a Policy issued with respect to a particular Mutual Business Program and the name of the Mutual Business Program shall be indicated on the Policy and in the Company's books and records. Nothing contained herein shall prevent the Company from issuing Policies to a Member Insured under more than one Mutual Business Program. Page 17 of 21 Pages
(a) The Member Insureds of any Mutual Business Program shall not be entitled to share, as Member Insureds of such Mutual Business Program or as insureds or reinsureds of the Company with respect to such Mutual Business Program, in any funds of the Company other than the funds held by the Company with respect to such Mutual Business Program and specifically identified by the Company as funds of such Mutual Business Program. (b) The Company shall not issue any Policy under any Mutual Business Program unless the Policy provides that: (1) the amount of all claims by all insureds or reinsureds of such Mutual Business Program shall not exceed the aggregate of the funds designated by the Company as funds of such Mutual Business Program; (2) in the event such Mutual Business Program has insufficient funds to pay all such claims, the claims shall be reduced, as provided in the Policy, or if no such provision is made for reduction in claim amounts, in the sole discretion of the Board of Directors; (3) no claim shall be made under such Policy on the assets of any Mutual Business Program other than the one under which such Policy was issued. (c) (d) (e) Any Policy issued by the Company without such provisions shall nevertheless be deemed to have such provisions and the reduction in claim amounts referred to in Subsection (b)(2) above shall be made on an equitable basis in the sole discretion of the Board. All of the Company's profits from the business of any Mutual Business Program net of any losses and expenses from such Mutual Business Program and net of any fees chargeable by the Company for general expenses, both calculated in accordance with generally accepted accounting principles consistently applied, and any additional principles set forth in these Bylaws, shall be automatically allocated by the Company to the policyholders' surplus established with respect to such Mutual Business Program. For the purposes of these By Laws, general expenses of the Company shall include, but not be limited to, organizational expenses, a reasonable commission to the Company and extraordinary expenses not allocable to a particular Mutual Business Program. The profits from the business of the Mutual Business Program shall be used to offset any losses that the Company may have had in previous years or may have in succeeding years with respect to the Mutual Business Program. Such profits shall be available for declaration and payment of policyholder dividends to Member Insureds, which may be declared and paid at such time, to such Member Insureds and in such amounts as the Board may determine. The Company shall maintain separate books and records for each of its Mutual Business Programs. All items of income and expense relating to each Mutual Business Program shall be recorded in these books and records, which shall be Page 18 of 21 Pages
9.1 Bank Accounts maintained in accordance with generally accepted accounting principles consistently applied with any additional principles set forth in these Bylaws. ARTICLE IX. ACCOUNTS Any officer of the Company may receive funds of the Company, which shall be deposited in the corporate depository, and said funds when received may be disbursed on the check of the Company, signed by the individual(s) so authorized by the Board. 9.2 Accounting Records (a) (b) The Board shall cause to be kept accounting records sufficient to give a true and fair view of the state of the Company's affairs and to show and explain its transactions, in accordance with the Act and 38-90-80 of the S.C. Code. The records of account shall be kept at the Principal Office and at such other place or places as the Board thinks fit, and shall at all times be open to inspection by the directors: PROVIDED that if the records of account are kept at some place outside of South Carolina, there shall be kept at the Principal Office such records as will enable the directors to ascertain with reasonable accuracy the financial position of the Company at the end of each three month period. The Shareholder (other than an officer of the Company) shall have right to inspect any accounting record or book or document of the Company as conferred by law or authorized by the Board or by Resolution. 9.3 Audits Save and to the extent that an audit is waived in the manner permitted by the Department, auditors shall be appointed and their duties regulated in accordance with applicable law and such other requirements as the Board may from time to time determine. 10.1 Distributions ARTICLE X. DISTRIBUTIONS The Board may authorize, and the Company may make, distributions (including dividends on its outstanding shares) in the manner and upon the terms and conditions provided by law. 10.2 Reserves The Board may, before recommending or declaring any dividend or distribution out of contributed surplus, set aside such sums as it thinks proper as reserves which shall, at the discretion of the Board, be applicable for any purpose of the Company and pending such application may, also at such discretion, either be employed in the business of the Company or be invested in such investments as the Board may from time to time think fit. The Board may Page 19 of 21 Pages
also without placing the same to reserve carry forward any sums which it may think it prudent not to distribute. 10.3 Capitalization of Profits (a) (b) The Company may, upon the recommendation of the Board, at any time and from time to time pass a Resolution to the effect that it is desirable to capitalize all or any part of any amount for the time being standing to the credit of any reserve or fund which is available for distribution or to the credit of any share premium account or any capital redemption reserve fund and accordingly that such amount be set free for distribution to the Shareholder who would be entitled thereto if distributed by way of dividend and in the same proportions, on the footing that the same be not paid in cash but be applied either in or towards paying up amounts for the time being unpaid on any shares in the Company held by the Shareholder respectively or in payment up in full of unissued shares, debentures or other obligations of the Company, to be allotted and distributed credited as fully paid to the Shareholder, or partly in one way and partly in the other, and the Board shall give effect to such Resolution, provided that for the purpose of this Bylaw, a share premium account and a capital redemption reserve fund may be applied only in paying up of unissued shares to be issued to the Shareholder credited as fully paid and provided further that any sum standing to the credit of a share premium account may only be applied in crediting as fully paid shares of the same class as that from which the relevant share premium was derived. Where any difficulty arises in regard to any distribution under the last preceding Bylaw, the Board may settle the same as it thinks expedient and, in particular, may authorize any person to sell and transfer any fractions or may resolve that the distribution should be as nearly as may be practicable in the correct proportion but not exactly so or may ignore fractions altogether, and may determine that cash payments should be made to the Shareholder in order to adjust the rights of all parties, as may seem expedient to the Board. The Board may appoint any person to sign on behalf of the persons entitled to participate in the distribution any contract necessary or desirable for giving effect thereto and such appointment shall be effective and binding upon the Shareholder. ARTICLE XI. CORPORATE SEAL The Board may provide a corporate Seal which may be circular in form and have inscribed thereon any designation including the name of the Company, South Carolina as the state of incorporation, and the words Corporate Seal. ARTICLE XII. EMERGENCY BYLAWS Unless the Articles provide otherwise, the following provisions of this Article shall be effective during an emergency which is defined as when a quorum of the Company s directors cannot be readily assembled because of some catastrophic event. Page 20 of 21 Pages
During such emergency: (a) Notice of Board Meetings Any one member of the Board or the President or Secretary may call a meeting of the Board. Notice of such meeting need be given only to those directors whom it is practicable to reach, and may be given in any practical manner, including by publication and radio. Such notice shall be given at least six hours prior to commencement of the meeting. (b) Temporary Directors and Quorum One or more officers of the Company present at the emergency Board meeting, as is necessary to achieve a quorum, shall be considered to be directors for the meeting, and shall so serve in order of rank, and within the same rank, in order of seniority. In the event that less than a quorum as determined by Article IV 4.7 of the directors are present (including any officers who are to serve as directors for the meeting), those directors present (including the officers serving as directors) shall constitute a quorum. (c) Actions Permitted to be taken The Board may as constituted in paragraph (b) and after notice as set forth in paragraph (a): (1) Prescribe emergency powers to any officer of the Company; (2) Delegate to any officer or director, any of the powers of the Board; (3) Designate lines of succession of officers and agents, in the event that any of them are unable to discharge their duties; (4) Relocate the principal place of business, or designate successive or simultaneous principal places of business; and (5) Take any other action, convenient, helpful, or necessary to carry on the business of the Company. ARTICLE XII. AMENDMENTS The Board may amend or repeal any of the Company s Bylaws unless the Shareholder in adopting, amending, or repealing a particular bylaw provides expressly that the Board may not amend or repeal that bylaw, or Shareholder may amend or repeal the Bylaws even though the Bylaws may also be amended or repealed by the Board. Page 21 of 21 Pages