DatacenterTrak RFID-BASED ASSET MANAGEMENT & ASSET TRACKING Committed to Data Your trusted partner in data management and protection
DatacenterTrak RFID Asset Tracking DATASPAN l COMMITTED TO DATA 2 DatacenterTrak from DataSpan is the first comprehensive RFID-based (Radio Frequency Identification) solution to secure every asset in your facility, including: data tapes, servers, laptops, CPUs, monitors, tape containers, personnel and more. By incorporating passive and active RFID tags with bar code technologies, DatacenterTrak provides a robust security system with a common database that can help you identify, track, monitor and protect your valuable assets from loss or theft. We match the RFID/bar code tags/labels, hardware, and software technology to your application s requirements. Further, using a common database solution for all technologies, we re able to integrate and sync that data into your legacy back-end asset management software application. DataSpan Innovation DataSpan RFID Project Management & Installation Services Create initial RFID Project Statement of Work and Project Timeline Recommend and sell all RFID project configuration components Establish Professional Project Team to provide on-going RFID Project oversight Install all system components Provide all training for software and hardware DataSpan RFID Technical Services Clean-up legacy asset inventory data and normalize asset data Enroll and attach RFID tags to assets Create custom handheld scanner screens and capabilities Design custom report structures Integrate bar code, passive/active RFID in a single database solution Design custom RFID database to customer DCIM or legacy asset management database Conduct on-site spectrum analysis and RFID portal design and installation Provide all post installation technical and training support Scale software from single site to web enabled solution to enterprise level RFID Return on Investment RFID is at least 10 times faster gathering inventory reads than bar code Faster data gathering translates to more accurate inventories, improved asset location information and personnel costs RFID and Legacy Asset Management Integration Pass RFID collected data to legacy asset management program or DCIM Push/pull options Automatic or ad hoc update options Additional RFID Configuration Opportunities Integrate with wireless environmental monitoring (temperature, humidity, etc) Integrate with CCTV security camera system Integrate with access control systems Provide real-time alerts for unauthorized asset movement Incorporate personnel tracking with asset movement Extend RFID to warehouse and harsh environments
DATASPAN l COMMITTED TO DATA 3 DatacenterTrak Options AssetTrak Track, monitor and record authorized and unauthorized equipment movements at all times, in every location. Maintain strict security throughout your facility. Receive up-to-the-minute alerts and notifications in the event of any unauthorized equipment movement. Detect tampering, temperature changes, radiation, vibration, motion, toxins and gas leaks with optional sensor configurations. Inventory TapeTrak Deter theft with RFID technology integrated into the Volser bar code labels of individual tapes. Employ customizable hardware and software solutions to easily locate lost, misplaced or misfiled tapes. Accelerate tape inventory audits. Reduce costs associated with outdated and inefficient inventory methods. Demonstrate real-time data cartridge control. Maintain strict compliance with all third-party requirements of local, state and federal regulatory agencies. Off-Site TapeTrak Capture, track and record real-time arrival and departure information for your data tapes and tape transport containers at your off-site storage facilities and other locations. Secure and protect data tapes at your facility and multiple off-site locations. PeopleTrak Achieve real-time location status on all staff and visitors in your facility. You can monitor, record and track employees with multiple ID badge and identification options, including hands-free and on-board biometric (fingerprint) capabilities. Open doors automatically by linking to your current legacy access control system, successfully controlling access to all secured areas in your facility. Designate authorized escorts for your equipment. Ensure reliable chain of custody links. ContainerTrak Track every tape with linking technology that associates individual tapes with specific tape transport cases and containers. Monitor every tape and container entry or exit from secured areas and record their locations in real time. Provide comprehensive monitoring and control of all data cartridges and maintain compliance with regulatory requirements.
DATASPAN l COMMITTED TO DATA 4 A Case In Point How NASA Employs DataSpan s RFID Asset Management Solution Ensuring that we could lower costs and achieve superior control of our datacenter assets, IT devices outside the datacenter, as well as our in-transit testing laboratory equipment, was absolutely achieved using this RFID solution Steve Mercier Senior Systems Engineer, NASA Situation As one of the most high profile government facilities in the United States, the Langley Research Center (LaRC) is the oldest of NASA s field centers. The center focuses most of its efforts toward aeronautical research to improve aircraft and spacecraft safety, performance, efficiency and development. Recognizing that the proprietary and mission-critical nature of the research being conducted in its facilities required an enhanced level of asset tracking support. The NASA team turned to a highly reliable and flexible RFID asset management solution. Challenge Not only did NASA s LaRC require a better method for managing inventory for thousands of critical datacenter assets, but also for the movement of costly laboratory and testing equipment between various NASA field locations. Process The LaRC team recognized that the physical inventories they were conducting were costly, time consuming and often highly inaccurate. Contributing to the inaccuracies was the fact that their current bar code labels were not readily visible or readable. Plus, the system did not allow for a real-time search of critical assets across multiple facilities. Requirements Based on these challenges, NASA conducted a review process and evaluated several options to introduce a more efficient solution. As a government agency, they needed a best-in-class solution that provided them the essential functionality, while at the same time maintained budget limitations and met compliance requirements. Solution Upon DataSpan s recommendation, NASA chose to install an RFID solution using passive UHF RFID primary tags. The system would work on both metal and non-metal assets using handheld scanners integrated with a software platform providing inventory visibility and reporting capabilities. Implementation The RFID solution implemented by DataSpan needed to combine and implement the requirements of both metal and non-metal assets in the NASA datacenter and laboratory environments. It relies upon the successful combination of ISO18000-6c compliant handheld readers and three different types of EPCGlobal Class 1 Gen 2 RFID tags. Assets were tagged with appropriate sizes of Gen2 compliant metal mount tags and individual offices identified with Gen2 labels. Results and Benefits This fully integrated RFID solution not only assists in managing asset inventory and tracking, but also creates significant process efficiencies: NASA reported at the conclusion of the project that they have improved the speed with which they conduct asset inventories by 80% Mobile lab asset inventory is now accurate With the cost and process efficiency savings, the ROI for the complete project was just 18 months Based on these successes, the solution can be scaled to multiple NASA sites, for multiple applications
DATASPAN l COMMITTED TO DATA 5 DATASPAN SERVICES Support Services Extended Warranties Procurement Leasing Professional Services Storage Assessments Virtualization Assessments Security Assessments Design & Implementation Datacenter Services RFID/Asset Management Cleaning Data Migration Data Destruction Media Services Tried and True Solutions DataSpan representatives have 36+ years of hands-on experience providing solutions to Datacenters across the country. Our staff can help you analyze your risks, review your options for increasing security, and then efficiently implement the comprehensive protection of DatacenterTrak. Visit us online at www.dataspan.com to contact a DataSpan Security Specialist. Discover how our imaging products and services can help you save valuable resources. Managed Services Cloud Storage Cloud Backup Remote Managed Systems Hosted Services Infrastructure Hosting Application Hosting DataSpan is a division of MRI, a global leader in creating innovative solutions for safeguarding clients assets. The MRI family of companies DataSpan, ShockWatch and DPC focuses on providing technology resources and exceptional customer service to a broad, global client base that includes two-thirds of the Fortune 100 and more than half of the Fortune 500. 800 660 3586 www.dataspan.com 5501 LBJ Fwy. Suite 350 Dallas, TX 75240