Employer guides: Index of documents

Employer guides: Index of documents Employer guides: Index of documents Markel employment law protection policyholders can access a vast selection of employment law fact sheets and precedent documents drafted by LHS Solicitors LLP. There are over 70 fact sheets and over 300 precedent documents to choose from and they cover all of the key areas of employment law. To access these documents please contact LHS Solicitors LLP: Telephone: 0845 2300 110 (available Monday to Friday 9am to 5:30pm) Email: markelhelpline@lhs-solicitors.com You will be required to confirm your policy details. The fact sheets and documents which are available are as follows: Topic: Annual Leave, Absence and Working Time 1. Agreement to Disapply the 48 Hour Week 2. Career Breaks Policy 3. Confirmation of Time Off for Jury Service 4. Health Questionnaire for Night Workers 5. Holiday Request Form 6. Holidays Policy 7. Intended Unauthorised Absence Letter 8. Leave of Absence Policy 9. Letter confirming a Career Break 10. Letter declining Employee s Request for Annual Leave 11. Letter to Missing Employee s Next of Kin 12. Notice requiring Employee to take Annual Leave 13. Request to Carry Over Holiday Form 14. Fact Sheet Road Transport (Working Time) Regulations 2005 15. Special Leave Request Form 16. Unauthorised Absence Letter 17. Fact Sheet Unauthorised Absence 18. Workforce Agreement Working Time Regulations 1998 19. Fact Sheet Working Time Regulations Topic: Collective Employment Rights 20. Fact Sheet Industrial Action 21. Fact Sheet Information and Consultation of Employees Regulations 2004 22. Fact Sheet Time Off for Trade Union Duties and Activities 23. Fact Sheet Trade Union Recognition 1

Topic: Conduct and Behaviour 24. Alcohol Policy 25. Anti-Bribery Policy 26. Fact Sheet Christmas Parties and the Law 27. Clear Desk Policy 28. Computer and Telephone Use Policy 29. Conduct of Employees outside the Office Policy 30. Corporate Hospitality Policy 31. Corporate Hospitality Report Form 32. Fact Sheet Disclosures in the Public Interest 33. Dress Policy 34. Drugs Policy 35. Fact Sheet Employment Law and the Bribery Act 2010 36. Food at Desks Policy 37. Gifts Report Form 38. Letter requiring Removal of Social Media Postings 39. Fact Sheet Monitoring in the Workplace 40. No Smoking Policy 41. Policy on Driving whilst on Company-Related Business 42. Political Activity Policy 43. Fact Sheet Protection from Harassment Act 1997 44. Public Interest Disclosure Policy 45. Receipt of Gifts Policy 46. Searching of Employees Policy 47. Fact Sheet Smoking Ban and the Workplace 48. Social Media Policy 49. Sponsorship, Collections and Buying or Selling of Goods Policy 50. Statement to Employees in advance of a Work Party 51. Timekeeping Policy 52. Fact Sheet Using Mobile Phones whilst Driving Topic: Contracts of Employment and Changing Terms and Conditions 53. Apprenticeship Agreement 54. Certificate of Completion of Apprenticeship 55. Consultancy Agreement 56. Contract Clause Accommodation 57. Contract Clause Bank Holidays for Part-Time Workers 58. Contract Clause Bonus 59. Contract Clause Commission 60. Contract Clause Confidentiality 61. Contract Clause Credit Cards 62. Contract Clause Deductions from Wages 63. Contract clause Deputising 64. Contract Clause Fixed-Term Contract 65. Contract Clause Flexitime 66. Contract Clause Garden Leave 67. Contract Clause Intellectual Property 68. Contract Clause Job-Share 69. Contract Clause Mobility 70. Contract Clause On Call Work 71. Contract Clause Other Benefits in Kind 72. Contract Clause Outside Business Interests 73. Contract Clause Overtime and Time Off in Lieu 74. Contract Clause Personal Relationships at Work 75. Contract Clause Public Statements 76. Contract Clause Requirement to Travel 77. Contract Clause Restrictions on Authority 78. Contract Clause Retirement 79. Contract Clause Shift Work 80. Contract Clause Sick Pay 81. Contract Clause Stress 2

82. Contract Clause Term-Time Only Work 83. Contract Clause Third Party Pressure to Dismiss 84. Contract Clause Training Requirements 85. Contract Clause Use and Return of Company Equipment 86. Contract Clause Zero Hours Contract 87. Contract of Employment 88. Director s Service Agreement 89. Employee Confidentiality Agreement 90. Extension of Fixed-Term Contract Letter 91. Guidance Notes to the Contract of Employment 92. Guidance Notes to the Director s Service Agreement 93. Letter confirming Agreement to Vary Terms of Contract of Employment 94. Letter enclosing Contract of Employment 95. Letter informing Employee of Possible Relocation of Business Premises 96. Letter informing Employee that Employer is Relocating its Business Premises 97. Letter proposing to Dismiss and Re-engage on New Terms 98. Letter requesting Return of Contract of Employment 99. Letter seeking Agreement to Vary Terms of Contract of Employment 100. Letter to Former Employee enforcing Restrictive Covenants 101. Fact Sheet - Restrictive Covenants and Confidentiality 102. Service Licence 103. Statement of Changes to Contract of Employment Letter (moving to Part-Time Work) 104. Sunday Trading Statutory Rights Statement 105. Variation of Terms of Contract of Employment Letter 106. Fact Sheet Varying Terms of Contracts of Employment Topic: Disciplinary and Grievance Procedures 107. Capability Procedure 108. Confirmation of a Formal Verbal Warning 109. Confirmation of Dismissal on Notice 110. Confirmation of Dismissal without Notice Gross Misconduct 111. Confirmation of No Further Disciplinary Action 112. Confirmation of Outcome of Disciplinary Appeal Hearing 113. Confirmation of Outcome of Grievance Appeal Meeting 114. Fact Sheet Dealing with Poor Work Performance due to Lack of Capability 115. Disciplinary Demotion Letter 116. Disciplinary Hearing Order of Proceedings 117. Fact Sheet Disciplinary Hearings and Appeals Fair Procedure 118. Disciplinary Procedure 119. Employee Disciplinary Record 120. Final Written Warning 121. Fact Sheet Grievance Hearings and Appeals Fair Procedure 122. Grievance Procedure 123. Fact Sheet Gross Misconduct 124. Letter arranging Informal Meeting to discuss Conduct or Performance Concerns 125. Letter confirming Employee has requested Informal Resolution of Written Complaint 126. Letter confirming what has been agreed following Informal Discussion of Minor Misconduct 127. Letter confirming what has been agreed following Informal Discussion of Minor Unsatisfactory Performance 128. Letter enclosing Workplace Companion Confidentiality Agreement 129. Letter following Receipt of Medical Certificate during a Period of Suspension on Pay 130. Letter informing Employee that Appeal is Out of Time 131. Letter lifting Suspension and confirming No Disciplinary Action will be taken 132. Letter notifying Outcome of Grievance Meeting 133. Letter of Dismissal on the Grounds of Poor Performance 134. Letter postponing a Disciplinary Hearing for an Employee who is off Sick 135. Letter refusing Choice of Companion 136. Letter requesting an Employee Witness to attend an Investigatory Meeting 137. Letter rescheduling a Disciplinary Hearing 138. Letter to an External Witness requesting a Witness Statement 139. Letter to Doctor enquiring whether Employee is well enough to attend a Disciplinary Hearing whilst off Sick 140. Letter to Sick Employee offering Alternative Options for a Disciplinary Hearing 141. Notification of Disciplinary Appeal Hearing 3

142. Notification of Disciplinary Hearing 143. Notification of Grievance Appeal Meeting 144. Notification of Grievance Meeting 145. Notification of Performance Review Meeting 146. Notification of Potential Dismissal Meeting due to Poor Performance 147. Performance Warning and Final Performance Warning 148. Request to Attend Investigatory Meeting 149. Suspension from Duty Letter 150. Workplace Companion Confidentiality Agreement 151. Written Warning Topic: Discrimination 152. Fact Sheet Age Discrimination 153. Dignity at Work Policy 154. Equal Opportunities Policy 155. Fact Sheet Fixed-Term Employees 156. Fact Sheet Part-Time Workers 157. Fact Sheet Unlawful Discrimination Topic: Dismissal and Resignation 158. Acceptance of Resignation Letter 159. Confirmation of Dismissal due to Statutory Bar 160. Confirmation of Dismissal for Some Other Substantial Reason 161. Confirmation of Dismissal on Notice following Potential Dismissal Meeting Redundancy (Short-Serving Employees) 162. Confirmation of Dismissal on Notice following Potential Dismissal Meeting Unsatisfactory Conduct or Performance (Short-Serving Employees) 163. Confirmation of Payment in Lieu of Notice 164. Dismissal and Re-Engagement Letter 165. Dismissal at End of Probationary Period Letter 166. Fact Sheet Dismissing Short-Serving Employees 167. Early Release from Notice Letter 168. Exit Questionnaire 169. Extension of Probationary Period Letter 170. Fact Sheet Notice Periods 171. Notification of Potential Dismissal Meeting (Short-Serving Employees) 172. Notification of Potential Dismissal Meeting due to Some Other Substantial Reason 173. Reply to Heat of the Moment Resignation 174. Resignation Policy 175. Retraction of Heat of the Moment Dismissal 176. Fact Sheet Settlement Agreements 177. Fact Sheet Some Other Substantial Reason Dismissals Topic: Other Employment Issues 178. Appraisal Form 179. Car Policy 180. CCTV Policy 181. Confirmation of End of Probationary Period Letter 182. Fact Sheet Data Protection Act 1998 183. Data Protection Policy 184. Deferral of Jury Service Letter 185. Fact Sheet Directors 186. Domestic Emergencies Policy 187. Fact Sheet Employment Law - Key Differences in Northern Ireland 188. Fact Sheet Employment Law and the Care Homes Industry 189. Fact Sheet Employment Law and the Human Rights Act 1998 190. Fact Sheet Employment Law Issues during a Pandemic Virus 191. Fact Sheet Employment Tribunals 192. Fact Sheet Insolvency of an Employer 193. Letter to Clients notifying Employee s Departure 4

194. Letter to Former Employee setting out Intention to make a Civil Claim for Unreturned Company Property 195. Lone Working Policy 196. Mobile Phone Policy 197. Personal Data Request Form 198. Personal Data Subject Access Request for More Information 199. Personal Data Subject Access Request Response 200. Processing of Personal Data Consent Form 201. Remote Working Policy 202. Severe Weather and Disruptions to Public Transport Policy 203. Suspension from Work Policy Topic: Pay and Benefits 204. Agreement for Loan Repayment 205. Fact Sheet Automatic Enrolment into Qualifying Workplace Pension Schemes 206. Bonus Payment Letter 207. Fact Sheet Bonus Schemes 208. Fact Sheet Equality of Terms 209. Expenses Claim Form 210. Letter informing Employee of a Pay Freeze 211. Letter rejecting Expenses Claim 212. National Minimum Wage Rate Change Letter 213. Fact Sheet National Minimum Wage 214. Overpayment of Wages Letter 215. Promotion Letter 216. Reimbursement of Expenses Policy 217. Salary Review Letter 218. Fact Sheet Salary Sacrifice 219. Fact Sheet Service Lettings 220. Fact Sheet Stakeholder Pension Schemes 221. Fact Sheet Unlawful Deductions from Wages Topic: Recruitment and Appointment 222. Fact Sheet Agency and Temporary Workers 223. Fact Sheet Agency Workers Regulations 2010 224. Application for Employment 225. Fact Sheet Apprentices 226. Basic Reference Reply 227. Candidate Holding Letter 228. Consultant Offer Letter 229. Fact Sheet Criminal Records and Employment 230. Fact Sheet Employee Shareholder Agreements 231. Fact Sheet Employing Children 232. Fact Sheet Employing Foreign Nationals 233. Fact Sheet Employment Status 234. Equal Opportunities Monitoring Form 235. Immigration, Asylum and Nationality Act 2006 Letter 236. Induction Checklist 237. Fact Sheet Internships 238. Invitation to attend Interview Letter 239. Letter withdrawing Conditional Offer of Appointment 240. New Employee Details Form 241. Offer of Appointment Letter 242. Offer of Fixed-Term Employment Letter 243. Offer of Paid Internship 244. Offer of Voluntary Internship 245. Fact Sheet Preventing Illegal Working 246. Fact Sheet Recruitment and Appointment 247. Recruitment Policy 248. Reference Request 249. Fact Sheet References 250. Fact Sheet Regulation of Employment Agencies and Employment Businesses 5

251. Rejection of Unsuccessful Candidate after Interview Letter 252. Rejection of Unsuccessful Candidate without Interview Letter 253. Relocation Policy 254. Request for Confirmation of Qualifications 255. Right to Work Checklist 256. Verification of Qualifications Consent Form Topic: Redundancy 257. Acceptance of Volunteer for Redundancy Letter 258. Fact Sheet Alternative Employment in a Redundancy Situation 259. Ballot Form for Election of Employee Representatives 260. Fact Sheet Calculator for Redundancy Payments 261. Collective Consultation Collective Consultation Letter 262. Collective Consultation First Redundancy Consultation Letter 263. Collective Consultation Letter inviting Employees to elect Employee Representatives 264. Collective Consultation Letter inviting Employees to nominate themselves for Election as Employee Representatives 265. Fact Sheet Collective Consultation on Redundancy 266. Confirmation Of Dismissal for Voluntary Redundancy 267. Confirmation of Outcome of Redundancy Appeal Meeting 268. Fact Sheet Considering Alternatives to Redundancy 269. Counter-Notice to Employee s Notice of Intention to Claim a Redundancy Payment 270. Fact Sheet Entitlement to Redundancy Pay Leaving before Notice Expires 271. Example Redundancy Selection Assessment Form 272. First Redundancy Consultation Letter 273. Fact Sheet Lay-Offs, Short-Time Working and Guarantee Payments 274. Letter confirming No Compulsory Redundancies Necessary 275. Letter imposing a Lay-Off or Short Time Working (in Exercise of a Specific Contractual Power) 276. Letter requiring Laid Off Employee to Return to Normal Working 277. Letter seeking Agreement to a Lay-Off or Short Time Working 278. Letter seeking Agreement to Reduce Pay to Avoid Redundancies 279. Notice of Objection to Employee's Premature Departure on Redundancy 280. Notification Of Redundancy Appeal Meeting 281. Offer of Alternative Employment in a Redundancy Situation 282. Redundancy Notice Business Reorganisation 283. Redundancy Notice Economic Downturn 284. Redundancy Policy 285. Redundancy Selection Criteria and Guidance Notes 286. Fact Sheet Redundancy 287. Rejection of Volunteer for Redundancy Letter 288. Second Redundancy Consultation Letter 289. Withdrawal of Notice of Redundancy Letter Topic: Retirement 290. Retirement Form 291. Retirement Policy 292. Fact Sheet Retirement Topic: Sickness Absence 293. Fact Sheet Absenteeism, Ill-Health and Disability Discrimination 294. Confirmation of Outcome of Long-Term Incapacity Dismissal Appeal Meeting 295. Expired Medical Certificate Letter 296. Invitation to Informal Meeting to discuss Medical Report 297. Letter acknowledging that an Employee may be Fit for Work 298. Letter advising Employee to Remain at Home until Medical Evidence obtained about Suitability to Work 299. Letter confirming Temporary Work Alterations for a Sick Employee 300. Letter notifying Reversion to SSP 301. Letter of Dismissal on the Grounds of Long-Term Incapacity for Work 302. Letter requesting Home Visit with a Sick Employee 303. Letter requesting that an Employee attend a Medical Examination 6

304. Letter suspending an Employee on Medical Grounds 305. Letter to Doctor to obtain a Medical Report Long-Term Incapacity 306. Letter to Doctor to obtain a Medical Report Persistent Short-Term Absences 307. Letter to obtain Consent for a Medical Report 308. Notification of Long-Term Incapacity Dismissal Appeal Meeting 309. Notification of Long-Term Incapacity Meeting 310. Self-Certification Sickness Form 311. Fact Sheet Sick Pay 312. Sickness Absence Policy 313. Fact Sheet Stress in the Workplace 314. Stress Policy Topic: Training 315. Invitation to Time to Train Appeal Meeting 316. Invitation to Time to Train Request Meeting 317. Outcome of Time to Train Appeal Meeting 318. Fact Sheet Right to Request Time to Train 319. Time to Train Acceptance Letter 320. Time to Train Application Form 321. Time to Train Policy 322. Time to Train Rejection Letter 323. Undertaking to Repay Costs Incurred during External Training Courses Topic: Transfer of Undertakings 324. Fact Sheet Transfer of an Undertaking 325. TUPE Election for Pre-Transfer Consultation 326. TUPE letter inviting Consultation 327. TUPE Letter inviting Employees to elect Employee Representatives 328. TUPE Letter inviting Employees to nominate themselves for Election as Employee Representatives 329. TUPE Letter notifying Transferee of Employee Liability Information 330. TUPE Letter to Staff before a Transfer of an Undertaking 331. TUPE Letter to Staff following a Transfer of an Undertaking Topic: Work and Parents 332. Additional Paternity Leave Form 333. Fact Sheet Adoption Leave and Pay 334. Adoption Leave Policy 335. Failure to Return from Maternity Leave Letter 336. Family Emergencies Absence Form 337. Flexible Working Acceptance Letter 338. Flexible Working Application Form 339. Flexible Working Policy 340. Flexible Working Rejection Letter 341. Fact Sheet Flexible Working 342. Invitation to Flexible Working Appeal Meeting 343. Invitation to Flexible Working Request Meeting 344. Letter advising that Insufficient Notice Provided of an Early Return from Maternity Leave 345. Letter approving Parental Leave 346. Letter confirming Successful Trial Flexible Working Arrangement 347. Letter postponing Parental Leave 348. Letter refusing Discontinuous Periods of Shared Parental Leave 349. Letter requesting Evidence for Shared Parental Leave 350. Letter revoking Trial Flexible Working Arrangement 351. Letter suspending an Employee during Pregnancy 352. Letter to Acknowledge Notification of Additional Paternity Leave 353. Letter to Acknowledge Notification of Adoption Leave 354. Letter to Acknowledge Notification of Discontinuous Periods of Shared Parental Leave 355. Letter to Acknowledge Notification of Maternity Leave 356. Letter to Acknowledge Notification of Single Period of Shared Parental Leave 357. Letter to Employee on Maternity Leave asking her to attend a Keeping in Touch Day 7

358. Letter to Employee on Shared Parental Leave asking them to attend a SPLIT Day 359. Fact Sheet Maternity Leave and Pay 360. Maternity Leave Plan 361. Maternity or Adoption Leave Curtailment Notice 362. Maternity Policy 363. Mother or Adopter Declaration for Additional Paternity Leave 364. Notice of Entitlement for Shared Parental Leave Father or Partner 365. Notice of Entitlement for Shared Parental Leave Mother or Primary Adopter 366. Offer of Suitable Alternative Work during Pregnancy 367. Ordinary Paternity Leave Form 368. Outcome of Flexible Working Appeal Meeting 369. Parental Leave and Family Emergencies Policy 370. Fact Sheet Parental Leave and Time Off for Dependants 371. Parental Leave Form 372. Fact Sheet Paternity Leave and Pay 373. Paternity Leave Policy 374. Period of Leave Notice for Shared Parental Leave 375. Reminder to Employee on Maternity Leave about her Expected Return Date 376. Fact Sheet Shared Parental Leave and Pay 377. Shared Parental Leave Policy 378. Time Off for Adoption Appointment Declaration Form 379. Time Off to Accompany to Ante-Natal Appointments Declaration Form 380. Trial Flexible Working Arrangement Letter 381. Trigger of Maternity Leave due to Pregnancy-Related Absence Letter 382. Written Declaration of Consent and Entitlement relating to Shared Parental Leave LHS Solicitors LLP is regulated by the Solicitors Regulation Authority No 459781 and registered in England and Wales. Registered Number OC325244. VAT No. 245 7363 49. Registered office: Queens Chambers 5 John Dalton Street, Manchester M2 6ET. Abbey Protection Group Limited is the corporate member of LHS Solicitors LLP. Markel Corporation is the ultimate holding company for Abbey Protection Group Limited. 2015/06 8