QUOTATIONS FOR SUPPLY AND DELIVERY OF RECURRING SERVICES 2016 & 2017 QUOTATION CLOSING DATE Friday, Nov 20th, 2015 2:00 PM Township of North Dundas 636 St. Lawrence St P. O. Box 489 Winchester, ON K0C 2K0 613-774-2105 1
Township of North Dundas 636 St. Lawrence St., P.O. Box 489, Winchester, Ontario K0C 2K0 Tel: 613-774-2105 Fax: 613-774-5699 www.northdundas.com REQUEST FOR QUOTATION SUPPLY AND DELIVERY OF RECURRING SERVICES FOR 2016 & 2017 The Township of North Dundas utilizes various services on a recurring/as needed basis for its properties and facilities. Through the submission of quotations for these services, the Township will compile a list of vendors and prices. The Township will utilize the vendor with the lowest price where the work is performed satisfactorily and the vendor is available to perform the work. Where it is not possible to utilize the lowest vendor, the second lowest vendor will be utilized and so on. These quotations will be used when the value of the project is less than $2000.00 As per Township of North Dundas Policy (No. 15-2007): Purchases & Selection of Supplies; Section III: Written Quotations ($2,000 - < $10,000) Where the estimated value of goods and services to be purchased is two thousand dollars ($2,000) or more but less than ten thousand dollars ($10,000), written quotations shall be required. When this method if purchasing is used, at least three (3) written quotations shall be requested. Please note: Quotes must be guaranteed from January 1 st, 2016 to December 31 st, 2017 DUE DATE: Friday, November 20th, 2015, 2:00 PM SEALED QUOTATIONS ONLY FOR FURTHER INFORMATION PLEASE CONTACT: Chelsea de Haan Administrative Assistant 2
Insurance: The successful bidders shall at their own expense within 10 days of notification of acceptance and prior to the commencement of work, obtain and maintain until the termination of the contract or otherwise stated, provide the Township with evidence of: Commercial General Liability insurance issued on an occurrence basis for an amount of not less then $2,000,000.00 annual aggregate for any negligent acts or omissions by the contractor relating to its obligations under this Agreement. Such insurance shall add Corporation of the Township of North Dundas as Additional Insured with respect to the operations of the contractor. Automobile liability insurance with respect to owned or leased vehicles used directly or indirectly in the performance of the services covering liability for bodily injury, death and damage to property with a limit of not less then $5,000,000 inclusive for each and every loss. Proof of workers compensation coverage is a requirement before commencement of any work. The Township of North Dundas reserves the right to review the limit of insurance coverage to reflect the exposures associated with work being carried out. The Policies shown above shall not be cancelled unless the Insurer notifies the Township in writing at least thirty (30) days prior to the effective date of the cancellation. The insurance policy will be in a form and with a company which are, in all respects, acceptable to the Corporation. 3
TOWNSHIP OF NORTH DUNDAS QUOTATION FORMS. Please fill out the page(s) pertinent to your business. Please state price exclusive of HST Plumbing Repairs / Installations - Page 5 Water Meter Replacement - Page 5 Electrical Repairs / Installations - Page 5 Drain Cleaning - Page 6 Well Drilling / Septic or Holding Tank Pumping - Page 6 Locksmith Services - Page 6 Commercial Door Installations / Repairs - Page 7 Contractor for General/Minor Repairs - Page 7 Arborist (Tree Trimming) - Page 7 Derelict Property Clean-up/ Yard Maintenance - Page 8 Grass Cutting - Page 8 Towing and Impoundment - Page 8 Herbicide Landscape Control - Page 9-10 Heavy Equipment: Backhoe, Tri-Axles and Tandem, Shovels, Float and Packer- Page 11 4
Plumbing Repairs/Installations: Covers all general plumbing that may be required on an on call, as needed basis. Please quote per worker and per apprentice per hour for service calls during regular hours. Also quote per worker and per apprentice per hour for an afterhours service call. 2016/2017 Rate: $ /worker/hr $ /apprentice/hr 2016/2017 Rate: $ /worker/hr (after hrs) $ /apprentice/hr (after hrs) Please state minimum # of workers/apprentices per call: / *Please note each additional labourer, beyond one whether a regular worker or an Electrical Repairs/Installations: Covers some general repairs, commercial repairs and installations on an on call, as needed basis. Please quote per worker and per apprentice per hour for service calls during regular hours. Also quote per worker and per apprentice per hour for an afterhours service call. 2016/2017 Rate: $ /worker/hr $ /apprentice/hr 2016/2017 Rate: $ /worker/hr (after hrs) $ /apprentice/hr (after hrs) Please state minimum # of workers/apprentices per call: / *Please note each additional labourer, beyond one whether a regular worker or an Water Meter Installations: The ideal candidate(s) or company will handle water meter installation and replacement on an on call, as needed basis. Please quote price per meter. 2016/2017 Rate: $ per meter replacement 2016/2017 Rate: $ per meter including installation of a Township provided meter horn. Please state minimum # of workers/apprentices per call: / Comments: 5
Drain Cleaning: The ideal candidate(s) or company will be responsible for drain flushing on an on call, as needed basis. The successful candidate(s) or company must be trained to handle sewer drains, camera inspection and roto rooting. Please quote per worker and per apprentice per hour for service calls during regular hours. Also quote per worker and per apprentice per hour for an afterhours service call. 2016/2017 Rate: $ /worker/hr $ /apprentice/hr 2016/2017 Rate: $ /worker/hr (after hrs) $ /apprentice/hr (after hrs) Please state minimum # of workers/apprentices per call: / * Please note each additional labourer, beyond one whether a regular worker or an Well Decommissioning and maintenance: The ideal candidate(s) or company will be responsible for well decommissioning and well maintenance using current regulations set by the Government of Ontario, as needed on an on call basis. The successful candidate(s) or company must be certified for well decommissioning. Please quote per hour and use comment section for additional charges (ie: disinfectant service call charge). 2016/2017 Rate: $ per hour Comments: Septic / Holding Tank pumping: The ideal candidate(s) or company should be able to pump septic and holding tanks as needed on an on call basis. Must be certified for septic and holding tank pumping. Please quote per 1000 liters 2016/2017 Rate: $ per 1000 Liters Locksmith Services: The ideal candidate(s) or company will handle general locksmith needs on an on call, as needed basis. Please quote per hour and afterhours. 2016/2017 Rate: $ per hour 2016/2017 Rate: $ per hour (after hrs) * Please note each additional labourer, beyond one whether a regular worker or an 6
Commercial Door Installation/Repairs: The ideal candidate(s) or company will handle general commercial door installations and repairs including but not limited to: Power operated accessibility doors, garage doors and metal doors on an on call, as needed basis. Please quote per worker and per apprentice per hour for service calls during regular hours. Also quote per worker and per apprentice per hour for an afterhours service call. 2016/2017 Rate: $ /worker/hr $ /apprentice/hr 2016/2017 Rate: $ /worker/hr (after hrs) $ /apprentice/hr (after hrs) Please state minimum # of workers/apprentices per call: / * Please note each additional labourer, beyond one whether a regular worker or an Contractor for General/Minor Repairs (Handyman): The ideal candidates(s) or company should be able to handle general and minor repairs, renovations and installations including but not limited to: painting, drywall, roof repair, carpentry and eaves troughs to name a few. The qualified candidate must have their own tools and required equipment. On an on call, as needed basis. Please quote per worker and per apprentice per hour for service calls during regular hours. Also quote per worker and per apprentice per hour for an afterhours service call. 2016/2017 Rate: $ /worker/hr $ /apprentice/hr 2016/2017 Rate: $ /worker/hr (after hrs) $ /apprentice/hr (after hrs) Please state minimum # of workers/apprentices per call: / * Please note each additional labourer, beyond one whether a regular worker or an Arborist (Tree Trimming) Services: The ideal candidate(s) or company will handle services such as trimming, pruning, cutting, as well as stump and tree removal. Must have own equipment for the job. On an on call, as needed basis. Please quote per worker and per apprentice per hour for service calls during regular hours. Also quote per worker and per apprentice per hour for an afterhours service call. 2016/2017 Rate: $ /worker/hr $ /apprentice/hr 2016/2017 Rate: $ /worker/hr (after hrs) $ /apprentice/hr (after hrs) Specify equipment included in above rates: Specify any additional equipment charges: 7
Derelict Property Clean-up: The ideal candidate(s) or company will handle all property clean-up in terms of junk removal and disposal of grass and yard cleanup for any properties which have been issued a warning to clean their yard and cut their grass and who fail to comply. Commercial mowers may need to be utilized in some instances therefore applicant must be able to handle all grass cutting conditions. This service will be an on call and as needed basis. Please quote per worker and per apprentice per hour for service calls during regular hours. Also quote per worker and per apprentice per hour for an afterhours service call. 2016/2017 Rate: $ /worker/hr $ /additional/hr 2016/2017 Rate: $ /worker/hr (after hrs) $ /additional/hr (after hrs) Specify equipment included in above rates: Specify any additional equipment charges: * Please note each additional labourer, beyond one whether a regular worker or an Grass Cutting: The ideal candidate(s) or company should be able to cut grass at all properties which have been issued a warning to cut their grass and who fail to comply. Commercial mowers may need to be utilized in some instances therefore applicant must be able to handle all grass cutting conditions. This service will be an on call and as needed basis. Please quote per worker and per apprentice per hour for service calls during regular hours. Also quote per worker and per apprentice per hour for an afterhours service call. 2016/2017 Rate: $ /worker/hr $ /additional/hr 2016/2017 Rate: $ /worker/hr (after hrs) $ /additional/hr (after hrs) * Please note each additional labourer, beyond one whether a regular worker or an Towing and Impoundment: The ideal candidate(s) or company will handle towing and impoundment of vehicles called in by the by-law enforcement officers for parking violations. Towing and impoundment also includes removal of vehicles left on derelict properties that are removed during derelict property clean-up. Must have own tow truck and area zoned for impoundment. This service will be an on call and as needed basis. Please quote: 2016/2017 Towing Rate: $ per km Base rate 2016/2017 Storage fees: $ per day Location of impound yard: *Municipality will not pay towing and storage fees for impounded vehicles. Fees are to be collected from vehicle owner under the Storage and Liens Act. 8
Herbicide Landscape Control: The ideal candidate(s) or company will be in charge of landscape weed control along our recreational buildings, park pathways, sports fields and diamonds, and community sidewalks, on a recurring/as needed basis. Recreational Facilities-/Areas: Winchester Joel Steele Arena 16/17 Rate: $ per application Winchester Pool Area -16/17 Rate: $ per application 3 Ball Diamonds - 16/17 Rate: $ per application (Behind arena) Sweet Corner Park - 16/17 Rate: $ per application Scented Gardens 16/17 Rate: $ per application Township Office -16/17 Rate: $ per application (636 St. Lawrence) Old Town Hall -16/17 Rate: $ per application Ambulance Building 16/17 Rate: $ per application OPP/Library/Fire - 16/17 Rate:$ per application (547 St. Lawrence St) Municipal Parking lot -16/17 Rate: $ per application (Corner of Louise & Church St) Chesterville Chesterville Arena -16/17 Rate: $ per application Nelson Laprade Centre 16/17 Rate: $ per application Chesterville Com. Centre -16/17 Rate: $ per application Flynn Park - 16/17 Rate: $ per application Ball Diamond - 16/17 Rate: $ per application Tennis Court -16/17 Rate: $ per application Park Pavilion Building - 16/17 Rate: $ per application (7 William St.) 9
Morewood Morewood Comm. Centre -16/17 Rate: $ per application Veterans View Park - 16/17 Rate: $ per application Community Sidewalks: Winchester - 16/17 Rate: $ per application Chesterville -16/17 Rate: $ per application Morewood - 16/17 Rate:$ per application (Main St, Moffat St, Russell St) Mountain - 16/17 Rate: $ per application (Clark Rd) South Mountain - 16/17 Rate: $ per application (Main St) Inkerman -16/17 Rate: $ per application (Cameron Rd, County Rd 3) Winchester Springs - 16/17 Rate: $ per application (Oak Valley Rd) * Scope of service and price quote must be approved by Director of Recreation and Culture (for buildings, parks and parking lots which fall under Recreation) and by the Director of Public Works (for sidewalks) before work is commenced. Comments: 10
Heavy Equipment: Backhoe: The ideal candidate(s) or company should be able to handle projects such as, but not limited to; ditching, cleaning municipal drains, various road work and water work around catch basins. Price to include one operator. On an on call as needed basis. Tri-Axles and Tandems: The ideal candidate(s) or company should be able to handle projects such as, but not limited to; ditching, cleaning municipal drains, various road work and water work around catch basins. Price to include one operator. On an on call as needed basis. Shovels (Track or Tire): The ideal candidate(s) or company should be able to handle projects such as, but not limited to; ditching, cleaning municipal drains, various road work and water work around catch basins. Price to include one operator. On an on call as needed basis. Float: The ideal candidate(s) or company should be able to handle projects such as, but not limited to; ditching, cleaning municipal drains, various road work and water work around catch basins. Price to include one operator. On an on call as needed basis. Road Packer: The ideal candidate(s) or company should be able to handle projects such as, but not limited to; ditching, cleaning municipal drains, various road work and water work around catch basins. Price to include one operator. On an on call as needed basis. 2016/2017 Rate: $ /hr $ /hr after hrs- Backhoe 2016/2017 Rate: $ /hr $ /hr after hrs- Tri-Axles and Tandems 2016/2017 Rate: $ /hr $ /hr after hrs- Shovels (Track or Tire) 2016/2017 Rate: $ /hr $ /hr after hrs- Float 2016/2017 Rate: $ /hr $ /hr after hrs- Road Packer Comments: 11
Prices must be guaranteed from January 1 st, 2016 to December 31 st, 2017 Successful proponents may be required to show proof of licence/certifications Lowest or any quotation not necessarily accepted. Prices to include the following: (a)hst extra; (b) State H.S.T. number. Name of Company: Contact Person: Signature: Address: Telephone: Fax: Quotations shall be accepted at the Township of North Dundas Office until Friday, November 20, th, 2015 at 2:00 PM. 12