Section title Sage 50 Payroll: Auto Enrolment Edition and The Pensions Module Prepare for Automatic Enrolment From your Accountant 1
What is Sage 50 Payroll? New Sage 50 Payroll: Auto Enrolment Edition Manage your people What is Sage 50 Payroll? Sage 50 Payroll gives you the confidence that you re paying the right person, the right amount of money at the right time - automatically working out payments and deductions, including tax, National Insurance, pensions and sick pay. Manage your people Sage 50 Payroll helps you manage and maintain all of your employee records from keeping track of job history, appraisals and disciplinary records to the management of holiday and absences. Not only will it save you time and give you more control over your payroll process, but you ll have greater peace of mind that you re up to speed with the latest employment legislation, such as Automatic Enrolment. Recognised by HM Revenue & Customs (HMRC), Sage 50 Payroll puts you in control of your entire payroll process from everyday tasks such as paying your staff and maintaining your employee records to those less frequent ones such as managing starters and leavers. This makes it ideal for business owners, office managers, bookkeepers and accountants alike, who need to manage the payroll for over 10 employees. Getting started Our easy set-up wizard will get you up and running quickly. Sage 50 Payroll can be installed with a single click in many cases, with the option to customise the installation if required. If you re new to Sage 50 Payroll you have the added comfort of knowing that you get 45 days free telephone and online support to help you get started. With Sage 50 Payroll you can: Create and maintain employee records Store written statements of employment Automatically calculate statutory payments such as sick pay and maternity payment Predict the impact of pay increases, with Salary Review Forecasting Manage employees holidays and absence Manage appraisals and disciplinary records Process paperwork for leavers and easily set up new starters Append documents to an employee s records e.g. Job Contracts and Pay Awards Did you know? Workplace pension law is changing. You ll soon have new legal duties to help your workers save for retirement. The responsibility for complying will rest with you, the employer. But don t worry, Sage 50 Payroll will make your compliance with Automatic Enrolment legislation as simple as possible. 2
Manage your payroll New Sage 50 Payroll: Auto Enrolment Edition Manage your business Manage your payroll The most important thing about running your payroll is paying your employees the right amount of money and on time. The process of paying employees is simple and efficient with Sage 50 Payroll, meaning you can complete your payroll quickly and easily. Manage your business Sage 50 Payroll allows you to work the way you want to. You can set-up, store and manage your payroll data in a way that fits your business. With Sage 50 Payroll you can: With Sage 50 Payroll you can: Pay the right people the right amount of money on the right day Automatically calculate statutory payments such as tax, National Insurance, statutory sick pay and maternity pay Correct mistakes in a previous pay period and run it again Choose your preferred layout for payslips, P45s and P60s Choose to print or email secure payslips directly to employees Make electronic payments direct to employee bank accounts Receive and submit forms electronically to HMRC Process student loans, attachments of earnings and employees loans Set-up salary sacrifice deductions including pensions and childcare vouchers Easily make RTI submissions to HMRC Stay up to date with the latest legislation such as RTI and Automatic Enrolment Choose the layout of payslips and P45/P60s to fit your stationery and printer Archive PDF versions of year-end reports so they re quick and easy to access Import and export employee and timesheet data from Microsoft Excel, CSV and other payroll software Send your salary journals directly to Sage Instant Accounts and Sage 50 Accounts Multi-company tasks allows you to update information for all or a selection of companies Store up to seven years of processing history, allowing easier production of historical payslips, summary reports and create personalised historical reports Create reminders to occur by date and time to assist in running your payroll tasks Use the Audit Trail log to keep track of changes made to your employees payroll payments Employer Compliance Report to help you provide secure information to HMRC if they want to undertake an Audit Automatic back-up points to enable you to recover any processing errors Did you know: employees are paid by a Sage Payroll Solution 4 5
Automatic Enrolment What s new in Sage 50 Payroll: Auto Enrolment Edition? The introduction of Automatic Enrolment legislation means you ll have new legal duties to help your employees save for retirement. It ll mean a big change to the way that you manage your employees pension; and the legislation carries with it a significant amount of administrative obligations. Complex legislation made simple At Sage we re dedicated to making your compliance with Automatic Enrolment legislation as simple as possible, that s why New Sage 50 Payroll: Auto Enrolment Edition has been designed with features to help you get prepared for this significant legislation change now. 6 7
New Sage 50 Payroll Auto Enrolment Edition Pensions Centre All the knowledge, tools and resources you need to create the most seamless and stress free move into Automatic Enrolment for your business in the most user friendly format possible. What are the benefits? Enter your staging date into the Pensions Centre and create your personalised Action Plan based on The Pensions Regulator s best practice and Sage research to help you get prepared and stay on track. Set up your Pensions quickly and easily with Fast Track Pensions; with direct access to leading Pension providers such as NEST and NOW Pensions from your product. Understand the cost of Automatic Enrolment on your business by calculating the contributions and trying scenarios. Create reminders to keep everyone up to date with what needs to be done and export to Outlook, ical and other calendars. Access all of the Automatic Enrolment information you need in the best format for you; using show me how, get to grips with the jargon with quick audio clips and learn from video clips as you work. Keep track of your Automatic Enrolment preparation progress, showing you where you re up to and what needs to be completed. It s like having one of our Automatic Enrolment experts, armed with a tailored Automatic Enrolment plan for your business, available to you every time you open Sage 50 Payroll. Ensure that the journey to staging date is as smooth, seamless and stress free as possible. 8 9
HMRC Reconciliation HMRC reconciliation quickly provides all the information you need to answer your payroll queries on data and values sent to HMRC quickly, effectively and without stress. Now included in Show Me How. What are the benefits? Always have all of your HMRC information to hand with a quick view of all your previous submissions. Easily tailor your RTI reports to give you exactly the information you need, report by submission and individual employee to save you time. Quickly access all of your RTI related reports in one place. 10 11
New Sage 50 Payroll Auto Enrolment Edition Sage Business Community The Sage Business Community is an exclusive online environment for Sage Cover customers where business advice and support is exchanged 24/7 and it s now available from directly within Sage 50 Payroll. What are the benefits? Experiences, tips and advice from over 175,000 Sage payroll users. Directly within Sage 50 Payroll. Connect and network with like-minded businesses including potential new customers and suppliers. Share your expertise and advice with other members through forum and discussion areas. Learn hints and tips from other members and Sage to help you when using your Sage products and gain access to expert articles. 12 13
The Pensions Module The Pensions Module Sage 50 Payroll: Auto Enrolment Edition will help you prepare for Automatic Enrolment. To complement this we are also introducing The Pensions Module, an additional paid for feature which will automate the process, eliminating the ongoing day to day administration burden of Automatic Enrolment. Sage 50 Payroll: Auto Enrolment Edition together with The Pensions Module will eliminate the burden of Automatic Enrolment for you and your business. The Pensions Module will: Automatically Assess your workforce Assess your entire workforce against Automatic Enrolment legislation according to UK worker status, age and earnings for each pay reference period at the click of a button. Automatically put your workforce into the correct category; Eligible Jobholder, non eligible jobholder or Entitled worker and automatically enrol all your eligible jobholders into the correct qualifying pensions scheme. Easily manage postponements where necessary and according to the rules you set up; such as to manage probation periods or where the employee may have an earnings spike. Quickly manage opt-in s and opt-outs as they re received from your pension s provider and add any additional information easily to the list. Minutes Not Months with Sage Automatically Manage Pensions Data and Payments Automatically create the your data file in the correct format to be sent to your pension provider. Complete your Pensions Provider payments easily with the correct files automatically created detailing the right payment information to the right Pensions Provider. Keep a record of all your data and payments submissions showing when they were made, by who and store your receipt from the pension provider. Queue all of your pending submissions and The Pensions Module will tell you when they need to be sent. Automatically Communicate with Your Employees Automatically create the right, individually addressed, communication for your employee as defined by the Pensions Regulator for each eventuality. Automatically prepare the email or print the communication ready to send. All your communications are prepared and ready, and The Pensions Module will tell you when they need to be sent and record when you ve sent them. The Pensions Module will even attach a copy to your employee s record to keep your audit trails up to date. Did you know? employees were paid by a Sage Payroll solution in the 2012/13 tax year 14 15
Section title Sage 50 Payroll: Auto Enrolment Edition and The Pensions Module To find out more: Call 0800 092 8091 or Visit: sage-exchange.co.uk/sage50payroll Sage (UK) Limited, North Park, Newcastle upon Tyne, NE13 9AA Tel 0845 111 9988 Fax 0845 245 0297 www.sage.co.uk Sage (UK) Limited 2013 08/13 Complex legislation made simple 16 Automatic Enrolment You re in with Sage