Regional HIT Extension Center Program: Michigan Center for Effective IT Adoption (M-CEITA) Peggy Losey Implementation Specialist Michigan Public Health Institute (MPHI) 1
Agenda Introduction Program background and overview M-CEITA direct services Questions and Answers 2
Regional Health IT Extension Center (REC) Program (A Federal Subsidized Program) Purpose: To provide - Technical assistance - Guidance, and - Information on best practices on EHR implementation and meaningful use. 3
Michigan s RECs M-CEITA M-CEITA s Mission To accelerate the selection, adoption and meaningful use of health information technology to improve the quality and efficiency of care delivered in our state. M-CEITA s Vision To become a trusted resource on Health IT for physician community in Michigan. 4
What does Subsidized mean? 90% of M-CEITA s services are paid for by ONC 10% of M-CEITA s services are paid by providers ($500 is paid per provider at the time of signing the agreement). We get paid as we help you move toward and meet Meaningful Use.
Who will M-CEITA serve? What will M-CEITA do? 6
Program Execution Altarum Institute Michigan Public Health Institute (MPHI) Michigan Peer Review Organization (MPRO) Upper Peninsula Health Care Network (UPHCN) 7
Regional responsibility zones encourage focus and ability to know our regions The partners collaborate to serve entities that cross regions - seamlessly 8
Can You Do This Without MCEITA? Yes you can.
What Would That Look Like?
Phases of EHR road map Adoption/Selection Developing the right strategy for your practice: goals Workflow Understanding the selection process Functionality, Demonstrations Site Visits Due Diligence Contracting Demo Evaluation Sheet Functionality Vendor A Vendor B Vendor C Problem lists Test results Y N P Y N P Y N P Interfaces * Lab Y N P Y N P Y N P Radiolo Y N P Y N P Y N P Cardiology Y N P Y N P Y N P
M-CEITA Direct Services Planning Change Management Process Enhancements User Experience and Expectations Preparation for Implementation Goals and timeline Roles and responsibilities Infrastructure Upgrades System Interoperability Policies and Procedures Meaningful Use Reqt s Implementation Implementation Assistance Maximize training Assist with ensuring implementation plan and timeline are followed Data Conversion Templates and Forms Testing Issues and Gaps GO-LIVE planning
Phases of EHR road map Implementation Chart conversion Workflow changes Change management System Build Staff patient preparation
Phases of EHR road map Evaluation/Optimization Review goals/workflow assessment Have you met your initial goals? Staff/patient satisfaction surveys Functionality check Are you using all the features What is the strategy for moving forward Documentation check Consistent Reportable field
M-CEITA Direct Services Optimization/Meaningful Use Post-Implementation User Satisfaction Optimizing HIT Functions Proven Best Practices Goals & Measures Problem Management Opitimization Meaningful Use Reporting Maximize system functionality use Incentives Clinical Outcome Improvement
M-CEITA Direct Services Engagement Selection Planning Implementation Meaningful Use Project Management Education Products and Capabilities Meaningful Use Terms Clinical Impact Federal Incentives Workflow Design Methods Project Planning EHR Impact Timelines Project Team Work Plan Process Mapping Current System and Performance Functional Requirements Identify Enhancement Opportunities Screening Support HIT Objectives Product Differentiators Infrastructure Assmt Estimated Benefits Suggested Contract Terms Simplified Selection Best Fit Products Group Purchasing Infrastructure Needs Vendor and Contract Evaluation Change Management Process Enhancements User Experience and Expectations Preparation for Implementation Goals and timeline Roles and responsibilities Infrastructure Upgrades System Interoperability Policies and Procedures Meaningful Use Reqt s Vendor Oversight Training System Integration & Functions Data Conversion Templates and Forms Testing Issues and Gaps Post-Implementation Review User Satisfaction Optimizing HIT Functions Proven Best Practices Goals & Measures Problem Management Sustainment Sustained Meaningful Use Reporting Mechanisms Further Adoption Opportunities Incentives Clinical Outcome Improvement
M-CEITA Service Offerings M-CEITA provides helping hand services to support and accelerate the adoption and Meaningful Use of health IT. We tailor our services to meet the individual needs of each practice.
How will M-CEITA help us if we already have an EHR?
Planning Your practice will receive assistance with organizational change management and preparation for EHR Optimization. Additionally, you will receive guidance on the EHR incentive registration process. 19
Optimization & Meaningful Use Insight into potential impact of EHR on practice & preparedness Gaps in EHR & health IT optimizations identified Evaluate practice status as it relates to EHR optimization & ARRA MU compliance Prepare for an EHR system upgrade to MU certified product (if applicable) Analyze where changes are needed for a successful transition to MU Meaningful Use roadmap planning and execution 20
M-CEITA Is Here To Serve As A Resource Select Plan Implement, and Move towards meaningful using an EHR to meet the providers goals for high quality care.
Our Services include: Group educational sessions: offered in a local area to provide best practices information, while simultaneously building a learning community of your peers. Consultation on site and over the phone on the following: Practice assessment, selecting a system appropriate to your practice setting and goals, apply best practices for implementation, understand your hardware and IT choices. If the provider finds themselves trouble- shooting a difficult issue, or needs help understanding the vendor's approach: we are a phone call away. We will make sure all needs and expectations are on track and have been met.
Pre-negotiated contract language that protects your interests. Group purchasing EHR within your network (local hosp.po FQHC s) There is power in volume
Vendor Neutrality M-CEITA is charged to remain vendor neutral We are in the process of negotiating group rates with certified vendors who have met rigorous requirements of the RFP process We work with clients who to implement any CERTIFIED products
MCEITA Wishes To Extend A Big Thank You To Munson Medical Center and Randi Terry for coordinating our presentation today!
How do I sign up? Sign Sign-In Sheet Fill out contact form in packet Complete TAPA form in your packet Email or phone call to Peggy Losey 517-614-8636 plosey1@mphi.org
Questions? www.mceita.org 27
Contact M-CEITA www.mceita.org 1-888-MICH-EHR (1-888-642-4347) mceita.info@altarum.org http://www.michiganhealthit.org/ plosey1@mphi.org 28