Financial statements Sherbrooke Restoration Commission March 31, 2015
Contents Page Independent auditor s report 1 Statement of financial activities 2 Statement of financial position 3 Statement of changes in net financial liabilities 4 Statement of changes in financial position 5 Notes to the financial statements 6 9 Schedule 1 General operating expenditures 10 Schedule 2 Program revenue and expenditures 11 Schedule 3 Retail operations 12
Independent auditor s report Grant Thornton LLP Suite 270, Aberdeen Business Centre 610 East River Road, PO Box 427 New Glasgow, NS B2H 5E5 T (902) 752-8393 F (902) 752-4009 www.grantthornton.ca To the members of Sherbrooke Restoration Commission We have audited the accompanying financial statements of the Sherbrooke Restoration Commission, which comprise the statement of financial position as at March 31, 2015, and the statements of financial activities, changes in net financial liabilities and changes in financial position for the year then ended, and a summary of significant accounting policies and other explanatory information. Management s responsibility for the financial statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor s responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of the Sherbrooke Restoration Commission as at March 31, 2015, and the results of its financial activities, changes in net financial liabilities and changes in financial position for the year then ended in accordance Canadian public sector accounting standards. New Glasgow, Canada June 29, 2015 Chartered Accountants Audit Tax Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd 1
Statement of financial activities Year ended March 31 Budget Actual Actual Revenues Operating grants Board of Governors of the Nova Scotia Museum $ 1,715,278 $ 1,747,857 $ 1,715,568 Program revenue (Schedule 2) 355,197 303,557 304,589 Other Development Society 30,000 34,795 21,906 Gate admissions 100,000 84,981 74,707 Government capital maintenance grants 55,600 42,094 62,850 Interest 1,000 1,796 3,957 Miscellaneous 18,000 874 8,532 Municipal grants 10,000 9,000 10,000 Total revenues 2,285,075 2,224,954 2,202,109 Expenditures General operating (Schedule 1) 1,138,514 996,168 1,076,128 Program (Schedule 2) 1,038,768 1,081,564 1,065,801 Capital maintenance 190,000 68,262 77,578 Total expenditures 2,367,282 2,145,994 2,219,507 Excess of (expenditures over revenues) revenues over expenditures $ (82,207) $ 78,960 $ (17,398) Accumulated deficit, beginning of year $ (363,375) $ (345,977) Excess of (expenditures over revenues) revenues over expenditures 78,960 (17,398) Accumulated deficit, end of year $ (284,415) $ (363,375) See accompanying Notes to the financial statements. 2
Statement of financial position March 31 Financial assets Cash and cash equivalents $ 104,312 $ 143,227 Receivables 69,732 29,890 Total financial assets $ 174,044 $ 173,117 Financial liabilities Payables $ 102,902 $ 179,162 Deferred revenue (Note 4) 42,817 44,041 Accrued benefit liability (Note 5) 385,099 418,678 Total financial liabilities 530,818 641,881 Net financial liabilities (356,774) (468,764) Non-financial assets Inventory (Note 6) 72,359 100,495 Prepaids - 4,894 72,359 105,389 Accumulated deficit (Note 3) $ (284,415) $ (363,375) On behalf of the Board Director Director See accompanying Notes to the financial statements. 3
Statement of changes in net financial liabilities Year ended March 31 Excess of revenues over expenditures (expenditures over revenues) $ 78,960 $ (17,398) Change in other non-financial assets: Inventory 28,136 (180) Prepaids 4,894 394 33,030 214 111,990 (17,184) Net financial liabilities, beginning of year (468,764) (451,580) Net financial liabilities, end of year $ (356,774) $ (468,764) 4
Statement of changes in financial position Year ended March 31 Increase (decrease) in cash and cash equivalents Operating Excess of revenues over expenditures (expenditures over revenues) $ 78,960 $ (17,398) Non-cash items Accrued benefit liability (33,579) (7,600) 45,381 (24,998) Change in non-cash operating working capital (Note 7) (84,296) 13,174 (38,915) (11,824) Investing Change in Guaranteed Investment Certificate - 150,000 Net change in cash and cash equivalents (38,915) 138,176 Cash and cash equivalents Beginning of year 143,227 5,051 End of year $ 104,312 $ 143,227 See accompanying Notes to the financial statements. 5
Notes to the financial statements March 31, 2015 1. Nature of operations The Commission operates the Sherbrooke Restoration Project. It is accountable to the Board of Governors of the Nova Scotia Museum for all disbursements made out of monies received by the Commission. 2. Summary of significant accounting policies Basis of accounting These financial statements have been prepared in accordance with Canadian generally accepted accounting principles as recommended by the Public Sector Accounting Board (PSAB) of Chartered Professional Accountants (CPA) Canada and reflect the follow significant policies: Use of estimates The preparation of the financial statements in conformity with Canadian public sector accounting standards requires the Commission s management to make estimates and assumptions that affect the amounts of assets and liabilities and disclosure of contingent liabilities at the date of the financial statements and reported amounts of revenue and expenses during the year. Certain of these estimates require subjective or complex judgements that may be uncertain. Some of these items include the post-employment benefits, valuation of inventory and allowances for uncollectible receivables. Actual results could differ from those reported. Cash and cash equivalents Cash and cash equivalents include cash on hand and balances with banks and other financial institutions. Capital assets Capital assets are recorded as expenditures. Capital expenditures since 1974 have been made by the Commission on behalf of the Province of Nova Scotia, with the Province being the beneficial owner of the assets. As of March 31, 2015, the Commission spent $Nil (2014: $Nil) on capital items. Employee future benefit obligations The cost of the defined benefit pension plan is accrued based on actuarial valuations, which are determined using the projected unit credit method pro-rated on service and management s best estimate of the expected long-term rate of return on plan assets, salary, escalation and retirement ages. Revenue recognition Unrestricted contributions and government grants are recognized as revenue when received or receivable, if the amount to be received can be reasonably estimated and collection is reasonably assured. Restricted contributions and government grants are deferred until the related expenditures are recognized. Inventories The Commission estimates net realizable value as the amount at which inventories are expected to be sold. Inventories are written down to net realizable value when the cost of inventories is not estimated to be recoverable due to obsolescence, damage or declining selling prices. Costs that do not contribute to bringing inventories to their present location and condition, such as storage and administrative overheads, are specifically excluded from the cost of inventories and are expensed in the period incurred. 6
Notes to the financial statements March 31, 2015 2. Summary of significant accounting policies (continued) Financial instruments The Commission s financial instruments consist of cash and cash equivalents, receivables and payables and are carried at cost which approximates their fair value. 3. Accumulated deficit Operating fund deficit Balance, beginning of year $ (363,375) $ (345,977) Excess of revenues over expenditures (expenditures over revenues) 78,960 (17,398) Accumulated deficit $ (284,415) $ (363,375) 4. Deferred revenue Balance, beginning of year $ 44,041 $ 49,956 Expenditures, net of additions 1,224 5,915 Balance, end of year $ 42,817 $ 44,041 5. Pension Plan The Commission operates a defined benefit pension plan for all permanent employees which provide benefits to employees upon retirement based on length of service and average earnings during employment as defined. The most recent actuarial projection covered the financial position of the plan as at March 31, 2015. The data and plan provisions used to determine the results of March 31, 2015 were the same as the December 31, 2014 funding valuations. The actuary providing the accrued benefit asset/liability calculation follows the guidelines outlined in PSAS 3250 for Employee Future Benefits, regarding adjustments to the accrued benefit asset/liability. These guidelines state that any adjustment to the accrued benefit asset/liability should reflect the actual employee contribution made during the fiscal year. Therefore, the calculation of the accrued benefit asset/liability for fiscal 2015 includes all employee contributions made between January 1, 2007 and March 31, 2015. 7
Notes to the financial statements March 31, 2015 5. Pension Plan (continued) Information about the Commission s pension plan is as follows: Fair value of plan assets $ 2,841,345 $ 2,501,687 Accrued benefit obligation 3,475,700 3,248,900 Funded status plan deficit (634,355) (747,213) Unamortized actuarial loss current year 199,759 288,983 Employer contributions January to March 49,497 39,552 Accrued benefit liability $ (385,099) $ (418,678) The significant actuarial assumptions adopted in valuing the plan are: Discount rate 5.50% 5.50% Rate of compensation increase 3.00% 3.00% Expected return on the plan assets 5.50% 5.50% Other relevant disclosures include: Plan contributions $ 172,695 $ 169,930 Benefits paid $ 59,655 $ 17,115 All plan assets are held by Sun Life. Pension expense for the year ended March 31, 2015 is: Pension adjustment for the year $ (33,579) $ (7,600) Employer contributions for the year 169,334 178,809 Pension expense for the year $ 135,755 $ 171,209 8
Notes to the financial statements March 31, 2015 6. Inventory Raw materials $ 29,909 $ 53,852 Finished goods 42,450 46,643 $ 72,359 $ 100,495 7. Change in non-cash operating working capital Receivables $ (39,842) $ (13,883) Inventory 28,136 (180) Prepaids 4,894 394 Payables (76,260) 32,758 Deferred revenue (1,224) (5,915) $ (84,296) $ 13,174 8. Financial instruments Credit risk Credit risk is the risk of loss associated with a counterpart s inability to fulfil its payment obligations. The Commission s credit risk is attributable to receivables. Management believes that the credit risk concentration with respect to financial instruments included in receivables is remote. Fair value of financial instruments The book value of cash and cash equivalents, receivables and payables approximate fair values at March 31, 2015 due to their short term maturity, floating interest rates or fixed interest rates which approximate current market rates. Interest rate risk The Commission does not have any debt outstanding at March 31, 2015. Accordingly, there is no exposure to interest rate risk. Liquidity risk Liquidity risk is the risk that the Commission will be unable to meet its contractual obligations and financial liabilities. The Commission manages liquidity risk by monitoring its cash flows and ensuring that it has sufficient cash available to meets its obligations and liabilities. 9. Comparative figures Comparative figures have been reclassified to conform to changes in the current year presentation 9
Schedule 1 General operating expenditures Year ended March 31 Budget Actual Actual Advertising and promotions $ 30,886 $ 31,724 $ 38,269 Bad debts (recovery) - (57) (1,121) Freight 300 (12) 12 Furnishings and equipment 2,000 1,354 13,301 Heat, light and power 76,500 72,450 84,286 Insurance and taxes 1,500 1,748 3,060 Interest and bank charges 8,800 8,496 9,386 Maintenance supplies 56,000 31,273 30,859 Miscellaneous 11,000 6,858 3,600 Motor vehicles 3,000 4,063 9,361 Office supplies and postage 9,840 12,075 15,549 Professional fees 19,000 17,254 21,763 Property maintenance and security salaries 97,100 157,967 182,272 Pension plan and other benefits 320,434 191,332 227,897 Salaries and wages administration 370,000 320,606 281,089 Salaries and wages retroactive - 11,686 23,596 Sewer and water 34,000 38,648 36,804 Staff and commission training and travel 17,345 6,794 24,774 Visitor services 43,809 45,735 36,785 Telephone 16,000 15,520 14,397 Workers compensation 21,000 20,654 20,189 $ 1,138,514 $ 996,168 $1,076,128 See accompanying Notes to the financial statements. 10
Schedule 2 Program revenue and expenditures Year ended March 31 Budget Actual Actual Revenue Ambrotype studio $ 15,000 $ 11,184 $ 11,495 Blacksmith shop 4,000 1,985 1,710 Wardrobe shop - 15 43 Weaving shop 6,000 1,216 3,164 Hands on history 50,000 31,256 42,760 Company store (Schedule 3) 106,297 88,706 90,060 Interpreters 21,500 28,271 18,429 Jordan barn - 96 - Pottery shop 8,000 206 752 Restaurant (Schedule 3) 60,000 50,841 48,803 Sawmill operations 900 271 262 Special events 29,000 32,168 24,191 Turner shop 5,000 1,111 12,479 Woodworking shop 49,500 56,231 50,441 355,197 303,557 304,589 Expenditures Ambrotype studio 28,700 32,445 28,930 Blacksmith shop 18,654 19,401 18,751 Wardrobe shop 31,000 38,800 37,545 Weaving shop 40,000 38,610 37,824 Hands on history 65,400 81,018 78,342 Company store (Schedule 3) 83,760 112,568 117,770 Interpreters 387,573 382,274 389,467 Jordan barn 52,500 85,235 75,020 Pottery shop 58,700 17,986 14,176 Restaurant (Schedule 3) 70,600 66,472 71,771 Print shop 500 462 123 Sawmill operations 45,181 33,700 45,093 Special events 10,000 16,481 15,449 Turner shop 54,200 49,820 51,781 Woodworking shop 92,000 106,292 83,759 1,038,768 1,081,564 1,065,801 Net expenditures $ 683,571 $ 778,007 $ 761,212 See accompanying Notes to the financial statements. 11
Schedule 3 Retail operations Year ended March 31 Company Store Revenue Sales $ 88,706 $ 90,060 Cost of goods sold Merchandise inventory, opening 35,544 39,780 Purchases 33,633 46,681 Merchandise available for sale 69,177 86,461 Less: Merchandise inventory, ending 25,005 35,544 Cost of goods sold 44,172 50,917 Gross profit 44,534 39,143 Expenses Salaries and wages 68,156 66,563 General expense 240 290 68,396 66,853 Net loss $ (23,862) $ (27,710) Restaurant Revenue Sales $ 50,841 $ 48,803 Cost of goods sold Restaurant inventory, opening - 1,610 Purchases 16,054 8,982 Merchandise available for sale 16,054 10,592 Less: Restaurant inventory, ending 446 - Cost of goods sold 15,608 10,592 Gross profit 35,233 38,211 Expenses Salaries and wages 46,799 53,796 General expense 4,065 7,383 50,864 61,179 Net loss $ (15,631) $ (22,968) 12