New Caregiver Onboarding Checklist Congratulations on your offer! This checklist will guide you through the steps you will take to assure you have a great first day as a New Caregiver (including key I 9 paperwork that you need to bring with you to orientation). Our primary method of communication throughout this process up until your first day will be via email. Feel free to add your own notes as you go on this journey with us. BEFORE YOUR FIRST DAY Check Activity Contact Review Document Review your checklist, FAQs, and contact listed in this document. Background Check Log into HireRight s secure website to authorize and initiate your background check. Email directly from HireRight. Complete Drug Screen For Minor and James and Swedish Edmonds caregivers only. You will receive an email establishing deadline and locations. Email from HRSCpreboardingsupport@providence.org. Onboarding Portal Forms Log into your onboarding portal and complete all assigned tasks including your I 9 Verification (section one only) and start to learn about your benefits options. Email from HRSCpreboardingsupport@providence.org. Licensure and Certification Upload a copy of non primary sourced licensure and certification documentation to your new hire portal. See portal task for upload options. (If Applicable; Not all positions require a licensure and certification.) HireRight Vendor Licensure and Certification Specialist
YOUR FIRST DAY We re excited to have you join us. You are part of a rich heritage and a very exciting future at Swedish. This first day is designed to connect you to our Mission and Values and for us to get to know your story. Remember that the cohort of new hires are all in the same situation as you. We encourage you to get to know each other and share in the journey ahead. Check Activity Help Attend Day One Orientation The first day orientation is designed Your pre boarding specialist to connect you with our mission and values and how you play an should provide you with where to go for your important role toward that. You ll also complete all the requisite orientation. paperwork and activities needed to get you started on the job. Please print and bring any required packets listed in your clear to Orientation Facilitator start email from Preboarding. Badging On your first day, we will make sure you receive an Orientation Facilitator access badge to get you in and out of buildings. I 9 Paperwork Your orientation facilitator will collect your documents to complete the I 9 paperwork. If you forgot to bring your paperwork, or did not bring the approved documentation, please follow up with your facilitator immediately. You have 3 days to complete the paperwork. Employee Health Appointment You will meet with an Employee Health Specialist on your first day. Orientation Facilitator Note: You must bring either 1 item from List A OR 1 item from List B and 1 item from list C. Click Here for that list. Employee Health Specialist
FREQUENTY ASKED QUESTIONS Question What is included in your background check with our HireRight vendor? Answer If required, you will receive an email from HireRight to consent to checking your criminal background, employment, references and, if applicable, education. A few important pointers for success: Use your full legal name. Education Verification should only be the education that is applicable/required for your position and only the highest level of that applicable education is needed. A full 5 year employment history, including accounting for gaps in employment. Volunteer and non paid internship positions should not be included in your 5 year work history. I 9 Document and completion? You will receive a separate email from the same email that you received this one from: HRSCpreboardingsupport@providence.org. This task will also be in your portal. Please read this information and fill out section one to start. You will complete the task during your new hire paperwork session or New Employee Orientation. It will show as "in progress" until then. I can't get into my portal even though I used the same password when I applied for this job? When will I get clearance to begin working? Orientation information? Drug Screens I don t see the clinic down the street on the list of drug screen locations, can I still go there? What immunizations will I need? Note: You must bring either 1 item from List A OR 1 item from List B and 1 item from list C. Click Here for that list. Please clear your browser history and retry your login. If error still occurs call your to reset your password for you. Once you have completed all steps listed in before your start checklist above. There are times in which we will provisionally clear you for orientation and at that time you will receive orientation information. No, you may only go to the approved Providence drug screen labs on your list. All clinical caregivers will need measles, mumps, and rubella, chicken pox (varicella), and pertussis
I have submitted my background check and completed my drug screen, am I clear? When will I get access to my work systems? Who is my HR point of contact once I start? Why do I have to click on the print version after I sign a document in my portal? When should I expect a return call or email from my Preboarding specialist? vaccination records or else be titered. Appropriate caregivers may also need to have TB testing. Not necessarily, please refer to your checklist above. Some position require additional checks like license and certifications; portal form signatures, etc. Please touch base with your if you have additional questions. You should receive your access information into Lawson on your first day; by either your Orientation Facilitator or your new Supervisor. For most HR needs your HR Service Center is available to answer your questions. Please see contact information below. You can take a picture of your documentation as long as it is clear and readable. Hint: Using a white background will help with clarity. We strive return your requests within 48 hours. Should you not hear back and wish to escalate, your Recruiter can help partner to meet your needs.
YOUR CARE TEAM You will be interacting with a team of Providence caregivers as you join our organization. They are here to help you through the process and get you settled in. Role Recruiter License and Certification Specialist Human Resources Generalist Orientation Facilitator Responsibility Your recruiter will guide you through the hiring process up to your offer acceptance. Your Recruiter will continue serve as one of your many advocates throughout your onboarding experience and will help escalate your needs should you have concerns. Your will guide you through the required documentation and checks before you start your first day. They will assist you in the collection of license and certifications if required by your new position. Your HR Generalist typically sits at your ministry where you work and will assist you with any required documents specific to your working location. They also can help with orientation information. Your orientation facilitator will host your first day at Swedish. RESOURCES AND CONTACTS Check on the Providence Portal to get the latest information. Below is a highlight of resources available to you. Resource Contact Information Recruitment Toll Free Line: 877.554.8484 Support Team Email Box: HRSCpreboardingsupport@providence.org HireRight Toll Free Line: 1 866 521 6995, option 2 Website HR Service Center Can only assist starting your first day. Toll Free Line: 888.687.3753 Internal SharePoint Site