Using CSI s Web Messaging Email System: Imail URL: mail.csi.cuny.edu Preferences: General User Settings Full Name: The name in the box is the name that will appear in the recipients from field. Reply to: your email address Forward to: enter an email address if you wish to have your email forwarded to a different email address. Show message preview pane: In order to prevent viruses, please remove the check mark from this option. Change Password Passwords must be a minimum of three alphanumeric characters, cannot include spaces, and cannot exceed thirty characters. Composing Default message encoding: Unicode (UTF-8). Choose this character set for multi-language mail. Default new message style: HTML Select if you wish to compose your message using features such as bold, italic, underlining, multiple fonts, multiple colors, bullets, numbering, etc. Open compose in: Select whether you want the compose window to open in the same window or a new window. Save copy of outgoing messages in sent folder checkmark=yes blank=no Save recipients by default checkmark will save recipients to your address book automatically. Enable autosuggest for contacts checkmark=yes blank=no
Forwarding Include original message checkmark=yes blank=no Include attachments a checkmark will tell the system to automatically affix attachments to a forwarded email. Replying Include original message checkmark=yes blank=no Delete Options Move to deleted folder, a safeguard from accidentally deleting a file. You should empty your deleted folder periodically. Purge message deletes the email from your account without saving it to a deleted folder. Confirm before delete a checkmark will tell the system to generate a pop up asking if you wish to delete an email before it actually deletes it from your account. Auto Responder Allows you to automatically respond to specific emails and them place the email in a specific folder. The message typed into the text box will be sent to everyone who sends you an email each time an email is sent to you. In the Enable box: checkmark=yes blank=no Signature Information that you wish all of your recipients to receive is typed into the text box. This is typically your name, title, location, phone number, etc. Vacation Message This feature allows you to automatically respond to emails that you receive while you are on vacation. The message typed into the text box will be sent to everyone who sends you an email. The email will be sent once to each person. In the Enable box: checkmark=yes blank=no
Creating Address Books An address book contains all of your public and personal contacts, and can be accessed from the left menu pane. Add a contact or group: In the Contacts menu bar, click New Contact. The Add New Contact page opens. Enter the contact information, then click Save and Close. Note: You can also add a new contact or multiple contacts by selecting the Save Recipients as Contacts option in Preferences, and then entering them as recipients in a new message; or, click on the Add to Contacts link in the From area of a new message. Contacts will appear in your address book in alphabetical order from left to right. Selecting New Group from the Contacts menu bar will allow you to add groups or distribution lists to your contact folder. Enter a name for your group (distribution list) in the text box labeled Group Name. You can add contacts to a group by using the > or >> buttons or by selecting the Add a New Address link. Groups will appear in your address book in alphabetical order from left to right.
Creating Folders & Subfolders Select the area in which you want to create a folder, i.e.: INBOX, Sent, another folder, etc. Click New Folder on the left menu pane. Type the name of the folder in the text box and click add. Folders will appear in alphabetic order within the area you selected. To rename a folder click on the folder and then click "Rename" on the left menu pane. To delete a folder click on the folder and then click "Delete" on the left menu pane. Please note: You cannot delete a folder if it contains a subfolder. In order to delete the folder you will first need to delete any subfolders it contains. Deleting a folder will permanently delete all of the messages within it. To empty the contents of a folder: Select the folder whose contents you want to delete. The folder name should appear on the top left of the right-hand pane; Click on Empty the <folder name> folder link on the right above the message list. Composing and Sending an Email The email system is very similar to Outlook and Outlook Express in its ability to compose and send an email. You will find shortcuts along the way to assist you with your daily activities. There are two ways to get to the compose window. 1. Select the INBOX from the left window pane and then select New from the Inbox menu bar.
2. Select Email from the left menu pain. Select Compose an Email from the Menu options. The compose window will appear in either a new window or the existing window, depending upon your preferences. Using the menu bar will help you send a message, cancel a message, save a draft to return to later, or attach documents to the email. Note: If you are sending an email to a person that has a CSI Imail account, you only have to enter the person s Userid. The system gives you the ability to send emails in different fonts, sizes, colors and formatting. To attach a file to an email, select attachments from the menu bar, browse for the file, and select Insert File. To delete a file from an email, select the red x next to the file name.
Searching for an email To search for an email, enter the criteria in the search box and select "Go". To do an advanced search, click on the magnifying glass. The advanced search window will open. Type in your criteria, then click on the Search Mail button. The search option will tell you the total number of emails that meet your criteria and display them in the preview window. Filtering SPAM 1. Select Rules from the left menu pane. Select New from the menu bar. Give the rule a name that you can refer to for future reference. 2. Define the conditions, i.e.: From, Subject, Sender, To, Body, Header. The more specific you are the better chance the system will be able to filter your email the way you want it to. 3. Select the comparison i.e., the email contains specific text you want to filter. 4. Type in the text you want the system to search for. 5. Determine the action you want the system to perform, i.e.: Move to a specific mailbox (you will need specify the folder you want to place the email in), Forward (you will need to specify the email you want to forward to), Delete, Copy (you will need to specify the email you want to copy to), Bounce. NOTE: You can use this method to automatically manage your emails in addition to filtering out unwanted SPAM.