Business Brief TITUS Data Security for Cloud Email Identify and Control Sensitive Data Sent to the Cloud Nine out of 10 businesses cite security as the top obstacle for cloud adoption. - IDC Control Data in the Cloud Email Security Email remains the single biggest source of data leakage. Protect your sensitive data by controlling what email can be sent to the Cloud. TITUS Cloud Data Security solutions allow organizations to control what data can move between the enterprise and the cloud. Content analysis and classification of email and documents allow organizations to decide what data can be sent to the cloud. Enterprises have been rapidly shifting their IT infrastructures to a cloud computing model. Gartner states that nearly every vendor who briefs them has a cloud computing strategy. The cloud allows organizations to receive their software, data access and storage needs as a service, instead of deploying and operating these systems themselves. The cloud affords many benefits to today s organizations from agility and scalability, to cost savings and increased efficiency. A key area of interest for organizations with respect to the cloud is email. Email is a critical component of almost every business, but managing email infrastructure can be both time consuming and expensive. An ideal technology to move to a cloud services model! And many organizations are doing just that. Gartner states that while cloud email is in its infancy, it is growing extremely quickly with roughly 2% of the market today, growing to 10% by the end of 2012 and 30% by the end of 2015. In recent years, many organizations have started to shift their email infrastructures to a cloud computing model in order to reap the benefits. Every organization has a different strategy when it comes to adopting cloud email services. Some organizations are looking to realize the benefits of cloud based email by moving every user to the cloud. Others decide to adopt a hybrid strategy where some users email infrastructure would be cloud-based and others remain in-house. Some large organizations find it easier to achieve a seamless transition to cloud email by moving users in a staged fashion migrating users to the cloud in phases, keeping others in-house during the process. These organizations continue to use the Microsoft Outlook front-end, while migrating to a cloud email backend. In addition to the migration benefits of continuing to use the Outlook front-end with a cloud email solution, organizations can enjoy uninterrupted email service for their users while continuing to use the familiar Outlook environment they are most comfortable with. User environments are not impacted by the new cloud services, no user training is needed, and no new client-side security issues arise.
Security Concerns in the Cloud As organizations begin to introduce cloud email, whatever their strategy, they are also introducing a new set of concerns when it comes to the security and privacy of data. A recent Aberdeen Group benchmark study on Security and Cloud Best Practices shows that nearly half (49%) of organizations indicate that they are taking proactive steps to address concerns about security and cloud by selecting and implementing security solutions that augment the current capabilities of the solution providers, but remain under enterprise control. Leading analyst firms such as Forrester and Gartner have also identified cloud data security as a major area of concern as organizations move toward increasing the amount of data in the cloud. Primary concerns for cloud data security include: The viability of cloud vendors: Nothing is forever. Cloud vendors, just like any other organization, may discontinue their services, could be acquired, or could go out of business completely. User access: Sensitive data is being housed outside the organization, and cloud vendors do not have the personnel controls that in-house email would. Data privacy: Cloud vendors must ensure that all critical data is hidden or masked. Regulatory compliance: The organization, not the cloud vendor, is ultimately responsible for their own information, and the security thereof. Data location: There is no way of knowing exactly where information will be hosted in the cloud. Data is typically also replicated over several locations. By moving to a cloud email solution, organizations are relinquishing control of their important information, which can be a risky endeavor from a security perspective. With all of these security concerns in mind, how can organizations ensure their information is truly secure when embracing cloud email? Securing Email in the Cloud Starts with Data Identification When an organizations email is hosted in the cloud, organizations must ensure that they protect that information as it flows through their organization and the cloud. By focusing security measures at the data level, companies will find themselves in a better position to control data, spot attacks quickly, better oversee the threat lifecycle and plug security vulnerabilities. That s accomplished by following data as it moves through the system, including back and forth between on-premise and hosted environments.
TITUS Cloud Data Security solutions allow organizations to identify information in order to control how it moves through the enterprise and the cloud. With TITUS Cloud Data Security solutions, organizations can protect data before it is sent to the cloud, so they can retain control of their most valuable asset: their information. For example, in a hybrid cloud email environment, where some infrastructure is cloud-based and some is in-house, TITUS Message Classification can prevent emails from being sent outside of the organization and into the cloud based on the sensitivity of the content. By allowing users to identify the sensitivity of their information by classifying every email before it is sent to the cloud, TITUS can help protect an organization s sensitive information. Identify and Control Sensitive Information in the Cloud TITUS Cloud Data Security solutions are the foundation for maintaining control of an organization s important information. Whether or not your organization decides to move to the cloud, other organizations do. It is important to consider the risk of an organization sending valuable information to another organization s cloud. Utilizing TITUS Message Classification to classify every email before being sent out into a cloud environment allows organizations to maintain control and protection of their important information, regardless of who owns the cloud. Based on the email classification, TITUS can prevent emails from being sent to untrusted cloud email addresses. Regardless of an organization s cloud strategy, TITUS Cloud Data Security solutions also embed metadata into every email. With users classifying the sensitivity of their information, this metadata can trigger other security solutions to ensure the proper protection of information as it flows through the organization, the cloud, or both. Some examples of TITUS Classification metadata enhancing other solutions include: Encryption solutions: Desired classification selections can be configured to automatically trigger encryption or rights management protection. This ensures protection of an organization s valuable information being sent and residing in the cloud. DLP and email gateway solutions: TITUS Classification metadata enhances both cloud and on-premise DLP and email gateway solutions by enabling these solutions to make more effective, deliberate policy decisions to protect information. These solutions can read TITUS Classification metadata, and immediately understand the level of sensitivity given to every piece of information by its creators.
Business Brief TITUS Data Security for Cloud Email Security Technology in Cloud DLP / DRM Encryption Reporting TITUS Metadata Discovery Remote Users Archiving Head Office Remote Offices Figure 1. TITUS enhances security in the Cloud Cloud Computing Adoption Moving Forward Moving email to the cloud can be a journey. Some organizations are still investigating their ideal cloud email strategy, others are in the process of migrating to cloud email, and some are already reaping the benefits of cloud email. TITUS Cloud Data Security solutions allow organizations to easily assign classifications, add visual markings, and embed security information into every email. TITUS Cloud Data Security solutions identify the value and sensitivity of information, so organizations can manage, secure, and continue to promote sharing of that information. They help organizations comply with regulations, and are the only solutions in the industry to involve the most important part of information security: the end-user. Information classification is the first line of defense for securing an organizations valuable information. Whatever the stage in an organization s journey to cloud email, TITUS Cloud Data Security solutions can protect information in the cloud and in-house, and by involving users in securing information today, organizations can be sure to maintain control of their important information, wherever their cloud email journey takes them.
TITUS Cloud Data Security Solutions TITUS Message Classification TITUS Message Classification classifies and protects corporate email to prevent the risk of data loss. Users classify, label, and protectively mark email in Microsoft Outlook, Outlook Web Access, Lotus Notes and mobile devices to help identify sensitive data and protect the data from the risk of data loss. With end-users classifying email at the time of creation, organizations can identify the value of their information and manage the content appropriately. By also automatically embedding metadata into every email, your organization can enhance archiving, DLP, and perimeter security solutions. TITUS classification software protects and secures information by preventing data loss, promoting security awareness and accountability, and allowing your organization to comply with regulations. Use TITUS Message Classification with Outlook and Outlook Web Access in your cloud environment, just as you can in-house. TITUS Message Classification has out-of-the-box support for both Microsoft 365 and Google Gmail Cloud services. Visit www.titus.com/clouddatasecurity to learn more. Security & Compliance Solutions titus.com HEADQUARTERS: 343 Preston Street, Suite 800 Ottawa, Canada K1S 1N4 Tel: +1 613.820.5111 HQ: info@titus.com USA: usa@titus.com EMEA: emea@titus.com Asia-Pacific: apac@titus.com TITUS-BB-cloud email-nov11-2726