SHE Checklist Contractors

SAFETY HEALTH ENVIRONMENT S C C HE HECKLIST ONTRACTORS SSVV - CENTRAAL COLLEGE VAN DESKUNDIGEN VCA

The Netherlands Raad voor Accreditatie / RvA (Dutch Accreditation Council) Belgium De Belgische Accreditatie-instelling / BELAC (The Belgian Accreditation Organization) Centraal College van Deskundigen VCA / CCVD-VCA (Central Committee of Experts SCC) Uitvoerend Comité van Deskundigen VCA / UCvD-VCA (Executive Committee of Experts SCC) Stichting Samenwerken voor Veiligheid / SSVV (Foundation Cooperation for Safety) Vereniging zonder winstgevend doel / vzw VCA-BeSaCC (VCA-BeSaCC non-profit association) Contact addresses: Secretariat: Centraal College van Deskundigen VCA Secretariat: Uitvoerend Comité van Deskundigen VCA PO Box 443 2260 AK LEIDSCHENDAM The Netherlands Tel. no.: 00 31 (0) 70 337 87 55 Fax: 00 31 (0) 70 337 87 56 E-mail: info@vca.nl Website: www.vca.nl Ravensteinstraat 4 B-1000 BRUSSELS Belgium Tel. no.: 00 32 (0)2 515 08 92 Fax: 00 32 (0)2 515 09 13 E-mail: contact@besacc-vca.be Website: www.vca-besacc.be Guidelines and supplementary information: Website: www.vca.nl Website: www.vca-besacc.be Ordering address: Website: www.vca.nl Fax: 00 31 (0) 181 47 04 96 Website: www.vca-besacc.be Fax: 00 32 (0)2 515 09 13

SCC Procedure for the certification of the SHE management systems of contractors

Back to From this directory you can easily navigate through the document. Click on the designated chapter and you will arrive directly onto the right page. Contents Page Abbreviations definitions glossary Abbreviations 3 Definitions and glossary 4 Procedure 1 Introduction 7 2 Ownership and management 8 3 The role of the CCVD-VCA and UCvD-VCA 8 4 The role of the RvA, BELAC and CBs 8 5 The composition of the CCVD-VCA and UCvD-VCA 9 6 The scope: activities for which SCC certification is intended 9 7 SCC checklist 9 7.1 Three certification levels 9 7.2 Compulsory questions/supplementary questions 10 7.3 Substantiation of the assessment in the audit report 10 7.4 Certification standards: compulsory questions and supplementary questions 10 8 Certification process 11 8.1 Application 11 8.2 Phase 1 audit 12 8.3 Phase 2 audit 12 8.4 Audit report 12 8.5 Certification 13 8.6 Appeals procedure 13 8.7 Minimum number of man-days to be assigned 13 9 Companies with more than one branch 13 9.1 Conditions to be met by companies 13 9.2 Conditions to be met by audit reports and certificates 14 9.3 Guideline for the number of sub-branches to be visited 14 10 Period of validity / interim audits / renewal of certification 14 10.1 Period of validity 14 10.2 Interim audits 14 10.3 Recertification 15 10.4 Modification of the scope 15 11 Suspension and revocation 15 11.1 Suspension 15 11.2 Revocation 16 1 Contents

From this directory you can easily navigate through the document. Click on the designated chapter and you will arrive directly onto the right page. Back to Page 12 Information cited on SCC certificates 16 13 The use of the SCC logo 17 14 Notification of certification, accident figures, and amendments 17 14.1 Certificates 17 14.2 Injury frequency 17 14.3 Amendments 17 15 Confidentiality 18 Checklist 1 SHE policy and organization, Management Board involvement 21 2 SHE risk management 28 3 Training, information and instructions 31 4 SHE awareness 36 5 SHE project plan 38 6 Environmental protection 41 7 Preparations for emergency situations 43 8 SHE inspections 45 9 Company health service 47 10 Purchase and inspection of materials, work equipment and personal protective equipment (PPE) 51 11 Procurement of services 53 12 Notification, registration and investigation of accidents and SHE incidents 56 Annexes A Requirements imposed on audit reports 61 B SCC requirements at the workplace relating to question 11.1 SCC 63 C Principles and conditions relating to the use of self-employed persons without personnel (zzp-ers) as subcontractors in terms of the SCC 64 D Matrix of certification levels 65 E Requirements to be met by Certification bodies, Coordinators and Auditors 67 F Instructions for the minimum number of man-days to be assigned to SCC audits 71 Contents 2

Back to Abbreviations definitions glossary Abbreviations B BELAC BeSaCC CB CCVD-VCA HVK IF LMRA MVK NL PPE RI&E RvA SCC SCP SCT SHE SSVV UCvD-VCA vzw ZZP Belgium Belgische Accreditatie-instelling (B) (Belgian Accreditation Organization) Belgian Safety Criteria for Contractors (B) Certification Body Centraal College van Deskundigen VCA (NL) (Central Committee of Experts SCC) Hogere Veiligheidskunde (NL) (occupational safety and health, higher level) Injury Frequency Rate Last-Minute Risk Analysis Middelbare VeiligheidsKunde (NL) (occupational safety and health, intermediate level) The Netherlands Personal Protective Equipment Risk inventory and Evaluation Raad voor Accreditatie (NL) (Dutch Accreditation Council) (VCA: VGM Checklist Aannemers) SHE Checklist Principals (VCO: VGM Checklist Opdrachtgevers) SH Checklist Temporary Employment Agencies (VCU: VG Checklist Uitzendorganisaties) Safety, Health, and the Environment Stichting Samenwerken voor Veiligheid (NL) (Foundation Cooperation for Safety) Uitvoerend Comité van Deskundigen VCA (B) (Executive Committee of Experts SCC) Vereniging zonder winstgevend doel (B) (Non-profit Association) Zelfstandige Zonder Personeel (Self-employed persons without personnel) 3 Abbreviations definitions glossary

Definitions and GLOSSARY Back to Accident not resulting in lost time An accident accompanied by injury not resulting in the loss of more than 1 working day, excluding the day of the accident Accident resulting in lost time An accident accompanied by injury resulting in the loss of more than 1 working day, excluding the day of the accident Accident resulting in modified duties An accident accompanied by injury not resulting in the loss of more than one day, excluding the day of the accident, and giving cause to the assignment of temporary duties to the victim Accidents requiring first aid Accidents resulting in injuries that require first aid Assurance The organization of the work in a manner such that it is possible to demonstrate that it is being carried out in the required manner. This pertains to: - the presence of procedures - responsibilities for the performance of the procedures - traceability/demonstrability Certification status The current condition of the company s certification: - the company has certification - the company s certification has been suspended - the company s certification has been revoked or nullified Contractor The (legal) person commissioned to carry out the work by the principal, and who arranges for the completion of the work on the principal s premises by the contractor s own employees operating under the contractor s responsibility and supervision Abbreviations definitions glossary 4

Back to Employees - personnel employed by the company employed pursuant to a fixedterm or indefinite employment contract - temporary employees: staff from temporary employment agencies, staff on secondment, trainees, job students IF (Injury Frequency Rate) This pertains to the number of accidents resulting in lost time per 1.000.000 man-hours, expressed in terms of the Injury Frequency Rate. IF (Frequency) = number of lost time accidents x 1.000.000 number of hours worked N.B.: - The accidents resulting is lost time for the entire company, or for all employee activities for which SCC certification has been requested, including temporary staff - In the event that no information is available about the total number of hours worked, then the number of hours worked per employee (FTE) is assumed as 1600 hours. The accident statistics shall be verified during the audit. Main branch Within the scope of the SCC this is understood to be the branch office that directs, oversees and assesses the sub-branches Near accident An undesirable occurrence which could, in different circumstances, have resulted in physical injury Operational staff Employees carrying out work within the scope of the activities for which SCC certification has been requested, at the principals or at their own workplace Operational supervisors Employees responsible for the management of operational staff Organizational unit A recognizable and identifiable department within the company 5 Abbreviations definitions glossary

Principal (Client) The (legal) person who commissions the contractor to carry out the work/project Back to Project An activity which meets one or more of the following criteria: - a duration in excess of 30 working days and involving at least 20 employees (inclusive of the employees of any subcontractors) - in excess of 500 man-days Also every activity the certified party designates as a project Reportable accidents All accidents resulting in injury other than accidents requiring first aid SHE incident includes 1. Near accidents 2. Incidents resulting in damage/loss 3. Unsafe actions and/or conditions 4. Pollution 5. Undesirable exposure Sub-branches Within the scope of the SCC this is understood to be a local branch that is directed from the main branch. At the sub-branches the same activities, or possibly some part of the activities, are undertaken as those for which SCC certification is granted. Subcontractor The (legal) person commissioned/subcontracted to carry out part of the work/project by a contractor Work location The location at which the contractor carries out part of a commission Workplace The location at which the contractor s employees are physically engaged in the work Abbreviations definitions glossary 6

Back to Procedure 1. Introduction This document lays down the process and the procedure to be adopted for the evaluation and certification of contractors SHE management systems, in accordance with the requirements imposed on those systems pursuant to the SCC, inclusive of the roles played by all those involved. A contractor s SHE performance is determined by factors including the appropriate operation of the contractor s SHE management system for the contractor s employees and the employees of subcontractors, as well as the appropriate operation of the principal s SHE management system for the employees of contractors and subcontractors working at the principal s site. The SCC pertains to the contractor s SHE management systems for the company s employees and the contractor s employees. In addition, a SCP has been introduced. The SCP (non-accredited) relates to the principal s SHE management system for the employees of the contractors and subcontractors, working on the principal s site. Principals who impose an obligation for SCC certification on their contractors may reasonably be expected to have implemented their own SHE management system that complies with the requirements stipulated by the SCP. The SCT is intended for temporary employment agencies and intermediaries that supply temporary employees to companies/principals together with the transfer of hierarchical authority and supervision. The temporary employees carry out work with or subject to increased risk. The SCC originates from and was in the first instance developed by the petro(chemical) industry, whereby the system is based on the best practices within the (petro)chemical industry. Principals and contractors outside the (petro)chemical industry can also make use of the SCC system, provided that they comply with all the requirements stipulated for the system. For the purpose of SCC certification, certification bodies with accreditation for SCC certification issued by the RvA and BELAC, make sole use the SCC as drawn up by 7 Procedure

the CCVD-VCA with a contribution from the Belgian UCvD-VCA. Contractors who have been awarded certification pursuant to the SCC certification scheme receive a SCC certificate for their SHE management systems; they are also entitled to make use of the SCC brand name and logo. SCC certificates are issued on the basis of the applicable assessment criteria for SCC certification in force at the time. Back to The principal determines whether certification is required, and if so which level of certification will be stipulated. 2. Ownership and management The SCC is the property of the Centraal College van Deskundigen VCA (CCVD-VCA).The CCVD-VCA manages the SCC certification system. SSVV (The Foundation Cooperation for Safety) is the owner of the SCC brand name and logo, and within this capacity has registered the international rights for their use. The SSVV/CCVD-VCA has authorized the vzw VCA-BeSaCC to make use of the SCC certification system in Belgium. 3. THE ROLE OF THE CCVD-VCA AND THE UCvD-VCA The CCVD-VCA acts as the implementing body in the Netherlands, and monitors the quality of the SCC certification system via the RvA. The UCvD-VCA acts as the implementing body in Belgium, and monitors the quality of the SCC certification system via BELAC. 4. THE ROLE OF THE RvA/BELAC AND THE CB s The RvA has accepted the SCC certification system and can, acting jointly on behalf of the CCVD-VCA and pursuant to an agreement concluded between the RvA and the CCVD-VCA, issue SCC accreditation to certification bodies on the basis of ISO 17021. Within this context certification bodies are required to comply with all the conditions attached to accreditation, and to observe the terms of the agreement concluded between the certification body and the SSVV. Pursuant to the provisions of the aforementioned agreements the certification body is required to include the SCC logo and the RvA accreditation mark on all SCC certificates issued by that body. The RvA carries out checks to verify that the certification bodies act in accordance with the prescribed procedures as laid down and specified in the SCC. Procedure 8

Back to The BELAC organization and the vzw VCA-BeSaCC in Belgium, acting jointly on behalf of the UCvD-VCA, play equivalent roles to those of the RvA and the SSVV. The certification body s SCC auditor is responsible for the content of the audit report. The certification body s SCC coordinator assesses the audit report, and uses this assessment to reach a decision as to the potential for the certification of the contractor. The competent officer of the certification body takes the decision as to whether certification will be granted. 5. The composition of the CCVD-VCA and the UCvD-VCA Both the CCVD-VCA and the UCvD-VCA are comprised of equal numbers of representatives from (trade/sectorial) organizations of principal companies and contractors. 6. The scope: activities for which SCC certification is intended SCC certification is intended for companies which carry out work involving increased risks in high-risk environments (work in factories, on installations, in workshops, and at project sites), such as: mechanical engineering activities electrical engineering and process control structural engineering work civil engineering work other engineering services, such as: - insulation - scaffolding construction - industrial cleaning - shot blasting/conservation - vertical transport - etc. 7. SCC checklist 7.1 Three certification levels Three levels of SCC certification are distinguished: 9 Procedure

SCC* Focused on the control of SHE at the workplace. Back to SCC** Focused on the control of SHE at the workplace, as well as on the SHE structure (including SHE policy, SHE organization, and improvement management). SCC Petrochemical Focused on the control of SHE at the workplace, the SHE structure (including SHE policy, SHE organization, and improvement management), and on specific supplementary requirements for the petrochemical industry. 7.2 Compulsory questions/supplementary questions The SCC checklist is comprised of compulsory questions (*/**/petrochemie) and supplementary questions ( c ). A question will be answered in the affirmative solely if all the minimum requirements and the objective stipulated in connection with the said question are met and achieved. A compulsory question which is deemed to be inapplicable should be answered in the negative, as a result of which it will not be possible to issue a SCC certificate unless stated otherwise. 7.3 Substantiation of the assessment in the audit report The auditor begins by determining for each question whether all the documents mentioned are present and whether all the minimum requirements are met for each question. The auditor continues with substantiation for all the minimum requirements in italics. The auditor then assesses whether the objective of each question is achieved (italics); this is always accompanied by substantiation. 7.4 Certification standards: compulsory questions and supplementary questions Certification standards, SCC*: - all SCC* compulsory questions Procedure 10

Back to Certification standards, SCC**: - all SCC** compulsory questions - at least six (6) supplementary questions Certification standards, SCC Petrochemical: - all SCC Petrochemical compulsory questions - at least two (2) supplementary questions. See Annex D. 8. The certification process 8.1 Application All companies employing a SHE management system in accordance with the SCC can request a SCC-accredited certification body for SCC*, SCC** or SCC Petrochemical certification as based on the procedure laid down in this document. For the purposes of the issue of an official quotation (approach, number of man-days, costs, etc.) the certification body shall request the necessary information from the company, such as: The structure of the company: main branch and sub-branches (if any). The organization chart. The number of employees/number of man-hours per annum. The number of projects in progress (please refer to the definition). The average number of locations at which the company works simultaneously. Technical/engineering activities requiring a specific expertise. The scope of the certification, inclusive of the NACE Code (rev. 2). The certification body will submit an audit plan to the company in good time. This plan shall at least include the following information: Type of audit (initial, interim, repeat). The date(s) on and the place(s) at which the audit will be held. The scope. The organizational units (departments) where the audit will be carried out, together with a statement of the expected duration. Visits to projects and work locations with a statement of the expected duration. The composition of the audit team (the auditor and, where relevant, an expert) who will carry out the certification investigation, whereby the company will be provided with the opportunity to lodge an objec- 11 Procedure

tion against the choice of one or more members of the audit team. Any such objection shall need to be accompanied by the reasons for the objection. Back to 8.2 Phase 1 audit For the purpose of the certification investigation, the certification body s SCC auditor will assess the documents. The documents specify the SHE management system inclusive of the complaints procedure, include an evaluation whether internal audits and Management Board assessments are scheduled and carried out as well as information on conditions specific to individual locations, processes, (SHE) risks and the scope. In principle, the audit will be held at the contractor s location. The auditor can request the contractor to supply supplementary information. The certification body s SCC auditor will notify the contractor of his/her findings following the audit, which findings will form the basis for the agreements on the following stage of the investigation. (Phase 2) 8.3 Phase 2 audit An assessment of the implementation of the SHE management system, including compliance with the SCC requirements can take place once the contractor s SHE management system has been operational for at least three months. The assessment done by the certification body and is effected by means of an audit plan drawn up in consultation with the contractor and extending to, for example: - discussions, interviews and inspections with those responsible for the management system at the company s registered offices; - assessments amongst the operational staff and operational supervisors to determine whether the system has been implemented correctly at the workplaces - assessments of the correctness of the injury frequency rate (IF) at the workplaces 8.4 Audit report The assessment of the documentation/description of the contractor s SHE management system (Phase 1) and of the implementation of that system by the contractor (Phase 2) is concluded with a report to be prepared by the certification body s SCC auditor in accordance with Appendix A. Procedure 12

Back to 8.5 Certification The certification body s SCC coordinator assesses the audit report prepared by the SCC auditor. Based on this assessment, the SCC coordinator reaches a decision as whether the contractor is eligible for certification. The competent officer of the certification body takes the decision as to whether certification will be granted. 8.6 Appeals procedure The certification body s appeals procedure is applicable to appeals lodged by the applicant; as the occasion arises the certification body must inform the CCVD-VCA (NL) or UCvD-VCA (B) of the appeal. The following annexes are relevant to Section 8: - Requirements to be met by Certification bodies, Coordinators and Auditors (Annex E). - Instructions for the minimum number of man-days to be assigned to SCC audits (Annex F). 8.7 Minimum number of man-days to be assigned The minimum number of man-days to be assigned to SCC audits; see the relevant instruction in Annex F. 9. Companies with more than one branch Conditions for certification under one certificate and one audit report. SCC certification of one company with more than one branch (main branch and a number of sub-branches) under one certificate based on one audit report, with not only the main branch being visited and audited but a limited number of sub-branches as well, is possible solely subject to the following conditions 9.1 Conditions to be met by the company - The company supplies equivalent services from all the sub-branches engaged in SCC activities and specifies this as the objective in the company s policy. - The SHE management system must be implemented in a centralized manner. - The main branch undertakes internal audits to demonstrably establish that the SHE management systems at the sub-branches at the 13 Procedure

sub-branches comply with all SCC requirements and are being implemented. Back to 9.2 Conditions to be met by the audit report and certificate - The certificate must mention the main branch and all the relevant sub-branches. - The audit report must demonstrate that the SHE management system applies to and is identical at the relevant sub-branches. 9.3 Guideline for the number of sub-branches to be visited See most recent version of IAF Mandatory Document for the Certification of Multiple Sites Based on Sampling. The number of subbranches to be visited (rounded off upwards) is x for an initial audit, 0.6 of x for an interim audit and 0.8 of x for a repeat audit, whereby x is the number of sub-branches. More details are given in Table 3 of Appendix F. If during the SCC certification of a company with more than one branch, not all the aforementioned conditions are met, no multi-location certificate can be issued. In such cases all the branches must be visited and audited separately and SCC certificates can only be issued separately for each branch on the basis of audit reports prepared separately for each branch. 10. Period of validity/interim audits/renewal of certification 10.1 The period of validity In principle SCC certification is valid for a period of three years. The actual period of validity depends on the (favourable) results from the interim audits, which are in principle carried out on a periodic basis (at least once a year). 10.2 Interim audits Interim audits, which are scheduled separately from the initial audit, are based on the version of the SCC that was applicable at the time of the audit on the basis of which the certificate was issued. Interim audits are scheduled on the basis of the status and importance of the activity to be audited. Procedure 14

Back to Modifications to the audit plan can be implemented on the basis of the findings. This system must guarantee that all important elements of the contractor s SHE management system, at both the company and the project locations, are audited. Interim audits shall in any case extend to Management Board assessments, internal audits, complaints procedures, improvement projects, reviews of changes, the use of the logo, and tests of the effectiveness of measures implemented as a result of shortcomings identified during previous audits. In addition, the audit must verify that the accident statistics are updated every year. The audit is completed with an audit report. Should the auditor come to the conclusion that the situation is not in agreement with the SCC certification standards then this conclusion will be stated in an audit report. In such instances the contractor shall need to submit proposals for appropriate corrective measures to the CB, and will need to reach agreement with the CB on a period of time within which the corrective measures shall be implemented. Failure to implement the corrective measures within the stipulated time (a maximum of 3 months) will result in the suspension of the certification until such time as the contractor has demonstrated compliance with the requirements stipulated for the SCC. 10.3 Recertification In the event that the contractor wishes to renew the certificate at the end of the three-year certification period, the certification body shall be required to carry out a new certification investigation based on the version of the SCC in force at that time. 10.4 Modification of the scope In the event of modification and expansion of the scope of the certification, an investigation shall be carried out to determine whether an amendment of the certification agreement is required. 11. Suspension and revocation 11.1 Suspension The certification body is entitled to suspend, revoke or nullify the SCC 15 Procedure

certificate at any time during the three-year certification period. The certification can be suspended in the event that: - the contractor does not implement the corrective measures within the agreed time (a maximum of three months), or - in the event of the misuse of the certification body s logo or brand name. Back to 11.2 Revocation The certification will be revoked in the event that the corrective measures have not been implemented within a three-month period subsequent to the suspension of the certificate. 12. Information cited on SCC certificates SCC certificates shall at least cite the following information: a. Particulars about the company with SCC certification: - the full company name - the registered offices; in the event the company has a number of branches within one city or municipality then a statement of the address must be included so as to provide for the unique identification of the organizational unit/branch that has been awarded certification. - the scope, NACE Code (rev. 2) - the sub-branches falling within the scope of the certification (where applicable). b. Particulars about the certification body: - name - registered offices - logo/brand name c. The name of the accreditation mark of the accreditation body (RvA/ BELAC) d. Other information on the certificate: - an explicit statement of the type of certificate - the wording must indicate that the company complies with the requirements stipulated in the SCC version 2008/5.1 - the period of validity: valid until / valid from.. - the signature of the competent officer of the certification body - the SCC brand name and logo Procedure 16

Back to 13. The use of the SCC logo Contractors who have been awarded SCC certification are entitled to make use of the SCC brand name and logo in connection with their activities covered by certification. However, the SCC brand name and logo may not be used for the contractor s other activities. 14. Notification of certification, injury frequency, and amendments 14.1 Certification Pursuant to the agreement between the certification body and the SSVV (NL) or the vzw acting jointly on behalf of the CCVD-VCA (NL) or the UCvD-VCA (B) respectively, the certification body is under the obligation to submit notification of the issue of (amended) SCC certificates to the SSVV (NL) or the vzw VCA-BeSaCC (B) within one month of their issue. The following information shall be supplied with each notification: - name of the company or organizational unit - where applicable, the names of sub-branches falling within the scope of the certificate - the address of the company s registered offices - the scope of the activities and NACE Code (rev. 2) - the type of certificate - the date of issue, period of validity/expiry date - accident figures (IF) for the last three years prior to the year of certification 14.2 Accident figures The certification body shall submit annual notification of the accident figures of the relevant company with SCC certification. 14.3 Changes The certification body is also under the obligation to submit at very frequent intervals and at least monthly a list of certificates that have been revoked, suspended or are no longer valid, together with the reasons for the revocation or suspension of the certification with due observance of the prevailing duty of professional secrecy. 17 Procedure

15. Confidentiality Insofar as not in violation of national legislation, the certification bodies, the SSVV (NL), the vzw VCA-BeSaCC (B), the CCVD-VCA (NL) the CCVD-VCA (B) and RvA/BELAC respectively, will treat all information bound by professional secrecy as strictly confidential and consequently will not disclose this information to any institution whatsoever without prior written permission from the company to be certified, except for its certification status, which will always be published. It will be self-evident that the information stated on the SCC certificate is made public. Back to Procedure 18

Back to 19

SCC

Back to SECTION 1 - SHE POLICY AND ORGANIZATION, MANAGE- MENT BOARD INVOLVEMENT The pursuance of a structured policy focused on the continual improvement of the SHE performance, and on the reduction of accidents, incidents, and material and environmental damage. 1.1 Has the company drawn up a SHE policy statement? */**/petrochemical The specification and implementation of a company SHE policy pertaining to the company staff, the employees of contractors, and temporary employees. The policy statement must at least devote attention to: - the prevention of personal injury - the prevention of material and environmental damage - endeavours to achieve continual improvements in the SHE performance The policy statement is made known to the entire company (to all employees) by repeated announcements of the policy and is implemented Signed by the person with the most senior position in the company 3-yearly evaluation and, when necessary, updating of the policy Policy statement 21

1.2 Has the company appointed a Safety and Health Officer? */**/petrochemical Back to The coordination of S&H issues within the company during its everyday operations, and the guaranteed introduction of the concomitant expertise. The S&H Officer reports directly to the Management Board, and is incorporated by name in the organization chart The job description of the S&H Officer incorporates an explicit specification of the concomitant duties, responsibilities, and powers The S&H Coordinator is in the possession of the necessary expertise ¹, or has demonstrable recourse to internal/external expertise ¹ The S&H Coordinator is known within the organization, inclusive of at the workplace Organization chart: the S&H Officer reports directly to the Management Board Job description of the S&H Coordinator Diploma, testimonial, or certificate 1 In the Netherlands at least MVK (occupational safety and health, intermediate level, a course approved by Hobéon SKO); in Belgium at least Level II Aanvullende vorming diensthoofden veiligheid (additional course for safety supervisors) or Level II of Preventieadviseur arbeidsveiligheid (occupational safety and health prevention consultant). In the event that the S&H Officer has recourse to external expertise then the Officer should at least be in the possession of the Safety for Operational Supervisors SCC qualification. 22

Back to 1.3 Is the organization in the possession of a SHE structure? -/**/petrochemical The optimum implementation of the SHE policy, whereby all those involved within the company are fully cognizant of what is expected from them with respect to SHE issues. Organizational structure, with an indication of: - the various management levels to the operational supervisors inclusive - the position of the S&H Officer within the structure, with direct access to the Management Board - the position of the Environmental Officer within the structure, with direct access to the Management Board (see Question 6.2) Job descriptions of all management positions which provide clarity with respect to the duties, responsibilities and powers in connection with SHE issues The supervisors are cognizant of their SHE duties, powers and responsibilities Organization chart with an indication of levels Job descriptions with respect to SHE issues (duties, responsibilities and powers) 23

1.4 Are managers appraised in terms of safety, health and the environment? -/ c / c Back to The exertion of a positive influence on the SHE conduct of the management. The employment of an appraisal system incorporating SHE issues All supervisors to the operational supervisors inclusive are subjected to an annual appraisal The appraisal is based on the job descriptions of those involved (duties, responsibilities, and powers) Reports of the appraisal of SHE performance and, in the event of non-compliance: actions, and follow-up Appraisal system Reports and appraisals 24

Back to 1.5 Is the Management Board actively involved in SHE? -/**/petrochemical The encouragement of SHE protection by means of the active and visible involvement of the Management Board. Active involvement by means of: - chairing or attending meetings with SHE on the agenda - the evaluation of accidents resulting/not resulting in lost time, inclusive of analyses of the trends - evaluation of SHE activities Workplace inspections ²: - a procedure laying down the performance of and follow-up for periodic workplace inspections by the Management Board which specifies those who take part in workplace inspections and the frequency of those inspections (at least twice a year), whereby inspections are made of the work locations of the various principals ³ - implementation of the inspection procedure Procedure pertaining to the performance of workplace inspections, and the inspection programme Reports of inspections that have been carried out, and the follow-up The Management Board s evaluation of the trend analysis of accidents 2 N.B.: see also Section 8. 3 For work of a short duration the company draws up a programme which achieves the intention of the aforementioned frequency, pro rata, and taking account of the risks involved. 25

1.6 does the Management Board carry out assessments of compliance with the SCC requirements? */**/petrochemical Back to The Management Board s involvement in compliance with the SCC requirements. Annual assessments carried out by the Management Board on the basis of interval audits covering the entire three years of the system Determination and follow-up of improvement measures Internal audit reports Annual Management Board assessments 1.7 Is an objective formulated and followed up with respect to the IF for lost time accidents? */**/petrochemical Reduction of the IF of lost time accidents and the Management Board s involvement. Adoption of the annual target for the IF of lost time accidents Plan of action, comprised of: - points for action arising from the target - the persons responsible for the implementation and assessment - the scheduling Periodic at least yearly evaluation of the achievement of the target and the implementation of the measures Specification and implementation of corrective measures on the basis of the evaluation Summary of the actions Evaluation reports 26

Back to 1.8 Are SHE targets formulated and implemented? -/ c /petrochemical Determination of SHE targets and the structural management and achievement of those targets. Determination of annual targets at least relating to: - Reportable accidents (all accidents resulting in injury, with the exception of accidents requiring first aid) - Environmental incidents (see Section 6) - Notifications of unsafe situations/actions - SHE inspections - SHE observations Plan of action, comprised of: - points for action arising from the target - the persons responsible for the implementation and assessment - the scheduling Periodic at least yearly evaluation of the achievement of the target and the implementation of the measures (Management Board assessments) Specification and implementation of corrective measures on the basis of the evaluation Summary of targets and actions Evaluation reports 27

SECTION 2 SHE RISK MANAGEMENT Back to The prevention of SHE incidents by means of risk control with respect to the work to be carried out by the company. 2.1 Is the company in the possession of an up-to-date SHE risk inventory and evaluation? */**/petrochemical The determination and control of SHE risks. Up-to-date SHE risk inventories and evaluations are available for all positions within the company which have been specified as jobs with associated risks SHE risk inventories and evaluations take place by carrying out the following: - an inventory of the hazards - determining the risks - evaluating the risks SHE risk inventories and evaluations are carried out: - by means of a prescribed methodology - with the active participation of the SH Officer ¹ referred to in question 1.2 Risks determined during the evaluation are controlled by implementing effective measures, whereby preference is given to tackling the risks at source (prevention principles) Plan of action (plan of approach), comprised of: - points for action arising from the SHE risk inventories and evaluations - the persons responsible for the implementation and assessment - the scheduling Periodic assessment of the plan of action (plan of approach), at least once a year, inclusive of the corrective measures SHE risk inventories and analyses are evaluated at least one every three years, and amended as necessary, with the active participation of the SH Officer ¹ SHE risk inventories and evaluations are evaluated at least once a year on the basis of notifications and incidents, and amended as necessary 1 In the Netherlands at least MVK (occupational safety and health, intermediate level, a course approved by Hobéon SKO); in Belgium at least Level II Aanvullende vorming diensthoofden veiligheid (additional course for safety supervisors) or Level II Preventieadviseur arbeidsveiligheid (occupational safety and health prevention consultant). In the event that the S&H Officer has recourse to external expertise then the Officer should at least be in the possession of the Safety for Operational Supervisors SCC qualification. 28

Back to Method for SHE risk inventories and analyses Plan of action Reports of assessments Summary of corrective measures Summary of SHE risk inventories and analyses RI&Es of SHE risk inventories and analyses 2.2 Do task-risk analyses take place? */**/petrochemical The determination and control of the SHE risks associated with the work to be carried out by the company in specific circumstances and environments (workplaces). Guidelines for the determination of the work/situations/environments in need of the performance of a task-risk analysis Task-risk analyses are performed by means of a specification of: - duties (in the specific environment) - the associated risks - the measures that have been implemented Task-risk analyses are performed: - by means of a prescribed methodology - under the responsibility of a line officer involved in those tasks, and who: is in the possession of sufficient knowledge, expertise and experience is responsible for the communications with all those carrying out the work at the workplace Risks determined during the evaluation are controlled by implementing effective measures, whereby preference is given to tackling the risks at source Subsequent to every accident resulting in lost time (Section 12) the task-risk analysis is subjected to an evaluation and amended as necessary Guidelines/methodology applicable to task-risk analyses Summary of current task-risk analyses Task-risk analyses 29

2.3 Are LMRAs 4 carried out before commencing work? */**/petrochemical Back to The employees carry out a check at the workplace to verify that all risks have been recognized and that adequate control measures have been implemented. The approach is based on the principle that the employees start highrisk work only once adequate measures have been implemented. Procedure / instructions for the employees performance of LMRAs 4 before starting work Performance of LMRAs 4 Procedure / instructions 2.4 Is the appropriate personal protective equipment issued, maintained and replaced free of charge? */**/petrochemical The provision of the appropriate personal protective equipment to staff so as to prevent injury and occupational disease. The issue of personal protective equipment is based on the control measures specified in the RI&E and TRA The employees possess the appropriate personal protective equipment The issue, inclusive of maintenance/exchange, is free of charge Guideline for the provision of instructions for use List of personal protective equipment that is available / has been made available Instructions for use guideline 4 LMRA: Last-Minute Risk Analysis 30

Back to SECTION 3 TRAINING, INFORMATION AND INSTRUCTIONS The possession of staff with the necessary knowledge and expertise. 3.1 Are all employees in the possession of vocational training and experience relating to the work they are to carry out? */**/petrochemical All employees are in the possession of the vocational knowledge and expertise required to carry out their duties within the company. A summary of the vocational training and experience requirements applicable to each position Procedures providing assurance for workplace compliance with the stipulated training and experience requirements List of required vocational training and experience Procedure for assured integration 3.2 Are all operational employees in the possession of a Basic Elements of Safety SCC diploma, testimonial, or certificate? */**/petrochemical All operational employees are in the possession of basic SHE knowledge. Operational employees employed by the company for a period in excess of three months are in the possession of a valid 5 Basic Elements of Safety SCC 6 diploma, testimonial, or certificate bearing the SCC logo Diplomas, marks of conformity, certificates 5 period is ten years from the examination date 6 Persons with MKV/Level II or HKV/Level I are exempted from Basic Elements of Safety SCC and Safety for Operational Supervisors SCC 31

3.3 Are all operational supervisors in the possession of a Safety for Operational Supervisors SCC diploma, testimonial, or certificate? */**/petrochemical Back to All operational supervisors are in the possession of SHE knowledge. Operational supervisors employed by the company for a period in excess of three months are in the possession of a valid 5 Safety for Operational Supervisors SCC 6 diploma, testimonial, or certificate bearing the SCC logo Organization chart / list of operational supervisors Diplomas, marks of conformity, certificates 3.4 Are all employees in the possession of specific knowledge and expertise pertaining to high-risk tasks or work in a high-risk environment to be performed by them within the company? */**/petrochemical All employees are in the possession of the specific knowledge and expertise they require to perform high-risk tasks and/or work in a high-risk environment to be performed by them within the company (see Section 2). Summary of specific training and experience requirements classified according to position (for Belgium, see the Register van Risicovolle Taken [ Register of high-risk tasks ]) For work in the petrochemical sector: compliance with the require ments specified in the SSVV Opleidingengids (SSVV Training Guide) or (in Belgium) in the Register van Risicovolle Taken (Register of high-risk tasks) as demonstrated by a summary of specific training and experience requirements classified according to position Procedures providing assurance for compliance with the stipulated specific training and experience requirements 5 period is ten years from the examination date 6 Persons with MKV/Level II or HKV/Level I are exempted from Basic Elements of Safety SCC and Safety for Operational Supervisors SCC 32

Back to List of specific training and experience requirements classified according to position Procedure for assured integration 3.5 does the company provide specific in-house SHE information and instructions? */**/petrochemical All employees are cognizant of the SHE regulations and instructions, as well as the SHE instructions governing the work they are assigned to carry out in their customary work environments. The information provided to the employees devotes attention to: - the company s SHE policy - general risks associated with the work - the general safety regulations and instructions - personal protective equipment - the notification of unsafe situation and the actions to be taken - the procedure in the event of (serious) injury - the procedure in the event of emergency - the action to be taken in the event of complaints Determination of the content of the SHE instructions (inclusive of the frequency and the manner in which the instructions are given) that govern which work/work environments Procedures providing assurance for compliance with the stipulated instruction requirements Documentation relating to the provision of SHE information Summary of the SHE instructions, inclusive of the frequency Procedure for assured integration 33

3.6 Is there an adequate procedure for the correct management and completion of the Personal Safety Logbook (where relevant)? */**/petrochemical Back to Correct management and completion of the Personal Safety Logbook. Procedure for the registration of training courses/instructions and the stipulated certificates of medical suitability in the Safety Logbook An official document must be included in the personnel file for each notification/note relating to training/in-house instruction incorporated in the Safety Logbook Specification of the person responsible for the completion of the Safety Logbook Records of the issue of Personal Safety Logbooks Procedure for the completion of the Safety Logbook Records of the issue of Personal Safety Logbooks N.B.: the question is answered in the affirmative when the company does not use Personal Safety Logbooks. 34

Back to 3.7 Can communications pertaining to SHE issues be effected without language impediments? */**/petrochemical Communications pertaining to SHE issues can be effected without language impediments. Employees who speak other languages are deployed in a manner providing for the effective communication of relevant SHE issues (see questions 3.5, 5.2 and 7.1 in particular) (none) 3.8 Are the employees cognizant with the internal regulations/ procedures at the principals where they will work, such when this requirement is explicitly specified and the necessary information is made available by the principals? */**/petrochemical The employees knowledge of the principal s internal regulations and procedures that apply to their work. Assurances for compliance with the objective Procedure for assured integration N.B.: the question is answered in the affirmative when the principal does not request this knowledge. 35

SECTION 4 SHE AWARENESS Back to The promotion of an awareness of the importance of SHE. 4.1 Does the company conduct SHE consultations? -/**/petrochemical The promotion of the motivation with respect to and attention for SHE issues within the company. SHE consultations between the Management Board and employees representatives, at least once a quarter 7 SHE consultations at all organizational levels in which SHE subjects are placed on the agenda, once a quarter 7 SHE consultations (such as toolbox meetings) with all operational staff, on ten occasions distributed throughout the year 8, in which the following subjects are regularly placed on the agenda: - relevant SHE subjects - issues requiring attention as a result of notifications of SHE incidents and inspections Of SHE consultations during the past twelve months: minutes or lists of action and attendance lists Of SHE meetings, such as toolbox meetings: specification of subjects discussed during the meetings, and attendance lists 7 This minimum requirement is met in the event that the Management Board attends SHE meetings (such as toolbox meetings) at least once a quarter, and in so doing contacts all employees. 8 For work of a short duration the company draws up a programme which achieves the intention of the aforementioned frequency, pro rata, and taking account of the risks involved. 36

Back to 4.2 Has the company introduced a programme for the improvement of SHE awareness and SHE conduct? -/ c /petrochemical Promotion of SHE awareness and focussing employees conduct on the avoidance of accidents and injuries. Observation programme focused on the improvement of the SHE conduct/ awareness of all operational staff and all operational supervisors (both as individuals and as groups) Conduct improvement programme based on the findings from the observation programme Feedback mechanism to inform the relevant employees of the findings Programme for observation and conduct improvement Procedure 37

SECTION 5 SHE PROJECT PLAN Back to The coordinated control of SHE risks associated with projects. 5.1 Does the company make use of SHE project plans? -/**/petrochemical The control of SHE risks of relevance to projects. Criteria for the projects for which a SHE project plan is required Requirements to be met by SHE project plans for projects, inclusive of: - the SHE risks of relevance to the project, and the measures to be implemented - the SHE organization - the organization of safety inspections - the reporting of incidents - a signature by the person responsible for the project Procedures providing assurance for compliance with the criteria and requirements Criteria for the projects for which a project plan is required Requirements pertaining to the of SHE project plans Recent SHE project plans Procedure for assured integration 38

Back to 5.2 do the employees receive instructions about the of the SHE project plan? -/**/petrochemical The employees are cognizant of the risks specific to the project, and of the control measures. The instructions are issued to the company staff and temporary employees prior to the commencement of the work Procedures providing assurance for the provision of instructions to all employees Registration of the provision of instructions, such as an attendance list Procedure for assured integration Register of the provision of instructions 5.3 do the employees of subcontractors receive instructions about the of the SHE project plan? -/**/petrochemical The employees of the subcontractors are cognizant of the risks specific to the project, and of the control measures. The instructions are issued to the staff and temporary employees of the subcontractors prior to the commencement of the work Assurances for the instruction of subcontractors employees prior to the commencement of the work Registration of the provision of instructions to the subcontractors employees, such as an attendance list Procedure for assured integration Registration of the provision of instructions to the subcontractors employees N.B.: This question is answered in the affirmative in the event that no subcontractors are called in. 39

5.4 Is the SHE project plan submitted to the principal for discussion? -/ c /petrochemical Back to Endeavours to achieve agreement with the principal prior to the commencement of the work on SHE risks of relevance to the specific project, as well as the requisite control measures. Submission of the SHE plan for discussion and registration Minutes are made of the requisite meetings when, and to the extent that these have taken place inclusive of an points for action, where relevant, their follow-up, and the assessment procedure Minutes of meetings, when, and to the extent that these have taken place 5.5 Is a Safety and Health Coordinator appointed for each project? -/ c /petrochemical The coordination of the S&H issues involved in each project. The job description incorporates an explicit specification of the concomitant duties, responsibilities, and powers The SH Officer is demonstrably present at the project to a sufficient extent, and can be contacted The S&H Coordinator is in the possession of the necessary expertise, or has demonstrable recourse to internal/expertise 1 The S&H Coordinator is independent from the project s line organization and incorporated in the organization chart for the project Job description of the S&H Coordinator Project organization chart 1 In the Netherlands at least MVK (occupational safety and health, intermediate level, a course approved by Hobéon SKO); in Belgium at least Level II Aanvullende vorming diensthoofden veiligheid (additional course for safety supervisors) or Level II of Preventieadviseur arbeidsveiligheid (occupational safety and health prevention consultant). In the event that the S&H Officer has recourse to external expertise then the Officer should at least be in the possession of the Safety for Operational Supervisors SCC qualification. 40

Back to SECTION 6 ENVIRONMENTAL PROTECTION Prevention of environmental pollution. 6.1 Are sufficient preventive environmental-protection measures implemented which are focused on the prevention of soil pollution and waste management? */**/petrochemical The prevention of soil pollution and the effective management of waste. Inventory of the risks relating to soil pollution and waste (related to the company s activities) The implementation of the necessary preventive measures A waste-management procedure specifying: - the manner in which the wastes shall be collected and stored - the manner in which and by whom the waste shall be removed and transported to which approved processors - Assurances that the waste management is carried out in accordance with the procedure Inventory of the relevant risks/waste Procedure for waste management List of approved processors contracted by the company 41

6.2 Has the company appointed an Environmental Officer? Back to -/ c / c The coordination of environmental issues within the company during its everyday operations. The Environmental Officer reports directly to the Management Board, and is incorporated by name in the organization chart The job description of the Environmental Officer incorporates an explicit specification of the concomitant duties, responsibilities, and powers The Environmental Officer is in the demonstrable possession of the necessary expertise, or has demonstrable recourse to internal/expertise Organization chart: the Environmental Officer reports directly to the Management Board Job description of the Environmental Officer 42

Back to SECTION 7 PREPARATIONS FOR EMERGENCY SITUATIONS The organized and effective response to emergency situations. 7.1 Is the company prepared for an effective response to emergency situations? */**/petrochemical An effective response to emergency situations on the principal s site. Procedure for the issue of notification, warning, giving the alarm, and evacuation in connection with emergency situations The employees cognisance with the procedure The necessary First-Aid equipment at the workplace/project, inclusive of any specific equipment required in connection with possible extraordinary exposure to materials The necessary fire-extinguishing equipment at the workplace/project, inclusive of any specific equipment required in connection with possible extraordinary hazards The aforementioned equipment is always: - available in sufficient quantities - maintained in the correct condition The organization (persons, equipment and procedures) required to maintain control in emergency situations Procedure for the issue of notification, warning, giving the alarm, and evacuation in connection with emergency situations 43

7.2 Have the employees assigned responsibilities in emergency situations received the commensurate training? -/ c / c Back to The possession of employees with an adequate training required providing First Aid in emergency situations. The employees with responsibilities in emergency have actually received training/instructions for: - first aid - fighting beginning fires - evacuation - accompanying the first-aid services A list of the relevant employees citing the training they have received 44

Back to SECTION 8 SHE INSPECTIONS The timely identification of non-compliances in the conditions at the workplace and the conduct/actions of the employees, and the implementation of corrective measures intended to prevent accidents/she incidents. 8.1 Are periodic workplace inspections carried out by the operational supervisors? */**/petrochemical The maintenance and furtherance of a safe working environment and working methods. Procedure which specifies: - the performance of the inspections - the follow up in the event of irregularities - the use of a checklist Inspections of each workplace are carried out at least once a month by the operational supervisor 8 Inspection reports which incorporate a list of the non-compliances that were observed, the improvements to be implemented, the person(s) responsible for the implementation, and the scheduling for the implementation Plan of action, comprised of: - points for action arising from the inspections - the persons responsible for the implementation and assessment - the scheduling Procedure pertaining to the performance of workplace inspections, and the inspection programme Reports of inspections that have been carried out, and the follow-up N.B.: see also question 1.5. 8 For work of a short duration the company draws up a programme which achieves the intention of the aforementioned frequency, pro rata, and taking account of the risks involved. 45

8.2 Are trend-analyses performed on the shortcomings encountered during inspections? -/ c / petrochemical Back to The identification of (the underlying causes of) structural shortcomings designed to achieve structural improvements. Classification of the shortcomings according to the category, nature, and causes Annual trend analyses, inclusive of the measures to be implemented and the follow-up Trend analysis Summary of improvements to be implemented N.B.: see also question 1.5. 46

Back to SECTION 9 - COMPANY HEALTH SERVICE The protection of the health of employees during the performance of their duties, as well as their deployment or reintegration in a medically responsible manner subsequent to lost time as a result of illness or an (industrial) accident. 9.1 Are employees in given positions and/or employees to be deployed at specific workplaces subjected to an examination of their medical suitability (see Question 2.1)? */**/petrochemical The deployment of employees who are medically suitable for the performance of the duties associated with their position and/or for assignment to specific workplaces. Summary of the positions subject to medical suitability requirements and, where relevant, the frequency of the examinations on the basis of SHE risk inventories and evaluations Assessment of medical suitability, where applicable, by a qualified medical expert ( bedrijfsarts (medical officer) in the Netherlands or preventieadviseur arbeidsgeneesheer (occupational medicine prevention consultant) in Belgium) Register of medical suitability for the various positions/workplaces Summary of the positions, together with medical suitability requirements Agreement with a qualified medical expert ( bedrijfsarts (medical officer) in the Netherlands or preventieadviseur arbeidsgeneesheer (occupational medicine prevention consultant) in Belgium) which incorporates the aforementioned medical examinations as one of the specific duties Register of medical suitability for the various positions/workplaces 47

9.2 Have specifications been drawn up of the employees in given positions who are required to undergo periodic medical examinations in view of the exposure risks associated with those positions? */**/petrochemical Back to The prevention of detrimental effects on the health of employees due to exposure to the relevant compounds during the performance of duties associated with their position. Inventory of the positions with a specific medical risk on the basis of SHE risk inventories and evaluations Summary of the relevant employees The involvement of and the provision of advice by a qualified medical expert ( bedrijfsarts (medical officer) in the Netherlands or preventieadviseur arbeidsgeneesheer (occupational medicine prevention consultant) in Belgium) when the consequences of exposure are established The involvement of and provision of advice by an expert in the field of exposure risks The implementation of suitable measures on the transgression of exposure limits Determination and specification of the frequency of medical examinations Inventory of positions accompanied by specific medical risks (inclusive of the content of the examinations and the frequency of the examinations) Summary of the relevant employees Agreement with a qualified medical expert ( bedrijfsarts (medical officer) in the Netherlands or preventieadviseur arbeidsgeneesheer (occupational medicine prevention consultant) in Belgium) which incorporates periodic medical examinations as one of the specific duties 48

Back to 9.3 Are employees offered an opportunity to consult with a qualified medical expert ( bedrijfsarts (medical officer) in the Netherlands or preventieadviseur arbeidsgeneesheer (occupational medicine prevention consultant) in Belgium)? -/ c / c Employees who feel a need to do so can consult a medical expert. The specification of the opportunity to consult a qualified medical expert ( bedrijfsarts (medical officer) in the Netherlands or preventieadviseur arbeidsgeneesheer (occupational medicine prevention consultant) in Belgium) The notification of this opportunity to the employees Agreement with a qualified medical expert ( bedrijfsarts (medical officer) in the Netherlands or preventieadviseur arbeidsgeneesheer (occupational medicine prevention consultant) in Belgium) which incorporates the aforementioned specific duty 49

9.4 does the company conduct a policy which stipulates that employees can be offered modified duties subsequent to an accident? -/ c / petrochemical Back to The promotion of recovery and the restriction of lost time after accidents incurred by employees that could result in lost time, by offering them modified duties that take account of their residual capacity for work. Adoption of the requisite policy Examples of the implementation of the policy Involvement of a qualified medical expert ( bedrijfsarts (medical officer) in the Netherlands or preventieadviseur arbeidsgeneesheer (occupational medicine prevention consultant) in Belgium) Modified duties policy Examples of the implementation of the policy N.B.: the question is answered in the affirmative if the policy could not be implemented. 50

Back to SECTION 10 - PURCHASE AND INSPECTION OF MATERI- ALS, WORK EQUIPMENT AND PERSONAL PROTECTIVE EQUIPMENT (PPE) The sole use of materials, work equipment and personal protective equipment that comply with SHE requirements. 10.1 does the company purchase materials, work equipment and personal protective equipment that are justifiable from a SHE perspective? */**/petrochemical The use of materials, work equipment and personal protective equipment that is justifiable from a SHE perspective. Inventory of materials, work equipment and personal protective equipment accompanied by potential risks SHE requirements to be met by the above to preclude the potential risks Procedures providing for the assurance of the purchase solely of materials, work equipment and personal protective equipment which comply with the SHE requirements Periodic updates of SHE requirements on the basis of risk inventories and evaluations, inspections and tests Inventory of materials, work equipment and personal protective equipment accompanied by potential risks, inclusive of the SHE requirements to be imposed on them Procedure for assured integration 51

10.2 Are the work equipment and personal protective equipment inspected at periodic intervals? */**/petrochemical Back to The work equipment and personal protective equipment comply with the specified SHE requirements at all times. Inventory of the work equipment and personal protective equipment to be subjected to periodic examination Inspection requirements Frequency of the inspections: at least once a year, with reasons for any departures from the frequency if lower Expertise of the persons carrying out the inspections Procedures providing for the assurance that non-approved work equipment and personal protective equipment tools will not be used Identification of the expiry date of the period of approval on work equipment and personal protective equipment Inventory of the work equipment and personal protective equipment to be subjected to periodic examination Register of inspections Procedure for assured integration 52

Back to SECTION 11 - PROCUREMENT OF SERVICES The involvement of providers of services with an adequate knowledge of SHE issues. 11.1 In the event of the use of subcontractors, are procedures in place which ensure for compliance with all the relevant SCC requirements (see Annex B) at the workplace? -/ c /petrochemical To assure for the deployment of subcontractors with sufficient SHE knowledge and expertise. Assurances for workplace compliance with all applicable SCC requirements (see Annex B) Procedure for assured integration N.B. 1 : see Annex C for information about the position of self-employed persons without personnel in terms of the SCC. N.B. 2 : the question is answered in the affirmative when the company does not make use of subcontractors. 53

11.2 Are subcontractors who are frequently contracted to carry out work subjected to structural assessments and selection on the basis of their SHE performance? -/ c /petrochemical Back to The deployment of qualified subcontractors. Assessment of the SHE performance of subcontractors regularly contracted to carry out work on the basis of a standard procedure and assessment criteria/assessment report Assurances for the preparation and use of a list of approved subcontractors that are regularly contracted for work, such on the basis of: - pre-selection (at least a SCC* certificate is required ) - assessments Standard assessment procedure Standard assessment report Procedure for assured integration List of approved regularly contracted subcontractors see Annex C for information about the position of self-employed persons without personnel in terms of the SCC N.B.: the question is answered in the affirmative when the company does not make use of subcontractors. 54

Back to 11.3 Are temporary employees hired from temporary employment agencies with SCT certification to carry out highrisk work? -/ c / petrochemical To assure for the deployment of temporary employees with sufficient SHE knowledge and expertise. List of hired temporary employees Activities for which temporary employees are hired Hiring via a temporary employment agency with SCT certification List of temporary employees High-risk work for which temporary employees are hired List of temporary employment agencies with SCT certification that have seconded temporary employees N.B.: the question is answered in the affirmative when the company does not hire temporary employees. 55

SECTION 12 - NOTIFICATION, REGISTRATION AND INVES- TIGATION OF ACCIDENTS AND SHE INCIDENTS Back to Insight into the current SHE performance, and learning from accidents and SHE incidents. 12.1 Is the company in the possession of a procedure for the notification and registration of employee accidents resulting/not resulting in lost time? */**/petrochemical Insight into the current SHE performance. Notification procedure/notification form The employees are familiar with the procedure Registration of accidents classified into the categories: - accidents resulting in lost time - accidents resulting in modified duties - accidents not resulting in lost time (Internal) publication periodic, at least annually of accident figures Notification procedure Current (examples of) publications or summaries 56

Back to 12.2 does the company investigate accidents resulting/not resulting in lost time? */**/petrochemical To learn from accidents. Investigation procedure commensurate with the (potential) severity of the accident which specifies: - the period within which the investigation is to be completed - the designation of the person responsible for the investigation - the investigation method Improvement measures: - the specification of improvement measures (follow-up of (task) risk analysis; see Section 2)), inclusive of the designation of the person responsible for the scheduling and implementation - the implementation of improvement measures - the follow-up of immediate corrective and preventive measures to be implemented Plan of action, comprised of: - points for action arising from the investigation - the persons responsible for the implementation and assessment - the scheduling (Internal) publication/communications of the lessons learnt Procedure Investigation of accidents Reports pertaining to improvement measures 57

12.3 Is the investigative method used to investigate accidents resulting/not resulting in lost time, based on the determination of the underlying causes? -/ c /petrochemical Back to The use of an investigative method to investigate accidents which results in the determination of the underlying causes. Investigative method that results in an explicit specification of the underlying causes Results from the investigative method 12.4 Is the company in the possession of a procedure for the notification and registration of near-accidents and other SHE incidents? -/**/petrochemical Insight into the current SHE performance. Notification procedure/notification form The employees are familiar with the procedure Registration system (summary of notifications) Notification procedure 58

Back to 12.5 does the company investigate near-accidents and other SHE incidents? -/**/petrochemical To learn from near-accidents and other SHE incidents. Investigation procedure commensurate with the potential severity of the near-accident and/or SHE incident which specifies: - the period within which the investigation is to be completed - the designation of the person responsible for the investigation - the investigation method Improvement measures: - the specification of improvement measures, inclusive of the designation of the person responsible for the scheduling and implementation - the implementation of improvement measures - the follow-up of immediate corrective and preventive measures to be implemented Publication/communication of the lessons learnt from near-accidents and other SHE incidents Procedure Investigation of near-accidents and other SHE incidents Reports pertaining to improvement measures 59

Back to 60

Back to Appendix A Requirements imposed on audit reports Contractors wishing to obtain SCC certification are entitled to a transparent report of the findings of the SCC audit, which resulted in the ultimate decision to either grant certification or refuse certification. The audit report shall at least contain the following information: General information Including: a. Particulars about the company: - the name of the company - registered office, address - the name of the organizational unit that has received certification if other than the name of the company - the names of the members of the Management Board, the name of the officer with the final responsibility for the company or the organizational unit which has received certification - the scope of the work (framework of the activities) that fall under the assessed SHE management system with NACE Code (rev. 2) - the version of the SCC on which the audit was based - the number of operational employees - the number of supervisors of the operational employees - the number of other (administrative) employees b. Information about the audit plan and the actual course of the audit. Assessment of the internal audits of the sub-branches Where applicable. Audit results Table of the results listing the scores for the minimum requirements and objective for each question, classified by section, and with substantiation of the score for the objective and minimum requirements shown in italics for each question. The assessment and substantiation for each question must be done as follows (in three steps): 61 Annexes

- Step 1. The auditor begins by determining for each question whether all the documents mentioned are present and whether all the minimum requirements are met for each question. - Step 2. The auditor then gives substantiation for all the minimum requirements in italics. - Step 3. The auditor then assesses whether the objective of each question is achieved (italics); this is always accompanied by substantiation. Back to The audit report must be always be prepared in accordance with the format published at www.vca.nl. Accident statistics Tables of accident figures for the past five years (see table below): Year............... 1. Number of employees (inclusive of temporary employees) 2. Number of hours worked 3. Accidents with lost time 4. Fatal accidents (a) 5. Number of occupational accidents (3+4) 6. IF-frequency (b) (a) Fatal: death within 30 working days and the injury incurred is at least one of the causes of death. (b) IF (Frequency) = number of lost time accidents (3+4) x 1.000.000 number of hours worked (2) NACE Code (rev.2):... Injury Frequency Rate, IF for the sector...(b); see website www.vca-besacc.be Dating and signing The report is to be dated and signed by both the SCC Auditor (name) and the SCC Coordinator (name). Annexes 62

Back to Annex B SCC requirements at the workplace relating to Question 11.1 SCC Chapter Question 2 SHE risk management 2.1 Is the company in the possession of an up-to-date SHE risk inventory and evaluation? 2.2 Do task-risk analyses take place? 2.3 Are LMRAs carried out before commencing work? 2.4 Is the appropriate personal protective equipment issued, maintained and replaced free of charge? 3 Training, information and instructions 3.2 Are all operational employees in the possession of a Basic Elements of Safety SCC diploma, testimonial, or certificate? 3.3 Are all operational supervisors in the possession of a Safety for Operational Supervisors SCC diploma, testimonial, or certificate? 3.4 Are all employees in the possession of specific knowledge and expertise pertaining to high-risk tasks or work in a high-risk environment to be performed by them within the company? 3.5 Does the company provide specific in-house SHE information and instructions? 6 Environmental protection 6.1 Are sufficient preventive environmental-protection measures implemented which are focused on the prevention of soil pollution and waste management? 8 SHE inspections 8.1 Are periodic workplace inspections carried out by the operational supervisors? 9 Company health service 9.2 Have specifications been drawn up of the employees in given positions who are required to undergo periodic medical examinations in view of the exposure risks associated with those positions? 10 Purchase and inspection of materials, work equipment and personal protective equipment (PPE) 10.2 Are the work equipment and personal protective equipment inspected at periodic intervals? 12 Notification, registration and investigation of SHE incidents 12.1 Is the company in the possession of a procedure for the notification and registration of employee accidents resulting/not resulting in lost time? 12.2 Does the company investigate accidents resulting/not resulting in lost time? The main contractor can ensure that the SCC requirements are met at the workplace using one of three methods: 1. The subcontractor has been granted SCC certification. 2. The main contractor demonstrably involves the subcontractor in the management system relating to compliance with the SCC requirements at the workplace, inclusive of the reporting. 3. The subcontractor has demonstrably implemented a company system, provided by MASE or by BeSaCC for instance, and the main contractor can demonstrably confirm that the SCC requirements are met at the workplace. 63 Annexes

Annex C Back to Principles and conditions relating to the use of self-employed persons (zzp-ers) without personnel as subcontractors in terms of the SCC The following principles are adopted with respect to self-employed persons without personnel (zzp-ers) in terms of the SCC: - A zzp-er cannot obtain SCC certification because of the compulsory questions (see 7.2 of the procedure). - A zzp-er does not have subcontractors, contracted personnel or temporary employees. Contractors with SCC certification can contract zzp-ers as a subcontractors subject to the following conditions: - The zzp-er has its own SHE Risk Inventory and Evaluation. - The zzp-er is adequately qualified including in SHE issues and, consequently, possesses the Safety for Operational Supervisors SCC diploma and, where necessary, the qualifications specified in the SSVV Opleidingengids (SSVV Training Guide). - The materials, work equipment and personal protective equipment (PPE) of the zzp-er must have been inspected in accordance with Question 10.2 of the SCC. - The main contractor demonstrably ensures that the SCC requirements are met at the workplace. Annexes 64

Back to Annex D Matrix of certification levels 1.1 Has the company drawn up a SHE policy statement? 1.2 Has the company appointed a Safety and Health Officer? 1.3 Is the organization in the possession of a SHE structure? 1.4 Are managers appraised in terms of safety, health and the environment? c c 1.5 Is the Management Board actively involved in SHE? 1.6 Does the Management Board carry out assessments of compliance with the SCC requirements? 1.7 Is an objective formulated and followed up with respect to the IF for lost time accidents? 1.8 Are SHE targets formulated and implemented? c Section 1 - SHE policy and organization, involvement of the Management Board * ** petrochemical Section 2 SHE risk management 2.1 Is the company in the possession of an up-to-date SHE risk inventory and evaluation? 2.2 Do task-risk analyses take place? 2.3 Are LMRAs carried out before commencing work? 2.4 Is the appropriate personal protective equipment issued, maintained and replaced free of charge? Section 3 Training, information and instructions 3.1 Are all employees in the possession of vocational training and experience relating to the work they are to carry out? 3.2 Are all operational employees in the possession of a Basic Elements of Safety SCC diploma, testimonial, or certificate? 3.3 Are all operational supervisors in the possession of a Safety for Operational Supervisors SCC diploma, testimonial, or certificate? 3.4 Are all employees in the possession of specific knowledge and expertise pertaining to specific high-risk tasks or work in a high-risk environment to be performed by them within the company? 3.5 Does the company provide specific in-house SHE information and instructions? 3.6 Is there an adequate procedure for the correct management and completion of the Personal Safety Logbook (where relevant)? 3.7 Can communications pertaining to SHE issues be effected without language impediments? 3.8 Are the employees cognizant with the internal regulations/procedures at the principals where they will work, such when this requirement is explicitly specified and the necessary information is made available by the principals? Section 4 SHE awareness 4.1 Does the company conduct SHE consultations? 4.2 Has the company introduced a programme for the improvement of SHE awareness and SHE conduct? c Section 5 SHE project plan 5.1 Does the company make use of SHE project plans? 5.2 Do the employees receive instructions about the of the SHE project plan? 5.3 Do the employees of subcontractors receive instructions about the of the SHE project plan? 5.4 Is the SHE plan submitted to the principal for discussion? c 5.5 Is a Safety and Health Coordinator appointed for each project? c 65 Annexes

6.1 Are sufficient preventive environmental-protection measures implemented which are focused on the prevention of soil pollution and waste management? 6.2 Has the company appointed an Environmental Officer? c c Section 7 Preparations for emergency situations Back to Section 6 Environmental protection * ** petrochemical 7.1 Is the company prepared for an effective response to emergency situations? 7.2 Have the employees assigned responsibilities in emergency situations received the commensurate training? Section 8 SHE inspections 8.1 Are periodic workplace inspections carried out by the operational supervisors? 8.2 Are trend-analyses performed on the shortcomings encountered during inspections? c c c Section 9 Company health service 9.1 Are employees in given positions and/or employees to be deployed at specific workplaces subjected to an examination of their medical suitability (see Question 2.1)? 9.2 Have specifications been drawn up of the employees in given positions who are required to undergo periodic medical examinations in view of the exposure risks associated with those positions? 9.3 Are employees offered an opportunity to consult with a qualified medical expert ( bedrijfsarts (medical officer) in the Netherlands or preventieadviseur arbeidsgeneesheer (occupational medicine prevention consultant) in Belgium)? 9.4 Does the company conduct a policy which stipulates that employees can be offered modified duties subsequent to an accident? c c c Section 10 - Purchase and inspection of materials, work equipment and personal protective equipment (PPE) 10.1 Does the company purchase materials, work equipment and personal protective equipment that are justifiable from a SHE perspective? 10.2 Are the work equipment and personal protective equipment inspected at periodic intervals? Section 11 Procurement of services 11.1 In the event of the use of subcontractors, are procedures in place which ensure for compliance with all the relevant SCC requirements (see Annex B) at the workplace? 11.2 Are subcontractors who are frequently contracted to carry out work subjected to structural assessments and selection on the basis of their SHE performance? 11.3 Are temporary employees hired from temporary employment agencies with SCT certification to carry out high-risk work? c c c Section 12 - Notification, registration and investigation of accidents and SHE incidents 12.1 Is the company in the possession of a procedure for the notification and registration of employee accidents resulting/not resulting in lost time? 12.2 Does the company investigate accidents resulting/not resulting in lost time? 12.3 Is the investigative method used to investigate accidents resulting/not resulting in lost time, based on c the determination of the underlying causes? 12.4 Is the company in the possession of a procedure for the notification and registration of near-accidents and/or SHE incidents? 12.5 Does the company investigate near-accidents and other SHE incidents? Totaal 25 33/14 43/4 Annexes 66

Back to Annex E Requirements to be met by Certification bodies, Coordinators and Auditors I Impartiality/independence Solely those bodies are accepted as certification bodies which have received accreditation from the RvA (Dutch Accreditation Council) for the (latest version of the) SCC certification scheme in accordance with ISO 17021, or from an accreditation body affiliated with the EA (European Co-operation for Accreditation). II Quality SCC coordinators and SCC auditors deployed by certification bodies shall have experience with verification processes, and shall possess the knowledge of safety issues, experience and the character required to conduct audits in an efficient and appropriate manner. The certification bodies shall provide the aforementioned officers regular and effective support by means of training, the provision of documentation, and supply of information (see also Sections V and VI of this document). III Responsibility and organization The certification body bears the ultimate responsibility for certification. The SCC auditors are employed in the certification department and participate in all departmental activities required to keep their professional knowledge up to date. The SCC auditors perform their duties under the responsibility of the SCC coordinator. The SCC auditors lay down their findings from the documentation and implementation audit in a draft SCC audit report drawn up in accordance with the guidelines governing these reports. The reports include all the associated data required for the points for verification as specified for each SCC question. The SCC coordinator then checks both the score and the substantiation for the objective of each question, as well as the relevant minimum requirements. 67 Annexes

After processing any comments or remarks, and assessing any corrective or rectifying measures as a result of shortcomings, where relevant and if necessary after supplementary investigation by the SCC auditor, the latter signs the report and submits it to the SCC coordinator. The SCC coordinator the assesses the final report and approves it by signing it, and adds his or her recommendations. Back to De The SCC coordinator submits the report, accompanied by his or her recommendations, to the certification body s competent officer. The competent officer is the person designated as such in the certification body s internal competence chart. The competent officer takes the final decision as to whether SCC certification is granted. The certification body appoints at least one SCC auditor to the position of SCC coordinator. The SCC coordinator assesses all SCC audit reports with the exception of all reports prepared by the SCC coordinator in his or her role as SCC auditor. The certification body appoints SCC coordinator(s) and auditor(s) only after verification of their compliance with the expertise requirements as specified in Sections V and VI of this document, and then notifies the RvA (Dutch Accreditation Council) of their appointment. The RvA takes note of these appointments and verifies the officers qualifications during the next scheduled audit of the CB. The RvA then notifies the CCVD-VCA of the results from this verification. IV Confidentiality and due care The parties undertake to maintain confidentiality and to exercise due care with respect to data and persons. V Expertise of SCC auditors SCC auditors shall comply with the profile as specified by the relevant requirements in the NEN-EN-ISO 19011 standard. Annexes 68

Back to The necessary expertise of the SCC auditors shall be assured as follows: For the Netherlands: For Belgium: Education to at least intermediate secondary Education to at least upper secondary vocational vocational education (MBO) or the equivalent Education to MVK (occupational safety and health, intermediate level), approved by Hobéon SKO or the equivalent (as judged by CCVD- VCA) Annual participation in harmonization days organized by the VOC (Vereniging Overleg Certifi- education (HBO) or the equivalent Additional course for safety supervisors, Level II or occupational safety and health prevention consultant, Level II or the equivalent (as judged by UCvD-VCA) SCC auditor and coordinator training course. organized by vzw VCA-BeSaCC. catie-instellingen) with the active involvement of the CCVD-VCA At least three years practical experience (production, maintenance) in a high-risk sector, such as: - at principals: refineries, chemical plants, petrochemical plants, the steel industry, metallurgy, the pharmaceutical industry, rail infrastructure and the dredging industry - with contractors (engaged in operations for which the SCC is intended): see SCC procedure, section 6 Experience with the independent performance of safety audits. The experience shall at least extend to the following: the completion of at least 20 audit man-days during each of the past three years (effective audit time, the first 20 audit days under supervision) encompassing at least one audit of each type (SCC*, SCC** and SCC Petrochemical) and concluded with a testable favourable assessment by the SCC coordinator. A thorough training course concluded with an examination in the performance of system audits. VI Expertise of SCC coordinators The expertise of the SCC coordinators is governed by the same assurances, supplemented with the following additional requirements: 69 Annexes

For the Netherlands: Education to at least higher vocational education (HBO) or the equivalent Education to HVK (occupational safety and health, higher level), approved by Hobéon SKO or the equivalent (as judged by CCVD- VCA) Annual participation in harmonization days organized by the VOC (Vereniging Overleg Certificatie-instellingen) with the active For Belgium: Education to at least bachelor level or the equivalent Additional course for safety supervisors, Level I or occupational safety and health prevention consultant, Level I or the equivalent (as judged by UCvD-VCA) SCC auditor and coordinator training course. organized by vzw VCA-BeSaCC Back to involvement of the CCVD-VCA At least five years practical experience (production, maintenance) in a high-risk sector (see above). Substantial experience with the independent performance of safety audits, whereby the experience shall at least extend to the following: the completion of at least 40 audit man-days (effective audit time) during each of the past three years encompassing at least six SCC** or SCC Petrochemical audits and at least one SCC* audit. In summary, the requirements are as follows: Quality of education Experience Auditing experience Auditors Coordinators General education MBO or upper secondary HBO of school bachelor Specific education Occupational safety and Occupational safety health, intermediate level and health, higher level (MVK)/Level II) (HVK)/ Level 1 SCC Harmonization days SCC Harmonization days (NL) (NL) SCC course (B) SCC course (B) Practical experience > 3 years > 5 years During Past three 3 years Past three 3 years Audit days (effective) 20 days 40 days Types of audits 1 SCC** or SCC Petrochemical 1 SCC* 6 SCC** or SCC Petrochemical 1 SCC* = the first 20 audit man-days under supervision Note: As far as the specific experience of both auditors and coordinators is concerned, the CCVD-VCA may, subsequent to a proposal to that effect from the certification body, permit departures from the aforementioned requirements. Annexes 70

Back to Annex F Instructions for the number of man-days to be assigned to SCC audits The number of man-days (effective audit time) to be assigned depends on: the type of certificate: SCC*, SCC** or SCC Petrochemical the nature of the audit initial, interim or repeat the number of employees, inclusive of temporary employees (full-time equivalents, FTE): all those employees who exert an influence on the SCC system, see scope of the activities (1) the number of sub-branches to be visited: see Procedure 9.3 and Table 3 below the average number of locations at which the company works, and/ or the number of projects in which it is engaged, simultaneously the results of previous audits (1) For the certification of an organizational unit (e.g. a department), the number of employees is based on all those employees, including temporary employees) who exert an influence on the SCC system, see scope of the activities. These also include other relevant employees of the company (such as, for example, employees at a central safety department or maintenance department and the management responsible for those departments). The number of employees in permanent employment is based on the number on the date on which the application for certification was submitted. The number of staff hired from temporary employment agencies and other temporary employees is based on the average number during the preceding 12 months. 71 Annexes

Table 1 The number of man-days to be assigned is the sum of: Back to Phase 1 (including document assessment) 1 SCC* SCC** and SCC Petrochemical Assessment of the implementation at the main branch Assessment of the implementation at the subbranch(es) Number of sub-branches to be visited 0,5 man-day 1 man-day see Table 2 Where applicable (Procedure 9) see Table 3 Time allocated for each sub-branch visit - Sub-branch with 1 to 100 employees - Sub-branch with more than 100 employees Assessment of the implementation at projects/ work locations Number of projects/work locations to be visited 2 Time allocated for each project/work location visit 0.5 man-day 1 man-day see Table 4 0,25-0,5 man-day 3 N.B: Time allocated does not include report preparation time. Table 2 Number of man-days to be assigned to assessment at the head-branch The time assigned (effective audit time) covers: - the initial audit - the repeat audit - the 2 interim audits together Number of employees with SCC* SCC** SCC Petrochemical an influence on the SCC system 1-50 0,5 1 1,5 51-100 1 1,5 1,5 101-... 1 1,5 2 1 Only for initial audit and under certain conditions for the repeat audit 2 Table 4 shall be applied for each branch to be visited 3 Depending on nature and size Annexes 72

Back to Tabel 3 Number of sub-branches to be visited (see also Procedure 9.3) Total number of For initial audits For interim audits For repeat audits sub-branches X x 0,6 x 0,8 x 2 2 1 2 3-4 2 2 2 5-6 3 2 2 7-9 3 2 3 10-11 4 2 3 12-14 4 3 3 15-16 4 3 4 17-25 5 3 4 26-... Table 4 Number of projects/work locations to be visited (based on the average number of simultaneous protects/work locations) To be applied for the main branch and the sub-branches to be visited (where applicable, see Procedure 9) and for all audits: initial, repeat and each interim audit. Number of simultaneous projects/work locations (1) 1-5 1 6-10 2 11-20 3 21-30 4 31-50 5 51-75 6 76-100 7 101-200 8 201-300 9 301... 10 Number of projects/work locations to be visited (1) Number of simultaneous projects/work locations: The number that is being directed from the main branch and from the sub-branches to be visited where applicable (see Procedure 9.3) N.B.: If there are projects underway to which Section 5 applies, at least 1 such project must be visited. 73 Annexes

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