Introducing YourChoice Self Managed Super A new self managed super administration solution The choice is yours
ant the freedom to manage your own superannuation knowing that the administration and compliance is under control? That s YourChoice Managing your own superannuation can be rewarding, both financially and personally. The tax benefits of superannuation, combined with the ability to feel in control of your investments, make self managed super funds a valuable investment tool. But they also come with a few burdens administrative obligations, rigorous compliance monitoring and increasingly strict reporting requirements can often make them very time-consuming, even for the most diligent investor. How YourChoice can help Fast, accurate and reliable administration by Australia s largest fund manager Colonial First State administers over $130 billion globally for 680,000 investors. Administering clients investments efficiently on this scale requires proven processes, capable staff and technology systems that can cope with growth and change. Colonial First State has the commitment and financial strength to continue to invest in technology, ensuring future administrative effectiveness and efficiency. At Colonial First State we combine this market-leading administration with great service. e employ people who are experienced, capable and passionate about delivering great service. YourChoice does not impose any investment restrictions beyond what is allowable under the Superannuation Industry (Supervision) Act & regulations. Additionally there is no requirement to hold Colonial First State investments.
The benefit for you is worry-free control of your self managed fund. All your fund s administrative obligations are handled by our comprehensive service: Ongoing Maintenance of the fund, trustee and member records Ensuring the fund s reporting obligations to the ATO are fulfilled Calculating the fund s Pay-As-You-Go (PAYG), Instalment Activity Statement (IAS) or Business Activity Statement (BAS) obligation and lodging these with the ATO Obtaining regular valuations of all assets held by the fund to ensure they comply with legislative requirements Monthly Reconciliation of all bank and non-bank related transactions, ensuring there is appropriate supporting documentation Carrying out a monthly compliance review to ensure your fund remains compliant Quarterly e will provide you with an all-inclusive quarterly report on the fund s investment and compliance activities. This includes: Disposals report Outlines your fund s profit/loss position on investments sold during the quarter Income summary A breakdown of all income received by your fund during the quarter Yearly YourChoice provides you with an annual compliance booklet which contains: Financial statements detailing the fund s position and operations Trustee and Member declarations Tax return e manage your fund s annual audit process to ensure the fund s obligations are met by the ATO s due date. Your assigned account manager will: Conduct a final annual fund review Prepare and compile working papers to be forwarded to the fund s nominated auditor Importantly, while we can arrange for your fund s audit as part of the YourChoice service, you can choose for the audit to remain with your accountant. Compliance report A summary of outstanding, future and past activities. Investment strategy report A detailed report showing current assets by allocation and current investment strategy. Member details report A snapshot of each member s accumulation and/or pension accounts. Summary report Outlines the current value of your fund s investments against the original cost of those investments Movement report A detailed report showing a breakdown of the purchases and sales made during the quarter
Your compliance obligations under control Managing and maintaining compliance requirements is an essential part of owning a Self Managed Super Fund. If a fund loses its status as a complying fund, it will no longer receive concessional tax treatment, and the consequences can be more far-reaching than that. Our highly experienced team of industry specialists monitor and report to you on compliance of your fund, keeping it up-to-date with current legislation and new developments in superannuation law. View all documentation online and access your transaction history. If you re transferring an existing fund to YourChoice, we will: Our state-of-the-art imaging technology allows you to keep track of our administration of your fund we handle all documentation and correspondence, you can view it all in our unique online document library. Prepare and provide a deed of variation Change your Fund registration details with the ATO Arrange any rollovers This is like a filing cabinet for your fund s documents. The difference is that you can access it online anywhere, at any time. If you re already an investor with us and have access to FirstNet, you can view all this using your existing Online Investor Number (OIN). It s that simple. Comprehensive Trust Deed Service and fund establishment If you re starting up a new fund, YourChoice will: Provide a welcome kit The YourChoice trust deed caters for all forms of allowable pensions: Allocated pensions Term Allocated pensions Non-commutable and complying pensions Prepare and provide a trust deed Register your fund details with the ATO (establish ABN/TFN) Arrange any rollovers Draft fund minutes Provide a welcome kit
YourChoice self managed super service and expertise you can rely on, exceptional value for money YourChoice offers you a comprehensive self managed super administration solution, at a very competitive rate. Fee type Description Amount (incl GST) Establishment New Trust Deed $660 Transfer existing Trust Deed $990 Administration Minimum fee $2,200 Incl. GST Fee (%) Fee (%) Fund balance (ex GST) (Incl GST) First $200,000 1.00 1.10 Next $150,000 +0.50 +0.55 Next $500,000 +0.05 +0.055 Over $850,000 +0.03 +0.033 Property Property holdings will be excluded from the asset $495 based fees and a fixed cost will be charged 2 A 25% discount of the administration fee will be applied in proportion to the investments your fund holds in Colonial First State Investment products. 1 1 This includes FirstChoice holesale Investments, FirstChoice Investments, Colonial First State Managed Investment Funds, Colonial First State Cash Management Trust, Colonial First State Premier CMT, Colonial First State holesale Hedge Funds and Colonial First State Diversified Strategies Fund. Investments in Colonial First State funds held through third party wraps or master trusts are excluded. 2 Some conditions may apply. Refer to the YourChoice disclosure document for more details.
ant to find out more? To find out more about Colonial First State YourChoice Self Managed Super, call us on 1300 360 645, visit our website at colonialfirststate.com.au or talk to your financial adviser. YourChoice offered by Colonial First State Investments Limited ABN 98 002 348 352 AFSL 232468. 7695/FS2349/0206
Self Managed Super Service Information and Administration Agreement Issue No 2 Dated 1 July 2007 Issued by: Colonial First State Investments Limited ABN 98 002 348 352 AFS Licence 232468
This Service Information and Administration Agreement (referred to as the document or disclosure document ) provides information about the YourChoice Self Managed Super service that Colonial First State Investments Limited ( Colonial First State ) can provide to the trustee/members of a self managed superannuation fund (referred to in this document as a fund ) to assist in the administration and (where necessary) the establishment of a fund and the terms and conditions which will govern our relationship. This document also includes a Financial Services Guide (FSG). The name and contact details of Colonial First State are: Colonial First State Investments Limited Level 29, 52 Martin Place Sydney NS 2000 Telephone: 1300 720 441 Facsimile: 1300 720 794 Email: yourchoice@colonialfirststate.com.au A trustee of a self managed superannuation fund is responsible for ensuring that it satisfies all of its obligations, including any disclosure obligations in relation to the fund. This document will assist trustees using the YourChoice Self Managed Super service in satisfying their disclosure obligations. However, there will be additional information that a trustee will need to disclose to each member of the fund or the trustee will need to ensure that each member of the fund has access to that information. Colonial First State does not act in the capacity of trustee. Colonial First State YourChoice Self Managed Super (referred to in the document as YourChoice ) is a service offered by Colonial First State Investments Limited ABN 98 002 348 352 AFS Licence 232468 to assist in the administration and (where necessary) the establishment of a fund. Colonial First State or its licensed related entities to which it has delegated administration functions in relation to YourChoice are referred to in this document as Colonial First State, we, our or us. Colonial First State is a subsidiary of the Commonwealth Bank of Australia ABN 48 123 123 124. A reference to trustee, you or your in this document means you as trustee of a fund. Colonial First State may change any of the terms and conditions of the service which are set out in this document. If that occurs, you will be provided with notification of the change which, if it is materially adverse, will be at least 30 days prior to the change. The issue of this document is authorised solely by Colonial First State Investments Limited. Apart from Colonial First State, neither the Commonwealth Bank of Australia nor any of its subsidiaries are responsible for any statement or information contained in this document. If you are printing an electronic copy of this document, you must print all pages including the application forms. If you make this document available to another person, you must give them the entire electronic file or printout, including the application forms. A paper copy of this document (and any supplementary documents) can also be obtained free of charge on request by calling Colonial First State on 1300 720 441 or by contacting your accountant or financial adviser. YourChoice is available only to persons receiving this document within Australia. The information contained in this document is general information only and does not take into account your individual objectives, financial situation or needs. You should read this document carefully and assess whether the information is appropriate for you and consider seeking financial advice before making a decision. All monetary amounts referred to in this document are, unless specifically identified to the contrary, references to Australian dollars. FirstNet is a trademark of Colonial First State Investments Limited.
Introduction 2 This section outlines some important information about YourChoice Self Managed Super, including the benefits and a summary of the service. General information about self managed superannuation funds and their regulatory requirements is also explained. Understanding risk 5 This section details the general risks associated with self managed superannuation funds. About YourChoice Self Managed Super 6 This section gives details about YourChoice, including your obligations as the trustee, and the services YourChoice will provide. Fees and other costs 10 Descriptions of the significant fees and important additional information about the fees and costs associated with YourChoice. YourChoice account management 14 Provides information about how to manage your fund using YourChoice, as well as information on how you can access information about your fund. About superannuation and pensions 17 Additional details about the nature of the superannuation and pensions environment, including who can contribute, types of contributions you can make, binding death nominations and superannuation tax and regulatory information. Other information you need to know 26 Additional information on the administration service agreement, regulatory requirements and the terms and conditions when you use YourChoice. Application checklist and forms 33 Includes the forms required by you to establish an account with YourChoice Self Managed Super, as well as some information to assist you in the completion of each form. Financial Services Guide 45 Page 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section FSG The financial services we can offer you are explained. Also, details are included of how we (and other relevant persons) are remunerated for these services. Colonial First State YourChoice Self Managed Super 1
Continually managing and maintaining compliance requirements in an essential part of owning a self managed super fund. If a fund loses its status as a complying fund, it will no longer receive concessional tax treatment and the consequences can be more far-reaching than that. Our highly experienced team of industry specialists ensure the ongoing compliance of your fund, reviewing the transactions, submitting returns Continually managing and to the ATO and keeping it up to maintaining compliance date with legislation. requirements in an essential part of owning a self managed super fund. If a fund loses its status as a complying fund, it will no longer receive concessional tax treatment and the consequences can be more far-reaching than that. Our highly experienced team of industry specialists ensure the ongoing compliance of your fund, reviewing the transactions, submitting returns to the ATO and keeping it up to Continually managing and date with legislation. maintaining compliance requirements in an essential part of owning a self managed super fund. If a fund loses its status as a complying fund, it will no longer receive concessional tax treatment and the consequences can be more far-reaching than that. Our highly experienced team of industry specialists ensure the ongoing compliance of your fund, reviewing the transactions, submitting returns to the ATO and keeping it up to date with legislation. elcome to YourChoice Self Managed Super hat is YourChoice? YourChoice is an administration service for self managed superannuation funds. e take care of the administration and provide compliance support, saving you time and enabling you to focus on controlling your fund s investments. hy choose YourChoice? Your compliance obligations under control Continually managing and maintaining compliance requirements is an essential part of the trusteeship of a self managed super fund. If a fund loses its status as a complying fund, it will no longer receive concessional tax treatment and further consequences may apply. Our highly experienced team of industry specialists assists you with the ongoing compliance of your fund, reviewing the transactions, submitting returns to the Australian Taxation Office (ATO) and keeping your fund up-to-date with legislation. Online access to your fund information You can view all your transactions and images of your documents online through FirstNet Investor. e handle all documentation and correspondence and you can view it in our unique Online Document Library. It is like a filing cabinet for all your fund s documents that you can access online anywhere, any time. The benefit for you is that you can easily monitor your fund. These tools will also be made available to your adviser and accountant. Value for money YourChoice offers you a comprehensive self managed super administration service at a competitive price. There is a flat dollar fee for real property investments and a discount of up to 25% on the Administration Fee for investments held in Colonial First State investment products. Financial advice Annual audit Adviser/ Accountant Online Document Library/Reporting Reporting Trustees/Members Contributions Administration Record keeping Benefits Self Managed Super Fund Investment Strategy Investments/Cash account Correspondence Compliance See Sections 1, 2, 6 and 7 for information about self managed super funds See Sections 1, 3, 4, 5, 7 and 8 for information about YourChoice Self Managed Super 2 Colonial First State YourChoice Self Managed Super
YourChoice at a glance 1 This page summarises some important information about YourChoice Self Managed Super. Section Minimum fund size Minimum cash holding $200,000 (e may accept amounts below this. Please read the Minimum fund value section on page 12.) You must keep sufficient funds in your nominated Australian financial institution account ( cash account ) to meet fees and costs. Further information is outlined in the section Fees and other costs on pages 10 to 13. Allowable investments A wide range of investments can be included in your fund, such as securities (listed and unlisted); real property (residential and business); cash and others, such as collectibles (artwork/coins/antiques). Refer to page 26 for further details. Features Administration, record keeping and reporting services Trust Deed services Annual audits 1 Actuarial services 1 Online access to your fund s information through the Online Document Library Establishment Fee 2 New funds (incl. new Trust Deed) $660 Transfer (incl. Trust Deed amendment(s)) $990 Administration Fee 2 Value of your fund s assets Fee (pa) (excluding real property) First $200,000 1.10% Next $150,000 0.55% Next $500,000 0.055% Over $850,000 0.033% Further information is outlined in the section Fees and other costs on pages 10 to 13. Colonial First State discount Property Fee 2 Additional fees A minimum fee of $2,200 pa applies. A discount rate of up to 25% of the Administration Fee will apply in proportion to the value of investments held directly in Colonial First State investment products, subject to meeting the minimum fee. $495 pa (Real property is excluded from the valuation of your fund s assets for calculating the Administration Fee. A flat dollar fee applies when real property is held.) Certain additional fees such as the Audit Fee, Actuarial Service Fee, Additional Service Fee and Trust Deed Amendment Fee may be charged on a per item basis. There may be other fees or costs you incur as a result of operating the fund. These fees only relate to the YourChoice service. Contact details Internet: colonialfirststate.com.au Phone: 1300 720 441 Fax: 1300 720 794 Mail: Colonial First State, GPO Box 3254, Sydney NS 2001 Email: yourchoice@colonialfirststate.com.au 1 Accessing these features through YourChoice is optional and they are provided on a fee for service basis. Refer to page 10 for further details on fees and costs. 2 These fees include GST. e can change the fees at any time at our discretion. If the change is an increase in fees, we will give you 30 days prior written notice. Colonial First State YourChoice Self Managed Super 3
About self managed superannuation hether establishing a new, or continuing an existing, self managed super fund, it is important you understand the fundamentals of self managed superannuation. hat is a self managed superannuation fund? Under Australian superannuation law, you have the ability to choose to contribute your personal superannuation contributions (and in some cases, direct your employer to pay employer contributions) to a superannuation fund of your choice. Self managed superannuation funds invest contributions and provide a benefit to members on retirement. The difference between a self managed superannuation fund and other types of superannuation funds is that the members of self managed superannuation funds are also the trustees, or directors of a corporate trustee. This means they control the investments of the fund, the payment of their benefits and are ultimately responsible for the ongoing compliance of the fund. Generally, a superannuation fund is a self managed superannuation fund if: it has four or less members each member of the fund is a trustee or a director of the corporate trustee each trustee or director of a corporate trustee is a member of the fund no member of the fund is an employee of another member of the fund, unless they are related no trustee of the fund receives any remuneration for their services as trustee, and the fund has a trust deed that meets the requirements of the Superannuation Industry (Supervision) Act 1993 (SIS Act). Different rules apply to single member funds and in some circumstances certain other people can act as a trustee (or a director of a corporate trustee). You should seek financial advice to assist you in determining how to structure your superannuation fund. ho can be a trustee? Generally, anyone who is over the age of 18 (and who is not under a legal disability) can be a trustee of a self managed superannuation fund. Certain individuals and companies cannot act as or become a trustee of a superannuation fund. These people or companies are defined as disqualified under the SIS Act. An individual or company is defined as disqualified if they are: An individual who has ever been convicted of an offence involving dishonesty has ever been subjected to a civil penalty order under the SIS Act is an undischarged bankrupt, or has ever been disqualified by a regulator. A company which has a responsible officer who is a disqualified individual has had a receiver or provisional liquidator appointed, or has had an action commenced to wind up the company. hat is the role of a trustee of a self managed superannuation fund? As a trustee of a self managed superannuation fund, you are ultimately responsible for the management and overall running of the fund. It is important that as a trustee you understand the responsibilities and obligations of being a trustee and act in accordance with: the Trust Deed the SIS Act and Superannuation Industry (Supervision) Regulations 1994 (SIS Regulations) for corporate trustees, the Corporations Act 2001 general rules such as those under tax and trust law, and other legal obligations. Further information on trustee obligations is outlined on pages 8 to 9. There are penalties that may be imposed on trustees who fail to meet their obligations. hat do you need to consider about the investments in a self managed superannuation fund? Subject to certain restrictions and the ongoing compliance with the investment strategy, self managed superannuation funds allow for flexibility in the investments which can be held. Investment strategy Trustees of a self managed superannuation fund are required to prepare and implement an investment strategy for their fund, and to regularly review this strategy. Refer to page 9 for further information about developing the fund s investment strategy and page 26 for investments that can be administered by YourChoice. Sole purpose test The sole purpose test aims to ensure that self managed superannuation funds are maintained for the purpose of providing benefits to members upon their retirement. Refer to page 27 for further information. Breaches As the trustee of a self managed superannuation fund, you must be aware that consequences can arise if certain trustee obligations or responsibilities are not met. The more fundamental obligations and requirements have been outlined in this document (refer to pages 27 to 28) and full details can be found through the sources mentioned below. As a good general guide to self managed superannuation, we advise that you read the ATO publication Role and responsibilities of trustees that has been published for self managed superannuation funds. 4 Colonial First State YourChoice Self Managed Super
Understanding risk As a trustee of a self managed superannuation fund, you should understand both trustee risk and investment risk. hat is trustee risk? As a trustee of a self managed superannuation fund, you are responsible for all aspects of the management of the fund. YourChoice assists you in the management of risks, but as trustee, it is important that you are aware of them. hat are the significant trustee risks? Compliance risk You must ensure that your self managed superannuation fund complies with superannuation, taxation and other laws. If a trustee does breach such laws, certain penalties may be incurred, such as: freezing of the assets of a fund suspension, removal or disqualification of a trustee imposition of a higher tax rate, and/or the seeking of civil and/or criminal penalties. Administrative risk As a trustee of a self managed superannuation fund, you are responsible for ensuring that the administration of your fund is handled in an appropriate way, taking into account all the necessary legislative and compliance concerns. You should also understand the workload involved in administering a self managed superannuation fund compared with investing in an independently managed superannuation fund. hile YourChoice will assist in the administration of your fund, it is important that you understand the risk involved with your fund s administrative obligations. Legislative risk There is a risk that your self managed superannuation fund may be affected by changes in superannuation, taxation and other legislation. hat is investment risk? Before you consider your investment strategy, it is important that you understand the risks that can affect your investment. All investments are subject to risk. This means that you can lose money on your investments or that they may not meet your objectives. hat are the significant investment risks? Market risk Investment returns are influenced by the performance of the market as a whole. This means that your investments can be affected by things like interest rates, investor sentiment and global events, depending on which markets or asset classes you invest in. Security specific risk ithin each asset class, individual securities like shares or bonds can be affected by risks that are specific to that security. For example, the value of a company s shares can be influenced by changes in company management, its business environment or profitability. These can also impact on the company s ability to repay its debt. In what ways can you manage investment risk? An important method to help you reduce investment risk is by spreading your fund s money across different investments. ithin each asset class Investing in a range of securities within an asset class means that returns will generally be less dependent on the performance of any single security. This may reduce the overall security specific risk across your fund s portfolio. Across asset classes Investing in a range of asset classes means the impact of ups and downs in any single asset class or market can be reduced. That is, you can spread your exposure to different markets. If your fund does not have sufficient money to adequately spread its investments, you could spread your investment through a managed or pooled investment. Across investment styles hen investing through investment managers, it is important to note that different managers adopt different styles like value or growth, and these styles can perform differently at different times. A portfolio with a mix of investment managers can help you smooth out any performance variations more effectively. That is, manager risk may be reduced. Your adviser can help you understand investment risk, and design an investment strategy for your fund that is right for its members. Are there any other risks you should be aware of? hen investing, there is the possibility that your fund members investment goals will not be met. This can happen because of the risks discussed previously. It can also happen if your fund s investment strategy is not aligned to the members investment objectives. 2 Section Colonial First State YourChoice Self Managed Super 5
About YourChoice Self Managed Super YourChoice offers a comprehensive administration service, which assists you, as the trustee of your self managed super fund, by providing administrative, compliance, reporting and record keeping services. hat YourChoice will do Applying for a YourChoice account hen we receive your application form for YourChoice Self Managed Super, there are a number of services and documents that we will provide for you. This documentation will depend on whether you are establishing a new fund or have an existing fund. The initial elcome Kit we will send to you will include: New funds New Trust Deed Member and trustee minutes and forms Details to obtain online access to FirstNet FirstNet user guide ATO guide for self managed superannuation fund trustees Existing funds Deed of Variation Member and trustee minutes and forms Details to obtain online access to FirstNet FirstNet user guide ATO guide for self managed superannuation fund trustees In order for us to provide you with any further services, you must complete the relevant documents in the elcome Kit and return them to us. Administration Ongoing Record keeping Maintenance of fund, trustee and member records. The recording, reconciliation and reporting to the ATO of benefit and pension payments where required. Reporting e will support you in meeting the ASIC 1 requirements for corporate trustees by assisting in the preparation and lodgement of company returns and ASIC forms. Please refer to page 14 for more information about making changes to a corporate trustee. Compliance Calculation of PAYG, IAS and BAS 1 obligations and lodgement of regulatory returns with the ATO. Assistance with the fund s initial and annual pension entitlement calculations. Assistance in obtaining the fund members actuarial certificates for pensions. Obtaining regular valuations of all assets held by the fund in line with legislative requirements. From time to time we will need to obtain information about your fund s activities, such as investment transactions, contributions and benefit payments. If you have a financial adviser registered on your account, we will request information from them in the first instance. If we are unable to obtain information from your adviser, we may contact you directly. Monthly Reconciliation of all bank and investment transactions. Ensuring supporting documentation is completed for transactions which occurred during the month. Monthly compliance review and notice of breaches. E Quarterly E YourChoice will provide trustee(s) and members with reports on the fund s investment and compliance activities. Yearly Providing annual accounting records which can be readily used for the annual audit. If you request, we will organise an auditor to undertake the fund s annual audit (refer to page 7). Providing a compliance booklet and other annual reports, including member statements (refer to page 7 Reporting ). Preparing and managing the fund s tax return lodgement. Organising an actuary to provide an annual actuarial certificate. 1 Australian Securities and Investments Commission (ASIC); Pay-As-You-Go (PAYG); Instalment Activity Statement (IAS); and Business Activity Statement (BAS). 6 Colonial First State YourChoice Self Managed Super
dministration Record keeping ecord keeping Reporting In addition to the services outlined on the previous page, YourChoice will also provide the fund s Compliance trustees and members with comprehensive reports on your fund s investment and compliance activities. Reports can be accessed through the Online Document Library through FirstNet. In addition, we will send you the financial statements and annual compliance booklet. Copies will also be made available to your adviser through the Online Document Library on FirstNet. Report name Details Monthly Compliance review Notice of breaches (if applicable). Quarterly Compliance report Outstanding, future and past activities. Investment strategy Current assets by asset class allocation report compared against current investment strategy. Member details report Snapshot of each member s accumulation and/or pension accounts. Summary report Outlines the current value of the fund s investments against the original cost of those investments. Movement report A detailed report showing a breakdown of the purchases and sales transacted during the quarter. Unrealised gain/(loss) A list of the fund s investments and the report unrealised gains or losses for each. Disposals report Outlines the fund s gain/(loss) position on investments sold during the quarter. Income report A breakdown of all income received by the fund during the quarter. Annually Financial statements Details your fund s position at the reporting date (30 June) and fund operations for the year to date. Annual compliance This report will include: booklet trustee(s) declarations audit report annual member statement member contribution statement tax returns supporting tax return schedules (as required) investment reports. PAYG Payment Summaries Reporting Compliance YourChoice will assist in keeping your fund compliant by providing you with notification of the major tasks that you are required to undertake. Additionally, reports highlighting breaches of self managed superannuation fund rules relating to contributions, benefit payments or the investments of the fund of which we become aware will be issued. Annual audit The legislation that governs self managed superannuation requires that your fund s accounts, statements and compliance information be audited each year by an approved auditor. The approved auditor, therefore, plays a crucial role in self managed superannuation fund compliance. YourChoice s role in the audit process will consist of a final annual fund review, plus preparation and compilation of audit papers. These papers are made available to your nominated auditor. Alternatively, YourChoice can arrange for a standard audit through our outsourced provider. 2 Actuarial services Actuarial calculations are required for some pension types. Funds will be able to access YourChoice actuarial services or use their own actuary. For funds using the YourChoice actuarial service, the administration team will be responsible for obtaining the annual actuarial certification as required. The use of your own actuary will be subject to them agreeing to terms and conditions stipulated by Colonial First State. 3 Section 2 The standard auditor as at the date of this document is Ure Lynam & Co Chartered Accountants. If this arrangement changes in the future, we will notify you prior to the undertaking of your fund s annual audit. Colonial First State YourChoice Self Managed Super 7
About YourChoice Self Managed Super Administration Record keeping Under current legislation, certain records relating to your self Reporting managed superannuation fund must be kept for a minimum of five years and other records for a minimum of 10 years. Compliance YourChoice will maintain these records on your behalf while your fund is administered by us. YourChoice is the mailbox for your fund As part of the YourChoice service, we act as the mailbox for your fund s ATO and certain investment correspondence. hen you make investments you supply the investment manager, CHESS sponsor or share registry with our mailing address: [Your Trustee name(s)] or [Your Corporate Trustee] <Superannuation Fund Name> c/- YourChoice Self Managed Super GPO Box 3254 Sydney NS 2001 hen we receive fund correspondence which includes details about your holdings, we scan the documents and provide the electronic image to you, your financial adviser and accountant through the Online Document Library, available through FirstNet, Colonial First State s secure website. YourChoice may receive correspondence occasionally which will require action and response from you. e will forward a copy of the following documentation to you (or to your financial adviser): Corporate actions. Add/Change share registration details forms. Unpaid invoices. By doing this we relieve you of the burden of paperwork and the need for you to forward these documents to us. Additional correspondence, such as company voting forms, will be made available through the Online Document Library. General correspondence not relating to your holding (such as annual reports) will not be made available through the Online Document Library. e will not keep original documents once they have been scanned. Exceptions to this will be where original documents are executable or require lodgement with an external body. hat you do There are certain obligations and responsibilities that must be undertaken by a trustee of a self managed superannuation fund. hile Colonial First State through YourChoice can assist and provide tools to help you with this important aspect of managing your fund, it is essential that you understand what is required of you as a trustee, as you are ultimately responsible for the operation of your fund. Establishing the fund The first step when establishing a new self managed superannuation fund is the creation of a Trust Deed. The Trust Deed, together with the relevant laws and fund documentation, governs the relationship between the trustee(s) and members, as well as outlining the rules under which the fund operates. Funds administered by YourChoice must use a standard Trust Deed. YourChoice will make available a standard Trust Deed for the establishment of a new self managed superannuation fund. You execute the Trust Deed with an initial meeting of trustees and/or corporate trustee directors of your fund. 8 Colonial First State YourChoice Self Managed Super
For existing funds, YourChoice will provide you with a Deed of Variation which the trustee(s) will need to execute so that the fund s Trust Deed conforms with the YourChoice standard Trust Deed. You will need to independently consider the amendments that will be made to your fund s Trust Deed and decide whether they are consistent with your trustee duties before you can execute the Deed of Variation. Setting up the investment strategy and managing the assets You set the investment strategy of the fund and manage the fund s assets. This is an area where we recommend you seek financial advice. You inform us of the investment strategy of your fund as part of the application process. The investment strategy governs what investments are held, as well as informing all members of the investment parameters of the fund. hen developing and reviewing the investment strategy, it is important to keep in mind which investments are allowed under the Trust Deed and the investment rules that govern the management of superannuation assets. A summary of the allowable investments is shown in the table below. Further information is detailed on page 26. Allowable investments Listed shares/trusts Unlisted shares/trusts Real property Cash Other Collectibles (such as artwork, coins and antiques) Establishing a fund bank account You will need to establish a cash account for the fund and provide us with the account details. This can be any Australian financial institution account, however, if the account is a Colonial First State cash management trust, the funds held will count towards a discount on the Administration Fee. e will draw the YourChoice fees and costs from this account and may in the future, after notifying you, use this account to meet fund liabilities on your behalf. Trustee declarations hen you become a trustee of a SMSF, you will be required to sign a declaration stating that you understand your duties as a trustee (or director of a corporate trustee) of a self managed super fund. This declaration is required to be kept with the fund records for at least 10 years. Making contributions and benefit payments You arrange for the acceptance of contributions and payment of benefits and notify us when they are made. You must ensure that the fund only allows contributions and benefit payments permitted under the legislation. This document includes a section about who can make contributions (refer to page 17) and when and how benefit payments can be made (refer to page 21). Lodgement and payment obligations All self managed superannuation funds must lodge documents with the ATO each year. Depending on the structure and circumstances of your fund you may also be required to make payments. YourChoice will prompt you to make payments and supply you with the necessary documents to meet your obligations. Ensuring the fund is and remains compliant If your fund becomes non-complying, certain penalties may be enforced on you and your fund by the regulators. YourChoice will support you by regularly providing information and reporting about your fund s ongoing compliance. It will be your responsibility to rectify any of the issues we identify. As the trustee, you are ultimately responsible for your fund remaining compliant. If you have concerns about understanding the requirements, we suggest you seek professional advice before establishing a self managed superannuation fund. Corporate trustees If you require a corporate trustee, you will need to establish this yourself or with the help of a professional adviser. Once it is established, we will support you in meeting the ASIC requirements, but it is important that you are familiar with the requirements under the Corporations Act. You will need to notify us of any changes that impact the corporate trustee as soon as they occur. Providing us with details about fund investments hen you make an investment on behalf of the fund, you will need to supply the investment manager, CHESS sponsor or share registry with our mailing address. This ensures that we have all of the most up-to-date information we require to administer the fund effectively (for more information on YourChoice acting as the fund mailbox please refer to page 8). There will be situations in which you have or receive original documents of which we will require a copy in order to administer the fund (for example, if you purchase a work of art). You must provide us with a copy of this documentation and any other information we request from you or your adviser. You will need to supply them to us in a timely manner. It is important that you provide us with accurate information when requested or we will be unable to adequately administer your fund. Colonial First State cannot be held liable for any consequences which arise as the result of untimely, incorrect or incomplete information. Change of details If any details of your fund change, you will be required to notify the ATO within 28 days of that change. In this case you should contact YourChoice as soon as any details change so that we can notify the ATO within the required period. Change of details that should be reported include change of fund: name of your fund contact details (address, phone number, contact person) membership trustees details (including directors of a corporate trustee) 3 Section Colonial First State YourChoice Self Managed Super 9
Fees and other costs This section outlines the fees and other costs you may be charged for YourChoice. You should read all the information about fees and costs because it is important to understand their impact on your fund. Ongoing fees and costs There may be other fees and costs you incur as a result of operating your fund. The fees shown in the table only relate to YourChoice. Type of fee or cost Amount 1 Details (All fees are deducted via direct debit from your fund s nominated cash account.) Establishment Fee This is the fee charged for establishing an account with YourChoice. Fee is deducted when you first obtain a YourChoice account. New funds (including a new Trust Deed) Transfer existing Trust Deed (including Trust Deed amendments) Administration Fee The fee charged for the ongoing administration of your fund. $660 $990 Value of your Fee (% pa) fund s assets excl. incl. (excl. real property) GST GST First $200,000 1.00 1.100 Next $150,000 0.50 0.550 Next $500,000 0.05 0.055 Over $850,000 0.03 0.033 A minimum fee of $2,200 applies for funds with assets of $200,000 or less. This fee commences when the YourChoice account is first established and is deducted on a monthly basis (in arrears). Real property holdings (as defined on page 26) are excluded from the calculation of this fee. Colonial First State discount A discount rate applies when Colonial First State investments (as stated on page 12) are held. Property Fee The fee charged for any real property held by the fund. Up to 25% of the Administration Fee $495 pa The discount is applied to the Administration Fee in proportion to the value of the fund s investments (excluding real property) held in Colonial First State investment products. Refer to page 12 for more details. Real property holdings are excluded from the calculation of the Administration Fee and a flat fee is charged. This fee is charged annually: upon establishment for funds with existing property holdings, or on purchase for funds adding property for the first time, and at the start of each financial year for subsequent years property is held by the fund. For further information refer to page 12. 1 Fees include GST, except where otherwise stated. 10 Colonial First State YourChoice Self Managed Super
Additional fees and costs Type of fee or cost Amount 1 Details (All fees are deducted via direct debit from your fund s nominated cash account.) Fees are charged on a per item basis. Additional Service Fee $66 (per hour) This fee may apply if YourChoice needs to provide services outside the normal administrative functions. For further information refer to page 13. Audit Fee This fee will be arranged between you and your nominated auditor. Refer to page 13 for further details about this fee. Actuarial Fee The fee for use of the YourChoice actuarial service. Complying and non-commutable pensions e can arrange for the annual audit to be completed for you. $660 Further information about the standard auditor is outlined on page 7. Only certain pensions require actuarial certificates. These fees only apply if you choose to use the YourChoice actuarial services. Fee is deducted upon the commencement of the pension (per pension) and annually (per fund). 4 Section Allocated and Term Allocated Pensions $330 Fee is deducted annually (per fund). Trust Deed Amendment Fee Fee charged for any amendments made to the fund s Trust Deed. $165 (per amendment) e will send you a Deed of Variation when we consider that it is necessary. e will deduct the Trust Deed Amendment Fee each time we do this. Refer to page 13 for further details. Direct Debit Dishonour Fee Fee charged for any direct debit dishonours. $55 This fee may be charged each time a direct debit is dishonoured from your nominated cash account. Adviser Service Fee Please refer to page 13 for further details. Negotiated with your adviser. If applicable, this fee is deducted with the Administration Fee. Colonial First State YourChoice Self Managed Super 11
Fees and other costs Additional explanation of fees and costs Minimum fund value The minimum fund size is $200,000. e may accept amounts below this at our discretion. For self managed superannuation funds with balances below this amount, costs associated with managing a self managed superannuation fund may be high compared to fees charged by independently managed superannuation funds. Both ASIC and the ATO have expressed concerns about funds being established with balances below this amount. As a result, other superannuation options, such as a public offer superannuation fund, may represent a more appropriate solution. e recommend you seek financial advice to discuss the best option for you. Minimum Administration Fee A minimum Administration Fee of $2,200 pa (inclusive of GST) applies. For funds which hold real property, the Property Fee is payable in addition to this minimum fee. Any discounts applicable will be reduced until this minimum fee is met. here the fund s cash account is the only asset held by the fund, the minimum fee will apply regardless of value. e will begin charging the Administration Fee from the time we receive a YourChoice Application Form. Establishment Fee Under normal circumstances, the fee quoted in the fee table on page 10 will be all that is applicable to establish a YourChoice account on your behalf. In the event that the fund is deemed by us to be complex or neglected 1, we may charge an Additional Service Fee. If this fee is payable, we will notify you of this, as well as the amount and method of charging during the YourChoice account establishment process. Discounts on YourChoice Administration Fee e will apply a discount of 25% to the YourChoice Administration Fee payable on Colonial First State investments 2. This is calculated as 25% of the assets held directly in Colonial First State investments as a proportion of the total fund value excluding real property holdings. For example, if half the assets, excluding real property, are held directly in Colonial First State investments, the Administration Fee would be discounted by 12.5%. The discount will not reduce the fee below the minimum Administration Fee (as shown in the table on page 10). Property Fee Real property (as defined on page 26) is excluded from the fund s assets when calculating the Administration Fee, and a single fee of $495 pa (including GST) will be applied after the Administration Fee and any discounts have been calculated. The flat fee will cover most scenarios. However, we reserve the right to charge an Additional Service Fee for the time we deem over and above what the standard fee for property covers (for example, where the fund holds a number of properties; where the property component constitutes the majority of a large fund; or where there are complex tenancy arrangements). If an established fund (transferring to our administration) has real property holdings for which an Additional Service Fee will apply, we will notify you of this during the YourChoice account establishment process. For newly established funds, we will provide the trustee(s) with sufficient notice that we intend to charge an Additional Service Fee in advance of charging the fee. If you anticipate having significant property arrangements, you should discuss this with us prior to applying for a YourChoice account. If real property is the only asset held by the fund (with the exception of a single cash account), the minimum fee as shown in the table on page 10 will apply regardless of the fund value and no Property Fee will be applied. Fees and costs example The following table shows the impact of YourChoice fees for the first year. The example assumes a new fund with a total balance of $500,000 with $150,000 of Colonial First State investment holdings and real property worth $200,000. Fees and discounts Details Fee amount On establishment Establishment Fee New fund On establishing a new fund you would be charged $660.00 Ongoing Administration Fee Account For the $300,000 balance $500,000 subject to the Administration Fee Less property the fund would be holdings ($200,000) charged $2,750 Account balance subject to Administration Fee $300,000 Less ($150,000/$300,000) x 25% By holding $150,000 Discount for = 12.5% of $2,750 worth of Colonial holding Colonial $343.75 First State First State investments, the investments Administration Fee would be reduced by $343.75 Plus Property holdings Property Fee of $200,000 Flat fee of $495 Equals the cost of $2,901.25 administration for the year All figures shown in the table above include GST. The figures shown in the table on the previous page do not include the costs associated with the investments of the fund (these will depend on the investments you select), audit or actuarial services, trust deed amendments or additional service fees. 1 Refer to page 29 for more information about existing funds. 2 This includes FirstChoice holesale Investments, FirstChoice Investments, Colonial First State Managed Investment Funds, Colonial First State Cash Management Trust, Colonial First State Premier CMT, Colonial First State holesale Hedge Funds and Colonial First State Diversified Strategies Fund. Before investing in a Colonial First State investment product, you should read the relevant Product Disclosure Statement. 12 Colonial First State YourChoice Self Managed Super
Annual supervisory levy The ATO also charges an annual supervisory levy of $150. This payment is incorporated in and due at the same time as your fund s tax liability. Other fees and costs Unless specified otherwise in this document, any fees or expenses relating to the administration of your fund or its investments are paid by the fund and not by YourChoice. Examples of expenses include, amongst others, expenses for the management or valuation of investments, ATO levies, and annual review fees for corporate trustees. Minimum cash holdings You must keep sufficient cash in the fund s cash account to meet the fees and costs of the fund. In the event that a direct debit dishonours, we may apply a $55 (including GST) dishonour charge. Audit Fee You can arrange to have your annual fund audit completed by your accountant, in which case the fee will be arranged by you directly with your accountant. Alternatively, we can arrange to have the audit completed by our standard auditor. If you elect to have the standard audit, we will notify you of the applicable fees with your elcome Kit. Further information is available by contacting YourChoice Client Services. Trust Deed Amendment Fee hen there are changes to superannuation laws and practices (where necessary), we will send you a Deed of Variation which, once executed, will update your Trust Deed to reflect the changes. The Trust Deed Amendment Fee is deducted from the fund s nominated cash account. This fee is charged for any amendments made to the fund s Trust Deed. Change in trustee A change in trustee of your fund will require the Deed of Retirement and Appointment of New Trustee forms to be completed. The Trust Deed Amendment fee will apply. You will also need to notify us as soon as possible so that we can notify the ATO within 28 days (see page 9 for more information). Transferring your fund to another administration provider You will be required to pay fees and charges applicable to the transfer of the fund to another administration service provider, including the YourChoice Administration Fee, until the transfer has been completed. inding up your fund The trustee(s) will be required to pay fees and charges applicable to winding up the fund, including the YourChoice Administration Fee, until the winding-up process has been completed. Depending on the timing of the request to wind up the fund and the ATO lodgement requirements, this process may take up to 14 months to be finalised. Increases or alterations of fees and discounts e may increase or alter fees or discount arrangements at our absolute discretion. This could include increases, decreases, changes in operation or introduction of new arrangements, such as moving to transaction-based fees. e will notify you in advance if the changes will increase the YourChoice fees and costs we may charge you. Additional Service Fee In addition to circumstances outlined in this document, there may be occasions when an Additional Service Fee is payable. This fee will be applied in situations where we consider an action extraordinary to the daily administration of a self managed superannuation fund or in situations not specifically provided for in this document. In the event that we consider this fee is warranted, we will notify you of the fee prior to undertaking the work. To ensure you have certainty around the cost, we will fix the fee prior to undertaking the work. e will deduct the fixed fee as a single item and will not provide specific accounting of the time taken to complete the work. Accounts for prior years hen you transfer a fund to YourChoice, we will undertake the work required to bring the accounts up-to-date for the current financial year. If we receive your application and all required fund records and documentation by 31 August, the work to bring the previous financial year s accounts up-to-date will be included in the Establishment Fee quoted on page 10. If you have unaudited accounts for previous financial years, we can also bring these up-to-date and arrange an audit for you. An Additional Service Fee will be applicable for this work. e will confirm the details, including the fee, with you prior to undertaking the work. Adviser Service Fee You can agree with your financial adviser to have an Adviser Service Fee paid directly from your nominated cash account. The Adviser Service Fee will be paid to your current adviser or any subsequent adviser listed on your account. An ongoing fee can be charged as: a percentage of your fund s total value, or a set dollar amount. This ongoing fee will be deducted on a monthly basis with your Administration Fee. In addition, a one-off fee can also be charged as: a set dollar amount. In limited circumstances your adviser, or the dealer group they belong to, may receive benefits for provision of services. If these payments are made, they are paid by us and are not an extra amount paid by your fund. 4 Section Colonial First State YourChoice Self Managed Super 13
YourChoice account management hether you prefer the internet, telephone, email or fax, using YourChoice is easy. To make it easy for you to keep up-to-date and manage your fund through YourChoice, we provide you with a number of instruction options: Internet colonialfirststate.com.au Email yourchoice@colonialfirststate.com.au Telephone 1300 720 441 Fax 1300 720 794 Mail Colonial First State GPO Box 3254 Sydney NS 2001 An easy way to monitor your fund is by using our secure internet service, FirstNet. You can access FirstNet by visiting our website colonialfirststate.com.au. The table below provides you with information on how to apply for and use YourChoice and the instruction options available to you. How do I hat I need to do Instruction options Things to be aware of Set up a YourChoice account? Change YourChoice account details? A checklist that outlines the steps you must take to set up an account is provided in this document. Please contact us if you wish to make changes to your contact details. Please ensure you have considered whether a self managed superannuation fund is appropriate for your circumstances, including the risks and the impact fees may have on funds with smaller balances. Certain types of changes will require a written request, accompanied by certified documentation. Add, update or delete a member/ trustee? If you wish to change the fund s cash account details you will need to complete a Direct Debit Authority form available from our website or by calling us. Please notify us of the change. e will coordinate all the necessary forms and send them for you to sign. This bank account is for the deduction of YourChoice fees. You will need to inform (if applicable) any investment managers, CHESS sponsors or share registry of the change yourself. Certain changes may require a change to the Trust Deed and incur a fee. Please refer to pages 10 to 13 for further details. Update the fund s investment strategy? Please complete and sign the Investment Strategy form available from our website or by phoning us. For changes to corporate trustees (eg contact or director details), it is important you notify us of the change as soon as possible. Late notices (eg more than 28 days after the change) may incur charges imposed by ASIC. This form must be signed by all trustees. 14 Colonial First State YourChoice Self Managed Super
How do I hat I need to do Instruction options Things to be aware of Inform YourChoice of investments made by the fund? hen you make the investment you should supply the investment manager, CHESS sponsor or share registry with the YourChoice mailing details: [Your Trustee name(s)] or [Your Corporate Trustee] <Superannuation Fund Name> c/- YourChoice Self Managed Super GPO Box 3254 Sydney NS 2001 Once we are registered as the mailing address for an investment, we will receive notification of subsequent transactions automatically. For these investments there is no need for you to notify us. For certain assets where it may be impractical to register the YourChoice mailing details (for example, property), you or your adviser will need to supply us with notification of the transaction and copies of the relevant documents. The investment must be made in the name of the trustee(s). If you wish to receive investment correspondence by email, you can select this option by supplying your details: yourchoice@colonialfirststate.com.au Make a benefit payment? You arrange for benefit payments to be made from your fund s nominated cash account. You must complete the Benefit Payment form available from our website or by phoning us. This allows us to accurately account for the transaction. This form must be signed by the member who receives the payment. Preservation rules apply to superannuation benefits. Further information on these rules is included on pages 20 to 22. Make a contribution? You make the contribution to the fund s nominated cash account. You must complete the Contribution form available from our website or by phoning us. This allows us to accurately account for the transaction. If the contribution is an in specie transfer of assets, please contact us and we will assist with the necessary paperwork. This form must be signed by each member making a contribution. There are restrictions around who can contribute to superannuation. Further information on who can contribute is included on page 17. 5 Obtain my benefits as a pension? Please complete a Pension Commencement form available from our website or by phoning us. Refer to pages 20 to 22 for information about when a benefit can be paid from a superannuation fund. Section The commencement of a pension may require the preparation of an actuarial certificate which we will organise for you. Fees may apply. Please refer to page 11 for further details. Nominate a person to receive my benefits when I die? Please complete a Binding Death Nomination form available from our website or by phoning us. Refer to pages 22 or 25 for further information on how your benefits are handled when you die. ind up a fund? Transfer the fund to another administration provider? Please notify us of your intention to wind up the fund. e will assist you in undertaking the required steps, which include: Disposing of the fund s assets and either rolling over all member benefits to another complying superannuation fund or making final benefit payments to the members. Preparing and lodging any outstanding income tax and regulatory returns. Notifying you of payments required to meet the fund s outstanding liabilities (payment of these is a condition of wind-up). Ensuring superannuation benefit reporting obligations and requirements are met when paying out benefits to the fund s members. Please notify us in writing of your intention to transfer the administration of your fund to another provider. e will contact you or your adviser to facilitate the transfer. The disposal of the fund s assets may realise capital gains and/or losses in the fund and tax consequences may apply. The process of winding up a fund can take up to 14 months. e will continue to charge the Administration Fee until the wind-up process is complete. Up to 90 days should be allowed in order for us to complete the transfer. e will provide you with: hard copies of fund ledger reports, and copies of fund documents (this may be in the form of an electronic file). Colonial First State YourChoice Self Managed Super 15
YourChoice account management Accessing information Up-to-date information about your fund and on YourChoice is easily accessible After you establish an account with YourChoice, we will ensure that you are kept informed and up-to-date about your fund s details by providing you with: hen you establish a YourChoice account A welcome letter. elcome Kit (refer to page 6). An Online Identity Number (OIN) and Personal Identification Number (PIN) for access to FirstNet shortly after your application is received. E Quarterly Fund compliance and investment reports (refer to page 7 for details). E Yearly E Annual financial account information, taxation details and member statements (refer to page 7 for details). Periodically Educational material may be sent from time to time which provides you with information on general investing, superannuation and our products (you can elect not to receive this material by writing to us). here can you obtain the latest information about your YourChoice account? It is important that you keep up-to-date with the latest information on your account. Information that is not materially adverse is updated from time to time. To obtain this information, you can: visit our internet site at colonialfirststate.com.au email us at yourchoice@colonialfirststate.com.au phone us on 1300 720 441 for the cost of a local call within Australia. How do you access information on your YourChoice account? To find out current information and/or manage your account, you can: Access your account information easily online at colonialfirststate.com.au hen you establish an account with YourChoice, we give you the ability to monitor your account on Colonial First State s online service, FirstNet, through the unique Online Document Library. This is a powerful online tool which allows you to view fund and member details, as well as scanned images of relevant documents, correspondence and reports relating to your fund, 24 hours a day, seven days a week. Email us at yourchoice@colonialfirststate.com.au You have the ability to communicate with us through email. Also, we can send information back to you through email. Call on 1300 720 441 You can speak to a YourChoice Client Services representative Monday to Friday, 8.30am to 5.00pm (Sydney time). General enquiries YourChoice Client FirstNet 1 Email Services Colonial First State investment product information colonialfirststate.com.au yourchoice@ colonialfirststate.com.au YourChoice service information YourChoice forms YourChoice account enquiries Fund reports Fund documentation Member details Fund details 1300 720 441 1 To enquire you will need to be registered and log in using your OIN and PIN. 16 Colonial First State YourChoice Self Managed Super
About superannuation Budget 2006 superannuation changes In May 2006, the Government announced a major simplification of the superannuation system. The following information is a summary of the changes. The details of this legislation and the taxation of superannuation may change from time to time. Further information (including information that is not materially adverse) can be obtained free of charge on our website or by calling YourChoice Client Services. You should also discuss how these changes affect you with your financial adviser. ho can contribute to super? The table below shows what types of contributions can be made, based on your age. A tick () indicates that you are eligible to make this type of contribution, although some conditions may apply; refer below for further details. Please note: There may be tax on contributions and rollovers, which is described on page 19. Age under 65 Age 65 to 69 Age 70 to 74 Age 75 and over Superannuation rollovers superannuation benefits transferred or rolled over from other superannuation funds Concessional contributions superannuation guarantee (SG) contributions including SG shortfall amounts industrial award, certified agreement and AA contributions additional voluntary employer contributions salary sacrifice contributions self-employed/personal deductible contributions (you are required to lodge a notice of intent to claim a tax deduction available on our website) TFN ork Test TFN ork Test ork Test TFN ork Test 28 Day Rule 28 Day Rule Non-concessional contributions personal or member contributions spouse contributions Other CGT, employer and personal injury contributions TFN $450K Limit TFN $450K Limit TFN $150K Limit ork Test TFN $150K Limit ork Test TFN $150K Limit ork Test 28 Day Rule 6 Section CGT contributions TFN TFN ork Test TFN ork Test 28 Day Rule directed termination payments (DTPs) TFN TFN ork Test TFN ork Test 28 Day Rule personal injury contributions TFN TFN ork Test TFN ork Test 28 Day Rule TFN If you do not quote your TFN to the fund within 30 days, your contribution will be refunded to you less fees, taxes, charges and insurance premiums, and reduced or increased for market movements. $450K Limit If you are age less than 65 on 1 July, your fund can accept a contribution up to $450,000. If you contribute more than this amount, the excess contributions will be refunded to you less taxes, fees, costs and insurance premiums and reduced or increased for market movements. $150K Limit If you are 65 but less than 75 on 1 July, your fund can accept a contribution up to $150,000. If you contribute more than this amount, the excess contributions will be refunded to you less taxes, fees, costs and insurance premiums, and reduced or increased for market movements. ork Test You must have been gainfully employed for at least 40 hours within a period of 30 consecutive days in the financial year in which you or your employer make the contribution. 28 Day Rule You or your employer may contribute if you meet the conditions applying to members between age 70 to 74 and the contribution is received within 28 days after the end of the month in which you turn 75. Please note: Although the above table may indicate that you are eligible to contribute, from 1 July 2007 there are additional new taxes that may apply to your contributions. Please read on to find out more. The fund also reserves the right to refuse or accept any contribution. Colonial First State YourChoice Self Managed Super 17
About superannuation Spouse contributions offset A tax offset may be available if you make non-concessional contributions on behalf of your spouse. The offset allows you to claim an 18% tax offset, with a maximum offset of $540. The offset begins to phase out where your spouse s assessable income and reportable fringe benefits exceed $10,800, with no offset entitlement at or above $13,800. Co-contributions The Federal Government matches each $1 of non-concessional contributions an eligible person makes to superannuation with a co-contribution of up to $1.50. The maximum co-contribution is $1,500 for a $1,000 personal contribution. To be eligible to receive the full co-contribution of $1,500 you must have total income of $28,980 (2007-08) 1 or less and have made non-concessional contributions of $1,000. The co-contribution phases out at a rate of 5 cents for every dollar earned above $28,980 1, cutting out at $58,980 (2007-08) 1. Please note: Self-employed persons may also be eligible to qualify for the co-contribution. Splitting contributions with your spouse The ability to split your contributions with your spouse was introduced in January 2006. It allows you to split up to the lesser of 85% of your concessional contributions and your concessional contributions cap for the financial year. How much can you contribute to super? From 1 July 2007, the new Budget legislation will: abolish RBLs remove all tax on benefits paid to a member over age 60 cease to apply an age-based limit to the deductibility of superannuation contributions. In the place of these rules, a tax will be imposed on excessive contributions measured against prescribed contribution caps. You will be liable to pay this additional tax for further details please see page 19. The following is a summary of the rules that apply from 1 July 2007. Concessional contributions Types of contributions Concessional cap Taxation Non-concessional contributions Superannuation guarantee (SG) contributions including SG shortfall amounts industrial award and certified agreement contributions additional contractual or voluntary employer contributions salary sacrifice contributions self-employed contributions. Personal or member contributions (for which no tax deduction has been claimed) spouse contributions. All concessional contributions and the excessive taxable component of a DTP (see over page) count towards your concessional cap. Your concessional contributions cap is $50,000 per annum 2. Until 30 June 2012 from the time you turn 50, your concessional contribution cap is $100,000 per annum. e recommend you speak to your financial adviser to find out more about this cap. Non-concessional cap All non-concessional, excessive CGT and excessive concessional contributions count towards your non-concessional cap. The non-concessional cap is three times the concessional contributions cap (equal to $150,000 in the 2007-08 year). If you are under age 65 at any time in the financial year and you contribute over the non-concessional cap, you will bring forward your following two years contribution caps. This means you can make up to $450,000 in contributions at any time over a threeyear period. e recommend you speak to your financial adviser to find out more about this cap. Concessional contributions: are taxed by the fund at 15% you are taxed on concessional contributions above the concessional cap at an additional 31.5% excessive concessional contributions are also assessed against your non-concessional cap may be subject to Tax File Number (TFN) tax at an additional 31.5% (refer to page 20 for further details). Taxation Non-concessional contributions are not taxed by the fund. However, you are taxed on excessive non-concessional contributions at 46.5%. 1 In 2008-09 and future years these thresholds will be indexed to Average eekly Ordinary Time Earnings (AOTE). 2 This amount is indexed annually to AOTE in $5,000 increments. 18 Colonial First State YourChoice Self Managed Super
CGT contributions (CGT) Types of contributions CGT cap Taxation Small business CGT concessions available on the sale of certain small business assets. e recommend you speak to your financial adviser to find out if you are eligible to contribute a CGT contribution. All CGT contributions count towards the cap. The CGT cap is $1 million 1 and is reduced by the amount of each CGT contribution paid since 10 May 2006. CGT contributions are not taxed by the fund. CGT contributions in excess of the CGT cap are assessed against the non-concessional contributions cap. Directed Termination Payments (DTPs) Golden handshake certain other payments made on termination of employment. DTPs can be accepted by the fund between 1 July 2007 and 30 June 2012 if the DTP was agreed to be paid under a contractual arrangement entered into prior to 10 May 2006. No other golden handshakes may be accepted directly into superannuation. e recommend you speak to your financial adviser regarding these types of payments. DTP cap The taxable component of a DTP cap counts towards your DTP cap. Your DTP cap is $1 million for life. It is reduced by the amount of the taxable component of each employer payment between 1 July 2007 and 30 June 2012. Taxation The taxable component is taxed by the fund at 15%. Your excessive DTP taxable components are assessed against the concessional contributions cap. The taxable component may be subject to TFN tax at an additional 31.5%. Superannuation benefit rollovers Limits Taxation Rollovers from other superannuation funds including constitutionally protected funds which may include an untaxed element. There is no limit to the amount of superannuation benefits that can be rolled over from one super fund to another. Generally, no tax is payable on rollovers of superannuation benefits between funds. Public sector funds There is a new cap for public sector fund benefits which may have additional taxation implications. Please speak to your public sector fund for more information. Personal injury contributions Non-concessional cap Taxation Made from personal injury payments arising from a structured settlement, an order for a personal injury payment or lump sum worker s compensation payment, where the personal injury resulted in permanent disability. e recommend you speak to your financial adviser regarding these types of payments. Exempt from the caps if made within 90 days after the receipt of the payment or date of agreement or court order. Not taxed by the fund. 6 Summary of taxes Tax is payable by the fund on your concessional contributions and the fund earnings at a maximum rate of 15%. You may be liable for excess contributions tax, payable at an additional 31.5% on excessive concessional contributions and at 46.5% on non-concessional contributions. This is explained further in the table on pages 18 to 19 and below. Additional TFN tax may be imposed of up to 31.5% on your concessional contributions if you do not quote your TFN to us. Further information is provided on page 20. Surcharge was payable on contributions, made on behalf of higher income earners, paid prior to 1 July 2005. Any outstanding liabilities continue to be assessed by the Australian Taxation Office (ATO). Information on the tax payable on your benefits when withdrawn from superannuation is on page 21. From 1 July 2007, no benefits tax is payable if you withdraw your benefits over age 60. Paying excess contributions tax If you make excessive contributions in a year, you may be subject to excess contributions tax (as outlined in the table on pages 18 to 19). In these circumstances, you will receive a release authority (RA) from the ATO with your excess contributions tax assessment. RAs are used to withdraw your excess contributions tax liability from your super fund. here applicable, you should provide the RA to your super fund to arrange for the excess contributions tax to be paid. Please contact the ATO or your financial adviser for further information. Section Colonial First State YourChoice Self Managed Super 19
About superannuation hen can you access your super? To ensure that superannuation savings are used for retirement and other permitted purposes, special rules apply to limit when you can access your superannuation. These are called preservation rules. Your superannuation benefit will consist of one or more of the following preservation components: Preserved benefit. Restricted non-preserved benefit. Unrestricted non-preserved benefit. Preserved benefits can only be paid to you if you meet one of the following conditions of release: TFN tax Provide your Tax File Number to your super fund It is not compulsory to provide us with your TFN. However, if you do not, we may be required to deduct additional tax of 31.5% from your taxable superannuation contributions (in addition to the 15% tax already payable). If you are an existing investor as at 1 July 2007, you will only be charged this TFN tax on your contributions if they exceed $1,000 in a financial year. In addition, if you do not provide your TFN within 30 days of making any other type of contribution (including a personal or self-employed contribution), we are required to refund the contribution to you less taxes, fees, costs and insurance premiums, and reduced or increased for market movements. If TFN tax has been deducted from your contributions, you can quote your TFN to your super fund within the following three financial years, for a refund. You should consider this before leaving the fund. To avoid paying additional tax or a refund of your contributions, please make sure we have your TFN recorded. permanent retirement from the workforce on reaching your preservation age. Preservation age is determined according to your date of birth as shown in the following table: reaching age 65 your death compassionate grounds, as prescribed under the Superannuation Industry (Supervision) Regulations financial hardship, where you receive certain social security payments for a cumulative period of 39 weeks after reaching your preservation age and are not working 10 hours a week (some benefits may be available if you are under your preservation age and have been on government support for a continuous period of 26 weeks) permanent departure from Australia, if you are an eligible temporary resident receiving a release authority (RA) which is presented to a super fund in order to release benefits to satisfy an excess contributions tax assessment. Preserved benefits can also be rolled into another complying superannuation fund, retirement savings account, deferred annuity or approved deposit fund. Restricted non-preserved benefits must remain in a superannuation fund until you meet one of the conditions of release for preserved benefits, or if your employer has made contributions to your fund on your behalf until you are no longer employed with that employer (conditions apply). Unrestricted non-preserved benefits can be cashed at any time. Please note this may be subject to tax. Pre-retirement pensions You can use some or all of your preserved and/or restricted non-preserved benefits to commence a pre-retirement allocated pension or annuity, once you have reached your preservation age. This applies regardless of your employment status. e recommend you speak to your adviser about preservation rules. termination of employment after turning 60 years of age Date of birth Before 1 July 1960 55 From 1 July 1960 to 30 June 1961 56 From 1 July 1961 to 30 June 1962 57 From 1 July 1962 to 30 June 1963 58 From 1 July 1963 to 30 June 1964 59 On 1 July 1964 or after 60 Preservation age reaching age 60 where you left employment before that age and are now permanently retired permanent incapacity owing to ill health (mental or physical), where the trustee is reasonably satisfied that you are unlikely to be able to work, because of your ill health, in a job for which you are reasonably qualified by education, training or experience 20 Colonial First State YourChoice Self Managed Super
hen can you withdraw funds from your super account? You can now keep your money in super as long as you like. (This became effective 10 May 2006.) The table below outlines the circumstances of when funds become payable. Cash withdrawal request Rollover to another super fund Splitting contributions with your spouse (rollover) Reaching your preservation age Retirement Death Total and permanent disablement or permanent incapacity Request to withdraw excess contributions tax on contributions made on or after 1 July 2007 hen does the benefit become payable? This is subject to preservation. Details are provided on page 20. You can roll over your funds to another complying super fund at any time. You must complete and lodge a splitting notice with your fund. Your fund will generally split these contributions by rollover to your spouse s super account in the same or another fund, in the year following the year in which the contributions were made. You can access some or all of your benefits as a pre-retirement income stream, once you have reached your preservation age, regardless of your employment status. Upon permanent retirement from the workforce on reaching your preservation age (see page 20) or reaching age 65. On death. On total and permanent disablement or permanent incapacity. On presentation of a release authority (RA). See the section on page 19 for more information on RAs. Please contact the ATO or your financial adviser for further information. hat benefit is payable? Your account balance. Your account balance. Please refer to the section on splitting contributions on page 18 or see your financial adviser for more information. Your account balance. Your account balance. Account balance and death insured benefit (if applicable). Account balance and total and permanent disablement insured benefit (if applicable). No greater than the amount of excess tax specified in the RA. How are your benefits taxed? There are important changes under the new Budget legislation which means that from 1 July 2007, if you are over age 60, you will not pay any tax on withdrawing your benefits from superannuation. e recommend that you talk to your financial adviser to find out about these new changes. On 1 July 2007, the previous ETP components will be converted to two new components: tax-free component, and taxable component. The tax-free component is equal to: the following ETP components valued as at 30 June 2007: pre-july 1983 component undeducted contributions CGT-exempt component post-june 94 invalidity component, and concessional component plus your tax-free contributions from 1 July 2007: non-concessional contributions CGT contributions 1 Indexed to Average eekly Ordinary Time Earnings (AOTE). personal injury contributions tax-free component of a DTP, and tax-free component of a superannuation benefit rollover. The taxable component is equal to: the balance of the value of your super account. The tax rules that apply to your benefits will depend on your age: Under preservation age (currently age 55) The whole taxable component is taxed at 21.5%. The tax-free component is not subject to tax. Preservation age to age 59 The taxable component is not subject to tax up to a low rate threshold of $140,000 1. Amounts above $140,000 1 will be taxed at the flat rate of 16.5%. (There will be no Reasonable Benefit Limit.) The tax-free component is not subject to tax. Please note: The components of your withdrawal will generally be required to be taken in the same proportion as the components in your account at the time of the withdrawal. Age 60+ All benefits are not subject to tax. 6 Section Colonial First State YourChoice Self Managed Super 21
About superannuation Taxation of total and permanent disablement benefits Total and permanent disablement or incapacity superannuation benefits may include a greater tax-free proportion. However, eligibility criteria and conditions apply, including certification of your disability by two medical practitioners. Please contact us to find out how to apply and consider talking to your financial adviser for further information. Taxation of death benefits The taxation of any benefit payable on your death, will depend on your and your beneficiaries age and personal circumstances at the time of your death. Please contact your financial adviser for further information. Important additional information about superannuation Choice of superannuation fund The Super Choice legislation means employees can select which super fund they would like their compulsory employer super contributions paid into. Not all employees get a choice. You should check with your employer whether you are eligible to make a choice. If you wish to make a choice, you need to provide certain information to your employer about the fund you have chosen. If you wish to choose a self managed superannuation fund as your chosen fund, we can provide you with all the necessary information you need to give your employer. hat happens if you die? Estate planning is an important part of your self managed superannuation fund as this will direct your superannuation or pension assets after you die. You can make binding or non-binding death nominations for superannuation funds. This area is complex, and we recommend you speak to your financial adviser. Nominated beneficiary (non-binding) You can nominate a beneficiary in writing. This will be used as a guide as to who your dependants are, but is not binding on the trustee. Binding death nomination To provide greater certainty on who receives your benefit when you die, you can make a nomination which binds the trustee to pay your death benefit to certain beneficiaries whom you direct (providing you are over the age of 18 when you make the nomination and you are still a member of your fund when you die). You can request the trustee(s) to pay the benefit either as an income stream, a lump sum or a combination of both. From 1 July 2007, rules apply to restrict the categories of persons who can receive an income stream as part of a death benefit. This may impact your choice of beneficiary. The Binding Death Nomination form, which includes details on who can be nominated, is available online. 22 Colonial First State YourChoice Self Managed Super
About pensions Pensions are an important part of funding your retirement and understanding the basics is beneficial to peace of mind during this period. hat types of pensions are available? Allocated pensions Allocated pensions are a flexible way of providing income in your retirement. You can choose the amount of income you receive each year over a minimum amount. This allows you to vary your payments to best suit your lifestyle. You can also make additional lump sum withdrawals at any time (unless you invest in a pre-retirement allocated pension see below). Your allocated pension will continue to be paid to you until the money in your account runs out. The length of time your pension will last will depend on many factors including the amount of income you choose to be paid, your investment options and how they perform, and fees and charges. For investors aged 60 and over, any payments from an allocated pension will be tax-free. Pre-retirement allocated pensions A pre-retirement allocated pension allows you access to your superannuation to start an income stream before you have ceased employment. These pensions have the same rules as an allocated pension except that you cannot withdraw additional lump sums and the maximum amount of income you can draw is limited to 10% of your account balance at commencement or 1 July each year. Term allocated pensions A term allocated pension has a fixed term, meaning your pension payments will stop after a set number of years. The amount you get paid each year varies depending on your account balance and the remaining term of your pension. You have a limited ability to vary the amount of your pension payments you get paid each year. You cannot make additional lump sum withdrawals from a term allocated pension, other than in very limited circumstances. From 1 July 2007, the rules applying to a term allocated pension will change. For investors aged 60 and over, any payments from a term allocated pension will be tax-free. 6 Section hich pension should you choose? Choosing which type of pension you need (or how to combine your pensions) depends on your personal circumstances, financial objectives and needs. Your adviser is best suited to help you determine which pension is best for you. Budget 2006 superannuation changes As part of its Budget 2006 proposals, the Government made significant changes to the legislation governing pensions. These changes apply to all pensions commencing on or after 1 July 2007. The information contained in this document is a summary of the changes. The details of this legislation may change from time to time. Further information (including information that is not materially adverse) can be obtained free of charge on our website or by calling YourChoice Client Services. You should also discuss how these changes affect you with your financial adviser. Colonial First State YourChoice Self Managed Super 23
About pensions ho is eligible to commence a pension? You can commence a pension where you have unrestricted non-preserved benefits. Generally, your benefits within a complying superannuation fund will only be classified as unrestricted non-preserved once you have: reached age 65 reached age 60 and ceased gainful employment reached your preservation age and retired from the workforce, or been declared permanently and totally disabled/ incapacitated. You can also invest preserved and restricted non-preserved benefits in a pre-retirement allocated pension if you have reached your preservation age. Your preservation age is determined according to your date of birth as shown in the table on page 20. Social security treatment of pensions (Centrelink/Department of Veterans Affairs) Income and Assets Tests Centrelink and the department of veterans affairs have two tests to determine eligibility for income support benefit. These tests are the Income and Assets Tests. The test that produces the lower income support entitlement is used to calculate your benefit. Term allocated pensions and allocated pensions have different categories for social security purposes. These are summarised below: Pension type Assets Test Income Test Term allocated pension 50% of account value Income less annual exempt amount Allocated pension Account value Income less annual exempt amount Please note: Pensions that commence after 20 September 2007 will no longer be eligible for a 50% Assets Test exemption and will be assets tested on their account value. The Assets Test treatment of pensions purchased before this date will not be affected. Pension ages The Age Pension age for men is 65. For women, the ages are set out in the following table: Date of birth The equivalent pension age for those entitled to receive a Service Pension from the Department of Veterans Affairs is generally five years earlier. How is your pension taxed? Because the Australian taxation system is complex and different members have different circumstances, you should consider seeking professional taxation advice. Some tax information about pensions has been provided for you on this page. However, although every care is taken, it is never possible to rule out the risk that tax laws may change and taxation liabilities of the fund could be increased or the benefit of concessions reduced. This tax information is current as at 1 July 2007. The levels and basis of tax may change in the future. hat tax is payable? Pension age for women Qualifying age for Age Pension Before 01/07/1935 60.0 01/07/1935 to 31/12/1936 60.5 01/01/1937 to 30/06/1938 61.0 01/07/1938 to 31/12/1939 61.5 01/01/1940 to 30/06/1941 62.0 01/07/1941 to 31/12/1942 62.5 01/01/1943 to 30/06/1944 63.0 01/07/1944 to 31/12/1945 63.5 01/01/1946 to 30/06/1947 64.0 01/07/1947 to 31/12/1948 64.5 01/01/1949 and later 65.0 How you are taxed on your allocated pension and term allocated pension payments will depend on your age, when you commenced your pension and when you receive the payment. See the table below for details: Current age 55 to 59 60+ Amount of pension less an annual tax-free amount is included in your assessable income and taxed at your marginal rate. A tax offset of 15% is available to reduce your tax payable. The whole amount of the pension is excluded from your assessable income and is not subject to tax. 24 Colonial First State YourChoice Self Managed Super
For pensions commenced prior to 1 July 2007 Your tax-free amount is the deductible amount and was calculated by dividing your undeducted purchase price by your life expectancy at commencement. Your undeducted purchase price was the sum of any undeducted contributions, post-june 1994 invalidity component and CGT-exempt component in the purchase price. The tax-free amount will not change until one of the following trigger events occurs: you turn 60 you take a full or partial commutation, or you die. From this time, your existing tax components will convert to the new components as follows: taxable component previously the post-1983 component and non-qualifying components tax-free component previously the pre-1983, undeducted, CGT-exempt, post-june 1994 invalidity and concessional components combined. Tax-free amount For pensions commenced after 1 July 2007, the tax-free amount will be calculated based on the proportion of the components used to purchase the pension or at the time of a trigger event. For example, if your pension commences with a $30,000 tax-free component and $70,000 taxable component, your tax-free amount in each pension payment will be 30%. If you commence your pension prior to 1 July 2007 and subsequently roll over or take a withdrawal (partial or full commutation) from your pension between age 55 and 59, the amount of tax-free pension you receive could change. Please see your financial adviser for more information. Payments net of tax here required, PAYG tax will be withheld from your pension payments and remitted to the ATO on your behalf. Generally, any difference between your nominated pension amount and the amount you receive represents the income tax we have deducted. On the application form, you can nominate the pension to be paid as either an amount before tax (gross) or an amount after tax (net). Please see below for information on the taxation of pensions paid on death. hat happens if you die? Estate planning is an important part of your self managed superannuation fund as this will direct your superannuation or pension assets after you die. You can make a binding death nomination, or additionally you can choose a reversionary beneficiary or a nominated beneficiary. This area is complex, and your nomination(s) can affect the tax concessions on your pension payments. e recommend you seek independent financial advice. Binding death nomination To provide greater certainty on who receives your benefit when you die, you can make a nomination which binds the trustee to pay your death benefit to certain beneficiaries whom you direct (providing you are over the age of 18 when you make the nomination and you are still a member of your fund when you die). You can request the trustee(s) to pay the benefit either as an income stream, a lump sum or a combination of both. The Binding Death Nomination form, which includes details on who can be nominated, is available online. Nominated beneficiary (non-binding) You can nominate a beneficiary in writing. This will be used as a guide as to who your dependants are, but is not binding on the trustee. Reversionary beneficiary You can nominate a reversionary beneficiary in writing who will automatically receive your pension if you die. You can choose only one reversionary beneficiary. If you change the reversionary beneficiary, you must notify us, at which time we need to recalculate some pension components. For a term allocated pension, a reversionary beneficiary must only be your spouse or de facto spouse. Nominating a reversionary beneficiary will impact your beneficiary s ability to commute your term allocated pension on your death. Please note: From 1 July 2007, a death benefit can only be paid as an income stream to your child if they: are under age 18 are under age 25 and financially dependent on you, or have a certain type of disability. If your child s circumstances change and they don t meet the above requirements, we are required to pay your benefits to them as a lump sum payment. 6 Section Colonial First State YourChoice Self Managed Super 25
Other information you need to know Additional information This section provides other information you need to know with regard to YourChoice and to your fund. Fund investments Page 26 Regulatory Page 28 Terms and conditions Page 29 Note: The information contained in this section is current as at 1 July 2007. Fund investments It is important that an investment strategy outlines the investment objectives of the fund and details the process the trustee(s) will use to meet these objectives. The fund s investment strategy must take into account all of the circumstances of the fund including: the risks involved in making, holding and realising, and the likely return from, the fund s investments, having regard to its objectives and expected cash flow requirements the composition of the fund s investments as a whole, including the extent to which the investments are diverse or involve the fund in being exposed to risks from inadequate diversification the liquidity of the fund s investments, having regard to its expected cash flow requirements, and the ability of the fund to meet its existing or future liabilities. It is also essential for an investment strategy to be regularly reviewed and have the flexibility to be updated where required. Trustee(s) must ensure that all investment decisions are made according to the investment strategy. If you have some doubt about the investment strategy, we recommend you seek financial advice. hat investments will YourChoice administer? The Trust Deed provides the trustee(s) with broad investment powers. The Trust Deed, the investment strategy formulated by the trustee(s) and investment rules will determine what investments may be made by the trustee(s) ( allowable investments ). YourChoice will administer the following allowable investments: Listed shares/trusts All ASX listed companies. All ASX listed trusts. All listed shares and trusts on recognised international stock exchanges. Derivatives those funds investing in any form of derivative must provide us with a signed Derivatives Risk Statement (DRS). Instalment warrants trustees who are investing or wishing to invest in instalment warrants must sign a declaration certifying that they have: considered the appropriateness of the investment to the investment strategy ensured they are familiar with the risks involved adequate risk management procedures in place checked that the investment does not constitute a borrowing (SIS Act s67) checked that the warrant was not purchased via a shareholder application. Note: e will not administer investments in warrants through a shareholder application as this involves charging of a fund s asset. Unlisted shares/trusts Unlisted trusts (excluding managed funds) all investments in unlisted companies or unit trusts must be made via an application form. A confirmation certificate must be received detailing the application price and holding. All managed funds including all Colonial First State managed funds. rap and mastertrust accounts. Life insurance policies. Real property Residential/Commercial (non-business Real Property) Property you must: ensure that the investment is managed by either a licensed real estate agent, a property manager, or a trustee/fund representative have a lease or lease arrangement between the trustee of the fund and an unrelated party. Refer below for exceptions provide us with an annual schedule detailing the flow of income and expenses, at financial year-end be responsible for the property insurance. Pre-July 1999 assets with transitional exceptions to 01/07/2009. Transitional exceptions to in-house assets include: lease or lease arrangement between the trustee and a related party, pre 11/08/99, and the lease or lease arrangement must be continued with the related party or be renewed with any related party and there are no gaps between lease renewals. 26 Colonial First State YourChoice Self Managed Super
Business Real Property (BRP) 1 you: must ensure the investment is managed by either a licensed real estate agent, a property manager, or a trustee/fund representative can invest up to 100% of the fund s assets to acquire BRP can allow the property to be owned by the fund and a related party as tenants in common must be responsible for property insurance. Cash Bank accounts. Term deposits. Note: e will not administer accounts that carry a debt facility, such as an overdraft. Other collectibles (such as artwork, coins and antiques) Must have a commercial arrangement in place detailing the earnings revenue. A confirmation certificate must be received detailing the type of investment and application price. Property insurance is the trustee s responsibility. Investment rules for self managed superannuation funds Superannuation legislation imposes certain restrictions on fund investments in order to protect member benefits. A summary of these is provided below. Sole purpose test The sole purpose test aims to ensure that self managed superannuation funds are maintained for the purpose of providing benefits to members upon their retirement, or, if a member dies before retirement, to their dependant(s). A fund s investments must be consistent with the sole purpose test. For example, a trustee may breach the sole purpose test if it purchases an investment that provides a benefit to a member (eg a golf club membership). Arm s length rules All investments by a self managed superannuation fund must be made and maintained on a strict commercial (ie arm s length) basis. In other words, the relevant purchase/sale price of any fund asset should be based on a fair market value regardless of who the parties to the transaction are. Similarly, any rental or lease amounts paid for the use of any fund asset should reflect a fair market rate of return. Loans to members and relatives The trustee(s) of a self managed superannuation fund are prohibited from lending money (or providing any form of financial assistance) to a member of the fund or related party. Borrowing Self managed superannuation funds are prohibited from borrowing money with some limited exceptions. These include short-term borrowings: for up to 90 days to pay a benefit or surcharge liability for a maximum of seven days to cover the settlement of certain security transactions. In both these situations, the amount of the borrowing must not exceed 10% of the fund s total assets. Although a superannuation fund cannot borrow, it is worth noting that they are not prevented from investing in assets that do incorporate borrowings, such as geared managed investment funds (for example Colonial First State s range of geared funds) or certain types of instalment warrants. Acquisition of assets from related parties rule The trustee(s) of a self managed superannuation fund are prohibited from intentionally acquiring assets from a related party of the fund. This not only refers to funds purchasing assets from related parties but also includes such parties contributing assets in kind (such as in specie contributions). However, there are some important limited exceptions to the above rule for acquiring related party assets, including: listed securities (ie shares, units or bonds listed on an approved stock exchange) Business Real Property (ie freehold or leasehold property interests used exclusively in one or more businesses) acquired at market value an in-house asset where the acquisition would not result in the level of the fund s in-house assets exceeding 5% units in a widely held unit trust, such as a retail managed fund. The definition of related party is very broad and includes: all members of the fund and their associates, and all standard employer sponsors of the fund and their associates. An associate includes a member s relatives, business partners (and their spouse and children), or any companies or trusts a member controls or that control the employer sponsor. A standard employer sponsor is an employer who contributes to the fund on behalf of members as part of an agreement between the employer and the trustees of the fund. Standard employer sponsors are usually employers who make employee contributions to their own corporate fund or to a relevant industry fund. Breaching the acquisition of assets from related parties rule is considered a serious breach and can incur severe penalties. It is therefore important for a trustee to ensure that any investment the fund makes will not breach this rule. If there is any doubt, a trustee should seek financial advice or guidance from the ATO. 7 Section 1 Business Real Property is generally property used wholly and exclusively in a business. Colonial First State YourChoice Self Managed Super 27
Other information you need to know In-house asset rules The in-house asset rules limit a superannuation fund from undertaking certain transactions with related parties in order to limit risk and to ensure that funds are being maintained for genuine retirement purposes. In-house assets are defined as: an investment of a fund in a related company or trust (ie a fund owns shares in a company or units in a trust) an asset of a fund that is leased to a related party a loan made by a fund to a related company or trust. An investment, lease or loan that is an in-house asset is not prohibited but is limited to 5% of the market value of a fund s assets. That is, if a fund leased an asset to a related party, the value of that asset (combined with any other in-house assets) must not exceed 5% of the total value of the fund s assets. In recognition of certain legitimate business arrangements, the superannuation rules exempt certain assets, such as Business Real Property, from being an in-house asset. This allows a fund to lease certain assets to related parties, or to invest in certain related entities without being limited to 5%. In certain situations, assets that would otherwise be an in-house asset are exempt from these rules under transitional provisions announced on 11 August 1999. For more information, seek financial advice or contact the ATO. Regulatory Do you have to quote a Tax File Number (TFN)? e are required to advise you of the following before you provide us with your TFN. e can collect your TFN under the Superannuation Industry (Supervision) Act. If you provide your TFN to us, we will use it only for legal purposes, which include: finding, identifying and amalgamating your superannuation benefits where other information is insufficient (including using the ATO Supermatch program which enables the fund to track down lost or unredeemed monies on your behalf) calculating tax on your superannuation benefits, calculating tax on your superannuation contributions, and providing information to the Commissioner of Taxation (including disclosing your TFN). These purposes may change in the future. It is not an offence not to quote your TFN. However, if you do not provide us with your TFN then: more tax may become payable on your taxable superannuation contributions and superannuation benefits we may be required to refund any other superannuation contributions (including a personal or self-employed contribution) to you within 30 days less taxes, fees, costs and insurance premiums, and reduced or increased for market movements, and it may become more difficult to locate or amalgamate your superannuation benefits in the future. If you provide your TFN to us, we may provide it to another superannuation fund trustee or Retirement Savings Account provider to whom your superannuation benefits are to be rolled over, unless you request us not to do so in writing. In all other respects your TFN will be treated as confidential. How is your personal information dealt with? The privacy of your personal information is important to us. e collect personal information so that we may provide you with the products and services you request, as well as information on other products and services offered by us, unless you tell us otherwise. The law may also require us to collect personal information. e may disclose personal information to other parties (confidentiality arrangements apply) for certain purposes that we outsource, including our standard auditor, actuarial service provider, Trust Deed provider, bulk mailing, market research and information technology support. e also seek expert help from time to time to help us improve our systems, products and services. Your personal information may be disclosed to these third parties in such circumstances. Your personal information will not be shared with other third parties (except with our related bodies for prudential and risk management purposes or as otherwise set out in this statement). Fund documents and member information will be available to each trustee of your fund. Your personal information may also be used by us to administer, monitor and evaluate products and services; gather, aggregate and report statistical information; assist you with any queries and take measures to detect and prevent fraud and other illegal activity. e may also be allowed or obliged to disclose information by law and to report on prudential or risk management matters. If you have a personal financial adviser, auditor and/or an accountant, then details of your fund will be provided to them. e aim to ensure that the personal information we retain about you is accurate, complete and up-to-date. If you provide us with incomplete or inaccurate information, we may not be able to provide you with the products or services you are seeking. If you have concerns about the completeness or accuracy of the information we have about you or would like to access or amend your information, simply call us on 1300 720 441 or send an email to yourchoice@colonialfirststate.com.au. If you would like a copy of our Privacy Policy Statement, visit our website at colonialfirststate.com.au or call the above number. You will be taken to agree to the collection, use and disclosure of your personal information as set out above when you apply for a YourChoice account. These consequences may change in the future. 28 Colonial First State YourChoice Self Managed Super
ould you like to give us feedback, or do you have a question or complaint? If you have an enquiry, a problem we can help you with, or would simply like to give us feedback, then you can contact us by: Calling us on 1300 720 441, Monday to Friday, 8.30am to 5.00pm, Sydney time Emailing us at yourchoice@colonialfirststate.com.au riting to us at Colonial First State GPO Box 3254 Sydney NS 2001 e value your comments and work hard to address any problems we become aware of, but if we are unable to resolve a problem to your satisfaction, you can take it further by contacting the Complaints Resolution Officer using the above contact details. e ensure that any complaint is properly considered and responded to swiftly; in most cases this will be within 14 days. If you would like more information on our complaints procedure, please contact us. Terms and conditions These terms and conditions apply when you apply for a YourChoice account with us and instruct us by phone, fax or email, or access FirstNet. It is important that you read them carefully before you provide us with instructions so that you know what will apply. Trustee declarations and agreements You agree to be bound by the terms of the Trust Deed of the fund (as amended from time to time) and this document. You confirm that you: understand that as trustee of your fund (or director of a company that is the trustee of your fund) you are responsible for all aspects of the operation of your fund and that although YourChoice will assist you in the administration of your fund, you remain responsible for your fund have read and understood this document and have received this document in Australia understand and accept the risks of obtaining the YourChoice service and the risks associated with the investments you select as part of your fund s investment strategy understand and accept the fees and costs described in the sections of this document that deal with fees and costs authorise and direct the debit of the YourChoice fees and costs described in the document from the fund s nominated Australian financial institution account in accordance with the Direct debit customer service agreement on page 32 understand that neither investment earnings nor the value of investments held through the fund are guaranteed by Colonial First State or its related entities, and that they may rise or fall understand that inclusion of a class of investments in the list of allowable investments for your fund does not amount to a recommendation or endorsement of that investment by Colonial First State or its related entities, and should not be considered financial product advice agree that any term or condition of the agreement between Colonial First State and you that is void, illegal or unenforceable, does not affect the enforceability of the other terms and conditions in the agreement. Use of standard audit and actuarial services If you request to have the audit completed by the standard auditor or access the YourChoice actuarial services, you will have a direct relationship with the auditor and actuary. This audit or actuarial service is not provided by Colonial First State and Colonial First State makes no representations about the service provided by the auditor or actuary. Resignation of Colonial First State as administrator of your fund e can resign as administrator of your fund at any time. e do not need to provide you with a reason for our resignation. ithout limiting the circumstances in which we can resign, we can resign as administrator of your fund if we are not satisfied that you are, in a timely manner, responding to our requests for information or taking action to make your fund compliant as a result of a notice of breach from us. Additionally, failure to pay fees to us would also be grounds for our resignation. In the event that we intend to resign, we will provide you with written notice in advance. Once we resign as administrator of your fund, we are no longer responsible for maintaining the records in respect of your fund. You are responsible for advising us where to forward your fund records. If you do not advise us within 30 business days of your agreement being terminated, we will send the fund s records to the nominated address we hold and will not retain the records. Termination of the administration agreement You can terminate the administration agreement under which we provide you with YourChoice services by providing us with 30 days written notice. This will allow us time to prepare fund records to provide to you. Existing funds Acceptance of existing funds is at our absolute discretion. e may resign immediately if, during the process of establishing your fund with YourChoice, we discover that the fund records have not been administered to a standard that Colonial First State considers appropriate. Alternatively, at our discretion we may agree with you to undertake steps to rectify the issues. In the event that we agree to rectify the issues, we may charge an Additional Service Fee, in which case we will notify you prior to commencing the work. 7 Section Colonial First State YourChoice Self Managed Super 29
Other information you need to know You and your professional advisers will be required to respond to our queries during the process of establishing YourChoice for an existing fund. You agree that the Trust Deed for your existing fund must conform with our standard Trust Deed, unless otherwise agreed with us. Your adviser, actuary and auditor You confirm that Colonial First State: is entitled to treat the person nominated by you in the application as your adviser for the purposes of this document is entitled to continue to treat that nominated person as your adviser until it is notified by you in writing to cease doing so, and has acknowledged receipt of that notification in writing may treat the person nominated by you as your adviser as your duly authorised agent in all respects in relation to YourChoice, and is not liable for any loss or damage suffered by you in connection with the actions of your adviser in relation to YourChoice or the fund. You confirm that Colonial First State: is entitled to treat the person(s) nominated by you in the application as your auditor and/or actuary for the purposes of the document and is entitled to provide information and reports relating to the fund to that person(s) is entitled to continue to treat that nominated person(s) as your auditor and/or actuary until it is notified by you in writing to cease doing so, and has acknowledged receipt of that notification in writing, and is not liable for any loss or damage suffered by you in connection with the actions of your auditor and/or actuary in relation to YourChoice or the fund. Varying the terms and conditions of this agreement Colonial First State may vary the terms and conditions set out in this document (and your agreement with Colonial First State under which we provide you with YourChoice) at any time. hen varying a term or condition we will: provide you with at least 30 days prior written notice of a change that is materially adverse provide you with at least seven days prior notice of a change that is material but not adverse, and communicate to you within a reasonable time any changes that are not material. If you do not agree to the change, you can terminate your agreement with Colonial First State under which you receive YourChoice by notifying us prior to the change occurring that you do not agree to the change. If this occurs, your agreement with Colonial First State (and the provision of YourChoice) will terminate on the earlier of: the end of 30 days after we receive your notice (which is the period of notice that you are required to provide to us to terminate your agreement at any time, see the section Termination of the administration agreement on page 29), and immediately prior to the change occurring. If you do not terminate your agreement prior to the change occurring, you are deemed to have agreed to the change to your agreement with Colonial First State for the provision of YourChoice. Limitation of liability You agree and acknowledge that, provided it acts honestly and with reasonable care and diligence in performing the functions required of it by law and under this document, Colonial First State is not liable for any loss or damage suffered by you in connection with YourChoice. In particular, you acknowledge that: you accept the terms and conditions set out on page 31 of the document when you instruct us by phone, fax or email you accept the terms and conditions set out on page 31 of the document when you provide us with information received by phone, fax or email you accept the terms and conditions set out on pages 31 to 32 about the use of FirstNet Colonial First State will not be liable for failure to perform any act it is prevented by law from performing Colonial First State will not be liable to account for any payment or retention of monies made in good faith or to meet a liability to any duly empowered fiscal authority Colonial First State may rely on advice from any person believed in good faith to be expert in relation to the matter on which they are consulted unless the law provides otherwise, you agree that all other representations and warranties relating to these services are excluded; our liability for a breach of a term of the agreement is limited to resupplying the service or paying the cost of providing the service again subject to the paragraph above, we are not liable in any way (including negligence) for any losses that you suffer (however caused) through using or supplying information by phone, fax, email or FirstNet, and you will only use YourChoice in accordance with these terms and conditions and your other legal obligations. Colonial First State is not liable for, and you release and indemnify Colonial First State against, any liabilities, claims, losses or costs arising from us acting in accordance with any communication that we receive by phone, fax or email about your fund or investments with us or arising from the use of FirstNet by you or any person using your OIN and PIN. 30 Colonial First State YourChoice Self Managed Super
Use of telephone, fax and email Security of phone, fax and email requests e have procedures in place to reduce the risk of fraud, but we cannot guarantee that someone trying to impersonate you will not contact us about your fund and change your details. e may dispute liability for any losses which happen because we have acted on phone, fax or email instructions that you have not authorised but which appear to be authorised by you. All our customers are automatically given access to communicate with us by phone, fax or email. You need to tell us if you do not want us to accept any future instructions over the phone, fax or email by sending us an original signed request. e will not act on instructions about a fund by phone, fax and email instructions by the second business day after we receive a request to cease acting as administrator of your fund. Until this happens, these terms and conditions for phone, fax and email will still apply to your account with YourChoice. Information received by phone, fax or email If the details that we receive in a fax or over the phone or email do not match the details that we have previously received for the fund, then we will not proceed with the request. e also will not process a request if the instructions we receive are incomplete or appear to contain errors. This is to ensure that the instructions are acted on exactly as you were requesting. Fax machines may be convenient, but they are not always reliable. If a query arises over what information we received by fax, we will not accept a fax transmission report from your machine as evidence that we received the fax. This is because, although your fax machine may have confirmed that the fax was sent, we may not have received the complete fax at our end. e can change or cancel these terms for phone, fax and email at any time as long as we give you 14 days written notice. Apart from these terms and conditions we may have other requirements for receiving instructions from time to time. You will be notified if this affects you or your request. e are entitled to rely on the validity of any document (including electronic communication) unless we reasonably believe it is not genuine and on information provided by you or your adviser/actuary/auditor/accountant unless we reasonably believe the information is not accurate. Use of FirstNet OIN and PIN You must keep your OIN and PIN secret. You should not disclose them to anyone or record them in a way which could affect their confidentiality. If you give someone else permission to use your OIN and PIN, you are responsible for any instructions they give or changes they make to your fund information, or anything that happens because you gave them that permission. Anyone can access FirstNet if they have a valid OIN and PIN. This means that if someone else has your OIN and PIN, they can access your fund information, even if you have not authorised them to use your OIN and PIN. e are not responsible to you and will not pay for any losses that may happen because we acted on any instructions received through FirstNet which used your OIN and PIN, whether or not these instructions were authorised by you. You must tell us immediately if you think that someone has accessed your account through FirstNet without your permission or if you think that someone else may know your OIN and PIN. e will stop access and issue a new PIN. Access to FirstNet You can tell us if you want to permanently stop using FirstNet by sending us an original signed request. e will block FirstNet access to your account on the second business day after we receive that request. Until this happens, these terms and conditions will still apply to your account. e can stop or restrict your access at any time and for any reason. e do not guarantee or warrant that the use of FirstNet will be uninterrupted or error free. e also do not warrant that it is suitable for any particular purpose or has any performance, functionality or security features, except what we are legally obliged to provide. e will take all reasonable steps to make sure that the information that you access through FirstNet is up-to-date and correct. You agree to use this service in accordance with these terms and conditions. e will only act on requests that are complete, received in full and do not appear to contain any error. 7 Section Colonial First State YourChoice Self Managed Super 31
Other information you need to know For FirstNet, a confirmation reference onscreen is evidence that the communication has been completed. e are not liable for any losses or delays that occur because we did not receive an instruction. You must only use FirstNet to obtain information that you are properly authorised to access and use this information only for lawful purposes. e can change these terms and conditions at any time by placing the changes on our website. e may ask you to read and accept any amended terms and conditions so you can keep using FirstNet. But, unless otherwise required by law, once we have placed them on the website they are binding on you, even if you have not read them. e recommend that you check these terms and conditions on a regular basis. These terms and conditions include any instructions for using these services provided to you or placed on our website from time to time. Direct debit customer service agreement Our commitment to you here the due date for a drawing falls on a non-business day, we will draw the amount on the next business day. e will provide written notice of any proposed changes to your drawing arrangement, providing no less than 14 days notice. e may terminate your direct debit arrangement if drawings are returned unpaid, or if debit is unsuccessful three times in any 12-month period. e will keep all information provided by you, and details of your nominated account at the financial institution, private and confidential. e will investigate and deal promptly with any queries, claims or complaints regarding debits, providing a response within 20 business days. Your commitment to us It is your responsibility to check with your financial institution prior to completing the direct debit request, that direct debiting is available on that account. It is your responsibility to ensure that the authorisation on the direct debit request is identical to the account signing instruction held by the financial institution of the nominated account. It is your responsibility to ensure at all times that sufficient funds are available in the nominated account to meet a drawing on the due date for payment. It is your responsibility to advise us if the account nominated by you to receive the drawings is altered, transferred or closed. It is your responsibility to arrange with us a suitable alternate payment method if the drawing arrangements are stopped either by you or by the nominated financial institution. It is your responsibility to meet any charges resulting from the use of the direct debit system. This may include fees charged by us as a result of drawings returned unpaid. Your rights You may change the direct debit arrangement at any time by giving written notice to us. Such notice should be received by us at least five business days prior to the due date for the next drawing. Your nominated financial institution may also accept a request to change your direct debit arrangement with us. All transaction disputes, queries, and claims should be raised directly with us. e will provide a verbal or written response within 20 business days from the date of the notice. If the claim/dispute is successful, we will reimburse you by way of cheque or electronic credit to your nominated account. Please phone Colonial First State on 1300 720 441 with any enquiries or send an email to yourchoice@colonialfirststate.com.au. 32 Colonial First State YourChoice Self Managed Super
Application form checklist Colonial First State YourChoice Self Managed Super 33 Send all completed YourChoice forms and documents to: Colonial First State YourChoice, GPO Box 3254, Sydney NS 2001 YourChoice application form (refer to page 35) To ensure that we are able to process your application quickly and efficiently, please check that you have completed the following steps: Step 1 Your fund details All funds to complete the following sections: 1, 2, 6, 7, 8, 9, 10, 11 Fund details Member and trustee details Rollovers from other superannuation funds Investment strategy Bank account details Adviser service fee Fund auditor Declaration and signature Provide the full details of your self managed superannuation fund, including contact details, TFN and/or ABN and whether it is a new or existing fund Provide the personal details of each member/trustee and their contact details Please complete the details of any existing funds that are required to be transferred to your fund Complete the details of the fund s investment strategy Nominate a cash account (in the fund s name) for the deduction of any fees and costs associated with YourChoice You only need to complete this section if you have agreed with your financial adviser to have an ongoing and/or one-off Adviser Service Fee deducted from your account Please indicate whether you will be using your own nominated auditor or using YourChoice s standard auditor. If you are using your own nominated auditor, please complete the auditor s details on page 40 Sign the declaration (all members/trustees or directors of the corporate trustees must sign). If any applicant is signing under a Power of Attorney, please comply with the following: Attach a certified copy of the Power of Attorney document Each page of the Power of Attorney document must be certified by a Justice of the Peace, Notary Public or Solicitor Should the Power of Attorney document NOT contain a sample of the Attorney s signature, please also supply a certified copy of the identification documents for the Attorney, containing a sample of their signature, eg Driver s Licence, Passport, etc Mail completed forms to Colonial First State New funds only to complete section 3 First trustee meeting Existing funds only to complete sections 4, 5 Mail the completed forms and any additional documents to us at: Colonial First State YourChoice GPO Box 3254 Sydney NS 2001 Complete the address and date of the first meeting of trustees Trust Deed amendment details Previous administration arrangements Please complete details of amendments to the existing Trust Deed Please provide details of previous administration arrangements for the fund 8 Section
34 Colonial First State YourChoice Self Managed Super Application form checklist (continued) Step 2 Establish YourChoice account Mailing of final documentation for your signature Colonial First State will establish your account Colonial First State will establish a YourChoice account for your fund and provide trustees with an OIN and PIN for online access to FirstNet A elcome Kit containing important information will be mailed to you. This will include: Executable copies of the fund s Trust Deed or Deed of Variation An ATO change of registration details form for amending the fund s details with the ATO (existing funds only) Step 3 Complete final fund documents Obtain and forward historical fund documentation (existing funds only) Mail completed documents to Colonial First State Complete final application documents Complete, sign and execute the following documents to be returned to us: Existing funds Two (2) copies of the fund s amended Trust Deed An ATO change of registration details form New funds Two (2) copies of the new fund s Trust Deed Member and trustee minutes Please obtain and forward to us copies of the following historical fund documentation: Most recent audited financial statements (including an audit report and working papers) Most recent Income Tax Return Cash account statements from the most recent Income Tax Return date, to the current date, including supporting documentation Current asset register, including a full tax transaction history Mail the completed documents and historical fund information (if applicable) to us at: Colonial First State YourChoice GPO Box 3254 Sydney NS 2001 EMPLOYMENT DEFINITIONS These definitions are to be used when classifying your current contribution status under section 2 of the Application form on page 36. (a) Under 65 years of age As long as you are under 65 years of age you can make superannuation contributions. You may, however, be making this contribution as a self-employed person, an unemployed person or as a spouse. Self-employed persons are those who work for themselves, or who earn less than 10% of their total assessable income and fringe benefits from a source where they are considered an employee under SG rules (known as substantially self-employed ). These people may be eligible to claim a tax deduction for personal contributions they make. Unemployed persons who make superannuation contributions under this category may also be able to claim a tax deduction for contributions they make. Spouse People under 65 are able to have contributions made on their behalf by their spouse. They must be living together on a genuine domestic basis as husband and wife. (b) Aged 65-74 If you are aged 65-74 you can make superannuation contributions as long as you have been gainfully employed on a part-time basis during the financial year in which the contributions are made. This requires you to have worked at least 40 hours in a period of not more than 30 consecutive days in the financial year. Self-employed persons aged 65-74 who make contributions based on this criteria may be eligible for a tax deduction on those contributions. Spouses who make contributions on this basis can only do so up until the spouse turns 70. (c) Permanently retired A person who has attained their preservation age and is no longer intending to work for gain or reward for more than 10 hours a week.
PLEASE DO NOT STAPLE Colonial First State YourChoice Application Form 1 July 2007 Colonial First State YourChoice Self Managed Super You must have read the document before applying. Please refer to page 33 for instructions on how to complete this form. Please phone YourChoice Client Services on 1300 720 441 with any enquiries. 35 Please complete this form using BLACK INK and print well within the boxes in CAPITAL LETTERS. Mark appropriate answer boxes with a cross like the following X. Start at the left of each answer space and leave a gap between words. Office use only 0 6 7 1. FUND DETAILS Fund name ( the fund ) Is the fund a new fund or an existing fund transferring to YourChoice? New fund Existing fund x You must also attach additional information. Please refer to the checklist on page 33. ho are the current trustees of the fund? Fund members x Please complete the individual members details in section 2 on page 36. OR Corporate trustee(s) x Please complete the company details below. 2. MEMBER AND TRUSTEE DETAILS CORPORATE TRUSTEES ONLY Company name ABN/ACN Company address Unit Street Street number number name Suburb State Postcode Country Tax File Number
36 Colonial First State YourChoice Self Managed Super 2. MEMBER AND TRUSTEE DETAILS (CONTINUED) Please note that there should be no more than four members or trustees of the fund. Applicant 1 will be the fund s contact person. APPLICANT 1 (FUND CONTACT) Member AND/OR Trustee/Director Title Mr Mrs Miss Ms Other Given name(s) Surname Date of birth / / Male Female Address Street P.O. Box number Unit number Street name Suburb State Country Postcode Phone number Fax number Mobile phone number Email address By providing your email address, you agree that we may use this address to communicate with you and to provide you with information. Tax File Number (refer to page 28) Employment details Under 65 Permanently retired Aged 65-74 Complete below Have you worked for at least 40 hours in 30 consecutive days in the current financial year? Yes No APPLICANT 2 Member AND/OR Trustee/Director Title Mr Mrs Miss Ms Other Given name(s) Surname Date of birth / / Male Female Address Unit Street P.O. Box number number Street name Suburb State Country Postcode Phone number Fax number Mobile phone number Email address By providing your email address, you agree that we may use this address to communicate with you and to provide you with information. Tax File Number (refer to page 28) Employment details Under 65 Permanently retired Aged 65-74 Complete below Have you worked for at least 40 hours in 30 consecutive days in the current financial year? Yes No
Colonial First State YourChoice Self Managed Super 37 2. MEMBER AND TRUSTEE DETAILS (CONTINUED) APPLICANT 3 Member AND/OR Trustee/Director Title Mr Mrs Miss Ms Other Given name(s) Surname Date of birth / / Male Female Address Street P.O. Box number Unit number Street name Suburb State Country Postcode Phone number Fax number Mobile phone number Email address By providing your email address, you agree that we may use this address to communicate with you and to provide you with information. Tax File Number (refer to page 28) Employment details Under 65 Permanently retired Aged 65-74 Complete below Have you worked for at least 40 hours in 30 consecutive days in the current financial year? Yes No APPLICANT 4 Member AND/OR Trustee/Director Title Mr Mrs Miss Ms Other Given name(s) Surname Date of birth / / Male Female Address Street P.O. Box number Unit number Street name Suburb State Country Postcode Phone number Fax number Mobile phone number Email address By providing your email address, you agree that we may use this address to communicate with you and to provide you with information. Tax File Number (refer to page 28) Employment details Under 65 Permanently retired Aged 65-74 Complete below Have you worked for at least 40 hours in 30 consecutive days in the current financial year? Yes No
38 Colonial First State YourChoice Self Managed Super 3. FIRST TRUSTEE MEETING (New funds only to complete) First meeting of the trustee(s) of the fund is to be held at: Address of meeting Unit Street Street number number name Suburb State Postcode Country Date of meeting / / If the fund is to be registered for GST, please cross this box New funds go to section 6. 4. TRUST DEED AMENDMENT DETAILS (Existing funds only to complete) Date of the original Trust Deed / / State of execution Is a copy of the Trust Deed that created the fund enclosed? Yes OR No Has the Trust Deed been amended previously? Yes OR No If the Trust Deed has been amended previously, please provide the dates of each amendment below (if there have been more than four amendments made to the fund s Trust Deed, please attach details to this form): Amendment Date 1 / / Amendment Date 2 / / Amendment Date 3 / / Amendment Date 4 / / Is a copy of each document which amended the Trust Deed enclosed? Yes OR No Have the original trustees been replaced? Yes OR No Are copies of any documents by which previous trustees were appointed enclosed? Yes OR No Existing funds go to section 5. 5. PREVIOUS ADMINISTRATION ARRANGEMENTS (Existing funds only to complete) Name Contact person Address Unit Street P.O. Box Street number number name Suburb State Postcode Country ork phone number Home phone number Fax number Mobile phone number Email address By providing your email address, you agree that we may use this address to communicate with you and to provide you with information. Date of last audited financial statements and tax return / / All applicants go to section 6.
Colonial First State YourChoice Self Managed Super 39 6. ROLLOVERS FROM OTHER SUPERANNUATION FUNDS Please indicate below name of each existing fund, the estimated dollar value of the fund and the member name associated with that fund. If there are more than six existing funds to be rolled-over, please attach details to this form. Name of fund Member name Estimated amount 1. 2. 3. 4. 5. 6. Total transfer amount All applicants go to section 7. 7. INVESTMENT STRATEGY Please indicate below your fund s preferred asset allocation strategy. Please refer to page 26 for further details about what investments are allowed. e strongly recommend you seek professional advice when choosing your investment strategy. Asset class Cash and fixed interest Cash % to % Australian fixed interest % to % Global fixed interest % to % Property Mortgages % to % Property % to % Shares Australian shares % to % Global shares % to % Derivatives % to % Other Collectibles % to % Other % to % All applicants go to section 8. $ $ $ $ $ $ $,,,,,,,,,,,,,, Range
40 Colonial First State YourChoice Self Managed Super 8. BANK ACCOUNT DETAILS You can only nominate a bank account that is held in the fund s name. By providing your bank account details in this section, you authorise Colonial First State to use these details for all future deduction of fees and costs (refer to pages 10 to 13). Name of Australian financial institution Branch name or address Branch number (BSB) Account number Account name All applicants go to section 9. 9. ADVISER SERVICE FEE Complete this section only if you have agreed with your financial adviser to have an ongoing or one-off Adviser Service Fee deducted. Refer to page 13 for details. Ongoing fee Adviser Service Fee including GST % per annum OR $,. per month One-off fee Adviser Service Fee including GST $,. All applicants go to section 10. 10. FUND AUDITOR Please indicate below whether you elect to use the YourChoice standard auditor or your own nominated auditor. If you elect to use the YourChoice standard auditor, you acknowledge that you will have a direct relationship with the standard auditor. The audit service is provided by Ure Lynam & Co Chartered Accountants and not Colonial First State. The auditor for the fund will be: YourChoice standard auditor My nominated auditor Please read the Terms of the engagement on the following page. Please complete auditor s details on the following page.
Colonial First State YourChoice Self Managed Super 41 10. FUND AUDITOR (CONTINUED) AUDITOR INFORMATION Please provide details of your nominated accountant who will be conducting the annual audit of your fund. Accountant name Phone number Fax number Mobile phone number Email Terms of the engagement I/e agree: the audit will be conducted in accordance with the SIS Act and SIS Regulations with the objective of expressing an opinion on the financial statements and on compliance with the SIS Act and the Regulations thereto the work undertaken by Ure Lynam & Co Chartered Accountants to form an opinion is permeated by judgement, in particular regarding the nature, timing and extent of the audit procedures for gathering of audit evidence and the drawing of conclusions based on the audit evidence gathered; in addition, there are inherent limitations in any audit, and these include the use of testing, the inherent limitations of any internal control structure, the possibility of collusion to commit fraud, and the fact that most audit evidence is persuasive rather than conclusive; as a result, our audit can only provide reasonable (not absolute) assurance that the financial statements are free from material misstatement that it is the trustee(s) responsibility for the maintenance of adequate accounting records and internal controls, the safeguarding of superannuation fund assets, the selection of accounting policies, the preparation of financial statements and returns, and compliance with SIS Act and SIS Act Regulations that I am/we are responsible for the implementation and operation of accounting and internal control systems that are designed to prevent and detect fraud and error that in accordance with section 113 of the SIS Act, the financial statements of a regulated superannuation fund must be audited by an approved auditor; the auditor must give the trustee(s) a report of the financial statements in the approved form within the prescribed time after the year of income to which the financial statements relate this appointment of auditor agreement will be effective for future years unless I/we advise you of its amendment or replacement, or the engagement is terminated to provide documents relevant to the report, at the request of the auditor, within 14 days of receiving the request, and the fees for use of the standard auditor will be deducted from the fund s nominated Australian financial institution account by Colonial First State and these fees received by Colonial First State will be provided to the standard auditor. All applicants go to section 11.
42 Colonial First State YourChoice Self Managed Super 11. DECLARATION AND SIGNATURE By completing and signing the application form to apply for YourChoice, I/we declare and agree that: I/we have read and understood the information disclosed in the document to which this application applies, including information on fees and privacy, and have received and applied to receive YourChoice in Australia Colonial First State Investments Limited is appointed administrator of my/our fund I am/we are bound by the all terms and conditions outlined in this document I/we authorise and direct the debit of the fees and charges described in the document from the fund s nominated Australian financial institution account in accordance with the Direct Debit Authority outlined in this document if I/we have received this document from the internet or other electronic means that I/we received it personally or a printout of it, accompanied by or attached to this application form all information in this form is true and correct I/we authorise YourChoice, as the administrator of the fund, to apply on my/our behalf for an Australian Business Number and/or Tax File Number as required. e also authorise YourChoice to lodge the Notice of Election. In doing so, YourChoice is to utilise the information provided by us in the application, and if this application is signed under Power of Attorney, the Attorney declares that he/she has not received notice of revocation of that power (a certified copy of the Power of Attorney should be submitted with this application unless we have already sighted it). These declarations and agreements are made as at the date on which you sign the application form, and continue (unless varied with the written agreement of Colonial First State Investments Limited) for as long as you use YourChoice. Prior to its completion and signing, this application must not be handed to any person unless accompanied by the document. Colonial First State YourChoice Self Managed Super is offered by Colonial First State Investments Limited ABN 98 002 348 352 AFS Licence 232468. All Trustees/Directors must sign Signature of Trustee/Director 1 Signature of Trustee/Director 2 Signature of Trustee/Director 3 Signature of Trustee/Director 4 Print name Print name Print name Print name Please send the completed form to: Colonial First State GPO Box 3254, Sydney NS 2001 Date / / Date / / Date / / Date / /
Colonial First State YourChoice Self Managed Super 43 ADVISER INFORMATION Adviser name Phone number Fax number Mobile phone number Dealer ID Adviser ID By providing your adviser details, you certify that you are appropriately authorised to provide financial services in relation to this product. COLONIAL FIRST STATE USE ONLY Campaign code Dealer/Adviser stamp (please use black ink only)
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Colonial First State YourChoice Self Managed Super 45 Financial Services Guide Dated 1 July 2007 This Financial Services Guide (FSG) is an important document which we are required to give to you under the requirements of our Australian Financial Services Licence. It provides you with information about Colonial First State Investments Limited ( Colonial First State, we, our or us ) to help you decide whether to use the financial services we provide. This FSG outlines the types of services and products we can offer to you. It also explains how we (and other relevant persons) are remunerated for these services and includes details of our internal complaints handling procedures and how you can access them. To obtain the YourChoice Self Managed Super ( YourChoice ) service you must complete the application form attached to the relevant offer document. The offer document contains information about YourChoice and will assist you in making an informed decision about that service. The offer document for this service, dated 1 July 2007, is contained on pages 1 to 43 of this document. If we provide you with personal financial product advice rather than general financial product advice, we will give you a Statement of Advice (SOA). Personal financial product advice is advice that takes into account one or more of your objectives, financial situation and needs. The SOA will contain the advice, the basis on which it is given and information about fees, commissions and any associations which may have influenced the advice. ho are we? Colonial First State is one of Australia s leading wealth management providers and a part of the Commonwealth Bank Group. Any financial services offered will be provided by a representative of Colonial First State. Colonial First State is licensed under the Corporations Act to provide these services to you. Our Australian Financial Services Licence Number is 232468. e do not act as a representative of any other licensee in relation to the services we provide you. To contact us you can: call us on 1300 720 441 visit our website at colonialfirststate.com.au write to us at Level 29, 52 Martin Place, Sydney NS 2000 email us at yourchoice@colonialfirststate.com.au. hat financial services and products do we offer? Colonial First State is authorised to offer a range of financial services, including: dealing in financial products giving advice on financial products operating registered managed investment schemes being the trustee of superannuation funds. e also offer a range of managed investment, superannuation and retirement products. Some of our superannuation products offer life insurance benefits. e can help you to apply for these products and can also give you financial advice in relation to our products, or products offered by other financial institutions, including other members of the Commonwealth Bank Group. e do not provide financial planning services and only give personal financial product advice in limited situations. Personal financial product advice is not provided through our website or YourChoice Client Services. How can you transact with us? You can give us instructions by telephone, mail, fax or via our website. Any dealings with us by telephone, fax or email will be governed by our standard telephone, fax and email terms and conditions. These terms and conditions are contained in the document for each product and are also available on the website at colonialfirststate.com.au. There are also terms and conditions of use for our website and FirstNet, our secure internet service. These terms and conditions can be obtained on the website. How are we remunerated for the services we provide? If you invest in a product or obtain a service we offer, Colonial First State will receive remuneration in relation to your investment in that product or service. here we advise you about products offered by another company in the Commonwealth Bank Group and you acquire those products, then that company will receive remuneration. This remuneration may include contribution fees and management costs (which include transaction, ongoing and, if applicable, any borrowing costs). In some situations withdrawal fees, account fees and transaction fees may apply. The remuneration we will receive for the products and services we offer is set out in the offer document for the particular product or service. The remuneration we will receive for this service is set out in the Fees and other costs section on pages 10 to 13 of this combined document. Colonial First State does not receive any fees, nor do we charge you additional fees for providing financial product advice. hat commissions, fees or other benefits are received? Employees of Colonial First State who give you advice do not receive specific payments or commissions for giving that advice. These employees and our directors receive salaries, bonuses and other benefits from us. Bonus payments and other benefits are discretionary, and based on achievement of pre-determined objectives. You may receive advice in relation to the products we offer from financial advisers that do not work for Colonial First State. These advisers may receive remuneration from us. The adviser s remuneration is included in the fees you pay when investing in our products.
46 Colonial First State YourChoice Self Managed Super Financial Services Guide (continued) The amount of this remuneration is set out in the offer document for the particular product or service. The remuneration we pay advisers in relation to this service is set out in the Fees and other costs section on pages 10 to 13 of this combined document. Your adviser is required to set out the remuneration and commissions they receive in the SOA which they must give to you. Some of these advisers may be representatives of other licensees in the Commonwealth Bank Group. e do not pay commissions or provide other benefits to third parties for referring customers to us. How is your personal information dealt with? Please refer to page 28 of this document (dated 1 July 2007) for details on how your personal information is dealt with. hat should you do if you have a complaint? Please refer to page 29 of this document (dated 1 July 2007) for details about our complaints handling procedures.
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About Colonial First State Colonial First State has been helping Australians with their investment needs since 1988; in that time, we ve become one of Australia s leading wealth management providers. The Colonial First State Group currently manages or administers more than $120 billion globally. Our products Colonial First State provides investment, superannuation and retirement products to individuals, corporate and superannuation fund investors. Our investment management expertise spans Australian and global shares, property, fixed interest, credit, hedge funds, infrastructure and private equity. Our service Service is the heart of our business we have made it simple for you to keep track of your investments, however you like to communicate online, over the phone, in person or by mail. And because we choose our customer service people carefully, there will be someone friendly and informative waiting to respond. Our people At Colonial First State, we never lose sight of the fact that we are responsible for other people s money. e make it our priority to deliver the kind of investment experience we would like ourselves. It is a big part of the reason many of the people who work for Colonial First State are also investors. Our awards Colonial First State s consistent, disciplined approach to investing has been recognised by many awards within the investment management industry. But it is not our style to rest on our laurels every day across our business, our focus is on delivering quality performance, great service and industry-leading products. Contact us Please mail completed forms to: Colonial First State GPO Box 3254 Sydney NS 2001 Colonial First State Investments Limited ABN 98 002 348 352 AFS Licence 232468 Colonial First State offices: Sydney (Head Office) Level 29 52 Martin Place Sydney NS 2000 Telephone: (02) 9303 3000 Facsimile: (02) 9303 3200 Melbourne Level 1 385 Bourke Street Melbourne VIC 3000 Telephone: (03) 8628 5600 Facsimile: (03) 8628 5608 Brisbane Level 5 240 Queen Street Brisbane QLD 4000 Telephone: (07) 3328 5800 Facsimile: (07) 3328 5858 Perth Level 4 55 St Georges Terrace Perth A 6000 Telephone: (08) 9218 5350 Facsimile: (08) 9325 5723 Adelaide Level 4 100 King illiam Street Adelaide SA 5000 Telephone: (08) 8418 5700 Facsimile: (08) 8418 5720 Enquiries YourChoice Client Services: 1300 720 441 ebsite: colonialfirststate.com.au Email: yourchoice@colonialfirststate.com.au Colonial First State 2007 9937/FS2227/0607