NEW IR DATA WAREHOUSE
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- Aileen Austin
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1 GO TO Institutional Research website at a. On the Left side menu, CLICK Data Warehouse link. This will lead you to the main IR Data Warehouse page. b. CLICK IR Data Warehouse Reports link and follow instructions to go to Cognos Reporting: OR GO directly to Cognos Report website at: From the IBM Cognos Main Menu: a. Click IBM Cognos content on the left side of the screen. SELECT in this order: IBM Cognos Content > Public Folders > IR Data Warehouse > IR Reports NOTE: You may be directed straight to Public Folders if you are already signed in. REMINDER: BEFORE PROCEEDING TO THE IR DATAWAREHOUSE Make sure your Report Format settings is set to HTML See separate instruction on how to set preferences. TTU Institutional Research IR Data Warehouse Instruction Page 1 Last Update: 11/16/2012
2 In Public Folders, SELECT and CLICK IR Data Warehouse folder. Under the IR Data Warehouse folder, SELECT and CLICK IR Reports. Under the IR Reports, choose the file you want to run reports: Degrees, Enrollment, Retention/Graduation Rates, Semester Credit Hours, or Weighted Semester Credit Hours. TTU Institutional Research IR Data Warehouse Instruction Page 2 Last Update: 11/16/2012
3 EXAMPLE #1: For Degrees awarded by College, CLICK Degrees Awarded report and do the following: i. Select ACADEMIC YEAR (default to the current fiscal year) ii. In the COLLEGE row, select 1 for the SORT ORDER. If you want the Department to show, select 2 for the SORT ORDER iii. Then CLICK Finish. Reports can be narrowed down by using the drop down menus for any of the titles. NOTE: SORT ORDER will determine which order your data will show or will be displayed. You MUST USE the SORT ORDER for your report to display. TTU Institutional Research IR Data Warehouse Instruction Page 3 Last Update: 11/16/2012
4 This is the result of the query you just did Degrees awarded by college for fiscal Degrees Awarded by College for FY For longer report, see the Bottom Left Corner, the Page down or Bottom and Top or Page Up will display on all pages after page 1. CLICK Page up or Top to view previous pages. To download your report into Excel file: a. At the top right corner, CLICK this icon. b. SELECT View in Excel Options c. Then SELECT which Excel version you want or you can choose CSV text format. TTU Institutional Research IR Data Warehouse Instruction Page 4 Last Update: 11/16/2012
5 To run additional degree reports: To go back to Degree menu, go to the top right corner of the screen and CLICK this icon. DO NOT USE BACK ARROW shown at the top of your browser. This will not refresh the data. MUST use this icon to go back to Report menu. If you are in the Report form (ex. Degree, Enrollment) but wanted to go back to the main IR Reports Menu, just CLICK CANCEL button on the form and this will take you to the main IR Menu. TTU Institutional Research IR Data Warehouse Instruction Page 5 Last Update: 11/16/2012
6 To run other reports: To go back to Main menu, CLICK this icon located at the top right corner of the screen. This is the IR Data Warehouse main menu EXAMPLE #2: Enrollment by Ethnicity Fall 2012 SELECT and CLICK Enrollment report. TTU Institutional Research IR Data Warehouse Instruction Page 6 Last Update: 11/16/2012
7 The default Academic Period is always the current term. In this example: Fall 2012 Go to ETHNICITY and Select SORT ORDER to 1 CLICK Finish This is the results of your query Total Enrollment by Ethnicity Fall 2012 TTU Institutional Research IR Data Warehouse Instruction Page 7 Last Update: 11/16/2012
8 You can modify this query for your college (ex. for the College of Arts and Sciences) by using this return icon. In the College option, select College of Arts and Sciences, then Select SORT ORDER to 1 In the Ethnicity option, select SORT ORDER to 2 Then CLICK Finish TTU Institutional Research IR Data Warehouse Instruction Page 8 Last Update: 11/16/2012
9 This is the result of your query. College of Arts and Sciences Enrollment by Ethnicity Fall 2012 NOTE: If you do not select the SORT ORDER, the query will give you the total count for that Term. TTU Institutional Research IR Data Warehouse Instruction Page 9 Last Update: 11/16/2012
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