Part Five Students in Academic Difficulty

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1 Part Five Students in Academic Difficulty

2 ACADEMIC PERFORMANCE Academic Probation and Dismissal Normally, all students who are admitted to the University are in good standing. In exceptional cases, students who were dismissed or had a cumulative grade point average (GPA) of less than 2.0 from the last institution attended may be admitted on probationary status. Freshman (0-25 credits) are considered to be in good academic standing with an ISU GPA of 1.75 or greater. Sophomores, Juniors, and Seniors (26+ credits)are in good standing with an ISU GPA of 2.00 or greater. Probation and Dismissal a. Freshmen whose cumulative ISU GPA is less than 1.75 at the end of any semester will be placed on academic probation. b. Sophomores, Juniors, and Seniors whose cumulative ISU GPA is below 2.0 at the end of any semester will be placed on academic probation. c. Students on probation who earn a semester GPA of 2.00 but have not attained the ISU cumulative GPA for their grade level will be placed on continued probation. d. Students on probation must earn a semester GPA of 2.00 or they will be dismissed. ACADEMIC STATUS CAUSE FOR STATUS RESTRICTIONS APPLIED Academic Probation Transfer student with less than 2.0 cumulative GPA from last institution Placed on Admissions Agreement, monitored by SAAC, and must earn a 2.00 semester GPA for probation semester Less than 1.75 cumulative ISU GPA if less than 26 credits earned (freshmen) OR Less than 2.0 cumulative ISU GPA if 26 or more earned credits (sophomore -senior) Must earn a 2.00 semester GPA for probation semester. Continued Probation Previously on probation and earned a 2.00 semester GPA but has not attained the minimum ISU cumulative GPA for grade level. Must earn a 2.00 semester GPA or attain an ISU cumulative GPA at or above the minimum level for his or her grade level. 5.1

3 Dismissal Less than 2.0 cumulative ISU GPA for the semester of probation Transfer student - not in good standing at previous institution Lay out one semester for first dismissal Lay out two semesters for second dismissal Lay out two semesters and petition the Readmission Review Board for third or subsequent dismissals. Transfer students will be held to the same policies as are continuing ISU students. Summer Dismissal Information Students who are dismissed must layout either Fall and/or Spring semester(s). Summer session is not considered to be a semester layout. Students on dismissal may attend Summer session at their own discretion but will NOT be eligible for Financial Aid. If a student on dismissal attends Summer and does not earn a 2.00 GPA, that student will be placed on continued dismissal and must fulfill the previously assigned layout period during the Fall and/or Spring semester(s). Dismissed students who have not laid out the required time period, who attend Summer session and wish to attend Fall or Spring semester, will need to petition the Readmission Review Board for admission, unless grades from Summer are sufficient to remove the student from probationary status. A student on probation who attends Summer session, but does not earn a 2.00 GPA and does not achieve the appropriate cumulative GPA, will be on continued probation. 5.2

4 READMISSION PETITION Those who wish to petition the layout period may do so by filling out the generic ISU petition, the Readmission Review Board Supplement, and any documentation that supports the students claims and submit them to the Supplemental Academic Advising Center (SAAC), 316 Administration Building. The petition, with instructions, can be picked up at the SAAC office or the Registrar s Office, 3 rd floor, Museum Building. Students who were dismissed and wish to be readmitted to the same major in which they were enrolled at the time of dismissal will need the signature and recommendation from their faculty advisor or the chair of the department on the petition. The Readmission Review Board meets once a month. The decision of the Review Board is final. However, students who have additional information to submit that was not considered in the initial decision, may schedule a personal appearance with the Board. Readmission to the university does not necessarily mean readmission to the department. Readmitted students who intend to receive Financial Aid will be required to file a separate Financial Aid Appeal. ADVISING STUDENTS WHO ARE IN ACADEMIC DIFFICULTY As the semester progresses, some of your students will realize that they are not doing well in one or more courses. You must be prepared to help your advisees determine reasons for the problem(s) and plan ways to improve. Students will present their problems with classes in a variety of ways. Most will have received low grades in tests or on papers or have received the mid-term report and know that they are likely to fail a class before they talk about it with you. Listed below are some points that you may need to cover and information that you may need to explain to the student. Determine the reason for the problem. Some common ones are poor class attendance inadequate preparation for class (readings, assignments) poor note-taking skills poor study habits test anxiety or other problems with taking tests 5.3

5 Discuss possible solutions and, when appropriate, refer student for help. Stress the importance of meeting with the professor and recommend the services of other campus resources (See Resources, page 9.2-1) Discuss possible consequences of failing. Be sure that student understands the grading system and what impact individual grades have on the semester and cumulative grade point average (See GPA Calculation handout, page 9.4). Record your suggestions in the student s folder so that you can follow up. Advising notes help to ensure continuity in the advising process and also help you avoid repetitious questions and discussion. Satisfactory Progress. Discuss, when appropriate, the impact of poor performance on Financial Aid eligibility, scholarship awards, and athletics. Used with permission from: University of Delaware College of Arts and Science Advisement Center REPEAT OF COURSES A student may repeat any University course as often as necessary or desired, except if it is prerequisite to a course already passed. The grade for each attempt will appear on the student s permanent academic record. In determining the student s cumulative GPA, the grade for any subsequent attempt at a course replaces the previous grade. DROPPING A COURSE Students may drop a full semester course within the first 10 days of the semester and no record of that course will appear on the permanent record. WITHDRAWAL FROM A COURSE Students may withdraw from and receive a grade of "W" for a course as follows: Starting the 3 rd week through the 12 th week Summer Term through the first 3-weeks for 8-week sessions and through the first 2-5.4

6 weeks for 6-week sessions and through the first week of 4-week sessions WITHDRAWAL FROM THE UNIVERSITY University withdrawals (withdrawal from all classes) may be initiated up to the last two weeks of the semester without a petition. After that point, a petition is required. Withdrawals are subject to percentage refunds as listed in the Withdrawal/Refund Schedule available in Class Schedule and the Cashiers Office. To withdraw from the University, a Withdrawal form must be obtained from the Office of Records and Registration or students may withdraw on-line. At that time, students will be encouraged to consult with a professional staff member of the Supplemental Academic Advising Center (SAAC) for an exit interview to determine consequences of withdrawal and receive information on readmission. No signatures other than that of the student are required. Students should be advised that they will be required to pay all fees for the semester if they withdraw after the last day for a refund. Once the Withdrawal Form is submitted to the Office of Registration and Records or submitted on-line, the student is withdrawn from all courses as of the effective date indicated on the form. Monies are credited in accordance with the University Refund Policy. A two week processing time is required for refund checks. MEDICAL WITHDRAWALS Students must complete a standard w ithdraw al through the O ffice of Regi strati on and Records or Admissions at Applied Technology. An additional Medical Withdrawal Form must be completed, attached to the standard w ithdraw al form, and submitted to the Student H ealth Center along w ith documentati on of the medical problem (e.g. hospital discharge sum mary, chart notes, letter from physician describing th e problem). Th e completed material is reviewed and medical w ithdrawal eligibility determined. Appropriate offices on campus will be notified in w riting if a medical withdrawal is granted. For questions, please call

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