Running an oilfield services company?

Transcription

1 The key reason we chose your firm was your high level of honesty and integrity [which] became clear before the sale and has held true by the way your team has taken care of us after the sale, too. John, VP Operations of Butler and Land (Operations in 5 states) Running an oilfield services company? WE JUST MAY BE ABLE TO HELP. Finally, a software solution to make oilfield servicing easier to manage and more profitable without requiring significant implementation or training time. Computer Business Solutions, Inc N. Dallas Parkway Suite 530 Plano (Dallas), Texas Toll Free: Local: In response to the needs of our oilfield clients, Computer Business Solutions, Inc. enhanced the functionality within Microsoft s leading business management / ERP software (Dynamics NAV) to specifically serve the unique requirements of this industry. It can also integrate with other ERP software. Locations with Oilfield Expertise: Dallas, TX Houston, TX Phoenix, AZ Akron, OH Experienced in providing software solutions to oilfield services companies across the country, Computer Business Solutions, Inc. understands the unique challenges that oil and gas field service companies face each and every day. Powered by Microsoft Dynamics NAV 2015 OUR SOLUTION CAN HELP YOU: Quickly handle field tickets, billing & pricing with higher accuracy and less labor. Maximize utilization of equipment assets, tools, rentals, and personnel and track their location and availability. Reduce maintenance costs and return trucks and equipment back to service faster. Get real-time visibility into the performance and profitability of each piece of equipment, service, job, location, or line of business. Accelerate cash flow with handheld devices to capture field ticket information at the job site and speed invoice generation and transmission to customers. SCHEDULE A CONSULTATION WITH AN OILFIELD TECHNOLOGY ANALYST. Call: info@cbsi-corp.com Info: 1

2 UNIQUE BENEFITS: Flexible out-of-the-box Completely customizable Fast implementation - preconfigured templates Run as an all-in-one solution with accounting or integrate with your existing ERP solution. All of our fears about implementing a new system turned out to be unfounded thanks to your product and implementation team. Larry, VP Operations at Petroplex (Oilfield Services Client) Key Modules (Licensed separately or as a complete suite): Equipment Availability & Deployment Quoting & Estimating Personnel & Crew Assignment Rental Management Additional Modules: Preventive Maintenance & Repair Dispatch Board Electronic Field Tickets Interface to External Accounting Field Tickets/Billing Fixed Assets CRM Advanced Warehouse Management Purchasing Inventory Management Payroll or Interface to External P/R Manufacturing Contract Pricing Contact Relationship Management (CRM) Lite Multi-language Customizations for unique needs Accounting Human Resources

3 CBSi Oilfield Modules: Service, Inventory Sales, Rental, & Repair Equipment Availability & Deployment Personnel & Crew Availability Dispatch Board Profitability & Statistics Field Tickets / Billing Contract Pricing Rental Management Financial Management (or integrate with existing financial system) A single solution made for companies providing services and equipment to the oilfield. Oilfield services, rental, repair, and inventory sales, if desired, may all be included on a single invoice. Equipment list shows the availability of each piece of equipment or tool now and over future dates. When deployed in the field, locations include customer and site information. Similar to equipment, availability of personnel may be managed and displayed in the system. Replace manual dispatch boards and spreadsheets with a list of service tickets by customer, site, AFE, and other information. From the Dispatch Board, service tickets may be created or modified. Filters and sorts can be applied to almost any field, including status or progress of the job. Profitability & statistics are readily available at any level or grouping desired, or detailed by tool, piece of equipment, vehicle, crew, operator, job, well, AFE, or at higher levels, such as territory or line of business. Enter service tickets and invoices onto a single screen, improving speed and accuracy. Site/Lease/Well/Rig/AFE information complies with operator specific billing requirements. Speed cash flow by capturing field ticket information in the field and automatically transfer to billing. Reduce delays in the approval process with increased billing accuracy from operator specific contract pricing. Reserve equipment by day, week, month, date range, or hourly. Immediately see availability by specific category, and by individual rental asset. Optionally integrated with the Fixed Assets module, sales of rental equipment can automatically dispose the rental asset. Includes General Ledger, Cash Management, Fixed Assets, Purchasing and Payables, Accounts Receivables, Collection Management and Notifications. One of the great things about the system is the way it decouples equipment from fixed assets, so people in the field can add assets without waiting on accounting. Jon, President of Graco Oilfield Services I m especially happy with the reporting and billing. It s streamlined the business and made my job easier, faster. Suzanne, Controller at M&W Oil (Oilfield Services Client in 11 locations) Read more at or call for more information. 3

4 Sample Screen Shots: Oil & Gas (O & G) Field Services Modules for Microsoft Dynamics NAV The layout of menus and pages may be completely edited or configured by each user as long as permissions are granted. Example of Wells List: Example of Orders Menu with Customer View: 4

5 Sample Screen Shots: O & G Field Services Modules for Microsoft Dynamics NAV Example menu showing Orders and Equipment & Resources, with the Equipment List: An example of a menu with Accounting, Inventory, and other features: A User s Shortcut Links from his home page: 5

6 Sample Screen Shots: O & G Field Services Modules for Microsoft Dynamics NAV Example list of Rentals: Example Equipment Card: 6

7 Sample Screen Shots: O & G Field Services Modules for Microsoft Dynamics NAV Example Dispatch Board: 7

8 Dynamics NAV is the most widely used ERP software in the world Over 117,000 companies rely on Microsoft Dynamics NAV ERP to run their business More than 7,000 companies migrate their business to NAV each year Also, 1.4 million users depend on NAV to perform their work NAV Quick Facts: Deployment methods: Either On-premises or hosted Functionality: Full accounting, supply chain, MRP & CRM software Versions: Business Essentials or Advanced Management Source Code: Available Licensing options: (1) Purchase, (2) Purchase & pay monthly (MSFT Financed), (3) Rent monthly (SaaS) Microsoft licensing upgrade options: If your current Dynamics ERP software is no longer the best fit for your company, stay in the family with FREE software license upgrades to Dynamics NAV from Solomon (SL), Great Plains (GP), or Axapta (AZ). We have conversion routines to help. Dynamics Product Adoption Customers using the following products to run their business (March 2012): 8

9 METHODOLOGY Project success depends on the quality of analysis and planning, supported by adherence to a proven implementation methodology, and executed by an experienced team with a client-centric philosophy. Project Management, Training & Support The Computer Business Solutions, Inc. team is an effective combination of experienced & certified technical, business, and accounting professionals focused on providing a complete solution to your business objectives, rather than just replacing your current system. Our execution of a thorough step-by-step methodology ensures your objectives will be achieved in a timely and cost effective manner. While going through this process and conceptualizing various approaches to achieve your goals, we evaluate the factors that generated the need for a new system in the first place. We look at what you initially are trying to achieve, but also whether we can easily achieve an even greater vision while we are at it. We are dedicated to guiding and supporting you through the transition to your new software, as well as supporting you after deployment. Your participation and dedication are also vital to the success of your implementation project, so we provide realistic expectations during the kickoff meeting to give you a clear understanding of the process. TO HELP OUR CLIENTS REALIZE THEIR BUSINESS OBJECTIVES, WE PROVIDE THE FOLLOWING SERVICES: Needs Analysis Process improvement Software Selection Proof of Concept Project Planning Software Design & Customization Data Conversion Implementation Training (Classroom & Onsite) Detailed Procedures Ongoing Support Periodic Review 9

10 CUSTOMIZATION: DESIGN & DEVELOPMENT Compared to other mid-market accounting software, only Microsoft Dynamics NAV allows you to easily add your fields to existing tables, add your own tables, modify source code, or add your own programming all within a rapid development object oriented environment. The results of these capabilities are significant, allowing our clients to: Replace multiple applications with one Consolidate islands of information Eliminate the need for work in Excel, Access or other databases Replace or integrate with your industry-specific software Replace legacy software and its related maintenance fees Eliminate the fear of outgrowing the solution in the future Streamline operations to achieve more with less resources, resulting in a meaningful return on investment The object oriented rapid development environment allows you to: Add fields to any existing table and add new tables Define table lookups and table relationships Arrange and remove fields to speed data entry Adapt the menu (navigation pane) to individual users and roles Add or edit Microsoft s programming logic to automate any task We have never found a client need we couldn t solve and deliver with Microsoft Dynamics NAV and our experienced implementation and development teams usually less than our clients expectations of cost and time. This results from Dynamics NAV s rich feature set and access to source code within a rapid development environment. Dennis Smith, President, CBSi SCALE AS YOU GROW FROM 1 TO 500+ USERS Microsoft Dynamics NAV is designed to handle from 1 to hundreds of concurrent users. Of course solutions that grow with you will have capabilities you may not need right away, but with Microsoft Dynamics NAV, the modules are already there, yet not in your way. They are easy to simply license and activate when needed. Scales as you grow from 1 to 500+ users Meeting requirements over the long-term requires more Handhelds, ipads, Interfaces Hosted or On-Premises 10

11 QUICK START GO LIVE IN 4 WEEKS! We can help really fast! Yes, it is possible to go live in 4 weeks. It s a do-it-now world, and technology is pushing the pace. Business decisions move quickly and you need the right technology partner to guide you and keep you one step ahead, without sacrificing stability or flexibility for the future! We deliver software solutions you ll never outgrow. As things change, you can simply turn on additional modules to activate more features; no reinstallation or data conversion necessary. Simple solutions can go live in as quick as 4 weeks Start with oilfield operations components and implement an accounting / ERP ledger Tired of using spreadsheets to manage your business? Starter company templates now you re ready to go No time for a new server? Choose our hosted option Longer, multi-location operations can take months to go live 11

12 OUR SINGLE FOCUS Our single focus is to facilitate significant improvement in: our clients business performance. We achieve this through effective business process improvement and automation resulting from thoughtful, planned implementation and customization of industry leading accounting, supply chain, CRM, and related software. Some of the areas where we have achieved meaningful results include: Increased cash flow Improved profitability Increased efficiency Improved customer service Decreased receivables average days outstanding Decreased inventory investment and increased turnover Increased sales via online commerce Moving to a single database Eliminating the need for spreadsheets Reduced overhead and labor costs Improved security, audit, and change controls Better reporting and analytical tools to support decision making Real time visibility into your business And more Our senior Microsoft Certified professionals average over 20 years in software implementation experience. Our experienced team of individuals are dedicated to ensuring your project is completed with the highest quality and they come in On-time Within budget With the desired functionality We focus on building long term relationships and providing lasting value. Your success is our success contact us for a short discussion to see if we can help. 12

13 OUR PROMISE TO YOU We will not engage in any transaction unless it benefits all parties involved. We will serve our clients with integrity, competence, objectivity, and professionalism. We will communicate realistic expectations of the results and benefits of our services. We will work with our clients in advance to establish a mutual understanding of the objectives, scope, and fee arrangements before accepting an engagement. We will charge fees that are commensurate with the services delivered and the responsibility accepted. We will only accept assignments for which we possess the requisite experience and competence to perform and will assign staff or engage colleagues with the knowledge and expertise to serve our clients effectively. We will avoid conflicts of interest and will immediately disclose circumstances that we believe may influence our judgment or objectivity. We will treat appropriately all confidential client information that is not public knowledge, take reasonable steps to prevent it from access by unauthorized people, and will not take advantage of proprietary or privileged information, either for use by CBSi, the client s firm, or another client, without the client s permission. Our sincere goal is to have 100% enthusiastically satisfied clients and to affect meaningful improvement in their businesses with valuable business knowledge and exceptional services for years to come. 13

14 CBSi - Oil & Gas Industry News 7 Ways to Increase the Performance of Oil & Gas Field Services Determined from our work with clients in the industry and speaking with industry experts. 1) Schedule equipment, vehicles and crews to maximize utilization. Software should provide for quick viewing of usage history and unused capacity, so gaps can be easily identified and filled when possible. 2) Negotiate long term contracts where possible, show you are a trusted business partner by consistently meeting contract billing requirements. Assure invoices are accurate to speed approval and cash flow. Software should support: Level of detail required by operator, Accurate site, lease, well, rig, AFE information, Correct pricing specified in the contract, Proper sales tax and approved cost codes as needed, Electronic submission of invoices 3) Assure you can meet promises to customers and avoid double booking. Software should be able to track the availability schedule and location of your equipment, vehicles, and personnel at all times. 4) Establish incentive pay compensation to motivate performance, reduce fuel costs, optimize routes, schedules, etc. Software should support: Timely performance feedback, with real time revenue, cost, & profit statements, throughout the month, and Itemized revenues, costs, and profits by location, yard, vehicle, equipment, crew, well, job, or other level, and accomplish this without dependence on a large, unwieldy chart of accounts. 5) Vertically integrate where possible to reduce dependence on resources provided by vendors. If applicable, build your own specific equipment for use in the field, for sale, or for rent. Software should accommodate: Assembly, Unique serial numbers of equipment and components, and Manufacturing of equipment for sale or fixed assets for rent. 6) Resist increasing overhead in sales, administration, and back office functions. Automate preparation of quotes, estimates, and price sheets where possible. Assure contract prices are stored and retrieved during quote preparation for existing customers. Develop a process to ensure products and ancillary services related to the primary function are not inadvertently omitted from proposals. Provide staff with efficient (preferably single screen) entry of service tickets and invoices together rather than as two or more data entry steps. Allow entry of field services billing to automatically default the proper equipment and crews while providing the appropriate level billing to the customer. Eliminate re-keying time into payroll. Integrate with payroll module, separate payroll software, or outside payroll service. 7) Keep vehicles and equipment maintained to maximize up-time. Software should enable: Setting realistic capacities allowing time for preventive maintenance, and Keeping accurate maintenance records. 14

15 CBSi - Oil & Gas Industry News Survey: More oil & gas field companies focused on IT investments by Dennis Smith January 8, 2015 Businesses in the oilfield and gas service industry continue to seek out any opportunity to gain a competitive edge. Upgraded technology is frequently becoming the target of many professionals' investment dollars. A new survey shows more businesses in this industry are in the market for IT initiatives such as ERP software that will improve operational efficiency and productivity. Accenture, a management consulting firm, surveyed 200 national and international professionals in the oilfield and gas services industry. The company found that 74.5 percent of these individuals spent either as much or more financial resources and attention on IT investments in 2011 than they did the previous year. By making these investments, most professionals are targeting more efficient operations and integrated systems. A number of respondents noted that workplace processes have become slower in recent years as more businesses attempt to implement newly mandated drilling regulations that emphasize risk reduction and improved workplace health standards. Implementing updated oilfield services software is one way many oilfield services companies target improved productivity and operational efficiency. This technology can assist with several key responsibilities, including scheduling, deploying, and billing for equipment and personnel, equipment maintenance and project cost-effective analyses to name a few. 15

16 C B S i - O i l & G a s I n d u s t r y N e w s Attracting buyers to oilfield service companies #3: Back office technology by Dennis Smith December 15, 2014 Texas Energy Council s 24th Annual Energy Symposium Investment Banker Jason Wilcox As founder and managing director of Wilcox Swartzwelder & Co., Jason Wilcox s primary focus is the energy sector of investment banking. He and his principals have completed over 100 transactions (business sales, mergers, acquisitions, recapitalizations, and public offerings) collectively valued over $3.6 billion. Wilcox is also part owner in multiple oil field service companies. Wilcox and his partners assist owners of Oil and Gas Field Services companies under $150 million in revenue. Generally these owners are in their 50 s and 60 s and are often stretched on capital, people, and equipment. Some are ready to sell and are attractive to integrators interested in either their geography or their service. When asked the following question in the open forum: Other than having a specifically desired geography or service offering, what can all Oil and Gas Service companies do to be more attractive to investors? Wilcox answered verbatim: Management capability and how well documented is their back office: billing, payables, accounting. Back office sophistication is often more lacking in technology than the field. What buyers are looking for is assurance that they are getting what they are being told. Naturally, since that is the role filled by Computer Business Solutions Oil and Gas Field Services software built within Microsoft Dynamics NAV, I was grinning from ear to ear. See the rest of my notes from the TEC Energy Symposium on our website, including a perspective from Mr. W. Herbert Hunt himself. 16