TECHNOLOGY STUDY SESSION

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Barnaby Cain
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1 TECHNOLOGY STUDY SESSION May 30,

2 AGENDA Agenda IUSD Technology Technology s Impact in Education IUSD Technology Today Current and Future Needs Costs and Consequences Infrastructure Bond Purpose Community Polling Results Bond Structure and Options Next Steps 2

3 IMPACT OF TECHNOLOGY IUSD Strategic Initiatives We shall leverage technology to enrich instruction, extend learning, maximize resources and further our commitment to continuous improvement. 3

4 IMPACT OF TECHNOLOGY Individualization Personalized and adaptive programs for skill development, practice, and building fluency. 4

5 IMPACT OF TECHNOLOGY Collaboration Project-based learning that prepares students for post-secondary education and career demands. 5

6 IMPACT OF TECHNOLOGY Relevance Immediate access to updated curriculum, research, and real-world applications of their learning. 6

IMPACT OF TECHNOLOGY Maximizing Every Learning Opportunity Online assessments provide teachers immediate feedback on students progress and struggles.

7 IMPACT OF TECHNOLOGY Maximizing Every Learning Opportunity Online assessments provide teachers immediate feedback on students progress and struggles. Flip Teaching allows teachers to replace in-class lectures with activities that deepen learning. Online curriculum resources extend learning beyond school hours. Technology-based efficiencies drive more resources to classrooms. 7

8 IMPACT OF TECHNOLOGY Talent The combination of IUSD s culture of empowerment and the right infrastructure for innovation attracts outstanding talent, supports continuous learning and improvement, and allows our own exceptional teachers and leaders to excel and thrive. 8

9 BEYOND IUSD Daily technology use is a top-five indicator of better discipline, better attendance, and increased college attendance. -Project RED, 2010 In IUSD, less than 5% of elementary students report using technology daily. - Speak Up Survey, 2012 New Tech High Students outperformed peers on State tests, persistence and success in postsecondary education, and confidence in their career skills including collaboration. Students were highly engaged and satisfied with their experiences. - Hanover Research, New Tech Schools and Student Achievement 9

10 IUSD TECHNOLOGY TODAY Tremendous, immediate needs for infrastructure, classroom tools, learning resources, professional development, and support. Exponentially growing demand fueled by increasing enrollment, educational shifts, and the break-out front reaching critical mass. Inconsistency and uncertainty rooted in sustained funding cuts and dependence on individual, substantial contributions of time and resources. 10

11 CURRENT STATE: INFRASTRUCTURE Nearly all of IUSD s critical network and server hardware are well beyond end-of life. Bandwidth is inadequate to support basic functions, like streaming video, for a large number of users. Wireless access is inconsistent and insufficient to support student learning. Aging equipment and inadequate monitoring tools have lead to frequent, disruptive interruptions in technology use. 11

12 CURRENT STATE: LEARNING RESOURCES Educational Software Typically purchased with one-time, school-based funds. Schools struggle with support, access, and integration. Enterprise Systems Some systems desperately in need of upgrade/replacement. Lack of integration creates redundant work. Hardware Computer Match Program has diminished to 40% of what it was 4 years ago. 40% of the District s 9,500 Computers will be due for replacement next year. Current Computer to Student Ratio ranges from 3:1 to 20:1. 12

13 CURRENT STATE: SUPPORT Professional Development Site Technical Support Recent, Significant Progress Established the Technology Advisory Committee and Education Technology Coordinator Insufficient to support content-specific and coaching needs 5 Technicians 9,500 Computers 1: 1900 Support Ratio Results in delays and dependence on site staff to troubleshoot. Education Industry Support Ratio: 1:500 13

14 CURRENT FUNDING FOR TECHNOLOGY IN IUSD Annual Expenditures District: $3.6 Million School Site: $1.4 Million Total: $5 Million Annual Technology Expenditures $160 Per Year Per User One Time Money Grants Fund 40 Core Infrastructure Non Personnel 58% Personnel 42% 14

15 CURRENT FUNDING DETAIL Annual Technology Expenditures By Type Professional Development/TAC 3% IT Operations and Special Projects 2% Augmented Technical Support 3% Educational Software 4% Salary and Benefits - IT Staff 42% Hardware 29% Infrastructure 7% Annual Maintenance Contracts 10% 15

16 NEEDS One-Time/Long-Term Investments in facilities and technology infrastructure to support 21 st Century Learning environments. Core Infrastructure Safety and Security School and Classroom Infrastructure Ongoing Sustainable funding to update network equipment, consolidate services, create and preserve efficiencies, deliver high-quality learning resources and provide professional development and support. 16

17 WHAT IT LOOKS LIKE Meaningful Use Transformation Professional Development Teacher and Student Tools Educational and Enterprise Software Curriculum Design Infrastru cture 17

18 LONG-TERM NEEDS Facilities and Technology Improvements Power and Data Cabling Classroom Modernization Security and Safety Library/Media Centers Network Operations Center Capacity and Flexibility 18

Safety, Security and Communications Communications systems,

19 ONGOING NEEDS: INFRASTRUCTURE Infrastructure Network equipment, servers, wireless, and connectivity. Safety, Security and Communications Communications systems, emergency operations, network monitoring, student physical and online safety 19

20 ONGOING NEEDS: LEARNING ENVIRONMENT Classroom Enhancements Classroom sound, teacher tools Learning Resources Educational software Collaboration Tools Online Learning Community Student Devices Teacher Resources Assessment and Analysis On Demand Professional Development Professional Learning Community Support 20

21 ONGOING NEEDS: OPERATIONS Administrative Efficiencies Enhancements to business systems and processes to maximize classroom resources 21

22 ONGOING NEEDS: SUPPORT Professional Development Time for Learning, Practice Instructor-Led and On Demand Training Coaching Content-Specific Support Dedicated, Trained Technicians Adequate Central Support and Systems 22

23 NEEDS: STUDENT PERSPECTIVE National Speak Up Survey: IUSD had the 11 th Highest Number of Responses in the Country. Over 7,000 Students Responded Top Barriers to Using Technology Lack of devices available for use Rules and technology limitations that don t allow them to use their own devices Inability to access the web-based resources they need 23

24 SUMMARY OF TECHNOLOGY NEEDS AND COST Annual Estimated Need Current Expenditures: $5 M Unmet Needs: Personnel/PD: $3 M Other Expenses: $10 M Total Need: $18 Million: $400 - $600 per user per year 24

25 SUMMARY: NEW COSTS Source of New Costs Learning Resources 34% District Infrastructure 6% School/Classroom Infrastructure 47% Administrative Efficiences 3% Safety and Communications 10% 25

26 WHAT IF? What if we continue on our current path? 26

27 DISTRICT GROWTH AND TECHNOLOGY IT cost grow proportionally with enrollment growth. $110 Per User Per Year within 5-8 years. Average Annual Spending on Technology by User Budgets are fixed. IUSD - Current More of existing resources will be consumed by maintenance costs. IUSD - Proposed Household Business 27

28 INSTRUCTIONAL IMPACT Our infrastructure will fail. Our momentum will falter. We will have a choice Take from other programs to maintain a basic level or expanded access Operate without technology Find a new funding source 28

29 INFRASTRUCTURE/TECHNOLOGY BOND Provide dedicated, locally controlled funding to support the infrastructure for 21 st Century Learning Technology Infrastructure Sustained Investment in Technology-Enhanced Learning Facilities Enhancements Safety and Security 29

30 BENEFITS Provides an ongoing, stable source of funding to address: Facilities and Infrastructure Upgrades One-time and long-term investments in technology infrastructure and facilities to support 21 st Century Learning Environments Ongoing costs to keep technology up-to-date and maintain the high-quality education IUSD is known for. Funding for network and classroom equipment and software to support learning. Investments in projects that create long-term efficiencies and free-up other resources. 30

31 OVERVIEW Funding to support the infrastructure for learning, including connectivity, communications, school safety, and improvements to learning resources and the learning environment. Bond issuances/maturities will be structured to reflect the usable life of the investment. For example, permanent facilities improvements will have a 30- year maturity. Bonds dedicated to student or staff devices may have a maturity of 1-3 years. Investments will be connected to the District s Master Technology Plan (updated every three-five years), and reviewed by a Citizens Oversight Committee and the District Technology Steering Committee. 31

32 COMMUNITY POLL RESULTS AND BOND DETAILS 32

33 NEXT STEPS Technology Refine lists of needed/proposed projects, cost, scope, and schedule. Engage schools to identify any additional or changed needs. Continue to gather information on promising practices inside and outside of IUSD. Bond Engage with stakeholders to share information and address any concerns Propose extension of consultant contracts to Board of Education to move forward with Bond design and campaign. Determine election date (must submit 88 days prior to election) 33

34 QUESTIONS? 34

IUSD TECHNOLOGY PLAN. November 2013. Irvine Unified School District Information Technology Department 1

IUSD TECHNOLOGY PLAN. November 2013. Irvine Unified School District Information Technology Department 1 IUSD TECHNOLOGY PLAN November 2013 1 AGENDA Agenda 1 Scope and Purpose of the Plan 2 Plan Development 3 Plan Content 3.1 Current Access and Use 3.2 Curriculum Goals 3.3 Professional Learning Goals 3.4