Code of Practice for Research Degrees

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1 Code of Practice for Research Degrees 1 P a g e S e p t e m b e r

2 Contents Page 1. Scope, Aims and Objectives of this Code 3 2. Postgraduate Researcher Support Faculties Research Degrees Team PGR Development Programme Other Support 6 3. Research Degrees Programme 6 4. Research Degrees Roles and Responsibilities PGR Responsibilities Responsibilities of Supervisors Research Degree Progress Monitoring MPhil/PhD Progress Monitoring PhD Progress Monitoring Professional Doctorate Progress Monitoring Other Research Degree Progress Monitoring Registration Periods Expected submission and completion timescales Formal Research Proposal Submission Research Ethics st Progress Report Annual Report Transfer Report Thesis Final Hard Bound Copy of the Thesis Examination Examination procedures The student's responsibilities in the examination process Examiners Independent Chairs Examination Re-examination Suspension of Registration Extension of Registration Withdrawal of Registration Intellectual Property 36 Appendices Appendix 1: Faculty Directors of Postgraduate Research/Research Leads 37 Appendix 2: Special Panel 38 2 P a g e S e p t e m b e r

3 1. Scope, Aims & Objectives of this Code This Code of Practice summarises the principles and practices followed by London South Bank University (LSBU) in its offer of research degree programmes. These programmes cover MPhils, PhDs, PhDs by Published Work, Professional Doctorates, and Higher Doctorates. This Code complements other material provided for research degree students, particularly the Regulations for Research Degree Programmes which are the formal basis for all matters relating to research degree activity. It also covers all the precepts laid down in the QAA (Quality Assurance Agency) s national Code of Practice, and demonstrates how LSBU endeavours to meet the highest standards. The interests of students are at the heart of everything we do at LSBU. Research students, however, have particular needs. The commitment to engage in original research poses unique challenges, and puts an especial emphasis on the relationship with supervisors, the need for specialised training and opportunities to acquire key skills, and the various stages which research students must work through until they are ready for the final examination. The Code of Practice covers all the phases of the research degree programmes. Further information can be provided by supervisors, faculty directors of postgraduate research and research administrators, and by the Research Degrees Team. 3 P a g e S e p t e m b e r

4 2. Postgraduate Researcher Support 2.1 Faculties Postgraduate research at LSBU is organised within four Faculties who each have associated Research Centres. Responsibility for PGRs within each Faculty rests with the Executive Dean through his/her nominees. They will in turn have delegated the day to day responsibility of PGRs to Directors of Postgraduate Research or Research Leads reporting to the relevant Head of Department. It will be these members of staff, in conjunction with the relevant Faculty Research Committee and Heads of Department who will have overall responsibility for supervision, facilities, annual academic progression, and authorisation signatures for progression forms and reports before sending to the relevant Research Degrees Sub-Committee for review. Refer to Appendix 1 for the contact details of the Faculty Directors of Postgraduate Research/Research Leads The Faculty Research Administrator is an invaluable source of advice and support and a good first point of contact throughout your research degree process. Your supervisory team will be the primary source of academic support, and your team will consist of two or three supervisors who will have different expertise to enable you to carry out your research. 2.2 Research Degrees Team The Research Degrees Team (RDT) is part of the Central Research Support Team (CRST) and has the central role of overseeing research degrees at LSBU, providing an academic and interdisciplinary focus for PGRs and enhancing the provision and experience of research degree supervisors. The RDT also promotes good practice across the University ensuring both quality and consistency in approach and experience; as well as supporting the University Research Degrees Committee and its Sub-Committees. 4 P a g e S e p t e m b e r

5 2.3 PGR Development Programme Programme Led by Outline of Programme Induction Postgraduate Certificate in Research Skills: Research Degrees Team Designed to provide PGRs with an understanding of the research degrees programme and key progression points Training to provide PGRs with the opportunity to develop both personal and research specific skills to enhance both research and future employability Research Methods Unit Within Faculty that the student is enrolled 1 st Progress Report Within Faculty that the student is enrolled Key Skills Portfolio Annual Summer School Training Days Training Days Training Days Research Degrees Team All four Faculties Faculty Arts & Human Sciences (AHS): Institute of Social Sciences (ISSR) Faculty of Business (BUS) Faculty of Engineering, Science & the Built Environment (ESBE) Intensive week of research activities, training and workshops for all PGRs culminating in a research conference over two days, enabling PGRs to present their research to their peers in a supportive environment. Skills based training seminar around research methods and its practical application. Ad Hoc Seminars students contacted directly by the Faculty. Research skills course attendance, Research Planning and Management MSc lectures attendance as appropriate, producing a poster on their project, and presentation to the Faculty/Department at key dates 5 P a g e S e p t e m b e r

6 Programme Led by Outline of Programme Doctoral Support Group (DSG) Faculties Health & Social Care (HSC) An opportunity to meet other PGRs in the Faculty. The DSG provides research training areas that have been identified both from within the Faculty and from PGRs with practical application for seminar development. 2.4 Other Support LSBU has a number of professional and support services, you can access information about these from My LSBU on LSBU s Home Webpage. My LSBU is a centralised accessible and convenient enquiry and information service for all students at LSBU; the service provides guidance and assistance with all routine non-academic enquiries. 3. Research Degree Programmes LSBU shall award the degrees of Master of Philosophy (MPhil) and Doctor of Philosophy (PhD) to registered students who successfully complete approved programmes of supervised research. The University may also award Professional Doctorates or Higher Doctorates. Programmes of research may be proposed in any field of study subject to the requirement that the proposed programme is capable of leading to scholarly research and to its presentation for assessment by appropriate examiners. All proposed research programmes shall be considered for research degree registration on their academic merits and without reference to the concerns or interests of any associated funding body. The written thesis may be supplemented by material in other than written form. Master of Philosophy (MPhil) The MPhil shall be awarded to a candidate who, having critically investigated and evaluated an approved topic and demonstrated an understanding of research methods appropriate to the chosen field, has presented and defended a thesis by oral examination to the satisfaction of the examiners. Doctor of Philosophy (PhD) The PhD shall be awarded to a candidate who, having critically investigated and evaluated an approved topic resulting in an independent and original 6 P a g e S e p t e m b e r

7 contribution to knowledge, and demonstrated an understanding of research methods appropriate to the chosen field, has presented and defended a thesis by oral examination to the satisfaction of the examiners. Professional Doctorates The Professional Doctorate is awarded to a candidate for successful completion of approved programmes of taught coursework and supervised research. These awards shall be comparable in standard to other doctoral awards. The Professional Doctorate will be awarded to registered students who have successfully completed all components of the coursework programme, and who have presented and defended a thesis by oral examination to the satisfaction of the examiner. PhD by Published Work The PhD by Published work is only available to those with a significant connection to the University (see Academic Regulations for Research Degrees for further details). The PhD by Published Work offers an alternative route to the award of a doctorate but in all other regards must meet the standards for a PhD as outlined above. The body of material submitted and supporting case clearly identifies where the original, independent and coherent nature of the submission lies. The candidate will be expected to defend their work in a viva voce to the satisfaction of the examiners. Higher Doctorate The Higher Doctorate is only available to those with a significant connection to the University and, most crucially, can produce evidence of appropriate published work (see Academic Regulations for Research Degrees for further details). The work submitted for a Higher Doctorate must demonstrate a coherent theme, be of high distinction, must constitute an original and significant contribution to the advancement of knowledge or to the application of knowledge or to both; should constitute a coherent body of work and must establish that the applicant is a leading authority in the field or fields of study concerned. 4. Research Degree Roles and Responsibilities 4.1 PGR Responsibilities A research student is expected to re-enrol annually and pay all appropriate fees, adhere to the tenets of good research practice, (please refer to Research Council guidance notes). A research student should familiarise themselves 7 P a g e S e p t e m b e r

8 with the Academic Regulations for Research Degrees, and spend at least 40 hours a week on PhD studies if full time, at least 16 hours a week if part time. Research students should attend supervisory meetings on a regular basis and, should notify supervisors in advance if they cannot attend a supervision session for any reason. The research student should accept the responsibility for contacting the supervisor concerned to re-arrange the session; for written work that is to be discussed in a supervision session, to hand it in at least 2 weeks in advance of the session, unless a shorter time has been explicitly agreed Research students should discuss with supervisor(s) the type of guidance and comment they find most helpful; complete work on time; and agree with supervisor(s) the proposed date of submission. Research students should seek all necessary clearances through research governance and ethics frameworks as required Research students should attend any seminar programmes and/or workshops arranged via the Faculty and/or the University for MPhil/PhD students, attend study skills workshops as agreed with their supervisor(s), attend sections of the appropriate Masters programme and other formal training sessions as agreed with their supervisors Research students should actively pursue opportunities to present updates/findings from their research through presentation at seminars and/or conferences and production of papers for publication, and obtaining supervisor(s) agreement before submitting any work for publication. Students should agree with the supervisor(s) possibilities for discussing the work with third parties, bearing in mind any need to maintain confidentiality. A research student must maintain progress of work in accordance with the stages agreed with the supervisor and administrative procedures identified in the regulations: o Registration (within 6 months full-time; within 9 months part-time from date of enrolment) o 1 st Progress Report (within 12 months from date of enrolment) Annual Report o Students registered for MPhil with transfer possibility to PhD are required to submit a Transfer Report (within months full-time; within months part-time from date of enrolment) o Submission of Thesis for Examination 8 P a g e S e p t e m b e r

9 Failure to meet these requirements, whether on submission or as agreed resubmission will normally lead to the withdrawal of the student from the programme. There are separate responsibilities for students at the examination stage (please refer to Section 12.2). Research students must inform supervisor(s) if there is a need to suspend studies, extend studies or withdraw from the programme in good time; if it is necessary to take time out from the research programme, the student must apply to suspend the studies via the appropriate Research Degrees Sub- Committee. A research student should take the initiative in raising problems or difficulties as appropriate with: o Supervisors in the first place; o the Director of Postgraduate Research; o the Executive Dean; o the Chair of Research Degrees Committee 4.2 Responsibilities of Supervisors A student shall have at least two and normally not more than three supervisors. A supervision team shall normally have had a combined experience of supervising not fewer than two students to successful completion. The team as a whole should include supervision experience, familiarity with the broad subject area and of the research topic, and knowledge of the regulations. Supervisors should organise regular meetings with the student, either individually or as a team meeting; students should expect a minimum of 12 hours contact time for part- time students and 25 hours contact time for fulltime students over each academic year. Contact time may include face to face and other electronic means of communication. It is considered good practice to maintain a written record of supervisory meetings. The Director of Studies (First Supervisor) who shall be responsible for ensuring that the supervisory team works effectively. The Director of Studies must also ensure that the supervised student is making satisfactory progress, not only with the programme but also with key skills training. The Director of Studies (First Supervisor) shall throughout the period of supervision review expectations and responsibilities with the supervised 9 P a g e S e p t e m b e r

10 student. It is the responsibility of the Director of Studies (First Supervisor) to advise the student if appropriate academic standards have not yet been or are unlikely to be achieved. It shall be the responsibility of every Director of Studies to draw to the attention of the supervised student the existence of these regulations, in particular the procedures for registration, ethics, 1 st progress reports, annual reports, transfer to PhD, suspensions, extensions, withdrawals, extenuating circumstances, student discipline, grievances and appeals, and to explain where they can be consulted. In addition to the supervisors, an adviser or advisers may be proposed to contribute some specialised knowledge, or a link with an external organisation. A student for a research degree shall be ineligible to act as Director of Studies and would not normally act as a second supervisor, but may act as an adviser for another research degree student. If and as soon as any member of the supervision team is of the opinion that supervision arrangements are no longer appropriate, it shall be their responsibility to notify the Director of Postgraduate Research immediately. Any proposal for a change in supervision arrangements should be made to the Research Degrees Committee on the appropriate form for formal approval. In no circumstances will a change in supervisory arrangements be approved without the student s agreement to the proposed new arrangements as confirmed by their signature on the appropriate form. If there is a breakdown in supervision arrangements prior to or subsequent to registration for whatever reason, the Faculty shall:- o firstly, try to find alternative supervision within the University; o secondly, try to find alternative supervision externally. If it appears impossible to provide new and appropriate supervision arrangements then the Faculty s Director of Postgraduate Research (or nominee) shall convene a special panel under the procedure set out in Annex 2 to determine whether the supervised student should be withdrawn from their programme. In all cases the Research Degrees Committee must be notified of the outcome and, in the case of a registered student must give approval for the new arrangements. 10 P a g e S e p t e m b e r

11 5. Research Degree Progress Monitoring 5.1 MPhil/PhD Progress Monitoring Stage Full-time Part-time Enrolment Re-enrolment RES 2 Formal Research Proposal Submission At invitation from LSBU August (Annually) Within 6 months from date of enrolment Within 9 months from date of enrolment RES 3B 1 st Progress Report RES 4 Annual Report Within 12 months of enrolment Faculty will provide deadline. Annual review and training needs analysis. Annually every April/May. Annual review and training needs analysis. RES 5 Transfer from MPhil stage to PhD stage Writing up Stage months from enrolment. Contribution to knowledge is clearly evident, thus suitable for PhD status. After successful transfer to PhD (unless MPhil only) no earlier than 36 months and normally for a maximum of 12 months months from enrolment. Contribution to knowledge is clearly evident, thus suitable for PhD status. After successful transfer to PhD (unless MPhil only) no earlier than 48 months and normally for a maximum of 12 months RES 11 Examination Arrangements (Supervisor s Responsibility) Thesis submission for examination and RES 13 Declaration Form Award of Research Degree Graduation Submitted 3 months prior to submission of soft-bound theses for the examination. Submitted 3 months prior to date of examination. If successful, submission of final hard bound copy of thesis, electronic version on non-returnable disc/flash. Faculty of Health and Social Care May Other Faculties - July 11 P a g e S e p t e m b e r

12 5.2 PhD Direct Monitoring Stage Full-time Part-time Enrolment Re-enrolment RES 2 Formal Research Proposal Submission At invitation from LSBU August (Annually) Within 6 months from date of enrolment Within 9 months from date of enrolment RES 3B 1 st Progress Report RES 4 Annual Report Within 12 months of enrolment Faculty will provide deadline. Annual review and training needs analysis. Annually every April/May. Annual review and training needs analysis. Writing up Stage After successful transfer to PhD (unless MPhil only) no earlier than 36 months and normally for a maximum of 12 months After successful transfer to PhD (unless MPhil only) no earlier than 48 months and normally for a maximum of 12 months RES 11 Examination Arrangements (Supervisor s Responsibility) Thesis submission for examination and RES 13 Declaration Form Award of Research Degree Graduation Submitted 3 months prior to submission of soft-bound theses for the examination. Submitted 3 months prior to date of examination. If successful. Submission of final hard bound copy of thesis, electronic version on non-returnable disc/flash. Faculty of Health and Social Care May Other Faculties - July 12 P a g e S e p t e m b e r

13 5.3 Professional Doctorate Progress Monitoring This section is after you have successfully completed your taught components of the programme, there are variations of time frame for the different Professional Doctorates offered at LSBU. Stage Re-enrolment RES 2C Formal Research Proposal Submission RES 3B 1 st Progress Report RES 4 Annual Report Part-time August (Annually) Submitted for deadline of first available relevant Research Degrees Sub-Committee, after successfully completing and passing all taught components. Within 12 months of enrolment Faculty will provide deadline. Annual review and training needs analysis. Annually every April/May. Annual review and training needs analysis. Writing up Stage No earlier than 48 months and normally for a maximum of 12 months RES 11 Examination Arrangements (Supervisor s Responsibility) Thesis submission for examination and RES 13 Declaration Form Award of Research Degree Graduation Submitted 3 months prior to submission of soft-bound theses for the examination. Submitted 3 months prior to date of examination. If successful. Submission of final hard bound copy of thesis, electronic version on non-returnable disc/flash. Faculty of Health and Social Care May Other Faculties - July 5.4 Other Research Degree Progress Monitoring Please refer to the Academic Regulations for Research Degrees regarding monitoring for PhD by Published Work and Higher Doctorates. 13 P a g e S e p t e m b e r

14 6. Registration Periods Registration Timeframe Minimum (months) Maximum (months) MPhil Full-time Part-time MPhil with transfer to PhD Full-time Part-time (exceptional) PhD Direct (exceptional circumstances) Full-time Part-time Professional Doctorate (research component only) Part-time (only) Full-time students are expected to devote on average at least 40 hours per week. You are expected to attend the University for formal supervisory meetings, appropriate training or support groups and the annual Summer School. Part-time students are expected to devote a minimum of 16 hours per week. You are expected to attend the University for formal supervisory meetings, appropriate training or support groups and the annual Summer School. 6.1 Expected submission and completion timescales LSBU needs to meet external targets set by various outside bodies and as such PGRs are expected to have submitted their thesis, had the examination, made any necessary revisions to the satisfaction of the examiners, and had their awards ratified by the following timeframes: PhD Submission and Completion Timescales Full-time (months) Part-time (months) PhD Thesis Submission PhD Award Ratification P a g e S e p t e m b e r

15 7. Formal Research Proposal Submission After you have enrolled as an LSBU student on a research programme, you are required to formally submit your proposed research project that you will have developed with your supervisory team to the Research Degrees Committee who will determine if the proposal is appropriate and whether facilities and supervision are available. All students (with the exception of the Professional Doctorate students who submit at the first RDC Sub Committee meeting after successfully completing all taught components) shall normally, within six months (Full-Time Students) or nine months (Part-Time students) of their enrolment, submit an application to the Research Degree Committee, to formally register the research proposal for the degree of: a) Master of Philosophy; or b) Master of Philosophy with possibility of transfer to Doctor of Philosophy; or, exceptionally, c) Doctor of Philosophy direct. or for Professional Doctorates d) the specific title of the award you enrolled on; e.g. Doctor of Education (EdD) A student who wishes to apply for PhD direct will need to make a case supported by the supervisory team. The student will hold a Masters degree in a discipline which is appropriate to the proposed research and also included training in research and the execution of a research project. The student will also have appropriate research or professional experience at postgraduate level that has resulted in published work, written reports or other appropriate evidence of accomplishment. Students must submit a RES 2 or RES 2C application (as appropriate) via the online system, outlining a succinct and tightly focused plan of proposed research. This application will be submitted to the appropriate Research Degrees Sub- Committee, the decision of the Committee will be sent to the student and the Director of Studies (First Supervisor). Any student who requires an extension of time for submitting their application shall make a formal request to their Director of Studies (First Supervisor), who shall ensure that the request is submitted to the Research Degrees Committee. The Research Degrees Programme Manager shall ensure that the decision is copied to the Director of Studies (First Supervisor). The decision notice to a student whose application has been referred shall invite them to submit, no later than three months from the date of the notice, a final revised application and shall advise them that this will normally be the last attempt permitted. 15 P a g e S e p t e m b e r

16 The final revised application to be approved or declined by the Research Degrees Committee, and shall issue a decision notice to the student and copy it to their Director of Studies (First Supervisor). Students transferring their registration from another university are also required to complete the initial registration process, although such students can apply for advanced standing on the basis of prior work and may be eligible for registration for PhD direct if the registration has previously been upgraded at the transferring university. An applicant whose work forms part of a larger group project may register for a research degree. In such cases each individually registered project shall in itself be distinguishable for the purposes of assessment and be appropriate for the award being sought. The application shall indicate clearly each individual contribution and its relationship to the group project. In approving an application, the Research Degrees Committee shall satisfy itself that: a) the applicant is suitably qualified; b) the student is embarking on a viable programme of research; c) the Faculty is able to provide suitable facilities; d) adequate supervision can be made available and the proposed Director of Studies has signed the application form; e) the applicant has sufficient command of the English language to complete satisfactorily the programme of work and defend a thesis. f) that suitable arrangements have been made for the consideration of ethical issues of the research proposal. Where a student has previously undertaken research under supervision as a registered student for a research degree at another institution, the Research Degrees Committee may approve a shorter than usual registration period, which takes account of all or part of the time already spent by the student on such research, by granting a period of advanced standing. Evidence relating to the initial registration and to the subsequent progress of the student will be sought from the previous institution. Except where permission has been given for the thesis and the oral examination to be in another language, the Research Degrees Committee shall satisfy itself that the student has sufficient command of the English language to complete satisfactorily the programme of work and to prepare and defend a thesis in English. Permission to present a thesis in another language shall normally be sought at the time of application for registration. Permission to present a thesis in a language other than English shall normally only be given if the subject matter of the thesis involves language and related studies. 16 P a g e S e p t e m b e r

17 The Research Degrees Committee will consider applications for registration of students by distance learning outside the UK. a) satisfactory evidence can be provided that suitable research facilities are available both in the University and abroad; and b) proposed supervision arrangements enable frequent, regular and substantial contact and communication between the student and the supervisor(s) based in the UK, at least every 3 months; c) all members of the supervisory team meet together with the student at least every six months; d) the student spends not less than six weeks each alternative year at the University. e) And is not in receipt of a full-time visa for studying in the UK, receipt of a scholarship or funding requiring attendance in the UK. 7.1 Research Ethics Research for awards of the University must conform to the Code of Practice laid down by LSBU's Research Ethics Committee (REC). It is important to obtain any necessary ethical approvals before starting research. It is impossible to give a detailed guide to ethical approval here. The Code of Practice should be consulted. Briefly, however, approval is generally required when the research involves human participants, and sometimes you will need to obtain approval from an NHS REC first (your supervisor should be able to advise you on this). You will need ethical approval if you want to take samples or measurements from people, or to administer substances to them, or to take part as an investigator in a clinical trial. You are likely to need ethical approval to interview people or to conduct surveys. You will need to submit your Research Ethics application form once the Research Degrees Committee has approved your RES 2 or RES 2C application. The REC application form is available from My LSBU st Progress Report All students shall, in their first year of enrolment and no later than 12 months after their enrolment, submit a 1 st progress report in accordance with the requirements laid down by the Faculty in which they are enrolled. Students shall submit their 1 st progress report to the Director of Postgraduate Research who shall arrange for it to be approved or deferred by the Faculty Research Committee (or equivalent) and shall issue a decision notice to the student and copy it to their Director of Studies (First Supervisor) and to the Research Degrees Committee. 17 P a g e S e p t e m b e r

18 The assessment notice to a student whose 1 st progress report is unsatisfactory shall invite them to submit, no later than three months from the date of the notice, a final revised 1 st progress report, and shall inform them that this will normally be the last attempt permitted. The Director of Postgraduate Research shall arrange for the final revised 1 st progress report to be assessed and notified and in the case of any, final revised 1 st progress report which is assessed as unsatisfactory, shall convene a special panel under the procedure set out in Annex 2, to consider whether the student should be withdrawn 9. Annual Reports All students from year 2 onwards shall submit an annual report through their Director of Studies (First Supervisor) to the Director of Postgraduate of Research, so that there shall not be an interval of more than twelve months between the submission of a report assessed as satisfactory and the submission of an annual report or between the submission of two consecutive annual reports. The annual report shall outline progress with the programme and key skills training during the year. The Director of Postgraduate Research shall arrange for the annual report to be approved or deferred by the Faculty Research Committee (or equivalent), and shall issue a decision notice to the student and copy it to their Director of Studies (First Supervisor) and to the Research Degrees Committee. The assessment notice to a student whose annual report is unsatisfactory shall invite them to submit, no later than three months from the date of the notice, a final revised annual report, and shall inform them that this will normally be the last attempt permitted. The Research Administrator shall submit the final revised annual report to be assessed and student notified, and in the case of any final revision annual report which is assessed unsatisfactory, shall convene a special panel to consider whether the student should be withdrawn. Failure to submit a required report, or to resubmit a report deemed unsatisfactory, will normally lead to the withdrawal of a student from the programme, a special panel will not be required in this circumstance. 18 P a g e S e p t e m b e r

19 10. Transfer Report A student who wishes to transfer to PhD and who registered initially for MPhil with possibility of transfer to PhD, must apply on the appropriate form to the Research Degrees Committee when they have made sufficient progress on the work to provide evidence of the development to PhD (normally after about months of full-time study or months of part-time study). The student shall prepare for the Research Degrees Committee, and submit to the Research Administrator, two copies of a transfer report on the work undertaken in support of the application. The progress report should normally be 3,000 to 6,000 words in length and include: a) the aims and objectives of the research; b) a review and discussion of the work already undertaken; c) a discussion of the intended further work, including details of the original contribution to knowledge; and d) draft thesis chapter headings and a timetable for completion of the thesis. e) evidence of ethical approval or statement of why ethical approval is not required; this does not preclude the seeking of ethical approval if the research changes. Before approving transfer from MPhil to PhD the Research Degrees Committee shall be satisfied that the student has made sufficient progress and that the proposed programme provides a suitable basis for work at PhD standard which the student is capable of pursuing to completion. The transfer report may be submitted for scrutiny to at least two members of the Research Degrees Committee or other experts either internally or externally. An oral assessment may be used in appropriate circumstances, by the Research Degrees Committee, as part of its assessment of the case for transfer. The Research Administrator shall arrange for the transfer report to be approved or deferred by the Research Degrees Committee and shall issue a decision notice to the student and copy it to their Director of Studies (First Supervisor). The assessment notice to a student whose transfer report has been deferred shall invite them to submit, no later than three months from the date of the notice, a final revised transfer report, and shall inform them that this will normally be the last attempt permitted. The Research Administrator shall submit the final revised transfer report to the Research Degrees Committee for approval and shall issue a decision notice to the student and copy it to their Director of Studies (First Supervisor). 19 P a g e S e p t e m b e r

20 A student who is registered for the degree of PhD and who is unable to complete the approved programme of work may, at any time prior to the submission of the thesis for examination, apply to the Research Degrees Committee for the registration to be changed to that for MPhil Thesis Except with the specific permission of the Research Degrees Committee the thesis shall be presented in English. It shall contain an abstract of approximately 300 words which shall provide a synopsis of the thesis stating the nature and scope of the work undertaken and of the contribution made to the knowledge of the subject treated including the findings. The thesis shall include a statement of the student's objectives and shall acknowledge published or all other sources of material consulted (including an appropriate bibliography) and any assistance received. Where a student's research programme is part of a collaborative group project, the thesis shall indicate clearly the student's individual contribution and the extent of the collaboration. The student shall be free to publish material in advance of the thesis but reference shall be made in the thesis to any such work. Copies of published material should either be included in the thesis or placed in an adequately secured pocket at the end of the thesis. The text of the thesis should normally not exceed the following length (excluding ancillary data): for a PhD in Science or Engineering or Computing or Art and Design 40,000 words for an MPhil in Science or Engineering or Computing or Art and Design 20,000 words for a PhD in Arts or Social Sciences or Business or Health or Education for an MPhil in Arts or Social Sciences or Business or Health or Education 80,000 words 40,000 words 20 P a g e S e p t e m b e r

21 Where the thesis is accompanied by material in other than written form or the research involves creative writing or the preparation of a scholarly edition, the written thesis should normally be within the range given below: for a PhD for an MPhil For a Professional Doctorate in Education 2000 word report For a Professional Doctorate in Nursing or Allied Health Professions or Business 30,000-40,000 words 15,000-20,000 words 40,000 50,000 words plus 40,000 50,000 words Where the Research Degrees Committee has agreed that the confidential nature of the student's work is such as to preclude the thesis being made freely available in the library of the University (and Collaborating Establishment, if any) and, in the case of a PhD, the British Library, the thesis shall, immediately on completion of the programme of work, be retained by the University on restricted access and, for a time not exceeding the approved period shall only be made available to those who were directly involved in the project. The Research Degrees Committee shall normally only approve an application for confidentiality in order to enable a patent application to be lodged or to protect commercially or politically sensitive material. A thesis shall not be restricted in this way in order to protect research leads. The maximum period of confidentiality is three years. Where a shorter period would be adequate the Research Degrees Committee shall not automatically grant confidentiality for three years. Where a student or the University wishes the thesis to remain confidential for a period of time after completion of the work, application for approval shall be made to the Research Degrees Committee. The period approved in advance shall not exceed two years from the date of the submission of the thesis. At the time of submission permission may be sought to extend the period of restriction to a maximum of three years. The copies of the thesis submitted for examination shall remain the property of the University which will normally retain both the copyright and the intellectual property rights of the thesis work unless the terms under which the research is funded/commissioned assign these elsewhere. Unless this might prejudice the exploitation of the rights, the University will normally assign them to the student. The following requirements shall be adhered to in the format of the submitted thesis. 21 P a g e S e p t e m b e r

22 The thesis should normally be in A4 format; the Research Degrees Committee may give permission for a thesis to be submitted in another format where it is satisfied that the contents of the thesis can be better expressed in that format. A student using a format larger than A4 should note that the production of microfiche copies and fullsize enlargements may not be feasible; Copies of the thesis are to be presented in a permanent and legible form either in typescript or print; where copies are produced by photocopying processes, these must be of a permanent nature; where word processor and printing devices are used, the printer must be capable of producing text of a satisfactory quality; the size of character used in the main text shall normally be of point size 11 or 12, and in a type that is consistent and readable. the thesis should be printed on one side of the page only; the paper must be white. d) the margin at the left-hand binding edge of the page should not be less than 40mm; other margins should not be less than 15mm after binding (an allowance of at least 2mm should be made for 'skimming' in the binding process); double or one-and-a-half spacing must be used in the typescript except for indented quotations or footnotes where single spacing may be used; pages must be numbered consecutively through the main text including photographs and/or diagrams included as whole pages; the title page must give the following information: the full title of the thesis; the full name of the author; that the degree is awarded by London South Bank University; the award for which the degree is submitted in partial fulfilment of its requirements; the Collaborating Establishment(s), if any; and the month and year of submission Final Hard Bound Copy of the Thesis The University library copy shall be bound as follows: in at least 25pt type the outside front cover is to bear the title of the work, the name and initials of the student, the qualification, and the year of submission; the same information (excluding the title of the work) is to be shown on the spine of the work, reading downwards. The colour of the binding must be black with gold lettering. There will also be one electronic PDF version of the final thesis submitted on a non-returnable disk or flash disk. 22 P a g e S e p t e m b e r

23 Following the award of the degree the Research Degrees Programme Manager shall: lodge one electronic copy of the thesis in pdf format for the library of the University and for the British Library. 23 P a g e S e p t e m b e r

24 [Specimen thesis title page] THE ORIGINS OF THE FARMERS' CO-OPERATIVE IN WESSEX PERCY FOOTWYND A thesis submitted in partial fulfilment of the requirements of London South Bank University for the degree of Doctor of Philosophy This research programme was carried out in collaboration with Borchester Farmers Club October P a g e S e p t e m b e r

25 12. Examinations General The examination for MPhil and PhD will be in two parts: 1. Submission and preliminary assessment of the thesis; 2. Its defence by oral or approved alternative examination. A student whose programme of work includes formally assessed coursework in a programme of work leading to the degree of PhD shall not be permitted to proceed to a further stage of the examination for the degree until the coursework examiners are satisfied with the student's performance. The result of the assessment shall be communicated to the examiners of the thesis. A student shall normally be examined orally on the programme of work and on the field of study in which the programme lies. Where, for reasons of sickness, disability or comparable valid cause, the Research Degrees Committee is satisfied that a student would be under serious disadvantage if required to undergo an oral examination, an alternative form of examination may be approved. Such approval shall not be given on the grounds that the student's knowledge of the language in which the thesis is presented is inadequate. An oral examination shall normally be held in the United Kingdom. In exceptional cases the Research Degrees Committee may give approval for the examination to take place abroad. The Chair of the Research Degrees Committee, or her/his nominee, has the right to attend the oral examination. Supervisors and advisers may also, with the permission of the student, attend the oral examination. All who attend may participate in the discussion at the invitation of the external examiner(s), but shall withdraw prior to the deliberations of the examiners on the outcome of the examination. The Research Degrees Committee shall make a decision on the reports and recommendation(s) of the examiners in respect of the student and advise the Academic Board. The power to confer the degree rests with the Academic Board of the University, which also has the power to revoke the degree. The degree of MPhil, PhD or Professional Doctorate (who has transferred to the research component) may be awarded posthumously on the basis of a thesis completed by a student which is ready for submission for examination. In such cases the Research Degrees Committee shall seek evidence that the student would have been likely to have defended the thesis successfully had the oral examination taken place. 25 P a g e S e p t e m b e r

26 Where evidence of cheating, or plagiarism in the preparation of the thesis, or other irregularities in the conduct of the examination come to light, subsequent to the recommendation of the examiners, the Research Degrees Committee shall consider the matter, if necessary in consultation with the examiners, and take appropriate action. The Research Degrees Committee shall ensure that all examinations are conducted and the recommendations of the examiners are presented wholly in accordance with the University's regulations. In any instance where the Research Degrees Committee is made aware of a failure to comply with all the procedures of the examination process, it may declare the examination null and void and appoint new examiners Examination procedures The Director of Studies(First Supervisor) shall propose the arrangements for the student's examination on the appropriate form to the Research Degrees Committee for approval at least three months before the expected date of the examination. The examination may not take place until the examination arrangements have been approved. In special circumstances the Research Degrees Committee may act directly to appoint examiners and arrange the examination of a student. The Research Degrees Committee must make known to the student the procedure to be followed for the submission of the thesis (including the number of copies to be submitted for examination) and any conditions to be satisfied before the student may be considered eligible for examination. The Director of Studies shall be responsible for the arrangements for the oral examination, including notification of the date to the student, all supervisors, the examiners, the independent chair and the research administrator. The Research Degrees Team shall send a copy of the thesis to each member of the examination team, together with the examiner's preliminary report form and the University's regulations and notes for guidance on procedures. The Director of Studies shall ensure that all the examiners have completed and returned the preliminary reports to the Research Degrees Committee before the oral examination takes place The student's responsibilities in the examination process The student shall ensure that one copy of the thesis for each member of the examination team plus one extra copy are submitted to the Secretary to the Research Degrees Committee before the expiry of the registration period. 26 P a g e S e p t e m b e r

27 The submission of the thesis for examination shall be at the sole discretion of the student. While a student would be unwise to submit the thesis for examination against the advice of the supervisors, it is his/her right to do so. Equally, students must not assume that a supervisor's agreement to the submission of a thesis will lead to the award of the degree. The supervisors and advisers, other than examiners, may only attend the oral examination with the permission of the student. The student shall satisfy all conditions of eligibility for examination required by the Research Degrees Committee, which shall include ethical approval as defined by the University Research Ethics Committee. The student shall take no part in the arrangement of the examination and shall have no formal contact with the external examiner(s) between the appointment of the examiners and the oral examination. The student shall confirm, through the submission of a declaration form, that the thesis has not been previously submitted for a comparable academic award elsewhere. The student shall not be precluded from incorporating in the thesis, covering a wider field, work which has already been submitted for a degree or comparable award, provided that it is indicated on the declaration form and also in the thesis, which work has been so incorporated. The student shall ensure that the format of the thesis to be submitted for viva is in accordance with the requirements of the University's regulations (See Section 23). The thesis may be submitted for examination in a secure temporary binding except in the case of PhD by Published Work, who are permitted to submit in loose-leaf format secured in a hardback folder. After the examination assuming that the student has been successful, the student must submit one hard-bound copy of the final thesis, corrected in accordance with any requirements of the examiners, to the Research and Business Development Office. This is for deposit in the University Library. The student will also submit a copy of the abstract and the title page for deposit with British Library. Once these items have been received the certificate can be released to the student. The supervisory team will advise the student on how many copies of the hardbound thesis the Faculty requires. Students are required to participate in the British Library scheme for the distribution of PhD theses, including permitting the reproduction and sale of copies of the thesis by the British Library and its agents. Participation will be delayed by any period of restriction of access granted by Research Degrees Committee. 27 P a g e S e p t e m b e r

28 12.3 Examiners A student shall be examined by at least two and initially not more than three examiners, of whom at least one shall be an external examiner. Staff students usually require three examiners: two external examiners and one internal examiner. An Independent Chair will be appointed by the RDC to all examining panels. In the meantime an independent chair may be appointed at the discretion of the RDC. The independent chair will not participate in the examination itself, but will provide advice on procedures, guidelines and academic regulations, and will ensure that the interests of the students are protected An internal examiner shall be defined as an examiner who is: a) a member of academic staff at the University; and/or, b) experienced in the examination of MPhil and PhD students; and/or, c) knowledgeable of the field of study that the thesis falls within Where a student's supervisor (with the exception of the Director of Studies, who is not permitted to act as an internal examiner) is proposed as an internal examiner (along with an external examiner) an additional examiner, whether external or internal, shall be appointed. A student's supervisor will in any case only exceptionally be considered for appointment as an examiner. Where there are two external examiners, only one internal examiner may be proposed. Where the student and the internal examiner are both on the permanent staff of the same establishment, a second external examiner shall be appointed. A student who is on a fixed short-term employment contract (for instance, a research assistant) shall be exempt from the requirements of this regulation. Examiners shall be experienced in research in the general area of the student's thesis and, where practicable, have experience as a specialist in the topic(s) to be examined. The external examiner shall normally have substantial experience (that is, three or more previous examinations at the appropriate level) of examining research degree students. An external examiner shall be independent both of the University and of the Collaborating Establishment and shall not have acted previously as the student's supervisor or adviser. An external examiner shall normally not be either a supervisor of another student or an external examiner on a taught course in the same academic department at the University. Former members of staff of the 28 P a g e S e p t e m b e r

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