THE UNIVERSITY OF NORTHAMPTON

Transcription

1 THE UNIVERSITY OF NORTHAMPTON RESEARCH DEGREES HANDBOOK INTRODUCTION TO THE HANDBOOK This handbook is designed to be a practical guide to the research degrees programme at The University of Northampton. It contains most of the information you will need to find your way through the system and is designed to be useful to research degree students, supervisors, research degree tutors, members of Research Degrees Boards, members of the Research Degrees Committee, administrators and other personnel within the University involved with the research degree programme. Although this handbook is intended as a one-stop information source, being involved in a research degrees programme will overlap with other activities in the institution for instance obtaining external funding for research. Information on general research matters is available from the Graduate School as is advice and guidance on any matters relating to research degrees. The Research Degrees Handbook is intended as a dynamic document and will be updated and added to periodically. This handbook is divided into three sections: Section A Section B Section C Research Degree Regulations Code of Practice for Research Degree Students and Supervisors Framework for Postgraduate Student Training If the information you need is not in this handbook, or if you need further clarification, then please contact the Postgraduate Research Manager in the first instance. Graduate School Staffing The Graduate School is based in rooms MY121 and MY118, Avenue Campus.. Head of The Graduate School, Chair of Research Degrees Committee and Supervisor Development Coordinator Professor Ian Livingstone Phone* [email protected] Postgraduate Research Manager Mr David Watson 2812 [email protected] Training Co-ordinator Research Programmes Postgraduate Research Co- Ordinator Research Student Administrator Ms Simone Apel 3418 [email protected] Miss Gemma Butt 2517 [email protected] Mrs Twiggy Spagnuolo 2824 [email protected] Research Support Librarian Dr Miggie Pickton 2245 [email protected] Research Information Specialist Mr Nick Dimmock 3514 [email protected] *To phone these extensions from outside, dial followed by the extension number. The University of Northampton Research Degrees Handbook (A )

2 RESEARCH DEGREES HANDBOOK Section A: Research Degree Regulations IN THIS SECTION: A1 A2 A3 A4 A5 A6 A7 A1 Quality Assurance Admissions and Enrolment Registration of Research Degree Students Supervision Examination, Assessment and Awards Monitoring and Review Student Responsibilities and Conduct QUALITY ASSURANCE A1.1 The University of Northampton Committee Structure In exercising its responsibilities for student affairs in relation to research degrees, Senate has appointed a Research Degrees Committee to act on its behalf. Senate has established and maintains a constitution, terms of reference and procedures for the Research Degrees Committee that provide for: i) experienced expert membership of the Committee including members from other institutions; ii) the delegation of authority in accordance A1.1.1; iii) the Secretary shall be an authorised officer of Senate appointed by the Director of Student and Academic Services. A1.1.1 Delegation of authority The Research Degrees Committee is the major instrument for ensuring Senate that the academic quality and standards of research degree programmes are maintained and enhanced. Senate has delegated to the Research Degrees Committee: i) the authority to determine all matters relating to the admission, registration, progress, supervision, training and examination of research degree students; ii) the authority to approve matters of policy and any procedures relating to the admission, registration, progress, supervision, training and examination of research degree students. Senate retains authority to: iii) approve matters relating to the appointment of examining teams, granting and conferment of awards and termination of student s registration. The purpose, terms of reference and membership of the Research Degrees Committee and board is given below. A1.1.2 Research Degrees Committee (RDC) a) RDC: Terms of Reference The University of Northampton Research Degrees Handbook (A )

3 To recommend to Senate for approval; i) awards and terminations in relation to research degrees in accordance with University regulations; ii) nominations for the appointment of internal and external examiners; iii) policies for the maintenance of academic standards, quality assurance and the enhancement of research degree programmes and to monitor compliance; iv) policies for the admission of students to research degrees; On behalf of Senate i) to approve arrangements for the submission of theses and examination of ii) students, including matters relating to the confidentiality of the thesis; iii) to approve research degree students supervision arrangements according to the iv) University regulations for research degrees v) to approve arrangements for the induction and training of research degree students appropriate to their needs and to ensure training for research supervisors; vi) to approve applications from students requesting off-site study; vii) to approve registrations on to Professional Research modules, registrations as Advanced Postgraduate (APG) student, direct registrations to PhD and transfer of registration from APG to either MPhil or PhD; viii) to approve changes in students registration status (e.g. suspension, extension or writing up); ix) to monitor the progress of students and take appropriate action where progress is unsatisfactory; x) Annually xi) to provide an annual report to Senate on the activities of the committee; xii) to receive an annual report from the Research Degrees Boards; xiii) to receive annual course reviews for taught modules of professional doctorates. b) RDC: Membership Chair - to be appointed by Senate; Chair of the Research Committee; Head of the Graduate School; Chairs of Research Degrees Boards (4); Chair of the Research Ethics Committee; Research Training Co-ordinators; Three members of staff of the University nominated by Executive Deans of School for their experience in supervision; Up to three external members external nominated for their extensive experience in the supervision, monitoring and management of research degree programmes; Up to four members elected by and from the Readers and Professors of the University; Two student representatives elected by the Postgraduate Research Students Committee; Ex Officio Executive Deans of School; Officer appointed by the Director of Student and Academic Services. The term of office of the nominated members is normally for three years, which may be renewable for one further term. The terms are organised in such a way as to ensure that not more than one third of the membership is due for renewal in any one year. The membership of the Committee, as far as possible, includes the range of disciplines of research degree activity in the University. The Committee has the right to draw on expert advice, either internal or external to the University, for particular projects. The University of Northampton Research Degrees Handbook (A )

4 No person registered for a research degree may be a member of the Committee. Sub committees of the Research Degrees Committee are: Research Degrees Board (Arts and Humanities, Business and Education, Science and Social Sciences) Research Ethics Committee Professional Doctorates Framework Board of Study Professional Doctorates Framework Assessment Board Research Degree Boards are responsible for the quality and academic standards of the professional research module. The Research Ethics Committee is considers ethical issues raised by, and gives approval to, proposals for research to be undertaken in the Professional Research Module. The Professional Doctorates Framework Board of Study is responsible for the quality and academic standards of the taught modules in the framework. The Professional Doctorates Framework Assessment Board is responsible for overseeing the assessment of taught modules and confirming the grades for all students studying taught modules within the framework. It recommends to the Research Degrees Board progression of students to a professional research module. A1.1.3 Research Degrees Boards (RDBs) a) RDB Terms of Reference i) provide a quality assurance procedure for research degrees at the School level, in accordance with the University s procedures; ii) monitor and report on the progress of research students within the constituent Schools. Thus, the terms of reference shall be: i) to receive for recommendation to the Research Degrees Committee all applications for registration as an Advanced Postgraduate Student (APG); ii) to receive for recommendation to the Research Degrees Committee all applications for transfer to MPhil/PhD; iii) to receive from the Professional Doctorates Framework Assessment Board for consideration and recommendation to the Research Degrees Committee the progression of students to a Professional Research module; iv) to receive for recommendation to the Research Degrees Committee applications for registration as a student for a PhD by Means of Published Works; v) to receive for recommendation to the Research Degrees Committee applications for suspension of study, extension of registration, writing up status and changes to supervisory teams; vi) to receive regular reports from research degree tutors on the progress of research students within the School, and identify any actions which need to be taken to enhance progress; vii) to receive, validate and recommend all nominations for examiners to the Research Degrees Committee; viii) to monitor School s compliance with the requirements for the provision of discipline based training and identify any actions which may need to be taken to improve provision; ix) to monitor student/supervisor contact and identify any actions which may need to be taken to improve contact; x) to receive reports from Research Degrees Committee and Research Committee for information and action.; xi) to provide an annual report to the Research Degrees Committee on the activities of the board. The University of Northampton Research Degrees Handbook (A )

5 b) RDB Membership Chair normally a professor, to be appointed by the Research Committee; Research active members of the University s academic staff with successful supervisory experience including: one member from each participating School; at least four staff drawn from appropriate disciplinary areas relevant to the business of the Board including, where appropriate experience of professional doctorates; at least two student representatives, 1 full time and 1 part time; at least one external member (e.g. Visiting Professor) selected for his/her research supervision and/or examination experience including, where appropriate experience of professional doctorates; Secretary appointed by Director of Student and Academic Services. Executive Deans of School are ex officio observer members. The Research Degrees Committee appoints the Chair for a fixed term, normally of three years. The term is renewable. The Research Degrees Committee following recommendation from Executive Deans of School appoints members for a term of three years. The term of office is renewable. The Chair of the Research Degrees Committee, Head of the Graduate School, the Director of Student and Academic Services and the Postgraduate Research Manager have right of attendance. Additional expert members from the University or elsewhere may be co-opted as appropriate to advise on specific issues. The Chair determines the term of office of such members. c) RDB - Processes As part of the University s procedures for research degrees, Research Degrees Boards act as subcommittees of the Research Degrees Committee. Consequently the work of Research Degrees Boards is subject to the same academic regulations, procedures and criteria. It is the responsibility of the Chairs of Research Degrees Boards to ensure that these regulations, procedures and criteria are being applied in all cases. Full papers on all applications, together with the comments and recommendations of Research Degrees Boards, should be passed to the Secretary of the Research Degrees Committee at least two weeks before the RDC meeting. It is the responsibility of Research Degrees Boards to ensure in all these cases that paperwork relating to those applications is complete and accurate. Research Degrees Boards will meet no less than 3 weeks before each Research Degrees Committee. All dates of Research Degrees Boards meetings will be published in advance. A2 ADMISSIONS AND ENROLMENT A2.1 Admissions A2.1.1 Entry requirements The University of Northampton Research Degrees Handbook (A )

6 The University s minimum entry requirement for a research degree is either a first degree with upper second class honours or a first degree with second class honours plus a Masters degree or international equivalent. For a candidate who does not meet this requirement the School should make a special case to the Special Admissions/APEL Committee chaired by the Head of the Graduate School based on one or more of the following: i) previous training and experience; ii) published work; iii) upper second class strengths shown in relevant courses in their first degree; iv) the student having passed a qualifying examination of final honours standard. If the Committee approves the case, a recommendation shall be forwarded to the Executive Dean of School. Where the candidate s first language is not English, evidence of a Secure English Language Test (SELT) at level C1 must be presented. An IELTS score of 7 overall, with no category score lower than 6.5, is required. Candidates must also be able to demonstrate at interview and in the written proposal, appropriate language skills for the specific area of proposed research. Candidates must also be able to demonstrate at interview and in the written proposal, appropriate language skills for the specific area of proposed research. A2.1.2 Application for Higher Degrees by Research Applicants who wish to undertake a research degree at the University should complete an application form. A proposal of approximately 1000 words should be included in the application. A2.1.3 Application for PhD by Means of Published Works Applicants for PhD by means of published works should list the publications to be considered (including ISSN / ISBN numbers or other evidence of publication) on the application form as part of the outline of intended research. Applicants should also submit a document of words detailing the extent to which the published works provide a coherent demonstration of the following: i) the creation and interpretation of new knowledge, through original research or other advanced scholarship, of a quality to satisfy peer review, extend the forefront of the discipline, and merit publication, ii) A systematic acquisition and understanding of a substantial body of knowledge which is at the forefront of an academic discipline or area of professional practice. Only the following published work and other research outputs will be considered i) Research outputs submitted for the degree might include articles, chapters, monographs, books, research reports or other published work and practice-based outcomes including work exhibited, performed, recorded, screened and broadcast. Outputs submitted must have been peer reviewed. Where the submission involves creative works in media formats where the output may not be in the printed form, it must be constant enough and accessible enough to peer review to permit it to be judged as published. The status of the commissioning body and the subsequent critical reviews will be taken into account as indicators of the standing of the work. The University of Northampton Research Degrees Handbook (A )

7 ii) iii) iv) The work submitted must be in the public domain on the date of registration. Manuscripts of work not yet accepted for publication or works in press are ineligible for submission. Any work not in the public domain, such as confidential research reports, is ineligible for submission. A work is normally regarded as published only if it is traceable through ordinary catalogues, abstracts or citation indices and is available to the general public. This will normally require that works are registered with an ISSN/ISBN number. The work submitted should normally be in English. Permission to present works in a language other than English is sought at the time of application for registration from the Research Degrees Committee. v) The work submitted may have been published at any time during the candidate s research career prior to the date of registration but the items of published work must represent a coherent programme of research and make an original contribution to the present state of knowledge. vi) Where multi-authored works are included candidates are required to submit evidence of their individual contribution to the work corroborated by at least one other co-author. It is expected that the submitted research outputs: i) should represent work for which the author is responsible for leading or to which s/he has ii) vii) viii) made a major contribution to as an expert; should not represent work where the author was a member of a research team in which s/he had no major contribution (e.g. that undertaken by a research assistant/contract researcher on a designated programme of research). Candidates shall not normally include multi-authored works which have been co-authored with their own research students. The research presented in the published work shall not have been previously submitted for any other award, at this or any other institution, by the candidate A2.1.4 Equality and Diversity All applications are considered in line with the University s Equality and Diversity Policy and Admissions Policy which can be found at: A2.1.5 Application for off-campus study As normal practice, students studying for a research degree shall receive supervision, support and training at The University of Northampton (that is, on-site). Approval for a student to study offsite, whether elsewhere in the UK or overseas shall be considered as a special dispensation that can be granted by the RDC at application. In such cases, at application the student and proposed supervisory team shall be required to provide documentation that demonstrates the manner in which appropriate research degrees supervision shall be sustained within and by a suitable research environment, the ways in which research training shall be provided and fulfilled, particularly discipline-based training, and the procedures that shall be set in place to monitor student progress and to provide routine support to that student. The School shall present the relevant section of Interview Report Form 2 (IR2) to the Research Degrees Committee for approval of the arrangements for off-site study prior to enrolment. A2.1.6 Applications to transfer from another institution Students applying to transfer their registration on a research degree programme at another institution can do so at any point prior to transfer to a named award and must be registered for a minimum of two years prior to the submission of the thesis. Following enrolment, the student must register the project, team, etc with the Research Degrees Board as described in Section The University of Northampton Research Degrees Handbook (A )

8 A3.2. The application for registration will include a summary of the project and progress to date. Following this the student will be required to apply for transfer of registration as described in Section A3.4. A2.1.6 References If the candidate is to be invited to interview, references will be obtained by the Postgraduate Research Manager. A2.1.7 Interview An interview should form part of the selection process for a research degree whenever practical with at least two members of academic staff from the relevant School. Where the arrangement for such an interview is not feasible, for example the candidate is resident overseas, Schools should have fair and rigorous selection procedures in place to assess a candidate s suitability to undertake a research degree. Interviews must be conducted by a properly constituted and trained interview panel. Interviews are organised by the Executive Dean of School, or nominee, in collaboration with the School s or Division s Research Leader and the proposed Director of Studies/Principal Supervisor. The outcome of the interview must be formally recorded. Candidates will be informed of the outcome of the interview by the Postgraduate Research Manager. At the point of offer candidates will be sent details of the regulations governing postgraduate research training and a copy of the code of practice including details of the student s obligations. Candidates will be asked to confirm their understanding and acceptance of the regulations and code of practice. Following proof of qualifications and written acceptance of an offer candidates will be enrolled as students of The University of Northampton and fees will become payable. Where the applicant wishes to undertake a PhD by means of published work, the Executive Dean of School must demonstrate on the Applicant Interview Report Form (IR2) that s/he is satisfied that the applicant has presented a coherent programme of research making an original contribution to the present state of knowledge. A2.2 Enrolment All students are required to enrol at the date and time which will be notified to each student. At enrolment each student will receive a card of membership of The University which will give access to the Library and other on-site facilities. If it is lost a replacement, for which a charge will be made, may be obtained through the Academic Registry. A3 REGISTRATION OF RESEARCH DEGREE STUDENTS A3.1 Enrolled Student Status Enrolment at the University is designated a probationary period during which the student and the proposed first supervisor work to put together a proposal for research degree registration to be submitted to the appropriate Research Degrees Board. During their period of enrolment a student is required to: i) Complete the induction programme (see section C2.1); ii) Complete specified parts of the generic training programme; The University of Northampton Research Degrees Handbook (A )

9 iii) iv) Develop a project proposal; Produce a plan of work. A3.2 Registration A3.2.1 Registration as an Advanced Postgraduate Student (APG): general regulations Registration in the first instance shall normally be as an Advanced Postgraduate Student. Registration as an Advanced Postgraduate Student will end upon the transfer of registration to a specific named degree (MPhil or PhD). Registration will normally occur within 4 months of initial enrolment for a full-time student and within 8 months of initial enrolment for a part-time student. The minimum period of registration as an Advanced Postgraduate Student shall be six months. The maximum period of registration as an advanced postgraduate student shall normally be 12 months full-time or 24 months part-time. The prescribed minimum and maximum periods of registration shall be calculated by reference to the date of a candidate s original enrolment as a research degrees student. A3.2.2 Application to Register as an Advanced Postgraduate Student (APG) APG registration is a major quality assurance stage and is designed to ensure, as far as possible, that everything is in place for a successful research degree programme. The information required to support the application for APG registration is as follows (see APG Guidelines on website): Evidence Required Application details Quality and suitability of project information on candidate, project title, mode of study etc (provided on form REG 1) outline project proposal giving details of research project; should not normally exceed 2,500 words. Supervisory team details of supervisory team (provided on form REG 2) Adequate resourcing Training plan of work resources statement (provided on form REG 3) to ensure that all the costs associated with the research project and the sources of funding have been identified and agreed in advance in order to minimise the risk of the project failing through inadequate resourcing details of the training undertaken and identification of future training needs (to be provided on form REG TPW) A3.2.4 Registration as a direct PhD student (PhD by means of published work): General Regulations Following enrolment, the relevant Research Degree Board will consider the case for direct registration to PhD. Registration should take place no more than three months following enrolment. The RDB must be satisfied that: The University of Northampton Research Degrees Handbook (A )

10 (i) (ii) there is a prima facie case that the published work / research outputs proposed for submission represent a coherent body of work, is set in the appropriate context and makes an original and sufficient contribution to the present state of knowledge; the research environment and proposed supervisory arrangements are appropriate. A3.2.5 Application to register as a direct PhD student (PhD by means of published work): The information required to support the application for direct registration to PhD is as follows: Evidence Required Application details Outline of the proposed thesis information on candidate, project title, etc (provided on form REG 1) specifying aims, organisation of the thesis, context, originality and contribution to knowledge and understanding. Should not normally exceed 2,500 words Supervisory team details of supervisory team (provided on form REG 2) Training plan of work details of the training undertaken and identification of future training needs (to be provided on TPWREG). Students are required to take the relevant parts of the induction programme. A3.2.6 The research environment At the time of enrolment students will provide a project proposal giving details of the research project. A programme of research may be proposed in any topic provided that it can be demonstrated that the programme is in a subject area for which the University: i) has sufficient numbers of full-time academic staff capable of scholarly research with a record of research achievement in the subject area; ii) can provide an environment which will encourage high quality research and support research degree students through appropriate discipline-based training; iii) has staff experienced in research degree supervision and the capacity to supervise the project in accordance with University guidelines; iv) can provide an appropriate internal examiner. Such a learning environment will enable students to make judgements requiring creativity and critical independent thought, accepting that uncertainty is a feature of the conduct of research programmes. This environment should enable students to grapple with challenges that develop intellectual maturity and encourage a high level of reflection on the student s own learning about research as well as on research outcomes. A3.2.7 Standard of programmes of proposed research In order to exercise the University s responsibilities the Research Degrees Committee will establish and maintain appropriate mechanisms for the approval of programmes of study which ensure that: i) appropriate and experienced academic judgement is brought to bear on each proposal; ii) the viability and academic value of each programme is fully investigated and found to be appropriate for the award sought; The University of Northampton Research Degrees Handbook (A )

11 iii) there are appropriate research facilities and environment to support the proposal in question; iv) the candidate is suitable for admission; v) the arrangements for supervision are sound and demonstrate appropriate experience and expertise amongst the supervisors; vi) ethical approval has been sought where appropriate; vii) the proposed research has been appropriately risk assessed; viii) from the outset of study both supervisors and students clearly understand their responsibilities to the Research Degrees Committee and each other. Such procedures may involve members from other institutions in appropriate approval procedures. A3.3 Registration Periods A3.3.1 Minimum period of registration Candidates for higher degrees by individually supervised study shall normally maintain registration for at least the period set out below before submitting a thesis for the degree for which they are registered. Proposed Degree Full-time Part-time PhD 2 years 3 years MPhil 18 months 30 months PhD by means of n/a 1 year* published works *Where there is evidence that the compilation of the published work and the critical appraisal had progressed exceptionally well, the Research Degrees Committee may approve the work being submitted in less than the minimum period of registration. Requests to submit before one year of enrolment should be made in writing and with the support of their supervisory team, to the Postgraduate Research Manager. A3.3.2 Maximum period of registration Candidates for higher degrees by individually supervised study shall not, other than with the approval of Senate, maintain their registration beyond the following maximum periods: Proposed Degree Full-time Part-time PhD 4 years 6 years MPhil 3 years 5 years PhD by means of n/a 2 years published works The University of Northampton Research Degrees Handbook (A )

12 A3.4 Transfer of Registration Transfer is the point at which it is determined which degree the student should be registered for. Within a maximum period from the date of formal registration of twelve months, for full-time students, or twenty four months for part-time students, an application for transfer of registration for either the degree of PhD or MPhil is made to the appropriate Research Degrees Board which then recommends satisfactory applications to the Research Degrees Committee (RDC) for consideration. Transfer is approved by the RDC as follows: Registration for the degree of PhD; or Registration for the degree of M Phil; or Termination of registration. If the recommendation is for termination of registration the student has the right of appeal (see Section A7.6). The role of the Research Degrees Committee is to assure the University that a satisfactory case has been made for Transfer to registration for a specified award on the grounds of the suitability of both the student and of the research undertaken. The evidence that the Committee will use to evaluate the case will be (see Transfer Guidelines on website): Application for Transfer of Registration (RDB TRANS 1); Case for Transfer (should not normally exceed 1,500 words); Updated Postgraduate Training Plan of Work; Evidence that the first supervisor has seen two satisfactory draft chapters of the thesis and that the student has presented a satisfactory research seminar to the School and undertaken a viva voce (see section C2.3.3). In addition, for students undertaking a practice based PhD in the Arts a statement should be provided establishing whether the practical component of the thesis is to be formally examined and if so the times and places of access of examiners must be identified. This statement will determine the timescale for the nomination of examiners. A3.5 Suspension of Registration Under exceptional circumstances, a suspension of registration (intercalation) may be granted by the Research Degrees Committee upon application by the student with the support of their supervisory team. Requests for intercalation must be sent to the Postgraduate Research Manager. The maximum period of intercalation is 12 months. A3.6 Extension of Registration Under exceptional circumstances, an extension of registration may be granted by the Research Degrees Committee upon application by the student with the support of their supervisory team. Requests for an extension must be sent to the Postgraduate Research Manager before the end of the original registration period. A3.7 Dual Registration No student registered on a postgraduate course at the University may be registered concurrently on any other course at the University or another institution. The University of Northampton Research Degrees Handbook (A )

13 A3.8 Withdrawal Any student who wishes to withdraw from the University must notify the Graduate School Office in writing of their intention to do so and similarly inform his/her Executive Dean of School and the supervisory team. A3.9 Writing Up Students who have completed the minimum period of registration for a research degree (2 years for full time students, 3 years for part time students) and for whom the main activity is writing up (rather than collecting or analysing new information) may, with the support of their supervisor, apply to transfer to writing up status. Students who have transferred to writing up status are entitled to a reduction in fees. Writing up students may have access to appropriate word processing/computing facilities with the approval of the relevant Executive Dean of School and are also permitted appropriate use of Library facilities. Writing up students will also continue to have appropriate support from their supervisors. The maximum period of registration as a writing up student is one year and this period is counted as part of the maximum registration periods given in A Writing up students must submit their thesis within the writing up year. By accepting writing up status if the latest submission date is outside of this period, it shall be adjusted to the end of the writing up year (that is, 12 months from the start date); if the latest submission date is within the writing up period it shall remain as the date of submission. Where there are extenuating circumstances affecting a student s ability to submit the thesis within the writing up period, an extension of registration can be requested as outlined in Section A3.6 of the Research Degrees Handbook. Students will be advised of their latest submission date following approval of writing up status. University-funded students may apply for writing up status at any time during their studies providing they meet the requirements above. University-funded students who have not applied for writing up status at the end of the bursary period will be required to pay full fees. Students who are self funded of who have external funding must apply for writing up status at the beginning of the fee period (September/October) in order to be eligible. Students registered for PhD by means of published work are not entitled to writing up status. A4 SUPERVISION A4.1 Supervisors: general regulations Supervisors for candidates for higher degrees by individually supervised study shall: i) be appointed by the School; ii) be part of a supervisory team; iii) have the appropriate skills and subject knowledge to support, encourage and monitor research students effectively; iv) be required to meet with their students regularly; normally at least once in every four weeks for full-time students and once in every six weeks for part-time students. These meetings shall have a minimum duration of one hour; The University of Northampton Research Degrees Handbook (A )

14 v) be given time by the Executive Dean of School to undertake supervisory responsibilities to ensure that the quality of supervision is not put at risk as a result of an excessive volume and range of responsibilities. A4.2 Internal Supervisors Internal Supervisors shall be: i) research active members of staff; ii) located within a robust and coherent research environment where there are at least three other internal members of research active staff. In addition they will either be experienced in successful supervision or have undertaken (or be undertaking) the programme of training for new supervisors. Emeritus and Visiting Professors of The University of Northampton may join supervisory teams as second supervisors provided that the requirement for two permanent members of university staff is met. A4.3 External Supervisors A person who is not a member of staff of The University of Northampton but is deemed suitable by the RDC may be accorded the status of external supervisor. The position of external supervisor is an official position and there will be a nominal remuneration paid for by the School (or between Schools for collaborative projects). The external supervisor is not eligible for appointment as the external examiner of any student whom s/he supervises. The external supervisor assists the supervisor in overseeing the work of the student and, in appropriate circumstances, undertakes direct personal supervision. Final responsibility for ensuring the provision of adequate supervision rests with the supervisor. Responsibilities of the supervisor are given in the Code of Practice (see Section B). A5 EXAMINATION, ASSESSMENT AND AWARDS A5.1 Prior to Examination A5.1.1 Notice of intention to submit a thesis Candidates must give to the Graduate School no less than three months notice in writing using the appropriate form of the date on which they intend to submit their thesis, such date to fall within the maximum period of registration as prescribed for the degree; and when giving notice, must state the title of their thesis. Forms should be submitted to the Postgraduate Research Manager. A5.1.2 Appointment of examiners On receipt of the notice of intention to submit (A5.1.1) the Postgraduate Research Manager will write to the supervisory team requesting the nomination of examiners. It is the responsibility of the supervisory team, following consultation with the student, to recommend the examining team. Examiners of candidates for practice based PhDs in the Arts may need to be recruited earlier in the research degree process. The timing of examination of the practical component will be indicated at Transfer of registration. The University of Northampton Research Degrees Handbook (A )

15 As a minimum, two appropriately qualified examiners shall be appointed at least one of whom is external to the institution. At least one of the examiners will have previous experience of examining in the UK at the level of the degree being examined. None of the student s supervisors shall be appointed as an examiner. Normally researchers who have had a substantial direct involvement in the student s work or whose own work is the focus of the research project shall not be appointed as internal or external examiners. The following criteria shall be taken into consideration when considering the appointment of external examiners. i) The level of the nominee s qualifications. The nominee should normally hold a degree at least at the level of the degree being examined; ii) The nominee s experience of examining in the UK at the level of the degree being examined; iii) The nominee s expertise and reputation in the area of the research being examined; iv) The relevance of the nominee s recent publications to the field of study. A nominee shall normally be excluded from acting as an external examiner if: i) They have had a substantial direct involvement in the student s work or their own work is the focus of the research project; ii) They have been on the student s supervisory team either as a supervisor or an external advisor; iii) They have been employed by the University within the last five years; iv) They have been awarded a research degree by the University within the last five years; v) They have acted as external examiner for a research degree on more than two occasions within the past five years. In highly specialised research fields, it may be appropriate to appoint the same external examiner more than twice within five years. In such exceptional circumstances, the Research Degrees Committee must be convinced that there is not another appropriate external examiner. Nominations for the examining team are forwarded to the relevant Research Degrees Board, together with a rationale for the team, brief CVs detailing their examining experience, an indication of their area of subject expertise and their independence from the project. Nominations must be made using the relevant form. Following approval by the Research Degrees Board the nomination for the team will be forwarded to the Research Degrees Committee which, if satisfied, will make the necessary recommendations to Senate. A5.1.3 Mock viva voce examination Prior to submission of the thesis the student should have undertaken a mock viva voce examination. This is the responsibility of the Director of Studies, in conjunction with the School s or Division s research leader. A5.2 Submission of the thesis A5.2.1 Requirements at submission Two soft bound copies of the thesis should be submitted to the Postgraduate Research Manager with the following forms which can be found on the Graduate School website or can be obtained from Postgraduate Research Manager: i) British Library Form ii) Thesis Consent Form iii) Statement of Originality Form iv) Notification of Results Form The University of Northampton Research Degrees Handbook (A )

16 A5.2.2 Supervisors approval of submission It is strongly recommended that candidates submit their thesis with the approval of their supervisory team. The supervisory team shall complete the Approval of Submission form and submit it to the Postgraduate Research Manager to confirm that they have seen the candidate s thesis in its entirety and that they are satisfied that it is of a standard suitable for examination. If the student wishes to submit against the advice of the supervisory team they may do so but the Approval of Submission form should be completed to that effect and submitted to the Postgraduate Research Manager. A5.2.3 The thesis In the context of Practice-based PhDs in the Arts, thesis is understood to denote the totality of the submission which may comprise a practical component (e.g. fine art exhibition, design, creative writing, musical composition, film, dance and performance) accompanied by an analytical commentary that sets the work in its relevant theoretical, historical, critical and design context. The analytical commentary shall conform to the usual scholarly requirements and be of an appropriate length. For PhDs with a practical element the final submission shall be accompanied by some permanent record of the practical component of the thesis (for instance, video, photographic record, CD_ROM, DVD_ROM, diagrammatic representation of the creative work), where practicable, bound with the analytical commentary in accordance with University regulations. For PhD by means of published work the thesis shall be deemed to be the published works and the critical appraisal. Where the format of the published works makes binding problematic a resolution should be agreed by the Postgraduate Research Manager. The thesis must be accompanied by a statement signed by the candidate certifying that it is the result of work mainly done during the period of registration, and that in the case of conjoint work a substantial part of the thesis is the original work of the candidate. Where the thesis (i) incorporates material submitted for another degree and, or (ii) includes conjoint work the extent of the material affected must be clearly stated. Theses must be typed or word processed and printed. The following requirements must be strictly observed: Colour of cover Page size Page layout Spacing Inner margin Head, foot and outer margins Explanatory footnotes Bibliography Title page Standard Green A4 (210 X 297 mm) one side of paper only to be used double or one-and-a-half 35 mm minimum 15 mm minimum to stand at the foot of relevant pages to follow text and any appendices to include, as well as the full title of the thesis, the degree for which the work is submitted, the year of submission and the candidate s name. The binder should be supplied with a short title to show on the spine of the bound copies The University of Northampton Research Degrees Handbook (A )

17 A5.2.4 Word limits The length of the thesis should not normally exceed the following (theses word limits to exclude the appendices and footnotes): PhD (Social Science, Business and Education and Arts & Humanities) PhD (Science) MPhil (Social Science, Business and Education and Arts & Humanities) MPhil (Science) words words words words For candidates for the degree of PhD by means of published works, the critical appraisal shall be between 7,500 and 15,000 words in length. The total submission for the award of PhD by means of published work should normally represent the equivalent amount to that contained in a traditional PhD thesis in the appropriate discipline as specified above. Supervisors of science students undertaking interdisciplinary research degrees or using social scientific methods may seek permission from the RDC for the maximum thesis word limit of 80,000 words for a PhD and 50,000 words for an MPhil. Such requests should be made to the Research Degrees Board in the first instance. If considered to be an appropriate request, the chair of the RDB should seek approval from the RDC. Following the viva voce examination, after any changes have been made to the thesis (if required), one case bound (hard bound) copy and (for students who enrolled after 1 st January 2008) one electronic copy of the thesis must be submitted to the Postgraduate Research Manager at the Graduate School. The electronic copy will be deposited in NECTAR, the university's open access institutional repository, in accordance with NECTAR's Terms and Conditions. The Postgraduate Research Manager will specify which file formats (e.g. Microsoft Word) and submission media (e.g. DVD) are acceptable for the electronic copy. A5.3 Examination All candidates undergoing assessment for the award of MPhil or PhD must submit a thesis and undergo a viva voce (oral) examination. Following submission of the thesis and approval of the examining team the thesis will be forwarded to the examiners, accompanied by the guidance notes for examiners and a copy of the University's procedures. The University expects that in normal circumstances the examination of a research degree candidate will be concluded within three months of submission. If, exceptionally, there is likely to be a delay the internal examiner should ensure that the candidate and the Postgraduate Research Manager are informed of the situation. Additional Regulations for Practice-based PhDs Where the research is practice based, the presentation of any formally examinable practical component of the thesis can take place at any time after Transfer. Requests for examination of the practical component of the thesis prior to Transfer can only take place exceptionally with the approval of the Research Degree Committee. Where the practical component of the thesis is to be formally examined, the times and places of access of examiners must be broadly established at registration as an advanced postgraduate student and will determine the timescale for the The University of Northampton Research Degrees Handbook (A )

18 nomination of examiners. Where formal examination of the practical component of the thesis takes place prior to the final viva voce, prior to the examination examiners shall be provided with an interim abstract of the practical component. Where formal examination of practical components of the thesis takes place prior to the final viva voce examiners shall not normally offer formal feedback. Where formal examination of practical components of the thesis takes place prior to the final viva voce examiners shall be expected to produce an interim report which may contribute to the final full report. A5.3.1 Responsibilities of the examining team Prior to the viva voce examiners of research degrees should prepare brief independent written reports (about 500 words) summarising the argument of the thesis and commenting on its strengths and weaknesses. A form for this purpose is issued to each examiner. A copy of each report should be submitted to the Postgraduate Research Manager at least 10 days before the oral examination. The internal examiner is responsible for: facilitating the arrangements for the viva voce examination; informing the candidate of minor amendments that are required following examination; ensuring the agreed report complies with guidelines for production and submission to the Postgraduate Research Manager. The external examiner plays an important role in ensuring that the thesis and the knowledge displayed by the candidate are comparable to those of students being examined for the same degree at another University. A5.3.2 Independent non-examining chair An Independent Chair shall be appointed to each viva-voce examination for MPhil, PhD, PhD by Means of Published Works and Professional Doctorate. Independent Chairs are experienced PhD examiners with a sound working knowledge of the University s regulations and procedures for research degrees. The candidate, Director of Studies and the examining team will be notified of the appointed Independent Chair and receive guidance notes on the role of the Independent Chair by the Postgraduate Research Manager. A5.3.3 The viva voce (oral) examination Under normal circumstances, a PhD/MPhil/Professional Research viva will be conducted at the University of Northampton, and consist of the student, the internal examiner, the external examiner and an independent chair. It is possible, by agreement, that the viva could be held elsewhere, provided that all parties are present. In exceptional circumstances where one or more persons cannot be present, it may be possible to use a video link such as Skype. If this is the case, the following guidelines should be followed: 1) The viva should normally be held between two sites only; 2) The student must be accompanied by one of the examiners; 3) All parties must agree in writing to the arrangement, which requires approval from the Research Degrees Committee; All oral examinations are individual events and therefore it is not possible to describe exactly what will happen. The purpose of the oral examination is to enable the examiners to clarify any ambiguities in the thesis, satisfy themselves that the thesis is the candidate's own work, ensure The University of Northampton Research Degrees Handbook (A )

19 that the candidate has sufficient knowledge and understanding of the relationship of his/her own work to the academic discipline and establish that the thesis is of a sufficiently high standard to merit the award of the degree for which it is submitted. It is expected that examiners will try to ensure that candidates are put as much at their ease as possible given the circumstances to enable them to perform to the best of their ability. It is usual that candidates will attend the viva on their own but in exceptional cases the Chair of the examination panel with the agreement of the external examiner may invite one of the supervisors to be in attendance as an observer. The supervisor is expected to attend for the debriefing session immediately following the viva. It is reasonable to expect that the examination may last from one to three hours, depending on the discipline and the topic of the thesis. A5.4 Examination Outcomes A5.4.1 Possible recommendations Examiners may make the following recommendations: i) award of the degree of PhD; ii) award of the degree of PhD, subject to corrections and minor amendments; iii) award of the degree of PhD, subject to amendments; iv) referral for resubmission of the degree of PhD; v) award of the degree of MPhil; vi) award of the degree of MPhil, subject to corrections and minor amendments; vii) award of the degree of MPhil, subject to amendments; viii) referral for resubmission of the degree of MPhil; ix) fail. Where a degree is awarded subject to corrections and minor amendments it is expected that these will be completed and submitted to the internal examiner within one month. It is expected that minor amendments will be largely typographical or grammatical and may include corrections to references and diagrams. They may also involve the minor re-writing of small sections. Where a degree is awarded subject to amendments these should be completed within three months. The examiners shall determine whether the amendments are to be approved by the external examiner and/or the internal examiner. Where the work involved includes further research or the re-writing of large sections of the thesis it is likely that a thesis will be referred. Where a referral is recommended examiners should specify the time limit (resubmission to take place in not less than three months and not more than two years), and whether a further oral examination is required. The resubmission fee is 130 for a PhD and 90 for an MPhil resubmission. Candidates for the degree of PhD by means of published works shall only be referred in relation to the critical appraisal. Where the examiners recommend a fail, candidates may not register a new submission for a PhD within a period of three years from the date of the original examination. Any further submission must include evidence of additional work and must be approved through the registration procedure laid down in A3.5. Where the examiners are in the position of choosing between a recommendation for resubmission and the award of a lower degree the examiners may, if they so wish, take account of the candidate's wishes. The University of Northampton Research Degrees Handbook (A )

20 Following re-examination of a referred thesis, examiners may make any of recommendations listed above except that the thesis cannot be referred for a second time. Outcomes iv) and viii) are not therefore possible following re-examination of a referred thesis. The internal examiner should ensure that the candidate is provided with any details regarding minor amendments or major revisions. In the case of a referral the candidate should also be advised that he/she will receive a copy of the joint examiners' report from the Postgraduate Research Manager at the Graduate School along with confirmation of the arrangements for resubmission. A5.4.2 Doctor of Philosophy (PhD) The QAA has defined the requirements for the award of a doctorate in the form of the descriptor for qualifications at doctoral level (Level 8). Doctorates are awarded to students who have demonstrated: the creation and interpretation of new knowledge, through original research or other advanced scholarship, of a quality to satisfy peer review, extend the forefront of the discipline, and merit publication; a systematic acquisition and understanding of a substantial body of knowledge which is at the forefront of an academic discipline or area of professional practice; the general ability to conceptualise, design and implement a project for the generation of new knowledge, applications or understanding at the forefront of the discipline, and to adjust the project design in the light of unforeseen problems; a detailed understanding of applicable techniques for research and advanced academic enquiry. Typically, holders of the qualification will be able to: make informed judgements on complex issues in specialist fields, often in the absence of complete data, and be able to communicate their ideas and conclusions clearly and effectively to specialist and non-specialist audiences; continue to undertake pure and/or applied research and development at an advanced level, contributing substantially to the development of new techniques, ideas, or approaches; and will have: the qualities and transferable skills necessary for employment requiring the exercise of personal responsibility and largely autonomous initiative in complex and unpredictable situations, in professional or equivalent environments. The PhD should be awarded to a candidate who has presented and defended a thesis, by viva voce examination, to the satisfaction of the examiners. In order to be awarded the degree of PhD it is expected that a candidate's thesis will be clearly and concisely written, well argued and show a satisfactory knowledge of primary and secondary sources. It should also reflect research which could reasonably have been carried out within three years of full-time registration or the equivalent part-time period. There should be a full bibliography and a description of the methods and techniques of the research. The thesis should demonstrate a significant and original contribution to a specialised field of inquiry demonstrating a command of methodological issues and engaging in critical dialogue with peers. It should contain work which is deemed worthy of publication although not necessarily in the form presented. The examiners may recommend that a candidate shall pass either for the degree of Doctor of Philosophy or for that of Master of Philosophy or shall fail, or shall be referred with a view of The University of Northampton Research Degrees Handbook (A )

21 resubmission for the degree of Doctor of Philosophy or Master of Philosophy. In recommending the award of a Master s degree the examiners may take the wishes of the candidate into account. A5.4.3 Master of Philosophy (MPhil) The QAA has defined the requirements for the award of a Master of Philosophy in the form of the descriptor for qualifications at masters level (Level 7). Masters degrees are awarded to students who have demonstrated: a systematic understanding of knowledge, and a critical awareness of current problems and/or new insights, much of which is at, or informed by, the forefront of their academic discipline, field of study or area of professional practice a comprehensive understanding of techniques applicable to their own research or advanced scholarship originality in the application of knowledge, together with a practical understanding of how established techniques of research and enquiry are used to create and interpret knowledge in the discipline conceptual understanding that enables the student: to evaluate critically current research and advanced scholarship in the discipline to evaluate methodologies and develop critiques of them and, where appropriate, to propose new hypotheses. Typically, holders of the qualification will be able to: deal with complex issues both systematically and creatively, make sound judgements in the absence of complete data, and communicate their conclusions clearly to specialist and non-specialist audiences demonstrate self-direction and originality in tackling and solving problems, and act autonomously in planning and implementing tasks at a professional or equivalent level continue to advance their knowledge and understanding, and to develop new skills to a high level. And holders will have: the qualities and transferable skills necessary for employment requiring: the exercise of initiative and personal responsibility decision-making in complex and unpredictable situations the independent learning ability required for continuing professional development. The examiners may recommend that a candidate shall pass, or shall fail, or shall be referred with a view to resubmission and/or re-examination as appropriate. The examiners may recommend the award of a degree with distinction in cases of exceptional merit. The MPhil should be awarded to a candidate who has presented and defended a thesis, by viva voce examination, to the satisfaction of the examiners. In order to be awarded the degree of MPhil it is expected that a candidate's thesis will be clearly and concisely written, well argued and show a satisfactory knowledge of primary and secondary sources. It should also reflect research which could reasonably have been carried out within two years of full-time registration or the equivalent part-time period. There should be a full bibliography and a description of the methods and techniques of the research. The thesis should demonstrate mastery of a complex and specialised area of knowledge and skills, employing advanced skills to conduct research, or advanced technical or professional activity. A5.4.4 Referral The University of Northampton Research Degrees Handbook (A )

22 A candidate shall be referred if the thesis or other submitted material, although satisfactory in other respects, does not reach the approved standard in such matters as methodological exposition and demonstration, relevance and coherence of argument and effectiveness of style. The period of referral recommended by the examiners shall not be less than three months and not more than two years. The Head of the Graduate School will meet with all supervisory teams of students who have been given a referral of 12 months or more to discuss the revisions to be made to the thesis. The viva voce examination on a resubmitted thesis or on other re-submitted materials may be omitted at the examiners discretion. A5.4.5 After the examination On completion of the viva voce examination the examiners will confer in private to discuss possible outcomes. Where examiners are agreed on the recommendation it is expected that they will inform the candidate and supervisors at the end of the viva voce examination. If, for whatever reason, this is not possible they should indicate to the candidate when s/he will be notified. A5.4.6 The Joint Examiners Report Examiners shall submit a joint report after the viva voce examination. Examiners are asked to submit a completed Joint Report Form for the degree for which the candidate was examined. The report should be submitted to the Postgraduate Research Manager as soon as possible and in any case within one month of the viva voce examination. Each section should be completed as fully as possible in typescript. Where appropriate this report may make use of the text from the two independent reports but it is essential that the final report is clearly an agreed joint report which takes account of any discussions at the oral examination. Reports which do not meet the University s requirement will be returned to the internal examiner for revision. Examiners are asked to note that a copy of the joint report will be made available to any candidate on written request to the Postgraduate Research Manager and that in the case of a referral for resubmission a copy of the report will be forwarded to the candidate and relevant Executive Dean of School as a matter of course. As part of the report examiners are requested to confirm that the thesis and abstract comply with the University s regulations regarding length, presentation, relevance and style (see A5.2). In the unlikely event that the examiners cannot agree a joint recommendation the independent reports should be submitted and the internal examiner should advise the Postgraduate Research Manager. In such cases an additional external examiner will be appointed. A5.5 Post Examination Procedure The Research Degree Committee (RDC) will normally accept the report of the examiners. If there is a recommendation that a candidate should fail the RDC will normally recommend to Senate that the student s course be terminated. If the RDC does not accept the report of the examiners with a recommendation other than that a candidate should fail it will, in the first instance, refer the report back for consideration, together with any new evidence that it thinks relevant. Such reconsideration may or shall, as stipulated by the RDC, include a second oral examination. If after such reconsideration by the examiners the committee is unable to accept their report: The University of Northampton Research Degrees Handbook (A )

23 i) in the case only of a candidate for the degree of PhD whom the examiners either have recommended for a Master s degree of have recommended for referral with a view to resubmission for a master s degree, the RDC may decide that the candidate should be referred with a view to resubmission for the degree of PhD. ii) in all cases, the RDC may in exceptional circumstances decide to appoint new examiners. A5.6 Conferment of Awards for Research Degrees An award of The University of Northampton may be conferred provided that the following conditions have been met: the candidate has been a registered student of the University for the prescribed minimum period of registration for the degree concerned (see A3.3.1); the candidate has followed a programme that has been approved according to the requirements of Senate; the candidate has fulfilled the requisite assessment requirements for a research degree as required by Senate; the recommendation for the conferment of the award has been made by examiners who have been selected and have acted according to the requirements of Senate; the recommendation for the award has the written agreement of the examiners. Following consideration by the Research Degrees Committee, the Postgraduate Research Manager shall sign an official pass list and present the list to Senate which shall confer the award. Upon advice from the Director of Finance, the Vice Chancellor shall reserve the right to withhold the award of any student having a financial debt with the University. The certificate of an award conferred by The University of Northampton shall record: i) the name of the University; ii) the full name of the student as registered; iii) the award; iv) the title of the thesis; v) the date of conferment. A6 MONITORING AND REVIEW A6.1 Monitoring the research degree progress The main purpose of the monitoring process is to provide overall support for the student to complete the research programme successfully within an appropriate timescale. The University shall ensure that there are clearly defined mechanisms for: i) monitoring and supporting student progress. Students and supervisors are jointly responsible for ensuring that regular and frequent contact is maintained; ii) formal reviews of student progress, including explicit review stages. The process for reviewing student progress will involve individuals independent of the supervisor and the student; iii) ensuring students and supervisors maintain appropriate records of the outcomes of meetings and related activities; iv) the collection, review and where appropriate, response to feedback from all concerned in research programmes. The feedback and review cycle to occur annually. The University of Northampton Research Degrees Handbook (A )

24 More detail about monitoring is provided in the Code of Practice (section B). A6.2 Student Representation The University of shall ensure that there is the opportunity for formal student representation as follows: i) students (full-time and part-time) shall be represented on all Senate committees where research degree programme business is being discussed; ii) students will receive appropriate training to enable them to be full and active members of the relevant committees and to fulfil their responsibilities as representatives of the student body; i) students will be supported to establish and run a Research Student Committee which will be open to all members of the postgraduate research student community. The Committee will be attended and facilitated by the Head of the Graduate School. A7 STUDENT RESPONSIBILITIES AND CONDUCT A7.1 Student Responsibilities A7.1.1 Address and accommodation All students must register their term-time address with the Graduate School and all students must notify the Graduate School immediately of any change of address. A7.1.2 Personal property The University does not accept responsibility for the personal belongings, books, equipment of students whilst on University premises. A7.1.3 Personal conduct The University expects students to conduct themselves with propriety, both in and around University buildings and also in public places. Students should note that the University deplores all forms of intolerance and discrimination which demonstrates prejudice with regard to race, gender, sexual orientation, disability, age, class or religion and will take appropriate disciplinary action against students who fail to acknowledge the cultural diversity embodied in a University environment. (See also The Student Charter and Student Code and The University Equality and Diversity Policy, Harassment and Dignity at Work and Study Policy, Race Equality Policy and Procedures.) A7.1.4 Illness Students who suffer a minor illness for a period of less than five working days where it might be a contributory factor in a failure to attend scheduled meetings or to perform up to expectations are required to report this to a member of the Supervisory Team. Where the illness is of more than five days duration or is of a non-minor nature, medical advice should be sought and a medical certificate submitted to the Graduate School. A7.1.5 Non-payment of fees and accounts No person shall be admitted to a Degree or granted a Degree unless s/he has paid the fees prescribed and any other sums due to the University. This regulation may be enforced in respect of the non-payment of approved fees, fines imposed in accordance with the library or other The University of Northampton Research Degrees Handbook (A )

25 regulations, accounts rendered by the University Bookshops and any other sums due to the University. A7.2 Statement on Health and Safety The attention of all students is drawn to the provision of the University s Statement of Safety Policy. Students should be made aware of their responsibilities to co-operate in safe working procedures. For students intending to register for a Higher Degree based on research carried out in laboratories/workshops, all School Research Leaders must: i) ensure that students can read Safety Regulations, Operating Instructions for Instruments and protocols for experiments in English; ii) ensure that students have the necessary background experience and training in relations to experimental techniques and benchwork; iii) ensure that students are made aware of the new skills and techniques in the planned experimental work together with details of the materials/substances likely to be used in the research; iv) require intended students to read and acknowledge in writing that they understand the Health and Safety Rules and Codes of Practice laid down by the School; v) require students to demonstrate understanding of the procedures involved in planning experiments, when such experiments involve the use of substances hazardous to health (as defined in the Control of Substances Hazardous to Health(COSHH) Regulations); vi) record that students have underdone health surveillance if required. Where experience and skill is lacking, the necessary training shall be given, in order to address those deficiencies, which would affect the planned research. Normally the programme of any student who wilfully ignores rules and procedures for safety which have been either agreed by Senate and/or set out in the relevant School rules and Codes of Practice will be terminated. A7.3 Neglect of Academic Obligations If supervisors have concerns about whether students are meeting their academic obligations or have serious doubts about a student s progress or ability to achieve the degree for which they are registered they should raise their concerns with the appropriate Research Degrees Board who will then discuss the matter with the student and provide feedback to the supervisory team. The School should ensure that each student fully understands their responsibilities and the reasons why their progress is considered to be unsatisfactory. Initial measures taken by the School will usually be supportive and may include, for example, the development of an action plan, recommendation of suspension of studies where there are personal difficulties, reformulation of topic or recommendation of transfer to a lower degree. If, following such action, a student s progress or attendance remain unsatisfactory the Director of Studies will report the matter to the Chair of the Research Degrees Board. Where such action is taken the student must be notified in writing by the Director of Studies and should be advised that they may make representations to the Board, in writing and/or through their supervisor. The matter may be discussed at a routine meeting of the Research Degrees Board. In some cases a panel may be established to consider such cases which will be chaired by the Chair of the Research Degrees Board and will include two other members of the Board from Divisions other than that in which the student is registered. The board or panel shall receive written submissions from the student, supervisory team and Research Degree Tutor concerned and may elect to meet the student and School representatives in person. Following consideration of all the circumstances the panel or board may recommend: i) that no further action is taken; The University of Northampton Research Degrees Handbook (A )

26 ii) iii) that a formal written warning be issued to the students that if their progress remains unsatisfactory or they continue to neglect their academic obligations termination of the registration may be recommended; that termination of the registration is recommended. The Secretary to the board will inform the student of the recommendations in writing. If a student continues to fail to meet academic obligations they shall be reported to the Research Degrees Committee. The RDC may propose further remedial support or may recommend termination of the student s registration to the Vice Chancellor on behalf of Senate. A7.4 Confidentiality, Copyright and Intellectual Property Rights Researchers are responsible for ensuring that they comply with conventions, policies and legal requirements in relation to confidentiality and copyright. The University s policy on Intellectual Policy can be found on the University website. A7.5 Research Ethics Researchers are legally responsible for their research and the proposed programme of research may have to be modified or even discontinued in the light of ethical considerations and may put a research degree award in jeopardy. It is therefore essential that those ethical issues be addressed before and during research. The University s policy and guidance in relation to research ethics can be found on the University website at and A7.6 Research Academic Misconduct Policy A7.6.1 The Code a) Introduction The University of Northampton is committed to maintaining the best quality of research and expects all persons authorised to undertake research at the University or using University facilities to observe the highest standards of research practice and comply with all relevant professional codes. It is the responsibility of all persons authorised to undertake research at the University or using University facilities to be aware of their responsibilities and obligations in carrying out research. The Senate of the University looks gravely upon all misconduct and is empowered to recommend severe penalties on all students who are found guilty of misconduct in relation to research. Staff of the University may be subject to disciplinary action under their contract of employment if found guilty of misconduct in relation to research. This code and procedure applies to any allegation of misconduct in relation to research raised by a Complainant (as defined below) against a person authorised to undertake research at the University or using University facilities. Whether a person authorised to undertake research against whom an allegation of misconduct has been raised comes within this Code and Procedure or within the Code and Procedure for Taught Degrees or other Code and Procedure of the University shall be decided by the Director of Student and Academic Services. The University of Northampton Research Degrees Handbook (A )

27 Where the research is being funded, sponsored or otherwise supported by a third party the University may alter or amend this Code and Procedure to meet specific requirements of the third party on informing the persons authorised to undertake research of any such amendments or alterations. This Code of Practice will be applied without prejudice to the operation of the disciplinary or grievance procedures of the University including those relating to the contract of employment of a member of staff of the University; in the event of any conflict between the implementation of this Code and Procedure and the relevant disciplinary or grievance procedure, the latter will prevail. Where an allegation of misconduct in relation to research could lead to criminal liability the Director of Student and Academic Services may refer the case to the police and/or other appropriate body Whereas the Procedure is anticipated to be inquisitorial rather than adversarial nevertheless a person defined as Complainant will be required to submit sufficient evidence for a prima facie case to be made against a person authorised to undertake research at the University or using University facilities. Advice to a person authorised to undertake research at the University or using University facilities against whom a report of misconduct has been made is given in the Appendix to this Code and Procedure. b) Definitions A Complainant is any member of the University, any person involved in evaluating, reviewing (as a peer reviewer or otherwise), auditing or otherwise checking the research activity, a research participant or member of the public, a sponsor of the research including a funding council or a professional body. A Respondent is any person authorised to undertake research at the University or using University facilities and against whom an allegation of misconduct has been made and officially reported. A person authorised to undertake research includes any postgraduate student, member of staff and persons not employed or studying at the institution but who are carrying out research under the auspices of the University or using University facilities. Misconduct in relation to research includes, although is not limited to the following acts or omissions and inappropriate conduct howsoever occurring: Falsehood Fabrication, falsification, plagiarism, or deception in proposing, carrying out or reporting results of research; Fraud (including the invention of data or the misuse of research funds, equipment or premises); Knowingly publishing data in a false or misleading format; Failure to give appropriate recognition or attribution to others involved in research activity Facilitating Misconduct Facilitating misconduct in research by collusion in, or concealment of, such actions by others and any plan, conspiracy or attempt to commit misconduct, or any incitement to do so. Illegal Activity The University of Northampton Research Degrees Handbook (A )

28 Failure to meet any legal requirements as set down in legislation. Failure to follow Accepted Practice and Procedures Reckless or negligent deviation from current accepted practice in carrying out research. Failure to follow any protocols set out in the guidelines of appropriate recognised professional, academic, scientific and governmental bodies. Failure to follow any procedures that avoid unreasonable risk or harm to humans, animals or the environment. An exception may be claimed where there is a genuine development of a bona fide alternative research method provided it includes appropriate practice safeguards. Failure to comply with Ethical Practice Failure to acquire the required ethical approval from the appropriate Research Ethics Committee. Failure to follow any protocols contained in ethical consent that has been given for the research. Misconduct in research will not include honest and reasonable error or differences of interpretation or of judgement in evaluating research methods or results. A7.6.2 The Procedure a) Reporting of Misconduct in Relation to Research Reports alleging misconduct in relation to research should be made in confidence in writing to the Director of Student and Academic Services accompanied by evidence where possible and appropriate. Staff, students and other persons engaged in research have a responsibility to report to the University any suspected incident of misconduct in relation to research which has been witnessed or drawn to their attention by another. Anonymous reports of misconduct will only be investigated if there is sufficient evidence produced at the time of the complaint to justify an investigation. Where a report of misconduct is found to be unsubstantiated and is suspected of being frivolous, vexatious or malicious the Director of Student and Academic Services may refer the matter to be dealt with in accordance with a disciplinary procedure in accordance with another University Code or Procedure or contract of employment as appropriate. A report of misconduct will only be investigated as misconduct in relation to research if the Director of Student and Academic Services is satisfied that: The complaint falls within this Code and Procedure Is sufficiently serious to warrant investigation There is sufficient prima facie evidence to justify investigation The Respondent will be informed as soon as possible that a report of misconduct has been received and is to be investigated and normally will be given the identity of the Complainant as soon as the Director of Student and Academic Services has determined that the allegation is to be investigated. b) Appointment of Research Misconduct Panel The University of Northampton Research Degrees Handbook (A )

29 On receipt of a report of misconduct the Director of Student and Academic Services will appoint a Panel to investigate the report and a senior officer who will act as Secretary to the Panel to manage the investigation. It is the Secretary to the Panel s responsibility. The Secretary to the Panel has responsibility: To coordinate the investigation of a report of misconduct in relation to research on behalf of the Director of Student and Academic Services; To ensure that all involved in the case receive a copy of this Code To keep all parties informed of progress, especially if deadlines are not met. To ensure Panel members have all the information they need (where possible). To ensure that the Respondent is given the opportunity to respond to all evidence presented to the Panel. To ensure documents are edited appropriately so that sensitive, confidential or unrelated information is not revealed. To ensure that all those involved in the investigation are aware of their obligations regarding confidentiality. To keep a note of all meetings and maintain a file of all correspondence and documentary evidence. To produce the reports of the Panel. Where the research is funded in whole or in part by a third party. the Administrator should familiarise him/herself with the appropriate guidance issued by the relevant funding body ensuring that the funding body is given appropriate and timely information as required. All reports of misconduct will be investigated in the strictest confidence so far as it is consistent with a fair and thorough investigation and with the right of the Respondent being investigated receiving details of the report and having opportunity to respond. All persons involved in the procedures for investigating a report of misconduct, including the Complainant and the Respondent, those giving evidence or advice and third parties have a duty to maintain confidentiality. The Panel will consist of three persons. Panel members will be appointed by the Director of Student and Academic Services in consultation with the Executive Dean with responsibility for Research. The Director of Student and Academic Services will appoint one of the Panel members to Chair the Panel who will be responsible for the conduct of the investigation and gathering of evidence. He or she may act personally or may appoint another person to read documentation and interview individuals as might be most appropriate. He or she may seek advice from such persons as they think fit in order to advise or interpret the evidence gathered. At least one of the members appointed will have an expertise in relation to the area of research in respect of which the report was made. Where appropriate, one member of the Panel may be drawn from outside of the University. The Director of Student and Academic Services may seek advice regarding the appointments as he or she thinks appropriate. Each Panel member must confirm that he or she has no conflict of interest. The Respondent and Complainant will be informed of the names of the Panel members and given 10 working days to identify, in writing, any concerns regarding their appropriateness. If representations are made the Director of Student and Academic Services shall have due consideration to the representations and in liaison with Director of Research will decide whether any changes to the Panel are necessary. The University of Northampton Research Degrees Handbook (A )

30 The Director of Student and Academic Services will answer the representations either confirming the named persons as investigators or appointing one or more persons in place of the named individuals. A note of how any concerns raised were dealt with will be appended to the final report. If no representations are received the Director of Student and Academic Services shall appoint the named persons. c) Preliminary Investigation The purpose of the Preliminary Investigation is to evaluate the facts and determine whether or not there is prima facie evidence to warrant a formal investigation. When considering a report of misconduct in research a balance must be struck between, on the one hand, treating any allegation seriously by making a thorough investigation into it and, on the other hand, protecting researchers against unsubstantiated or frivolous, vexatious or malicious allegations. A copy of the evidence that is to be submitted to the Panel will first be sent to the Respondent for comment. The Respondent will be asked to make a reply to the report of misconduct within 15 working days of receiving the Secretary to the Panel s letter. If this is not possible the Respondent should contact the Secretary to the Panel immediately to arrange an alternative response date. The response should be made to the Secretary to the Panel and should include any documentary evidence. The Panel will examine the evidence submitted in support of the report of misconduct and consider the Respondent s written response and supporting evidence and prepare a Preliminary Investigation Report. A copy of the Preliminary Investigation Report must be given to the Respondent and the Respondent may comment if he or she wishes to do so within 10 working days. The Preliminary Investigation Report may: Advise that there is no prima facie case or Recommend that there is a prima facie case of sufficient seriousness to warrant further investigation. If on reading the Preliminary Report and any comments made by the Respondent and following the receipt of any advice, the Director of Student and Academic Services considers that there is no case to answer then the Director of Student and Academic Services will dismiss the case. If the Director of Student and Academic Services considers that there is a case to answer of sufficient seriousness to be investigated then the Director of Student and Academic Services shall inform the Panel to proceed with an Investigation and Hearing. The Director of Student and Academic Services will inform the Respondent, the Complainant and all other persons officially involved in the reporting of the misconduct, of the finding as soon as possible. The Director of Student and Academic Services may also inform such persons as may have an interest in the research of the investigation e.g. sponsors, commissioners of the research If the Respondent in his or her reply unequivocally admits the misconduct the Panel will be convened to make a Determination. d) Full Investigation The University of Northampton Research Degrees Handbook (A )

31 i) Directions In the event of full investigation being required the Chair of the Panel shall issue Directions as to the manner of Investigation and Hearing to the Complainant, the Respondent and any other persons who might provide evidence or information to prove or disprove the allegation. The Chair may make such Directions as he or she considers appropriate for the fair and expeditious dealing with the matter but will normally include: An estimate as to the likely time of such further investigation which should not be more than 3 months, if this is not possible a revised timescale will be agreed with the Director of Student and Academic Services. A requirement that by a specified time the Complainant provide a statement identifying the issues which form the subject matter of the report of misconduct Copies of documentary evidence Copies of statements of witnesses A requirement that by a specified time the Respondent provide a statement replying to the issues identified as forming the subject matter of the report of misconduct Copies of documentary evidence Copies of statements by witnesses A request for any documentary evidence that it is deemed necessary to help reach a conclusion Documentary evidence includes but is not limited to, laboratory notebooks, witness statements and computer records. If information is withheld by a member of staff or a student of the University, the Director of Student and Academic Services may invoke relevant disciplinary procedures. All evidence adduced to the Panel shall be passed to the Respondent for comment. However the Panel reserves the right to edit such evidence to remove sensitive, confidential or unrelated information. On receipt and perusal of the documentation the Panel may, if necessary, issue further directions with time limits. ii) Hearing The Panel shall, having read all the written evidence, meet to consider all the documentation provided and shall set a date for a hearing of the matter at which the Complainant, the Respondent, any witnesses including expert witnesses are to attend. The procedure of the Hearing is to be decided by the Chair of the Panel but must ensure that the conduct of the case complies with the Rules of Natural Justice. The Complainant must produce all documentation and written statements of witnesses by the time specified in the Directions and will not be permitted to adduce any new or additional evidence at the Hearing. Witnesses can be called by the Panel but must produce a written statement which must be given to the Respondent in sufficient time to enable him or her to respond in writing prior to the Hearing. All witnesses, whether called by the Panel, the Complainant, or the Respondent, may be questioned by the Respondent and the Panel. The University of Northampton Research Degrees Handbook (A )

32 The Respondent and Complainant may question one another and the Panel may question them. The Respondent will be given an opportunity to reply, either in writing or orally and either directly or through his or her representative, to any evidence presented to the Panel. iii) The Determination The Panel will review all the evidence that has been put before it and produce a Full Report. The Report will outline the evidence submitted in respect of the misconduct and the Respondent s reply. The Report will also set out the Panel s Determination. If the Respondent has denied misconduct the Panel will determine either That no misconduct is found and the matter be dismissed or That misconduct has been found and make a further determination as to what action, if any should be taken in respect of the: a) Respondent b) Research. If the Respondent has admitted misconduct the Panel will determine the extent of the misconduct and make a further determination as to what action, if any should be taken in respect of the: a) Respondent b) Research. In the event of a finding of misconduct the Panel must consult with Director of Student and Academic Services as to the most appropriate action prior to completing the report. Further consultation may be required in respect of the research to take account of such matters as effects on participants in the research, collaborative research, sponsorship and publication of the research etc. In relation to the Respondent the Panel may determine as appropriate that: The Respondent s course be terminated Revocation of any degree or other qualification obtained wholly or partly through research in which there has been found to have been misconduct. Such lesser penalty that may be appropriate. The Respondent s employer is informed of the finding and receives a copy of the Report if the research is funded by or undertaken under the auspices of the employer. The Respondent s research sponsor is informed and receives a copy of the Report. An interested third party e.g. the Respondent s professional body is informed. The Respondent must be made aware that where the employer, sponsor or other third party is informed further action may be taken. Where the Panel believes that the misconduct has criminal liability it will recommend that the Director of Student and Academic Services inform the police and/or other appropriate authority In relation to the research the Panel may make such determination as is appropriate in consultation with participants, sponsors, collaborators or publishers of the research to remedy or mitigate any adverse effects that the misconduct may have caused. The Panel does not have power to make a determination as to any compensation. The University of Northampton Research Degrees Handbook (A )

33 If a complaint has not been upheld appropriate steps will be taken to inform all parties previously notified of the report of misconduct of the outcome of the investigation. If the case has received any adverse external publicity the Respondent may be offered the possibility of an official statement being released to the media if appropriate. If the Panel considers that the report of misconduct was frivolous, vexatious or malicious the Director of Student and Academic Services may refer the matter to be dealt with in accordance with a disciplinary procedure in accordance with another University Code or Procedure or contract of employment as appropriate. A7.6.3 Further appeal A student who feels that the process, as set out, has not been followed will have a right of appeal to the Office of the Independent Adjudicator. A7.6.4 Records A copy of the outcome of any academic misconduct case will be placed on the student s file and the student record will be flagged. A copy of all documentation relating to the case will be stored by the Director of Student and Academic Services. Where a case is not upheld no record will be retained. A7.6.5 Advice to the Respondent a) The Procedure If a report of misconduct in research has been made against you will be informed and given a copy of the report and evidence submitted. A Panel of three persons will be appointed. At least one of the members appointed will have an expertise in relation to the area of research in respect of which the report was made. A Secretary of the Panel will be appointed to whom all correspondence may be addressed and who will receive all documents on behalf of the Panel. You will be asked to make representations if you object to any member or members of the Panel to be appointed within 10 working days of receiving the Secretary to the Panel s letter. Your response should be made to the Secretary to the Panel. If you admit the misconduct the Panel will make a determination. You should be aware that in addition to any decision of or sanction imposed by the Panel further disciplinary action could result by reason of other contractual obligations that you may have e.g. employment. If you deny the misconduct you will be asked to make a response to the allegation made against you within 15 working days of receiving the Secretary to the Panel s letter. If this is not possible you should contact the Secretary to the Panel immediately to arrange an alternative response date. Your response should be made to the Secretary to the Panel. You should include as much documentary evidence as you can. If you are unsure about how to formulate your response seek advice from the Administrator. The Panel will after the time for your reply has elapsed make a Preliminary Investigation and Report to determine whether a prima facie case has been made. If no prima facie case has been made the matter will be dismissed. The University of Northampton Research Degrees Handbook (A )

34 If a prima facie case has been made then the Panel will make a full investigation which will involve the gathering of all evidence including documentary evidence and statements of witnesses. A hearing will be held. If no misconduct is found then the matter will be dismissed If misconduct is found then the Panel will make a determination both as to the misconduct and what action should be taken in respect of yourself and the research you were undertaking in respect of which the report of misconduct was made. b) Additional Information It is important that in the first instance you familiarise yourself with this Code of Practice. Note that at any stage of the proceedings you may be helped and accompanied by a person of your choice (including a trade union representative), but not by a professionally qualified advocate representing you, at any hearing under the Code. You and your representative have the right to respond to all evidence presented to the Panel. All those involved in the investigation into an allegation of misconduct in research must adhere to the strictest confidentiality. However, it may be necessary to inform interested parties, such as a grant awarding body, that an allegation has been made. Should the allegation be dismissed the University will do all that is reasonable to preserve your good reputation and ensure that all those who know about the investigation are informed that you have been vindicated. Some evidence may be presented to you in edited form so that sensitive, confidential or unrelated information is not revealed to you. You should answer any reasonable questions that the Panel puts to you and make available any documentary evidence that they request. The Panel should reach a conclusion about the complaint within 3 months of their inception. The Panel will report its findings to the Director of Student and Academic Services and Secretary who will inform you of the outcome. If you are a student and are dissatisfied with the outcome you have the right of appeal to the Office of Adjudication. If you are an employee the procedure is subject to the grievance procedure in your contract of employment. A7.7 Complaints and Appeals A7.7.1 Complaints The University defines a complaint as an oral or written expression of dissatisfaction about a material aspect of a student s experience in pursuing a course of study as a student of The University of Northampton, irrespective of location of study and irrespective of registration status. Complaints cover academic and non-academic matters (S2.6, Student Complaints Procedure, Student Code). The University of Northampton Research Degrees Handbook (A )

35 Responsibility for decisions regarding continuation of study, progression and examination has been vested by Senate in the Research Degrees Committee. The committee s decisions are subject to appeal under the Research Degrees Appeals process rather than complaint. Complaints by research students will be dealt with under the University s Student Complaints Procedure. A7.7.2 Appeals A student may appeal against a decision of the Research Degrees Committee on the grounds noted below - relating to either: i) neglect of academic obligation; ii) progression; or iii) examination. There is no right of appeal against academic judgment with regard to progression or examination. A7.7.3 Notice An appeal must be made in writing to the Director of Student and Academic Services within one month of notice of the decision being given. A7.7.4 Initial consideration The Director of Student and Academic Services, following consultation with the Chair of the Research Degrees Committee, shall determine whether there is a prima facie case to be considered. If it is considered that the request is frivolous, vexatious or outside the permitted grounds, the Director of Student and Academic Services shall inform the candidate in writing that there is no prima facie case for an appeal and the reasons for the decision. If it is considered that there is a prima facie case, then the appeal shall be considered in accordance with A If a candidate is dissatisfied with a decision of the Director of Student and Academic Services, the candidate may request in writing that it be reviewed by the Executive Dean with responsibility for research. Any such request must be received with two weeks of the dispatch of the decision. The decision of the Executive Dean shall be final. A7.7.5 Research Degrees Appeals process a) Neglect of Academic Obligation The only ground for appeal against a decision to terminate a student s programme of study is that there were circumstances unknown to the University that affected the student s ability to meet their academic obligation. The Director of Student and Academic Services shall convene an Appeals Panel consisting of two members of staff drawn from the Research Degrees Boards other than that to which the student is assigned. An appeal under this section must include: adequate documentary evidence; and valid reasons why the student was unable or unwilling to make the relevant facts known to the University before the decision was made. The panel may reach one of the following conclusions: i) the appeal is not upheld; ii) recommend re-registration at the previous registration status. b) Progression The University of Northampton Research Degrees Handbook (A )

36 The grounds for appeal against a decision regarding progression through the formal stages of the award are: i) that there were circumstances unknown to the University that affected the student s ability to meet their academic obligation; or ii) that there is evidence of procedural irregularity or error which has materially affected the decision. Appeal based on ground i) above The Director of Student and Academic Services shall convene an Appeals Panel consisting of two members of staff drawn from the Research Degrees Boards other than that to which the student is assigned. An appeal under this section must include: adequate documentary evidence; and valid reasons why the student was unable or unwilling to make the relevant facts known to the University before the decision was made. The Appeals Panel may reject the appeal, or recommend that the student be given a further opportunity to be considered for progression. Appeal based on ground ii) above The Director of Student and Academic Services shall convene an Appeals Panel. The panel shall be chaired by an Executive Dean, or a nominee, together with two members of Research Degrees Boards other than that to which the student is assigned. The panel shall determine the most appropriate means of hearing the appeal, which shall include, in all but exceptional circumstances: a written statement to the student of the reasons for the decision; a subsequent opportunity for the student to meet with the panel to present their case, accompanied by a friend; oral or written evidence from members of the supervisory team and the Research Degrees Tutor. The panel may seek independent expert advice. The panel may reach one of the following conclusions: i) the appeal is not upheld; ii) the student should be given further opportunity to be considered for progression. c) Examination The grounds for appeal against a decision regarding the examination of a student are: i) that there were circumstances unknown to the University that affected the student s performance in the examination; ii) that there is evidence of procedural irregularity or error which has materially affected the result of the examination; or iii) that there is evidence of unfair or improper assessment on the part of one or more of the examiners. Where an examination has been properly conducted, there is no appeal against the academic judgment of the examiners. Appeal based on ground i) above The Director of Student and Academic Services shall convene an Appeals Panel consisting of two members of staff drawn from the Research Degrees Boards other than that to which the student is The University of Northampton Research Degrees Handbook (A )

37 assigned. An appeal under this section must include: adequate documentary evidence; and valid reasons why the student was unable or unwilling to make the relevant facts known to the University before the decision was made. The Appeals Panel may reject the appeal, or recommend that the student is given such opportunity as is reasonable in the circumstances to be re-assessed for the award for which they are registered. Appeal based on grounds ii) or iii) above The Director of Student and Academic Services shall convene an Appeals Panel. The panel shall be chaired by an Executive Dean, or a nominee, together with two members of the professoriate from schools other than that within which the student is based, both of whom shall have experience of examining research degrees. The panel shall determine the most appropriate means of hearing the appeal, which shall include, in all but exceptional circumstances: a report from the Director of Student and Academic Services on the conduct of the examination process, a copy of which shall be sent to the student in advance of any meeting with the panel; the examiners report, a copy of which shall be sent to the student in advance of any meeting with the panel; an opportunity for the student to meet with the panel to present their case, accompanied by a friend; oral or written evidence from members of the supervisory team and other staff involved in the examination process; and where the appeal is based in whole or in part on ground c), oral or written evidence from the examiners. The panel may reach one of the following conclusions: i) the appeal is not upheld; ii) appeal upheld on ground ii) (procedural impropriety or error) - the student should be permitted to re-submit for the degree for which they are registered; iii) appeal upheld on ground iii) (Unfair or improper assessment) the Research Degrees Committee should invite the examiners to reconsider their decision; or iv) the Research Degrees Committee should appoint a new examining team to reexamine the original thesis. A7.7.6 Records The Director of Student and Academic Services shall nominate an Officer to an Appeals Panel, who shall be responsible for maintaining a record of the appeal and informing all parties of the outcome. The University of Northampton Research Degrees Handbook (A )