Migration from Lotus to Exchange Complex solution for simplify transition

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1 Complex solution for simplify transition InfoPulse A part of the Partner Nordic IT group EVRY

2 Company brief BMS Consulting is established as IT system integrator since 1997 Leading positons in Eastern Europe country Product portfolio IT Security Clouds, Migration and IT Support Business software development Internal processes are certified according to the quility requirements of ISO 9001 international standard 60+ technology partners around the world Our honorable clients: 80+ certified engeneers and consultants 500+ projects in government, industry, banking and telecom sectors InfoPulse A part of the Partner Nordic IT group EVRY

3 200+ Employees 60+ Vendors InfoPulse A part of thepartner Nordic IT group EVRY

4 Brif description migrations are complex and expensive projects that introduce tremendous risks: downtime and data loss can disrupt end-user productivity and business operations. Ensuring a seamless transition without hurting productivity or introducing undue IT burden is critical for an on-time, on-budget and risk-free migration The solution is aimed on the implementation of an complex approach to the transition from the platform IBM Lotus Notes to Microsoft Exchange product. It s mitigates these risks and reduces the burden on the migration team and help desk by providing a low impact migration from Domino to Exchange Server 2007/2010/2013 and Office 365 platforms Main features Pre-project analysis: helps to control projects scope, with detailed pre-migration assessments. These assessments enables to identify unused mailboxes that don t need to be migrated, requirements to migration process and target mail platform Migration: using proven approach and specialized software helps to save time, avoid user disruption and get up and running faster and with less risk. BMS migration solutions eliminate the complexity of transitioning to the latest addition to your Microsoft infrastructure Coexistence: maintain business productivity by ensuring interoperability between users on different clients in migration process. With our solutions users never lose contact or collaboration abilities during migration, so business productivity is maintained Who will need it Solution will helps maintain transition process for companies that made a decision to move from IBM Lotus mail platform to Microsoft Exchange On-Premise or Online InfoPulse A part of the Partner Nordic IT group EVRY

5 Solution concept Brif description To accelerate process, reduce risk and negative impact to organization, we offer to use special tools for such task as migration. Dell Software solutions for IBM Notes provide a ZeroIMPACT migration from Notes and Domino to on-premises and online versions of Microsoft Exchange, including Office 365. With Dell Software, you can rest easily knowing your migration project will be completed on time, on budget and with zero data loss Notes Migrator for Exchange Know, then go Perform a pre-migration assessment of your Notes and Domino environment to plan for your project and mitigate risk. Finish fast Transition multiple mailboxes simultaneously on each workstation to finish your migration faster, and install multiple migration consoles to further increase scalability Complete control Monitor your migration project from an intuitive central console, use templates to ensure consistent results on each migration job and take action when needed with detailed result reports Anytime scheduling Automate administrative tasks to reduce migration effort, and schedule migration jobs when they will least impact network bandwidth and operations Self-Service Desktop Migrator Enable end users or administrators to easily even silently migrate local and server data to Exchange, personal archives or PST Dell has released a couple tools to help organizations finally migrate seamlessly off of IBM Notes. Notes Migrator for Exchange provides capabilities to transfer single or multiple mailboxes, ensuring that all data is migrated including data from , personal address books, calendars, archives, and other things. Coexistence Manager for Notes is a conduit that sites between Lotus Notes and Microsoft Exchange during a migration period, ensuring there's no data loss and that directories remain in sync. Coexistence Manager for Notes Active mail processing technology provides Exchange users with access to advanced formatting and live Notes content from within their Outlook client. This functionality includes encryption, embedded buttons, hotspots, collapsible sections and tabbed tables Directory synchronization it s synchronizes directories between Notes and Active Directory, enabling users to view a common list of users, groups and resources, no matter where their mailbox resides Free/busy connection it s provides free/busy queries between Notes and Exchange, enabling users to schedule meetings and view co-workers availability, no matter where their mailboxes reside Calendar sharing it s ensures that custom and recurring InfoPulse Partner calendar invitations process accurately when sent between A part of the Nordic IT group EVRY platforms. This enables Notes and Exchange users to collaborate and schedule meetings no matter where their mailbox resides

6 Solution concept Notes Migrator for Exchange L IBM Lotus Domino & Directory Dell Migrator for Notes to Exchange Microsoft Exchange Server End user workstation with Self Service Tool Microsoft Active Directory Domain Personal Address Book synchronization and mail decryption Accounts (groups, users) synchronization Mail data migration InfoPulse A part of the Partner Nordic IT group EVRY

7 Solution concept Coexistence Manager for Notes L IBM Lotus Domino & Directory Dell Coexistence Manager for Notes Microsoft Exchange Server Microsoft Active Directory Domain mail flow & availability (free\busy) exchange InfoPulse Partner Address Book (Directory: users, groups, contacts) synchronization A part of the Nordic IT group EVRY

8 Project Results Within the project performed deployment mail system based on Microsoft Exchange Server, relevant requirements and infrastructure characteristics of the organization. Deployed services that provide migration and coexistence. Configured interaction between IBM Lotus and Microsoft Exchange, that provides the usual functionality for users at the time of migration. If necessary, trained administrators to work with Exchange and users with Outlook Depending on customer requirements, performed migration of all the necessary users and their data into the new mail system, or administrators trained this procedure to conduct an independent migration Benefits Migration without downtime or data loss, maintaining business productivity Ensures the migration is seamless to end users, thereby avoiding an increase in help desk calls Simplifies the migration process, enabling its completion on schedule Enables centrally manage the migration and keep management informed of progress Lowers support and maintenance costs by eliminating or reducing Notes infrastructure Pricing The main indicator for calculating the price of the solution is a number of mailboxes that should be migrated to the new system An additional component of the price is a requirements to migration (eg migration of local user data such as address books and archives) An additional component of the price is a requirements to coexistence (eg interoperability between mail platforms such as calendar data, including recurring meetings, availability, etc.) Up to 1000 mailboxes * From 1100 to 2500 mailboxes * InfoPulse A From part 2600 of to 3500 the Partner mailboxes Nordic IT group * EVRY *Without licenses and taxes.

9 OTP Bank reference About customer Public Joint Stock Company OTP Bank is one of the largest domestic banks, the recognized leader of Ukraine's financial sector. Represented in the Ukrainian market since 1998, OTP Bank enjoys sound reputation for being socially responsible, reliable and sustainable financial institution providing its consumers with services of European quality standards Problem solved Solution fully met requirements for step by step migration with the ability to roll back to mitigate the risk of failure, coexistence, and minimal impact on our users. migration was seamless, on time and on budget. It would have taken at least a year had we used the native tools the migration solution delivered a time saving of 42 percent. The value delivered to us means that our migration project paid for itself within 12 months. infrastructure has been optimised, which has reduced server maintenance expenses, and customer no longer need to employ support specialists, as this can be undertaken by our existing Microsoft administrators Our solution Based on recommendations from Microsoft and its trusted IT partners, BAKOTECH and BMS Consulting, and following a successful POC, OTP Bank selected Dell Notes Migrator for Exchange and Dell Coexistence Manager for Notes. Notes Migrator for Exchange mitigates the risk of downtime and data loss, and eliminates IT and help desk burden by ensuring a ZeroIMPACT migration from Notes to Exchange 2010 without impacting workflow Reference Notes Migrator for Exchange helped us to migrate all 3,000 users as quickly and painlessly as possible, without any unplanned downtime. It was businesscritical that we met the seven-month deadline, and we couldn t have done that without the Dell solution. BAKOTECH and BMS Consulting have worked very closely and cooperatively with us, exceeding our expectations Eduard Gabai, Head of Enterprise Systems Engineering, OTP Bank, Ukraine InfoPulse Partner A part of the Nordic IT group EVRY

10 Naftogaz of Ukraine reference About customer The National Joint Stock Company Naftogaz of Ukraine is the leading enterprise in Ukraine s fuel and energy complex, one of the biggest Ukrainian companies. Naftogaz of Ukraine is a vertically integrated oil and gas company engaged in full cycle of operations in gas and oil field exploration and development, production and exploratory drilling, gas and oil transport and storage, supply of natural gas and LPG to consumers. Over 90% of the oil and gas in Ukraine is produced by the enterprises of the Company Problem solved Our solution Based on requirements to migration and coexistence, was selected Microsoft Exchange Server 2007 Transporter as a migration tool. Transporter offer low costs on migration and provided all necessary functionality. Migration was performed to Exchange 2010 through Exchange 2007 like a transition platform. Exchange 2007 Transporter also was used for mail platforms coexistence with basic functionality. Totally was migrated about 700 user's and service mailboxes Migration from IBM Lotus Domino to Microsoft Exchange Server was performed during infrastructure project. Actually, migration was the main part of project. There was implemented additional 18 services based on Microsoft products. Consolidation services from one vendor helps to decrease license and support costs InfoPulse A part of the Partner Nordic IT group EVRY

11 VAB Bank reference About customer Founded in 1992, VAB Bank (formerly VABank) enters a group of large banks according to the classification of the National Bank of Ukraine. VAB Bank is a full service bank offering a broad range of financial services to its retail and corporate customers, including deposits, loans, money transfers, underwritings, settlements, trade finance, FX and corporate advisory services. Its main business lines include: corporate banking, retail banking, international banking and investment banking. The Bank has a wide sales network throughout Ukraine covering all regions and major industrial centers. Our solution Based on requirements to migration and coexistence, was selected Microsoft Exchange Server 2007 Transporter as a migration tool. Transporter offer low costs on migration and provided all necessary functionality. Migration was performed to Exchange 2010 through Exchange 2007 like a transition platform. Exchange 2007 Transporter also was used for mail platforms coexistence with basic functionality. Totally was migrated about user's and service mailboxes. Problem solved Unify platform used services VTB Bank has already used Microsoft products and sought to reduce the number of vendors. Transition to Exchange product is the logical continuation of the IT strategy. Optimize cost of ownership service to reduce the number of vendors who need to carry out licensing. When using a single ecosystem, there is no risk of errors on a joint platform, the identification of which requires the participation of experts from both sides. InfoPulse A part of the Partner Nordic IT group EVRY

12 Our competences and experience Our team "BMS Consulting" specializes in the development and implementation of projects construction of IT infrastructure monitoring and management of your IT environment, implementation of the decisions to implement and expand the application systems, focusing its activities on the corporate market segment. Our team consists of Microsoft certified specialists with over 7 years of experience of providing system solutions. During collaboration with Microsoft, we managed to achieve highest rank of partnership at such competences as: Gold Collaboration and Content (first competence in Ukraine),Gold Communications, Gold Messaging and many other Our experience For last 5 years: Exchange On Premise deployments for more than users Exchange Online and Hybrid deployments for more than users 3 projects of migration from Lotus to Exchange (more than migrated mailboxes) 15+ projects of migration or replacing mail system by Exchange product (more than migrated mailboxes) BMS strengths We deliver high quality and always in time Certified specialists English level Upper Intermediate Real experience in real projects varying complexity International projects experience Developed and ready to use various automation and InfoPulse Partner A optimization part of the toolsnordic IT group EVRY Ready to long term collaboration

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