Welcome to Planning Affirmative Actions for Federal Contract Compliance and Preview of Gerstco s New AAP CalendarBase Online Software Tool

Transcription

1 Welcome to Planning Affirmative Actions for Federal Contract Compliance and Preview of Gerstco s New AAP CalendarBase Online Software Tool This Webinar will start promptly at 11 a.m. Pacific Standard Time. Please send us questions at any time during the presentation, using the chat screen in WebEx. To access the audio, please dial Use access code #. Thank you.

2 Planning Affirmative Actions for Federal Contract Compliance And Preview of Gerstco s New AAPCalendarBase Online Software March 25,

3 Agenda Welcome and Introduction Sylvia Gerst Overview of Actions for Affirmative Action Programs..Tony Perkins 1. Executive Order 11246, as amended (Minorities & Women); 2. The Rehabilitation Act of 1973, as amended (People with Disabilities); 3. The Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended and Jobs for Veterans Act of AAPCalendarBase Demonstration. Tim Witort New Resources Katie Lockyer Questions and Discussion Sharon Koons 3

4 Overview of Affirmative Action Program Activities 4

5 AAP for Minorities and Females (Executive Order 11246) Develop a Self-Identification process for Applicants and Employees. Prepare written Affirmative Action Program (AAP). Hold meetings to communicate the AAP to HR, Executives and Senior Managers, Hiring Managers, Recruiters and others. Document Action Oriented Programs to achieve AAP Goals. Document outreach and results of recruiting efforts to minority and female employment resources. Review job-related qualifications. Investigate areas of adverse impact and statistical significance. Schedule self-evaluation of pay practices and results. Train Hiring Managers and Recruiters. 5

6 AAP for Individuals with Disabilities (The Rehabilitation Act of 1973) Prepare Written AAP. Review company s application process for disability access including online systems. Document Reasonable job accommodations. Document outreach and results to disabled employment resources. Develop a Self-Identification process for individuals with a disability. Audit Recordkeeping (2 years). Includes: accommodations, applications, results of physical exams, involuntary terminations, testing, internal notes, selection procedures, etc. Records must be maintained separately from employee personnel folders. 6

7 AAP for Veterans (Vietnam Era Veterans Readjustment Assistance Act of 1974 and Jobs for Veterans Act 2003) Prepare Written AAP. Develop a Self-Identification process for Veterans. Post Open positions with the local State Employment Services (SES). Track responses. Document Reasonable job accommodations. Document Outreach and results to Veterans employment organizations. File and keep VETS-100 and/or VETS-100A forms annually. 7

8 Introduction to AAPCalendarBase* A Software Tool to Plan and Schedule Affirmative Actions *AAP CalendarBase is not intended to ensure federal contract compliance. Each organization may have unique requirements and government regulations change over time. Contact Gerstco Consultants at any time regarding current contract compliance obligations. 8

9 AAP CalendarBase A new online software tool for Affirmative Action Planning Access through the Gerstco Extranet and use online to develop your organization s annual Affirmative Action Planning Calendar Schedules reporting, filing and implementation activities for Federal and State Affirmative Action Plans Retains company specific reporting activities and due dates from year to year Reminders to Project Team Members Completed calendars can be printed or saved as PDF file formats Downloads dates to MS Outlook and other Calendar Programs Share calendar online with other authorized Organization Personnel 9

10 AAP CalendarBASE Demonstration 10

11 New Resources 11

12 Outreach Benchmark Survey An electronic Survey was ed to Gerstco clients and associates on March The Survey will collect information on the following: Identify organizations that Federal Contractors and Subcontractors currently use both locally and nationally for outreach to females, minorities, veterans and the disabled Feedback on organization s effectiveness of providing qualified candidates The survey will be opened for 30 days The results will be consolidated, published and sent to Survey participants 12

13 Upcoming Programs 2010 April 15 May 20 June Internet Applicant Recordkeeping & Testing Your Selection Process (Webinar) Developing a Functional Affirmative Action Plan (FAAP) (Webinar) Two-Day AAP Workshop 13

14 Questions & Answers 14