SMART SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION REQUEST FOR QUOTES QUANTITY UNIT DESCRIPTION UNIT EXTENSION PRICE

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Randell Ray
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1 SMART SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION REQUEST FOR QUOTES This is NOT an order. Please submit a quotation ON THIS FORM of your net price for materials and/or services described herein for delivery to SMART. The right to accept or reject any or all quotes or portion thereof, or to waive any minor irregularities is reserved by SMART. This quote shall be signed and returned by the time and date noted. The undersigned hereby offers to furnish to SMART all materials/services at the prices quoted herein, in conformance with all SMART s specifications and requirements. If accepted, a Purchase Order will be sent to you. Date: Control #: Return by mail or fax to: SMART Procurement L. Paul Jacques Senior Purchasing Agent [email protected] Fax: This quote shall be returned by: 2:00 PM Eastern Time, VOICE: QUANTITY UNIT DESCRIPTION UNIT EXTENSION PRICE Diagnostic Tools for Hybrid Buses for use by the Lake Erie Transit Commission (LETC) Monroe, MI In accordance with the attached specifications 1 EA Service Max Software, $ 1 EA Diamond Logic Builder, $ 1 EA Connection Cable, $ 1 EA Service Max/DLB Cable Kit, D $ 1 EA International Hydraulic Diagnostic ZTSE $ 1 EA Wabco Meritor Diagnostic, Toolbox $ PRICE FORM, Page 1 of 2 Terms: Delivery Quote firm for FOB: DESTINATION Company Name: Street address: City, State, Zip Signature: Title: Phone: Fax:

The right to accept or reject any or all quotes or portion thereof, or to waive any minor irregularities is reserved by SMART. This quote shall be signed and returned by the time and date noted.

2 This quote shall be returned by: 2:00 PM Eastern Time, QUANTITY UNIT DESCRIPTION UNIT EXTENSION PRICE 1 EA Allison 8.0 DOC Software, J $ 1 EA Software Installation $ 1 EA Laptop, Windows XP PRO Pentium, 1 GB memory, 80 MG Hard Drive 3 years on-site warranty and customer support Bidders Make/model $ 1 EA MPSOI Nexiq USB Connection Magic Key $ TOTAL PRICE, SOFTWARE & INSTALLATION $ PRICE FORM, Page 2 of 2 Page 2 of 6

0 DOC Software, J-44950-1 $ 1 EA Software Installation $ 1 EA Laptop, Windows XP PRO Pentium, 1 GB memory, 80

3 SUBURBAN MOBILITY AUTHORITY FOR REGIONAL TRANSPORTATION SCOPE OF WORK PROVIDE & INSTALL DIAGNOSTIC SOFTWARE for Diesel Electric Hybrid Buses Control No July 11, SCOPE AND GENERAL CONDITIONS Scope: The Suburban Mobility Authority for Regional Transportation (SMART), the public transportation agency which services the metropolitan Detroit suburbs, is soliciting quotations on behalf of the Lake Erie Transit Commission (LETC) Monroe County, MI for diagnostic tools for use with Eaton Diesel Electric Hybrid buses General: Acceptance of vendor s Offer, if made, shall be evidenced by SMART S P.O. The Vendor s Offer herein, and SMART s PO, including SMART s standard terms and conditions which are attached herein shall constitute the entire agreement. This procurement is funded by the Federal Transit Administration and standard FTA regulations will apply. EEO All competitive contracts greater than $25,000 PER YEAR and all single-source contracts greater than $15,000 PER YEAR require certification of compliance by SMART s Office of Contract Compliance. If the amount of the contract exceeds these limits, the vendor will be required to provide forms and certifications as required by the Office of Contract Compliance prior to award. It is not required that this information be submitted with your quote SPECIFICATIONS/STATEMENT OF WORK 1. Provide and install specified software. Provide laptop and USB connection as specified. SMART reserves the right to award the software including installation, USB connector and laptop as up to three separate contracts. Installation will be during normal working hours. 2. Delivery location: Delivery and applicable installation at the following location: location: SMART-Lake Erie Transit 1105 W Seventh St. Monroe, MI Page 3 of 6

soliciting quotations on behalf of the Lake Erie Transit Commission (LETC) Monroe County, MI for diagnostic tools for use with Eaton Diesel Electric Hybrid buses General: Acceptance of vendor s

4 3.00 OTHER CONTRACTUAL PROVISIONS Insurance: The following must be submitted by an Offeror within ten (10) business days of receipt of a Notice to Proceed. This requirement applies only to the vendor which is providing the software installation. The selected Offeror shall maintain such insurance as will provide indemnity for claims under the Workers Compensation act and Employer s Liability; from claims for damages because of bodily injury, including death, to all others and from claims for damages to property- any or all of which may arise out of or result from the Vendor s operations under this contract, or from any subcontractor or anyone directly or indirectly employed by either of them. Before starting any work for SMART, the Contractor must furnish original certificates of insurance stating that it carries insurance in the following types and minimum amounts: Comprehensive General Liability - Each Occurrence BI/PD $1,000,000 - Personal and Adv. Injury $1,000,000 - General Aggregate $2,000,000 Products and Completed Operations $2,000,000 Automobile Liability $1,000,000 CSL Employer s Liability $500,000 Workers Compensation Statutory Limits Certificates must set forth the amounts of coverage, policy number, and expiration date, and must name SMART as an additional insured, and must provide for thirty (30) days advance written notice of cancellation or reduction in coverage. Coverage must be primary and non-contributory and provide a waiver of subrogation in favor of SMART. If the Contractor is self-insured, a certificate from the appropriate State agency must be furnished by such agency to SMART. If during the term of the Contract, the insurance certificate or any required coverage expires or is otherwise modified, the Contractor is responsible for providing renewed certificates. The purchase of insurance shall not be a satisfaction of the Contractor s indemnification requirements to SMART. Page 4 of 6

The selected Offeror shall maintain such insurance as will provide indemnity for claims under the Workers Compensation act and Employer s Liability; from claims for damages because of bodily injury,

5 Applicable Federal Requirements These projects are funded by the Federal Transit Administration (FTA). The following requirements apply to all FTA funded projects over $3,000: By signing this offer, Offeror certifies compliance with all applicable Federal, state, county, and local laws, regulations, ordinances, and codes; including those which the FTA requires all Offerors explicitly certify compliance with, as listed below: American Recovery and Reinvestment Act FTA Cargo Preference requirements FTA Fly America requirements Clean Air Act Water Pollution Control Act Copeland Anti-Kickback Act Contract Work Hours and Safety Standards Act Energy Policy and Conservation Act Privacy Act Additionally, Contractor certifies compliance with all FTA terms, including but not limited to FTA Circular f, as amended, which are hereby incorporated. Contractor further certifies compliance with all changes to the aforementioned laws, regulations, ordinances, codes, policies, etc., throughout the term of the Contract. Finally, Offeror shall determine whether any or all of the aforementioned requirements apply to any or all subcontractors, and certifies compliance by any such applicable subcontractors. Records The Contractor shall retain records, including but not limited to, all data, documents, reports, records, and supporting materials relating to the project for whichever of the following events occurs later: 1. Three (3) years from the termination of the Contract; 2. The resolution of any litigation or settlement of any claims arising out of this Contract; or 3. The resolution of any exception to costs and expenses taken by SMART, the U.S. Department of Transportation, Comptroller General of the United States, or the State of Michigan. SMART or its designee may perform audits of the Contractor, and, if applicable, all tiers of subcontractors, of financial information related to this Contract. The Contractor agrees to make these records, including but not limited to bank statements, general ledger, payroll records, and accounts receivable ledgers, available for review in a timely manner when requested by SMART. SMART also requires annual financial statements including balance sheets, income statements, and statements of cash flows. Contractor additionally agrees to provide the FTA, Comptroller General of the United States, the Secretary of the U.S. Department of Transportation, or any of their designees, access to any books, documents, papers, and records of the Contractor which are pertinent to or relate in any way to the Contractor s performance of this Contract for the purpose of making audits, excerpts, and transcriptions, or when conducting an audit and/or inspection. In the event of a sole source Contract, single responsive offer, Contract modification, Change Order, or competitive negotiated procurement, SMART and Page 5 of 6

ordinances, and codes; including those which the FTA requires all Offerors explicitly certify compliance with, as listed below: American Recovery and Reinvestment Act FTA Cargo Preference

6 the U.S. Department of Transportation, or their designees, shall have the right to examine all books, records, documents, and other costs and pricing data related to the Contract price. The right of examination shall extend to all documents necessary for adequate evaluation of the cost or pricing data. No Obligation to Federal Government Absent written consent the Federal Government is not a party to this contract, and shall not be subject to any obligations of any parties hereto. Attachments: 1. SMART Terms & Conditions (Attachment A) Page 6 of 6

pricing data related to the Contract price.

STATE OF GEORGIA DEPARTMENT OF TRANSPORTATION OPEN AGENCY SERVICE CONTRACT

STATE OF GEORGIA DEPARTMENT OF TRANSPORTATION OPEN AGENCY SERVICE CONTRACT Contract #: Total Obligation: AGREEMENT BETWEEN: The Georgia Department of Transportation s location identified in Paragraph 101A