ICD- 10- CM Coding for Sleep Medicine
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1 ICD- 10- CM Coding for Sleep Medicine American Thoracic Society Clinical Prac3ce Commi4ee Webinar September 23, 2015 Michael Nelson, MD, FACP, FCCP, FAASM Director of Sleep Laboratory Shawnee Mission Medical Center Shawnee Mission, Kansas
2 Disclaimer Alternate Advisor, CPT Editorial Panel ATS Clinical PracJce CommiKee, member and Advisory Board Member to, ATS Coding and Billing Quarterly newsleker The opinions presented are my own and no warranty or guarantee of fitness is made or implied. Special thanks to KaJna Nicolacakis, MD, Stephen Hoffman, MD and Alan Plummer, MD whose slides were unceremoniously stolen without regard to further credit
3 ICD- 10- CM History ICD- 10 developed by WHO NaJonal Center for Health StaJsJcs developed US Clinical ModificaJon - ICD- 10- CM CMS developed procedure code set: ICD- 10- PCS Used for facility reporjng of hospital inpajent procedures January 1, Implemented ICD- 10- CM for mortality reporjng only January 16, 2009 Health Insurance Portability and Accountability Act (HIPAA) AdministraJve SimplificaJon to Medical Data Code Set Standards - adopts ICD- 10- CM
4 ICD- 10- CM History in the U.S. October 1, Last revision for ICD- 9- CM ImplementaJon dates October 1, 2011 delayed October 1, 2013 delayed October 1, 2014 delayed October 1, 2015 No plans for delay ICD- 9- CM codes will no longer be accepted
5 ICD- 10- CM History in the U.S. Will the Centers for Medicare & Medicaid Services (CMS) allow for dual processing of ICD- 9 and ICD- 10 codes (accept and process both ICD- 9 and ICD- 10 codes for dates of service on and a`er October 1, 2015)? No, CMS will not allow for dual processing of ICD- 9 and ICD- 10 codes a`er ICD- 10 implementajon on October 1, Many providers and payers, including Medicare have already coded their systems to only allow ICD- 10 codes beginning October 1, MLN MaKers Number: SE1408 Revised June 2015
6 Why the push for ICD- 10- CM Flexible: can quickly incorporate emerging diagnoses. More specificity for precise diagnosis. Improved ability to measure health care services. Supports improved public health surveillance. Reflects advances in medicine & medical technology. Uses current medical terminology.
7 ICD- 9 CM vs. ICD- 10- CM ICD-9-CM ICD-10-CM 3-5 characters in length 3-7 characters in length ~13,000 codes ~68,000 codes Numeric codes except for E and V codes Limited space for new codes Lacks detail Lacks laterality Alphanumeric codes Flexible for adding new codes Very specific Has laterality
8 ICD- 10 CM New Features CombinaJon codes Laterality Episode of care Expanded Codes Inclusion of trimester in obstetrics codes Detail for ambulatory/managed care encounters
9 ICD- 10- CM Code Structure A code may have 3-7 characters (Decimal a`er 3 rd character) 1 st character a leker (except U ) 2nd character a number 3rd 7th characters alpha or numeric Characters 1-3 Category ( G47 and F51 for Sleep Disorders) Characters 4-5 Subcategory EJology, anatomic site, severity, other details Character 7 Extension A - IniJal encounter D - Subsequent encounter S - Sequela For a code with fewer than six characters that sjll requires a seventh character extension fill empty character spaces with a placeholder X which is used to allow for further expansion
10 ICD 10 Hierarchical Structure 1. Certain Infec3ous And Parasi3c Diseases (A00- B99) 2. Neoplasms (C00- D49) 3. Diseases Of The Blood And Blood- forming Organs And Certain Disorders Involving The Immune Mechanism (D50- D89) 4. Endocrine, Nutri3onal And Metabolic Diseases (E00- E89) 5. Mental, Behavioral And Neurodevelopmental Disorders (F01- F99) 6. Diseases Of The Nervous System (G00- G99) 7. Diseases Of The Eye And Adnexa (H00- H59) 8. Diseases Of The Ear And Mastoid Process (H60- H95) 9. Diseases Of The Circulatory System (I00- I99) 10. Diseases Of The Respiratory System (J00- J99) 11. Diseases Of The Diges3ve System (K00- K95) 12. Diseases Of The Skin And Subcutaneous Tissue (L00- L99) 13. Diseases Of The Musculoskeletal System And Connec3ve Tissue (M00- M99) 14. Diseases Of The Genitourinary System (N00- N99) 15. Pregnancy, Childbirth And The Puerperium (O00- O9A) 16. Certain Condi3ons Origina3ng In The Perinatal Period (P00- P96) 17. Congenital Malforma3ons, Deforma3ons And Chromosomal Abnormali3es (Q00- Q99) 18. Symptoms, Signs And Abnormal Clinical And Laboratory Findings, Not Elsewhere Classified (R00- R99) 19. Injury, Poisoning And Certain Other Consequences Of External Causes (S00- T88) 20. External Causes Of Morbidity (V00- Y99) 21. Factors Influencing Health Status And Contact With Health Services (Z00- Z99)
11 ICD- 10- CM General Use Based on medical record documentajon. Always report the highest number of characters possible most specific code Signs/symptoms are acceptable if diagnosis not established Signs/symptoms not roujnely associated with disease should also be coded Nonspecific codes are sjll available May need muljple codes to describe a single condijon
12 ICD- 10- CM Excludes Notes Type 1 vs Type 2 Excludes1 note is a pure excludes note Excluded code (condijon) should never be used with the code above the Excludes1 note i.e. Not Coded Here For example G47.3 Sleep apnea Excludes1: apnea NOS (R06.81) Cheyne- Stokes breathing (R06.3) pickwickian syndrome (E66.2) sleep apnea of newborn (P28.3)
13 ICD- 10- CM Excludes Notes Type 1 vs Type 2 Excludes2 note - condijon is not included in the code CondiJon not part of condijon the code represents but if both condijons present - can use both codes Not included here For example G47.6 Sleep related movement disorders Excludes2: restless legs syndrome (G25.81)
14 Code Also & Code First Code Also note - two codes may be required to fully describe a condijon No sequencing direcjon Code First note - code the underlying condijon first For example G47.42 Narcolepsy in condijons classified elsewhere Code first underlying condijon G Narcolepsy in condijons classified elsewhere with cataplexy G Narcolepsy in condijons classified elsewhere without cataplexy
15 Placeholder Character X ICD- 10 uses placeholder character X Used as a placeholder for certain codes Allows for future expansion When indicated: X must be used in order for the code to be considered a valid code Example T37.0x1A - poisoning by sulfamides, accidental (unintenjonal), inijal encounter
16 NEC vs. NOS NEC Not elsewhere classifiable No specific code that describes the condijon NOS Not Otherwise Specified Unspecified insufficient informajon in the medical record to assign a more specific code
17 ICD- 10- CM Cross- Walking No absolute 1:1 map. between ICD- 9- CM and ICD- 10- CM Mappings may be 1:1, 1:many, many:1, 1:none. Some concepts changed between ICD- 9- CM & ICD- 10- CM. If new concept in ICD- 10- CM, can t be mapped to an ICD- 9- CM code.
18 ICD- 10- CM DOCUMENTATION DocumentaJon MUST support the diagnosis code Disease Acuity is important (acute vs chronic) Document supporjng lab values (e.g. low ferrijn) Disease or Disorder Site/Laterality if applicable Document Underlying and Associated CondiJons
19 ICD- 10- CM DOCUMENTATION Document infecjous agents if applicable Stage/Grade Disease Severity Episodes of care (inijal vs subsequent) Outside Influences
20 Sleep Medicine Cases
21 Sleep Medicine Coding Case 1 A 32 year old male with an apnea/hypopnea index of 32 on a recent polysomnography done for snoring and apneas witnessed by his spouse. ICD- 9- CM: obstrucjve sleep apnea ICD- 10- CM: G47.33 ObstrucJve sleep apnea (adult) (pediatric) What about the snoring? R06.83? Signs or symptoms that are associated roujnely with a disease process should not be assigned as addijonal codes, unless otherwise instructed by the classificajon.
22 ICD- 10 Sleep Apnea Codes G47.3 Sleep apnea Code also any associated underlying condijon Excludes1: apnea NOS (R06.81) Cheyne- Stokes breathing (R06.3) pickwickian syndrome (E66.2) sleep apnea of newborn (P28.3) G47.30 Sleep apnea, unspecified Sleep apnea NOS G47.31 Primary central sleep apnea G47.32 High al3tude periodic breathing G47.33 Obstruc3ve sleep apnea (adult) (pediatric) Excludes1: obstrucjve sleep apnea of newborn (P28.3)
23 ICD- 10 Sleep Apnea Codes G47.34 Idiopathic sleep related nonobstruc3ve alveolar hypoven3la3on Sleep related hypoxia G47.35 Congenital central alveolar hypoven3la3on syndrome G47.36 Sleep related hypoven3la3on in condi3ons classified elsewhere Sleep related hypoxemia in condijons classified elsewhere Code first underlying condijon G47.37 Central sleep apnea in condi3ons classified elsewhere Code first underlying condijon G47.39 Other sleep apnea
24 Sleep Medicine Coding Case 2 A 64 year old obese male with a BMI of 42, diabetes and an apnea/hypopnea index of 45 on a recent polysomnography done for snoring and apneas witnessed by his spouse. ICD- 9- CM: obstrucjve sleep apnea ICD- 10- CM: G47.33 ObstrucJve sleep apnea (adult) (pediatric) E66.01 Morbid (severe) obesity due to excess calories Z68.41 Body mass index (BMI) , adult E11.9 Type 2 diabetes mellitus without complicajon
25 Sleep Medicine Coding Case 3 A 64 year old obese male with a BMI of 42, diabetes and an apnea/hypopnea index of 3.5 on a recent polysomnography done for snoring and apneas witnessed by his spouse. His a.m. ABG was ph 7.35 pco2 52 po2 55. ICD- 9- CM: Idiopathic sleep related non- obstrucjve alveolar hypovenjlajon ICD- 10- CM: G47.34 Idiopathic sleep related non- obstrucjve alveolar hypovenjlajon E66.01 Morbid (severe) obesity due to excess calories Z68.41 Body mass index (BMI) , adult
26 Sleep Medicine Coding Case 4 A 22 year old female complaining of excessive dayjme sleepiness. She has an apnea/hypopnea index of 3.5 on a recent polysomnography with an MSLT done following the study revealing a sleep latency of 4 minutes and three sleep onset REM periods ICD- 9- CM: narcolepsy ICD- 10- CM: G narcolepsy without cataplexy
27 ICD- 10 Sleep Codes Narcolepsy G47.4 Narcolepsy and cataplexy G47.41 Narcolepsy G Narcolepsy with cataplexy G Narcolepsy without cataplexy Narcolepsy NOS G47.42 Narcolepsy in condijons classified elsewhere Code first underlying condijon G Narcolepsy in condijons classified elsewhere with cataplexy G Narcolepsy in condijons classified elsewhere without cataplexy
28 Sleep Medicine Coding Case 5 A 25 year old female complaining of excessive dayjme sleepiness and falling asleep at work. She has an apnea/ hypopnea index of 1.0 on a recent polysomnography, that was otherwise normal. An MSLT done following the study revealing a sleep latency of 5 minutes and three sleep onset REM periods. She has a recent history of neurosarcoidosis. ICD- 9- CM: Narcolepsy in condijons classified elsewhere, without cataplexy ICD- 10- CM: D86.9 Sarcoidosis, unspecified G narcolepsy without cataplexy
29 Sleep Medicine Coding Case 6 A 60 year old male complaining of inability to fall asleep. He states that this has been a lifelong problem. He normally goes to bed at 2200 but states that he is unable to fall asleep unjl He awakens at 0700 feeling unrefreshed. He has tried muljple meds without benefit. He does sleep beker when on vacajon in an alternajve sleep sepng. ICD- 9- CM: insomnia ICD- 10- CM: F51.04 Psychophysiologic insomnia
30 ICD- 10 Sleep Codes - Insomnia F51 Sleep disorders not due to a substance or known physiological condijon Excludes 2: organic sleep disorders (G47.- ) F51.0 Insomnia not due to a substance or known physiological condijon Excludes2: alcohol related insomnia (F10.182, F10.282, F10.982) drug- related insomnia (F11.182, F11.282, F11.982, F13.182, F13.282, F13.982, F14.182,F14.282, F14.982, F15.182, F15.282, F15.982, F19.182, F19.282, F19.982) insomnia NOS (G47.0- ) insomnia due to known physiological condijon (G47.0- ) organic insomnia (G47.0- ) sleep deprivajon (Z72.820)
31 ICD- 10 Sleep Codes - Insomnia F51.01 Primary insomnia F51.02 Idiopathic insomnia F51.03 Adjustment insomnia F51.04 Paradoxical insomnia F51.05 Psychophysiologic insomnia F51.06 Insomnia due to other mental disorder Code also associated mental disorder F51.09 Other insomnia not due to a substance or known physiological condijon
32 Sleep Medicine Coding Case 7 A 34 year old male complaining of excessive dayjme sleepiness. He has no history of snoring or apneas and denies frequent nocturnal arousals. He goes to bed at 0200 a`er watching reruns of Baywatch and gets up for work at He will sleep unjl 1100 on non- work days. ICD- 9- CM: Sleep disturbance, unspecified V69.4 Lack of adequate sleep ICD- 10- CM: Z Sleep deprivajon Lack of adequate sleep Excludes1: insomnia (G47.0- )
33 Sleep Medicine Coding Case 8 A 35 year old female in her 3 rd trimester of pregnancy complains of excessive dayjme sleepiness. She also notes uncomfortable sensajons in her extremijes that get worse as bedjme approaches. ICD- 9- CM: Restless legs syndrome ICD- 10- CM: G25.81 Restless legs syndrome
34 ICD- 10 Sleep Codes - Movement G47.6 Sleep related movement disorders Excludes 2: restless legs syndrome (G25.81) G47.61 Periodic limb movement disorder Periodic limb movement disorder G47.62 Sleep related leg cramps G47.63 Sleep related bruxism Excludes1: psychogenic bruxism (F45.8) G47.69 Other sleep related movement disorders
35 ICD- 10- CM CODING Remember DocumentaJon MUST support the diagnosis code The more specific, the less likely that the code will be rejected Become familiar with payer policy specifics CMS does allows 21 ICD- 10 CM codes for but only 3 codes for 95800, 95801, and G
36 ICD- 10- CM Coding Resources AMA: assn.org/go/icd- 10 CMS: CMS: Na3onal Center for Health Sta3s3cs (NCHS): American Academy of Professional Coders (AAPC): American Hospital Associa3on (AHA): American Health Informa3on Management Associa3on (AHIMA):
37 QuesJons?
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