PROJECT: DLS Website Redesign STATUS REPORT May-June 2015

Transcription

1 PROJECT: DLS Website Redesign STATUS REPORT May-June 2015 Key Project Roles Project Sponsor: Karen Johnson Executive Director, DLS Project Advisor: Vanessa Salway Program Manager: Project Manager: Steve Woodhall Coordinator, Library Web Solution Coordinator: Business Analyst: Project Priority: Medium Supporting Strategic Domain: Student Experience Current Project Phase (if applicable): Current Project Stage: Planning Are there any dependencies 30/07/2013 Date Entered Stage on other projects: None identified Have any milestones been missed: (If YES list Issue id and Milestone name) Project Legend There are no identified issues impacting on the project There are identified issues in the project that are being monitored but are not impacting the project There are identified issues in the project that are impacting on the project requiring corrective courses of action to be taken Overall Project Project Schedule Project Budget

2 Project Progress Summary The progress bar Overall Progress is the agreed discretionary view from both the project sponsor and project manager on the overall progress of the project towards its completion Progress bars for budget, milestones and timeline represent a consolidated and comparative view of these project elements Overall Progress Budget Spent Milestones Achieved Timeline Expired 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Progress Towards Completion Project Schedule and Milestone Summary Information To view the detailed schedule supporting the delivery of the project please contact the project manager Schedule : Supporting Comments: Discussions with the Library Executive Director have resulted in the following decisions o Library staff to have access to develop the content of the website will commence in August o An expected soft launch will commence in October o The Library Go Live date has been extended to November 16 th to coincide with the start of Session 3 Further funding will not be required for this project. A Project Closure document will be submitted for the next ISIP project meeting. Updates to the Library website redesign will be approved by Maya Borom Project Start Date: 1/07/2013 Project End Date: 29/10/2014 Estimated End Date: 13/07/2015 Project Milestone Schedule and Initiation/Requirements Analysis Project Planning Consultancy Planning Development/Design Implementation/Dev Testing Complete Complete Active Active Q Q Q Q Q1 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Q2 Q3 Q4

3 Soft Launch/Acceptance Testing Go-Live Post User Testing Supporting Project Milestone and Schedule Notes: Unplanned leave caused additional slippage to the project However, progress continued in the following areas. o Teach tab navigation has been provisionally created and content creation has started. o Research tab has a potential new navigation structure. Developing architecture has been started in the new website. The Library tab navigation on the Student portal is a precursor to the DLS Study tab and is being reflected in the DLS redesign. Summary Project Budget Information To view a detailed breakdown version of the project budget please contact the project manager Budget Supporting Comments: Approved Budget: $66, Spent to Date: $ % of budget Spent: 49.07% Summary Project Budget Previous Actual Reporting Period Next Monthly 2nd Monthly 3rd Monthly Beyond Next Qrt Total Actual and Actual and Forecast Spend Spend Total Spend Forecast Forecast Forecast Forecast Total forecasts Forecast Salaries $ - $ - $ - $ - $ - $ - $ - $ - $ - Fees for Services $ 32, $ 32, $ - $ - $ 32, Travel & Accomodation $ - $ - $ - $ - $ - $ - $ - $ - $ - Stores & Provisions $ - $ - $ - $ - $ - $ - $ - $ - $ - Communications $ - $ - $ - $ - $ - $ - $ - $ - $ - Asset Purchases $ - $ - $ - $ - $ - $ - $ - $ - $ - Building and Groud Services $ - $ - $ - $ - $ - $ - $ - $ - $ - Total for month: $ 32, $ - $ 32, $ - $ - $ - $ - $ - $ 32, Approved Project Budget: $ 66,644 % of total budget expired: 49.07% 0.00% 49.07% 0.00% 0.00% 0.00% 0.00% 0.00% 49.07% Supporting Project Budget Notes:

4 No further funds required. Summary Project Key Risk and Issue Information For a full listing of project risks and issues refer to the project risk and issue log maintained by the project manager Project Risk: Project Issue: Is an uncertain event or set of events that if they eventuate will have an effect on the project realising its objectives. Impact can be either positive or negative. Can be rated as high, significant, moderate, low or no risk. Is a problem that has actually occurred and will either have a positive or negative effect on a project realising its objectives. Can be rated high, medium or low priority. Key Risks Ref No Risk Owner Risk Mitigation Actions Change of Governance Structure for the new CSU web strategy may impact layout of design impacting project schedule. Consultant engagement not achievable in planned project schedule Consultancy costs may extend beyond the ISIP Budget Consultancy recommendations may extend beyond original scope of project. 005 Project Manager 001 Project Manager 002 Sponsor 003 Project Manager Project funds 004 Sponsor Project funds 004a ISIP Committee Staff Resource: Assistant Web Coordinator position has become redundant. C Project Sponsor Adjust Project schedule to accommodate any slippage Low: Extend Project Schedule or Seek additional consultant to support project requirement Apply for additional funds for the Request for Change process. If approved review activities and prepare estimates for impact on project on time, cost and resources. High: Decision to where and if the funds will be released. Decision to be made where funds above $50,000 will be released from ISIP or SAFF. High: Effective planning. 1. Address recommendations within the capabilities of the team s skill set. 2. Schedule complex recommendations over a longer period. 3. Seek additional support dependent upon deliverables. / Date 2 nd Oct th Feb /12/ th June th July th Feb 2015

5 Key Issues Ref No Assigned To Issue Response/Resolution Prioritised support of the Student portal project.. Unexpected operational/project related activities. Decision being made on navigation and staff user group external to the project C A B Project Manager Project Manager Project Advisor High: Will impact the delivery of project milestones. May impact the delivery of project milestones. Mitigation to evaluate impact adjust timeline or Request additional resources using the Request for Change process. High: Prevents further preliminary designs and navigation options until a consultant has been recruited. / Date 8/12/2014 Supporting Risk/Issue Notes: o o Supporting content for the Student portal that aligns with the DLS model and third party tools such as Library Guides. Summary of Approved Project Change Requests Change Request Number Description Reason for Change Impact of Change