STUDENT-ATHLETE HANDBOOK

Transcription

1 OKLAHOMA BAPTIST UNIVERSITY STUDENT-ATHLETE HANDBOOK EFFECTIVE DATE AUGUST 1, 2015

2 HAZING/HARASSMENT Table of Contents LETTER FROM THE DIRECTOR OF ATHLETICS... 2 ATHLETIC DEPARTMENT DIRECTORY... 3 OBU MISSION STATEMENT... 4 OBU PURPOSE STATEMENT... 4 OBU ATHLETIC DEPARTMENT MISSION STATEMENT... 5 OBU ATHLETIC DEPARTMENT PHILOSOPHY STATEMENT... 5 NCAA DIVISION II PHILOSOPHY... 6 NCAA CORE VALUES AND STRATEGIC INITIATIVES... 7 INTERCOLLEGIATE ATHLETICS... 8 ATHLETICS ADVISORY COMMITTEE... 8 FACULTY ATHLETICS REPRESENTATIVE (FAR)... 8 STUDENT-ATHLETE ADVISORY COMMITTEE... 8 COMMUNITY ENGAGEMENT AND OUTREACH 11 ATHLETIC ELIGIBILITY RULES OBU FRESHMAN ELIGIBILITY NCAA FRESHMAN ELIGIBILITY REQUIREMENTS Full-time Status Initial Eligibility Continuing Eligibility and Progress Toward Degree Requirements IN GOOD STANDING MISSED CLASS TIME POLICY TRANSFERS Transfer Student-Athletes RELEASE FROM OBU TRANSFER APPEALS PROCESS STUDENT-ATHLETE/COACH CONFLICT SEXUAL HARASSMENT/SEXUAL ASSAULT ACKNOWLEDGEMENT OF HAZING PREVENTION STUDENT ATHLETE WELL-BEING STUDENT-ATHLETE SURVEY STUDENT-ATHLETE ACADEMIC ADVISORS ATHLETIC ADMINISTRATION AVAILABILITY OBU POLICY ON SUBSTANCE ABUSE PHILOSOPHY STATEMENT OBU INTERCOLLEGIATE ATHLETICS DRUG POLICY NCAA DRUG TESTING POLICY AND PROCEDURES DRUG AND ALCOHOL EDUCATION PROGRAM DRUG AND ALCOHOL COUNSELING PERFORMANCE ENHANCING DRUGS AND NUTRITIONAL SUPPLEMENTS BANNED SUBSTANCES AND ERGOGENIC AIDS 26 NUTRITIONAL SUPPLEMENTS NON-PRESCRIPTION OR OVER-THE-COUNTER MEDICATIONS ATHLETIC TRAINING ROOM INFORMATION ATHLETIC TRAINING ROOM HOURS ATHLETIC TRAINING ROOM POLICIES THE STUDENT-ATHLETE S GUIDE TO INJURIES 30 POINTS TO REMEMBER TREATMENT OF ATHLETIC INJURIES INSURANCE COVERAGE SOCIAL NETWORK POLICY AMATEURISM OUTSIDE COMPETITION GAMBLING AND SPORTS WAGERING ATHLETIC FINANCIAL AID POLICIES GRANT-IN-AID REDUCTION, REMOVAL AND/OR CANCELLATION PROCEDURE FOR APPEALING, REDUCING, REMOVING, OR NON-RENEWAL OF ATHLETIC GRANT-IN-AID

3 NCAA PLAYING AND PRACTICE SEASON COUNTABLE ATHLETICALLY RELATED ACTIVITIES COUNTABLE AND NON-COUNTABLE ATHLETICALLY RELATED ACTIVITIES CHART REQUIRED DAY OFF DURING PLAYING SEASON PRACTICE POLICIES GAME POLICIES TRAVEL POLICIES FACILITIES EQUIPMENT AND UNIFORM POLICIES AND PROCEDURES MEDIA RELATIONS PROGRAM EVALUATION STUDENT-ATHLETE EXIT INTERVIEWS END OF SEASON SURVEYS AFFIRMATION OF STUDENT-ATHLETE HANDBOOK AND POLICIES

4 LETTER FROM THE DIRECTOR OF ATHLETICS Dear Student-Athlete, Thank you for choosing Oklahoma Baptist University to pursue your degree and compete for the Bison in your sport. While competing here you will find that we are not 21 different teams competing individually, but that we are 21 teams competing collectively as one team representing OBU. I am excited that you are here and look forward to working with you educationally, spiritually and athletically. This student/athlete handbook was put together for your benefit. It defines the policies and guidelines for all athletes here at OBU while competing in intercollegiate athletics. You will be responsible for all information and policies in the handbook. I strongly recommend that you read the information and become familiar with the policies listed. I hope each one of you successfully completes your desired degree during your time here at OBU. As you well know, very few of you will get the opportunity to compete professionally in your sport beyond your time here on Bison Hill. Obtaining a degree will be a life-changing event that will assist you in providing for you and your family. Therefore, we will not relent in pushing you to compete to your highest level in the classroom. We will also challenge you spiritually as well. OBU s mission is to transform lives by equipping students to pursue academic excellence, integrate faith with all areas of knowledge, engage a diverse world, and live worthy of the high calling of God in Christ. So, please take advantage of the many opportunities that being a student/athlete presents to you. Our coaches, administrators, and support staff are all here to assist you compete and graduate. I encourage you to take full advantage of the resources that we offer to you and hope you make the most of your time at OBU. Good luck this year! Robert Davenport Director of Athletics 2

5 Athletic Department Directory Title Name Extention Director of Athletics Robert Davenport 5301 Senior Woman Administrator Anna Howle 5355 Associate Athletic Director for Compliance Steve Fluke 5305 Assistant Director for Compliance Mike Manlapig 5303 Associate Athletic Director for External Operations Brian Dude 5411 Director of Athletic Media Relations Ray Fink 5304 Athletic Media Relations Assistant Casady Fletcher 5312 Assistant Athletic Director for Marketing /Promotions TBA 5302 Athletic Administrative Assistant Lyn Hughey 5300 Director of Athletic Medical Services Ben Cleveland 5351 Athletic Trainer Jeff Paden 5351 Athletic Trainer Jonathan Millwee 5353 Athletic Trainer Rachel Howell 5351 Athletic Trainer Alison Boster 5353 Graduate Assistant Athletic Trainer Walter Wright 5353 Graduate Assistant Athletic Trainer Nick Lepke 5351 Faculty Athletic Representative Dr. Carol Humphrey 4158 *All s are 3

6 OBU MISSION STATEMENT As a Christian liberal arts university, OBU transforms lives by equipping students to: Pursue excellence Integrate faith with all areas of knowledge Engage a diverse world Live worthy of the high calling of God in Christ OBU PURPOSE STATEMENT Oklahoma Baptist University is an institution founded on Christian principles and teachings whose primary purpose is to conduct educational programs in the traditional arts and sciences and in other disciplines with the intent to prepare students for effective leadership and service in the various vocations. The mission finds expression through a strong liberal arts core curriculum which supports degree programs designed to prepare students for careers and graduate study; through activities planned to stimulate spiritual, intellectual, social, and physical development and through an environment that reflects the application of Christian principles and teachings. Owned by the Baptist General Convention of Oklahoma and operated through a Board of Trustees elected by the Convention, the University engages in educational tasks in a manner of consistent with the purpose of the Convention; to furnish the means by which the churches may carry out the Great Commission (Matthew 28: 18-20). To achieve its purpose, the University has adopted several goals, among which are: 1. To be a Christian learning community where faith and knowledge contribute to the individual s awareness of himself and his obligations within a diverse and interrelated society; of truth and its force; of the joy of discovery and the beauty of existence; and of the legacy of the past, the challenge of the present, and the promise of the future. 2. To cultivate Christian community in which the Baptist principles of individual freedom and dignity as well as mutual kindness and respect and concern for others are stressed. 3. To encourage a climate of learning where the student may develop the lifelong habit of critical thinking in the search for truth. 4. To identify and communicate the knowledge, experience, and values which constitute man s cultural heritage. 5. To provide opportunities for the student to engage in a serious study of the Bible and to learn the philosophy and tenets of the Judeo-Christian heritage; to instill an awareness of and an application for the distinctive Baptist contribution to Christian theology and for the values inherent in the Christian faith; to encourage Christian commitment. 6. To foster an awareness of the needs of the human community and the responsibility of each individual in an active life of service. 7. To offer a broad-based liberal arts education and specialized professional training in mutually supportive roles. 8. To afford the opportunity to explore the relevance of all academic endeavors to the Christian life. 9. To make personnel, services and facilities of the institution available to meet appropriate educational, cultural, and religious needs of its several constituencies. 4

7 10. To serve the Baptist constituency through the development of informed, enlightened, sensitive leadership. Oklahoma Baptist University s athletic programs are an ideal complement to the students academic experience. OBU offers opportunities to achieve athletic and personal goals through intercollegiate athletics, recreation and intramural sports. Whether through recreational programs or competing on one of the Bison intercollegiate teams, students of all interests and ability levels discover the benefits of an active lifestyle in developing a well-rounded experience at Oklahoma Baptist University. OBU emphasizes participation, growth, and a commitment to excellence at every level. Athletics at Oklahoma Baptist University are demanding and challenging, however they are, first and foremost, designed to teach students the importance of teamwork, discipline, respect, commitment, and sportsmanship. These values support the mission of the university, promoting the development of student-athletes who possess strong character and strive to enhance their education experience through not only competition but their involvement as good citizens and leaders in the community. Oklahoma Baptist University has been accepted into the NCAA Division II membership process and will be entering Candidacy Year Two of the three-year membership process in Oklahoma Baptist University operates in full compliance with the rules and regulations of NCAA Division II and of the Great American Conference. OBU ATHLETIC DEPARTMENT MISSION STATEMENT The Oklahoma Baptist University Athletic Department is committed to develop Christ-like character among our student-athletes and to encourage them to develop their God-given athletic abilities to their maximum potential. This will be accomplished through programs that emphasize Christian character and conduct, achievement in athletics, leadership skills, and respect for teammates and opponents. OBU ATHLETIC DEPARTMENT PHILOSOPHY STATEMENT To provide programs of intercollegiate athletic competitions that will be consistent with and supportive of the purposes of the university. To provide a forum by which the athletically gifted student may develop his/her talent to the fullest while representing the university against outside competition in a wholesome, Christian manner. To provide an environment which will stimulate the academic growth of a student-athlete which will be beyond minimal conference/national standards and which will lead to graduation of the studentathletes. To encourage growth as Christians and as campus citizens by becoming involved in and assuming leadership roles in all aspects of campus life and by maintaining active chapters of organizations such as Fellowship of Christian Athletes and Athletes in Action. To enhance the public image of the university for students (spectators and players), for prospective students (athletes and non-athletes), alumni, other schools, and other segments of the public. To serve as a means of aiding the participant through team participation and cooperation. To define, organize and clarify a system of values, which is in harmony with a code of Christian ethics and which helps to establish a direction of personal, professional and societal behavior. 5

8 NCAA DIVISION II PHILOSOPHY In addition to the purposes and fundamental policy of the National Collegiate Athletic Association, as set forth in Constitution 1, members of Division II believe that a well-conducted intercollegiate athletics program, based on sound educational principles and practices, is a proper part of the educational mission of a university or college, and that the educational well-being and academic success of the participating student-athlete is of primary concern. (revised: effective ) Higher education has lasting importance on an individual s future success. For this reason, the positioning statement for the division and the emphasis for the student-athlete experience in Division II is a comprehensive program of learning and development in a personal setting. The Division II approach provides growth opportunities through academic achievement, learning in high-level athletics competition, and development of positive societal attitudes in service to community. The balance and integration of these different areas of learning provide Division II student-athletes a path to graduation while cultivating a variety of skills and knowledge for life ahead. Members support the following attributes in the belief that these attributes assist in defining the division s priorities and emphasize the division s position within the Association: Learning; Service; Passion; Sportsmanship; Resourcefulness; and Balance. The positioning statement and the attributes shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs, initiatives, and policies by member institutions, conferences, and the Division II governance structure. Furthermore, a member of Division II believes in a set of common features, which assist in defining the division. Such features include exceptional teacher-to-student ratios that provide student-athletes with a quality education, a unique model of staffing in which coaches provide additional services such as teaching and mentoring, and the development of community partnerships and student-athlete participation in community engagement activities. A member of Division II also believes in the following principles, which assist in defining the division: (a) Promoting the academic success of its student-athletes, measured in part by an institution s studentathletes graduating at least at the same rate as the institution s student body; (b) That participation in intercollegiate athletics benefits the educational experience of its studentathletes and the entire campus community; (c) Offering opportunities for intercollegiate athletics participation consistent with the institution s mission and philosophy; (d) That championships are intended to provide national-level competition among eligible studentathletes and teams of member institutions; (e) Preparing student-athletes to be good citizens, leaders, and contributors in their communities; (f) Striving for equitable participation and competitive excellence, encouraging sportsmanship and ethical conduct, enhancing diversity, and developing positive societal attitudes in all of its athletics endeavors; (g) Scheduling the majority of its athletics competition with other members of Division II, insofar as regional qualification, geographical location and traditional or conference scheduling patterns permit; (h) Recognizing the need to balance the role of the athletics program to serve both the institution (e.g., participants, student body, faculty-staff) and the general public (e.g., community, area, state); (i) Offering an opportunity for participation in intercollegiate athletics by awarding athletically-related financial aid to its student-athletes; (j) That institutional control is a fundamental principle that supports the educational mission of a Division 6

9 II institution and assumes Presidential involvement and commitment. All funds supporting athletics should be controlled by the institution. The emphasis for an athletics department should be to operate within an institutionally-approved budget and compliance with and self-enforcement of NCAA regulations is an expectation of membership; and (k) That all members of Division II should commit themselves to this philosophy and to the regulations and programs of Division II. NCAA CORE VALUES AND STRATEGIC INITIATIVES In June 2005, 150 Division II chancellors and Presidents initiated a comprehensive study of the division s defining characteristics and key attributes. The Presidents Council surveyed three groups: (1) Division II campus and conference office personnel; (2) Division II student-athletes; and (3) the general public, identified as college sports fans. They sought to define the core values of Division II and to explain why schools choose to be Division II members. What resulted is the Division II strategic positioning platform. The platform includes this statement that describes the Division II student-athlete experience: Life in the Balance. Higher education has lasting importance on an individual s future success. For this reason, the emphasis for the student-athlete experience in Division II is a comprehensive program of learning and development in a personal setting. The Division II approach provides growth opportunities through academic achievement, learning in high-level athletics competition and development of positive societal attitudes in service to community. The balance and integration of these different areas of learning opportunity provide Division II student-athletes a path to graduation while cultivating a variety of skills and knowledge for life ahead. In addition the platform emphasizes six key attributes that summarize the Division II student-athlete experience: 7

10 INTERCOLLEGIATE ATHLETICS As a member of the National Collegiate Athletic Association and the Great American Conference, Oklahoma Baptist University offers men's intercollegiate athletic teams in basketball, baseball, football, swimming and diving, track and field, cross country, tennis, and golf. Women's intercollegiate sports include basketball, softball, track and field, cross country, volleyball, lacrosse, swimming and diving, tennis, and golf. ATHLETICS ADVISORY COMMITTEE The Athletics Council is a Council that has broad-based representation from across campus. As stated below, the Council provides leadership in the development and administration of OBU s athletics program. Representation: Chaired by: Reports to: Purpose: 5 Faculty (at least 2 women), 2 Students (1 male and 1 female), 3 Administrators, and the Faculty Athletic Representative (ex officio member) Faculty member President of the University The purpose of the Athletics Council is to provide leadership in the development and administration of the athletics program of the institution. Specific areas of emphasis: 1. Periodic review of the purposes and objectives of the athletics program to insure conformity with the general philosophy of the University. 2. Review of policies related to the administration of the athletics program and facilities of the institution. 3. Review of appropriate areas (such as budgetary allocations, scholarship distributions, scheduling, etc.) to insure compliance by the institution with the requirements of Title IX. 4. Serve as a liaison body (through appropriate representatives) to men's and women's intercollegiate athletic conferences. 5. Review of graduation rates, academic progress and persistence rate reports, injury surveillance reports, summary of rules violations reported and student-athlete reinstatement requests, summary statements from student-athlete exit interviews and other matters pertaining to student-athlete well-being and the athletics program as a whole. FACULTY ATHLETICS REPRESENTATIVE (FAR) The Faculty Athletics Representative (FAR) for OBU is Dr. Carol Humphrey. The purpose of the FAR position is to promote a balance between academics, athletics and the social lives of student-athletes and to be involved with the monitoring and maintenance of the personal well-being of the student-athletes. The FAR is available to help you should you encounter issues with financial aid, eligibility, waivers and appeals, health or relations with members of the faculty. Dr. Humphrey s contact information is [email protected] or office STUDENT-ATHLETE ADVISORY COMMITTEE Student-Athlete Advisory Committees are a mechanism to provide student-athletes with an opportunity 8

11 to provide insight on the student-athlete experience and on legislation, policies and procedures that impact them at the national, conference and institutional level. Mission Statement The Oklahoma Baptist University Student-Athlete Advisory Committee was established in 2013 to provide a formal mechanism for communication between student-athletes and the athletic administration, to promote public and community service activities among student-athletes, and to develop program ideas that will enhance the personal development of all student-athletes at Oklahoma Baptist University. Bylaws Article I: Name The name of this organization shall be the OBU Student-Athlete Advisory Committee (SAAC). Article II: Purpose A. To provide a formal mechanism for communication between student-athletes and the athletic administration. B. To review proposed policy changes affecting student-athletes (i.e. housing, academics, etc.). C. To suggest possible programming to promote the overall welfare of student-athletes. D. To provide activities to promote a sense of community among student-athletes. E. To educate the student-athletes about changes within the NCAA and OBU s athletic department. F. To provide input on possible public and community service and engagement projects that various student-athletes are interested in becoming involved with. Article III: Membership Section 1: Eligibility A. All voting members shall be student-athletes B. The Assistant Athletic Director for Athletic Academic Services will serve as ex-officio member of the Student-Athlete Advisory Committee. C. The Assistant Athletic Director for Athletic Academic Services will appoint two members to serve as the student-athlete representatives to the Oklahoma Baptist University Athletics Advisory Committee. Methods of Selecting Members A. Preference will be given to upperclassmen recommended by head coaches, faculty/staff and to those who indicate a willingness to serve. B. Voting members shall consist of two members from each of the following teams: men s golf men s tennis baseball men s basketball men s track and field men s swimming and diving football women s golf women s tennis softball women s basketball women s track and field women s cross country lacrosse 9

12 men s cross country women s swimming and diving volleyball C. Student-athlete representatives have a lifetime membership as long as they are enrolled at OBU and have athletic eligibility remaining. If a member shows disinterest and/or poor attendance, the committee shall vote to remove this member and a new student-athlete appointed. Article IV: Officers A. Co-President - the presiding officer in SAAC shall be the Co-Presidents. The Co-Presidents shall have the following duties and responsibilities: 1. To preside over the SAAC meetings 2. To work with the SAAC coordinators to facilitate group success and organization 3. To delegate authority to the membership of the organization 4. To assign projects to members of the organization 5. To oversee all SAAC functions B. Vice President - the vice President shall have the following duties and responsibilities: 1. To act as President in the case that the President is absent, dismissed, or resigns. In the latter two cases, it is the vice President s responsibility to organize an election for President at the next regularly scheduled meeting. 2. To organize an election at the next regularly scheduled meeting for any officers that have been dismissed or who have resigned. Newly elected officers must be elected by a majority of the membership present at the meeting. 3. To be responsible for any and all community service and engagement projects that the SAAC may choose to be involved in as a committee. C. Secretary - the secretary shall have the following duties and responsibilities: 1. To keep a record of SAAC members attendance at all SAAC meetings 2. To keep minutes at all SAAC meetings 3. To coordinate correspondence between members of SAAC by phone calls and written memos. D. The terms of all SAAC officers shall be one calendar year in length, beginning with their election at the last formal SAAC meeting held during the Spring semester. Officers must be elected by a majority of the membership present at the meeting. Article V: Meetings A. Regularly scheduled meetings shall be held at a designated time no less than monthly during the school year or as often as warranted by the President or the SAAC Coordinators. Article VI: Voting Procedures A. All representatives of each OBU sport are voting members and shall have one vote per representative. B. The quorum needed to vote on official business shall be established as two-thirds of the total SAAC membership. C. A vote of three-fourths of the members present, after quorum has been reached, shall be needed to pass any legislation voted upon by the SAAC. Article VII: Amendments A. Proposed amendments must appear in writing and submitted to the President at regularly scheduled SAAC meeting. B. A vote of three-fourths of the members present, after quorum has been reached, shall be needed 10

13 to pass any amendments to the SAAC Constitution or to add to the SAAC Bylaws. Article VIII: Attendance A. To remain in good standing with SAAC each academic year every member is required to follow the attendance policy as stated below: 1. A member may have up to 2 unexcused absences per academic year. 2. Additional absences will be reason for membership review and a vote placed to the entire membership in regards to continued service. COMMUNITY ENGAGEMENT AND OUTREACH OBU believes in the importance of community engagement and outreach for student-athletes. We will participate in athletics-wide events as well as have individual team projects to support this belief. All student-athletes and teams are expected to participate in these events and individual team events. If you have an idea for a community engagement or outreach project you can communicate with your SAAC representative or contact the SAAC liaison, Anna Howle, [email protected] or office ATHLETIC ELIGIBILITY RULES OBU Freshman Eligibility A. OBU Freshman Admission Requirements 1. Unconditional Admission: Applicants meeting the following criteria will satisfy the academic requirements for admission as regular students: ACT composite of at least 20 or a re-centered SAT of at least 950 and: Weighted high school GPA of at least 3.00 or Class rank in the upper half. 2. Conditional Admission: a. Applicants meeting the following criteria may be granted conditional admission: Completion of OBU s Recommended High School Curriculum (see OBU catalog) and: ACT composite of 17 through 19 or SAT of 800 through 940 and: High School GPA of at least 3.00 or class rank in the upper half. b. Applicants who do not meet the criteria stated above maybe admitted only by action of the Admissions Committee. i. Students wishing to be considered for admission by the Admissions Committee must submit the following materials: A statement (approximately 250 words) expressing the student's goals and stating how attending OBU will help the student achieve those goals, Two letters of reference from recent teachers who believe the student can successfully complete college work. ii. After submitting these materials, the student must also complete a personal interview with the Dean of Enrollment Management. The student's application for admission, transcripts, and test scores must be on file in the Admissions Office prior to consideration by the Admissions Committee. B. Freshmen Granted Conditional Admission Will be limited to an enrollment of 13 hours the first semester. 11

14 May be required to enroll in all or part of an academic enrichment program as part of the 13- hour load. Applicants having gained recognition of high school equivalency by passing the GED may be admitted as a regular or conditional student according to the criteria stated above, at the discretion of the Dean of Enrollment Management. NCAA Freshman Eligibility Requirements Full-time Status You must be admitted as a regular student seeking a degree according to the published University entrance requirements and be registered for at least 12 semester hours in Fall and in Spring (except for waiver provisions in the NCAA Constitution and Bylaws). You will become immediately ineligible for practice and competition if you drop below the minimum twelve-hour academic requirement at any time. Do NOT adjust your class schedule without discussing with your head coach and the Associate Athletic Director for Compliance. Initial Eligibility As a student-athlete who enrolls in a Division II institution as an entering freshman with no previous fulltime college attendance, you must meet the academic requirements as certified by the NCAA Eligibility Center. Upon certification, you will be deemed a qualifier, partial qualifier or a non-qualifier. A qualifier is a student who has met all of the following requirements (Bylaw ) (the initial eligibility requirements will change for those first entering a collegiate institution on or after 8/1/18): Graduate from high school; Successful completion of a required core curriculum consisting of a minimum number of courses in specified subjects. Specified minimum grade-point average in the core curriculum (2.0) A minimum combined score on the SAT verbal/critical reasoning and math sections of 820 or minimum sum score of 68 on the ACT As a qualifier, you are permitted to receive financial aid based on athletic ability, practice and compete during your first academic year in residence. A partial qualifier is a student who does not meet the requirements for a qualifier but who, at the time of graduation from high school, presents one of the following academic requirements [Bylaw ]: Presents a minimum cumulative GPA of in a successfully completed core curriculum requirement; or A minimum combined score on the SAT verbal/critical reasoning and math sections of 820 or minimum sum score of 68 on the ACT As a partial qualifier, you are permitted to receive financial aid based on athletic ability and practice but cannot compete during your first academic year in residence. A non-qualifier is a student who has not graduated from high school or presented neither the corecurriculum grade-point average and required SAT/ACT score. As a non-qualifier, you are not eligible to receive financial aid based upon athletic ability, compete nor practice during your first year in residence. However you are eligibility to receive financial aid not based on athletic ability. Continuing Eligibility and Progress Toward Degree Requirements If you have transferred OBU at midyear, or you have completed one academic year in residence at OBU, 12

15 your academic record shall determine your eligibility in existence at the beginning of the fall term of the regular academic year. To be eligible to represent an institution in intercollegiate athletic competition, you must maintain progress toward a baccalaureate or equivalent degree at OBU as determined by the Registrar s office. The following chart provides a summary of the Division II Progress-Toward-Degree requirements: Entering 2 nd Year Entering 3 rd Year Entering 4 th Year Entering 5 th Year of Collegiate Enrollment of Collegiate Enrollment Of Collegiate Enrollment Of Collegiate Enrollment (Sophomore) Pass 6 credits per full time term Complete 24 credits per year (including summer) 75% of hours earned must be completed in the regular academic term. 25% may be earned during the summer Earn a total of 24 credits with a 1.8 GPA every semester and overall (Junior) Pass 6 credits per full time term Complete 24 credits per year toward your designated degree 75% of hours earned must be completed in the regular academic term. 25% may be earned during the summer Earn a total of 48 credits with a 1.9 GPA every semester and overall Declare major (Senior) Pass 6 credits per full time term Complete 24 credits per year toward your designated degree 75% of hours earned must be completed in the regular academic term. 25% may be earned during the summer Earn a total of 72 credits with a 2.0 GPA every semester and overall (Senior) Pass 6 credits per full time term Complete 24 credits per year toward your designated degree 75% of hours earned must be completed in the regular academic term. 25% may be earned during the summer Earn a total of 96 credits with a 2.0 GPA every semester and overall 13

16 Declaring a major A student-athlete who changes his or her designated degree program may comply with the progresstoward-degree requirements if: The change in programs is documented appropriately by the institution s academic authorities; The credits earned before the change are acceptable toward a degree previously sought; and The credits earned from the time of the change are acceptable toward the new desired degree; and A student-athlete who has designated a specific degree program with an identified major may not use a course to fulfill the credit-hour requirement for meeting progress toward degree even if the course fulfills an elective component of the student-athlete s degree program, if the student ultimately must repeat the course to fulfill the requirements of the student s major. (bylaw ) Be in good academic standing according to the standards of the University: All intercollegiate varsity teams are committed to following all eligibility rules as prescribed for NCAA events. The NCAA cconstitution states that to be eligible a student-athlete must be in good academic standing and must maintain satisfactory progress toward a baccalaureate degree as prescribed by the regulations of the NCAA and the member institution. Satisfactory progress is interpreted to mean: That the student-athlete is enrolled for at least 12 hours in a degree program, and The student-athlete must designate a specific program of studies (major) by the beginning of the fifth semester of collegiate enrollment, and The student-athlete has accumulated at least 24 hours of acceptable credit each year prior to the beginning of the fall semester (summer terms will not be considered a semester of enrollment), and Has a cumulative GPA of 2.0 or better The student must be identified and enrolled in a minimum of 12 approved institutional credit hours at the time of participation or if the participation takes place between terms, the student must have been identified with the institution the term immediately before the date of participation. All students representing OBU in intercollegiate athletics must be full-time students at OBU. They must be enrolled in at least 12 hours through OBU, with a minimum of 9 hours on the OBU campus. Hours enrolled in at other institutions must be approved by the Faculty Athletics Representative in order to be counted for purpose of eligibility. EXCEPTION to the 12 credit hour enrollment rule: A student who will complete requirements for graduation within 10 semesters or less may retain eligibility during the last term of the senior year by enrolling in fewer than 12 institutional credit hours. Official verification must be provided by the registrar that the student has completed all other academic requirements for graduation except for the currently enrolled credits. It is understood as a condition of the use of this exception to the 12 hour enrollment rule that the intercollegiate eligibility of the student using the exception shall be terminated automatically at the end of the term, or term extended, in which less than 12 credits are carried. Other criteria for exception to the 12 credit hour rule: 1. A student becomes identified with an institution upon enrolling in 12 or more institutional credit hours in any given term and attending any regularly scheduled class (summer session not 14

17 included). Anyone transferring after this time becomes a transfer student regardless of whether the student participated in intercollegiate athletics. 2. The student must maintain institutional identification during any term of participation. 3. A freshman must have accumulated a minimum of nine institutional credit hours prior to identification for the second term of attendance. Only those institutional credit hours earned after identification at OBU may be applied toward meeting the nine institutional credit hour requirement for a second term freshman. 1. After completion of the second term of attendance and from then on, a student must have accumulated a minimum of 24 approved institutional credit hours in the two immediately previous terms of attendance. No more than 12 approved institutional credit hours earned during summers and/or during non-terms may be applied to meet the 24 approved institutional credit hour requirement. Such credit must be earned after one or both of the two immediately previous terms of attendance. All transfer credit hours used to meet this total of 24 approved institutional credit hours are to be taken at face value and are not to be converted, even if earned at different institutions using different credit hour systems (e.g., quarter and semester). 2. The student must be making normal progress (see section of this document about Making Normal Progress) toward a recognized OBU baccalaureate degree and maintain the minimum grade point average as defined by OBU (see section of this document about being In Good Standing). In Good Standing A. Academics 1. At OBU, student-athletes must maintain the following cumulative grade point average to be considered "in good standing " and eligible for varsity participation: 1-29 semester hours: semester hours: or more semester hours: 2.00 Both the average of grades earned at Oklahoma Baptist University and an overall average including any transfer work must meet the above minimum. (See also #3 below for discussion of GPA requirements for making normal progress.) 2. A student who falls below the GPA minimum is placed on academic probation by the university the following semester. If the student has not been on academic probation any previous semester, (s)he will be allowed to participate in varsity sports during the first semester on probation; if (s)he were on academic probation any previous semester, (s)he will not be eligible for varsity participation. 3. A student entering the university "conditionally" or on probation will be allowed to participate during the first semester of attendance at OBU. If (s)he is placed on academic probation during any subsequent semester, that semester of academic probation will be considered the first semester and the policy in 2.a.2 above will then begin to operate. If (s)he remains on or returns to a probation status in a subsequent semester, (s)he will not be eligible for varsity participation (consistent with the policy in 2.a.2). 4. A semester "on probation" counts as a term of attendance whether the student actually participates or qualifies for participation in athletics (See 1.b.1 and l.b.5 above). 5. A student must attend class in order to remain "in good standing." Failure to attend class on a regular basis will result in the loss of athletic eligibility. Student-athletes who have more than 1 full week of UNEXCUSED absences will be reported in writing to the Faculty Athletics Representative (FAR) as delinquent in attendance. Following such a report, the FAR will 15

18 contact both the student-athlete and the respective coach in writing, requesting that the student either drop the class in question or discuss the attendance situation either with the Professor in question AND either with the FAR or the Athletics Director (AD) (with the assumption that the problem will be corrected). The student-athlete shall have one week from the date of the letter from the FAR to address the attendance concern or face loss of athletic eligibility. If the situation is not corrected, or if the problem reoccurs in this or any other class, the student may be reported to the Academic Vice-President, who will contact the student-athlete in writing to inform that student that (s)he is no longer "in good standing" with the university and that (s)he has been declared ineligible to participate in varsity athletics. Student-athletes are required to keep their professors duly informed as to their athletic schedule and its potential impact on class attendance. B. College Citizenship 1. All student-athletes are expected to maintain high standards of moral conduct and concern for the well-being and rights of fellow students. Disciplinary action is a consequence of violation of OBU regulations; however, OBU may initiate disciplinary action for misconduct which arises off-campus when the student is in violation of federal, state, or local laws and which materially and adversely affects others. Penalties for violations of OBU standards of behavior include, but are not limited to, the withholding or denial of academic credit or degrees or other benefits or rights provided by the University. Student-athletes are expected at all times to adhere to standards of public and private behavior consistent with the philosophy and purposes of OBU and with state and local laws. Failure to behave in an appropriate manner or the flaunting of OBU rules and regulations can result in the loss of "good standing" and athletic eligibility. See the OBU Green Book, the OBU Athletic Grant-in-Aid Form, the OBU Athletic Participation Agreement, and the OBU Policy on Substance Abuse, and other regulating documents for further details on the rules and regulations of the University. 2. Penalties for Violation of OBU Regulations may include the following: a. Disciplinary Reprimand: An official statement to the student-athlete advising him/her that a violation has occurred. b. Disciplinary Probation: This condition may affect the student-athlete s good standing at OBU for a stated period of time. Penalties can include loss of athletic scholarship and loss of athletic eligibility. c. Disciplinary Suspension: For a fixed period of time the student-athlete is declared not "in good standing" and may not participate in any academic or other activity, including intercollegiate athletics. A student-athlete who has been suspended for disciplinary reasons must petition for readmission at the conclusion of the period of suspension. d. Disciplinary Dismissal: The student-athlete is denied the right to participate in any academic or other activity at OBU for an unspecified period of time. Only under the most unusual circumstances will a dismissed student be readmitted to OBU. 3. Both the Dean of Students and the Athletics Director can revoke a student/athlete's "good standing" with the university for failure to be a good OBU citizen. 16

19 C. Making Normal Progress 1. The student must declare a major by the beginning of the first semester of the third year of enrollment and courses taken must apply toward the appropriate degree requirements and not just be for elective credit. The sequence of courses should be according to the normal degree program for the student's declared major. This applies to those who are just transferring to OBU as well. Requests for an exception may be made to the Athletic appeals Committee (see section 4 of the Procedure for Appealing, Reducing, Removing, or Non-Renewal of Athletic Grant-In-Aid section below). The student-athlete will also be required to have a degree check on file by the end of the fall semester of the third season in order to maintain eligibility. 2. In order to insure degree progress, the athlete will be enrolled in more than the minimum number of hours each semester. An OBU student-athlete should average hours per semester and hours per academic year. Exceptions to this will be conditional enrollments, academic probation, or other exceptions approved by the FAR. MISSED CLASS TIME POLICY OBU student-athletes are responsible to make arrangements with their professors prior to travel and missed class times to make up work and exams. Student-athletes should not miss any classes outside of those missed for competition. Regular and punctual attendance at all class sessions is considered essential to optimum academic achievement. Therefore, regular attendance and participation in each course are minimal requirements. Absences are counted from the first official meeting of the class regardless of the date of the student's enrollment. If more than 20 percent of the classes are reported as missed, the faculty member may initiate the student's de-enrollment from the course without advance notice to the student. If the date of de-enrollment is past the last date to withdraw from a class, the student will be assigned a grade of "F" or "NC." There are no refunds for courses where a de-enrollment was processed. A student who registers late must be particularly careful about regular attendance during the remainder of the course. Registered students who neither attend the first class session nor inform the instructor of record of their desire to remain in the class may, at the request of the instructor, be removed from the class roster. Exceptions to the foregoing attendance regulations due to extenuating circumstances beyond the student's control may be granted only by appeal to the Vice President for Academic Affairs. Students should consult the syllabus of each course for specific applications of and elaborations on the above attendance policy. TRANSFERS Additional rules established by the NCAA, particularly dealing with transfer students, also apply. A. Upon reaching junior academic standing as defined by the institution, a student must have a cumulative grade point average (GPA) of at least 2.00 on a 4.00 scale (or equivalent) as certified by the institutional registrar. The 2.00 cumulative grade point average (GPA) or higher must be certified each grading period in which the student wishes to compete after junior academic standing is reached. B. To participate a second season in a sport, all students must have accumulated at least 24 17

20 semester institutional credit hours. Transfer students shall use institutional credit hours as certified by the previous institution(s) to meet this requirement only for their first term at OBU. Thereafter only institutional credit recognized by OBU and submitted to the registrar for posting on the transcript shall apply. EXCEPTION: A freshman who initially becomes identified after the first term in the fall shall meet this requirement by having passed 12 semester credit hours. This exception shall apply to the second season of competition regulation only. To participate the third season in a sport, all students must have accumulated at least 48 semester institutional credit hours. Transfer students shall use institutional credit hours as certified by the previous institution(s) to meet this requirement only for their first term at OBU. Thereafter only institutional credit recognized by OBU and submitted to the registrar for posting on the transcript shall apply. To participate the fourth season in a sport, all students must have accumulated at least 72 semester institutional credit hours, at least 48 semester hours of which must be in general education and/or in the student's major field of study. Transfer students shall use institutional credit hours as certified by the previous institution(s) to meet this requirement only for their first term at OBU. Thereafter only institutional credit recognized by OBU and submitted to the registrar for posting on the transcript shall apply. To participate the third or fourth season in a sport, all students must have and maintain a total cumulative GPA of at least 2.00 on a 4.00 scale as calculated by the registrar according to the official institutional policy for all students. Transfer students must have a total cumulative GPA of at least 2.00 on a 4.00 scale calculated on the basis of all transcripts from all institutions attended to meet this requirement only for their first term at OBU. Thereafter, only the GPA recognized by OBU shall apply. Repeat courses previously passed with a grade of "D" or better in any term, during summer, or during a non-term cannot count toward satisfying the 24 credit hour rule. A maximum of one repeat course per term previously passed with a grade of "D" (or the equivalent) may be counted toward satisfying the 12 hour enrollment rule. Repeat courses previously passed with a grade of "C" or better cannot be applied to meet either the 12 hour enrollment rule or the 24 credit hour rule. A student-athlete wishing to drop a class must have the written approval (signature on the drop card) of the FAR or the AD before the withdrawal becomes official. Transfer Student-Athletes Under NCAA rules you are a transfer student if: The registrar or admissions officer from your former institution certified that you were officially registered and enrolled at that college in any term in a minimum full-time load and you were present on the opening day of classes, or the director of athletics from your former college certified that you reported for the regular squad practice that any staff member of the athletics department of your former institution announced before the beginning of any term [Bylaw ]. If you are a transfer student-athlete from a four-year institution, you are not eligible during your first academic year in residence unless you meet the provisions of one of the exceptions specified in Bylaw or

21 If you are a transfer student from a two-year institution, you are not eligible during your first academic year in residence unless you meet the academic and residence requirements specified in Bylaw or one of the exceptions specified in Bylaw Release from OBU If a student-athlete has signed or has been offered a grant-in-aid agreement (athletic scholarship)which was at least equal to the amount from the previous year, the athletic administration reserves the right NOT to release the individual to participate in that sport at another four year institution. If a student/athlete competes in a single semester sport and then attends class in the semester in which the sport is not competing, they will not be released from their obligation to the team/sport in question if they choose to transfer to another school. A student-athlete who transfers from one conference member institution to another is required to complete one full academic year of residence at the institution before being eligible to compete. However, all exceptions in NCAA Bylaw may be applied except (One-Time Transfer Exception). (Revised 7/1/11) Transfer Appeals Process A. A student may appeal any restriction imposed by OBU related to athletic participation to the Athletics Appeals Committee. RESTRICTIONS ON PARTICIPATION THAT RESULT FROM REGULATIONS ESTABLISHED BY THE NCAA OR THE GREAT AMERICAN CONFERENCE CANNOT BE APPEALED (GAC Intra-Conference Transfer Rule can be appealed as noted below: The student-athlete has the right to appeal the Intra-Conference Transfer Rule through their current Institution by submitting the Intra-Conference Transfer Form to the Commissioner. The Commissioner shall have the authority to grant waivers of the Intra-Conference Transfer Rule. (Revised 7/1/11)) B. This is particularly appropriate for any student that fails to qualify on the basis of academics or college citizenship for varsity participation (as described in section 2 above). The student may apply to the Athletics Appeals Committee for reinstatement of good standing with the University. Reinstatement will depend on the quality of evidence submitted by the student to justify such action. The studentathlete will not regain good standing with the University until the situation which prompted the loss of good standing has been rectified. B. The Athletics Appeals Committee will consist of the Faculty Athletics Representative as chairman, the Director of Athletics or the Associate Athletic Director for Compliance, the student s adviser, a faculty member not currently involved in OBU Athletics appointed by the Athletics Council, and the appropriate dean. C. The student-athlete shall submit in writing, the information supporting their appeal to the Athletic Appeals Committee for review. D. An appeal of a decision of the Athletics Appeals Committee will go to the appropriate Vice-President. Final appeal will be to the President of the University. STUDENT-ATHLETE/COACH CONFLICT OBU Department of Athletics encourages all student-athlete/coach conflicts to be settled between the parties involved. However, if conflict continues after reasonable attempts for resolution then studentathletes may contact the Director of Athletics or our FAR to seek further assistance. 19

22 SEXUAL HARASSMENT/SEXUAL ASSAULT The University is committed to maintaining an environment that is free from sexual harassment. In keeping with this commitment, we do not tolerate sexual harassment by anyone, including students, faculty, staff or vendors of the University. The Office of Civil Rights of the U.S. Department of Education defines sexual harassment under Title IX of the Education Amendments of 1972 as consisting of verbal or physical conduct of a sexual nature, imposed on the basis of sex, by an employee or agent of a recipient that denies, limits, provides different, or conditions the provision of aid, benefits, services, or treatment protected under Title IX. Sexual harassment consists of unwelcome sexual advances, requests for sexual favors, and other verbal, physical, or visual conduct based on sex when: 1. submission to such conduct is made either explicitly or implicitly as a term or condition of an individual s employment or education; 2. submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions affecting the individual; or 3. such conduct has the purpose or effect of substantially interfering with an individual s academic or professional performance or creating an intimidating, hostile, or offensive employment or educational environment. Sexual harassment encompasses any sexual attention that is unwanted and can take many forms, but most sexual harassment falls into three categories: verbal, visual, and physical. Sexual harassment is especially serious when it threatens relationships between teacher and student, or a supervisor and subordinate. In such situations, sexual harassment exploits unfairly the power inherent in a faculty member s or supervisor s position. Through grades, wage increases, recommendations for graduate study, promotion, and the like, a teacher or supervisor can have a decisive influence on a student s, staff member s, or faculty member s career at the University and beyond. While sexual harassment most often takes place in situations involving a power differential between persons, OBU also recognizes that sexual harassment may occur between persons of the same status within the University. OBU will not tolerate behavior between or among members of the University community that creates an unacceptable work or educational environment. Any student who feels that he or she has experienced or witnessed harassment should, when possible, inform the harasser that the conduct is unwelcome and must stop. If the student does not wish to confront the harasser, or, if confrontation has not been effective, then the following courses of action should be taken. If a student has experienced or witnessed sexual harassment in any University context, such as the following examples, -as an employee of the University -from a student peer -from a faculty member -from a staff member -as a student volunteer or intern at an off-campus site The student should report the incident to the University Sexual Harassment Officer. The University will investigate all such complaints thoroughly, impartially, and promptly. The University will keep all complaints and the terms of their resolutions, as confidential as reasonably possible. If an investigation confirms that harassment has occurred, the University will take corrective action, up to and including expulsion or termination. 20

23 HAZING/HARASSMENT The Department of Intercollegiate Athletics at OBU supports only those activities that are constructive, educational and inspirational, and that contribute to the intellectual and physical personal development of students. The department unequivocally prohibits any situation resulting in mental or physical discomfort, embarrassment, harassment or ridicule. The University is committed to maintaining an environment that is free from any form of harassment. In keeping with this commitment, we do not tolerate sexual harassment by anyone, including students, faculty, staff or vendors of the University. The Office of Civil Rights of the U.S. Department of Education defines sexual harassment under Title IX of the Education Amendments of 1972 as consisting of verbal or physical conduct of a sexual nature, imposed on the basis of sex, by an employee or agent of a recipient that denies, limits, provides different, or 19 conditions the provision of aid, benefits, services, or treatment protected under Title IX. OBU interprets hazing as any act, whether physical, mental, emotional or psychological, that subjects another person, voluntarily or involuntarily, to anything that may abuse, mistreat, degrade, humiliate, harass or intimidate the person. In addition, any requirements by a team member that compel another team member to participate in any activity that is against university policy or state/federal law will be defined as hazing. Actions and activities that are prohibited include, but are not limited to, the following: any type of initiation or other activity in which there is an expectation of individuals joining a particular team to participate in behavior designed to humiliate, degrade or abuse them, regardless of the person s willingness to participate forcing, requiring or pressuring an individual to consume alcohol or any other substance forcing, requiring or pressuring an individual to shave any part of the body, including hair on the head any requirement or pressure put on an individual to participate in any activity that is illegal, perverse, publicly indecent or contrary to genuine morals and/or beliefs (e.g., public profanity, indecent or lewd conduct or sexual gestures in public) required eating of anything an individual would not eat otherwise any activity or action that creates a perceived or actual risk to the health, safety or property of the University or any member of its community forcing or requiring calisthenics, such as push-ups, sit-ups and runs assigning or endorsing pranks, such as stealing or harassment of another organization awakening or disturbing individuals during normal sleeping hours expecting or pressuring individuals to participate in an activity in which the full membership is not willing to participate physical abuse of any kind forcing, encouraging or pressuring someone to wear in public apparel that is conspicuous and not within the norm of what is considered to be in good taste engaging in public stunts and buffoonery nudity at any time or forced reading of pornographic material paddling, beating or otherwise permitting a member to hit other members having substances such as eggs, mud, paint and honey thrown at, poured on, or otherwise applied to the body of a member morally degrading/humiliating games or other activities that make a member the object of amusement, ridicule or intimidation 21

24 subjecting a member to cruel and unusual psychological conditions If a student has experienced or witnessed sexual harassment in any University context the student should report the incident to the appropriate administrator or coach. 22

25 ACKNOWLEDGEMENT OF HAZING PREVENTION (To be completed and turned in to your head coach) I have read the policy about hazing and understand the following: (Initial) hazing. (Initial) (Initial) The policy and regulations of the Department of Intercollegiate Athletics pertaining to I agree and promise not to participate in any activity deemed to be hazing. I have read the above examples of hazing as described in OBU Hazing Policy. (Initial) I understand that if I am in violation of this policy I will be subject to discipline that may include, but is not limited to, department or university probation, suspension, from the team and/or the university and expulsion from the team and/or the university. In addition, I am aware that the term may be subject to group discipline that can include, but is not limited to, team probation, cancellation of individual contests and/or cancellation of the entire season. I understand that I am required to know, understand and follow the rules, policies and procedures related to hazing at OBU. I am responsible for the complete University hazing policy. Date: Signature of Student-Athlete Printed Name Sport 23

26 Student Athlete Well-Being Student-Athlete Survey At the end of each Spring semester all student athletes are surveyed via electronic instrument concerning their well-being. Student-athletes who are leaving the institution and/or have completed their eligibility are surveyed as well. If an issue arises from the information gathered by the surveys, the Director of Athletics, Senior Woman Administrator, Faculty Athletics Representative and appropriate Head Coach will meet and address the issue or issues. Student-Athlete Academic Advisors During any interaction with their academic advisor, if any issues arise concerning the well-being of the studentathlete, the advisor will complete a CARE TEAM form. This form is the initial document for a university-wide program that is used to communicate student issues that need attention. The CARE TEAM form is then submitted to the Dean of Students office for further action. Copies of these forms are sent to the Director of Athletics, Senior Woman Administrator, Faculty Athletics Representative and the President. If a CARE TEAM form is submitted for a student-athlete, the Dean of Students contacts the Director of Athletics, Senior Woman Administrator, Faculty Athletics Representative and the appropriate Head Coach. This group then takes the appropriate action to address the student-athlete well-being. Athletic Administration Availability In all meetings and other forms of communication, the athletic administration communicates availability and open door policy of all athletic administrators. We encourage all student-athletes to come by to visit about anything that is on their minds. The athletic administrative staff is also encouraged to attend practices and other events where student-athletes would have the opportunity to interact with the staff. OBU POLICY ON SUBSTANCE ABUSE Philosophy Statement Oklahoma Baptist University is a Christian institution which is concerned about the total well-being of its students. The formulation of behavioral expectations into policy is guided by Baptist relationships in the OBU community. All students of the University are expected to maintain high standards of moral conduct and concern for the well-being and rights of their fellow students. Students are expected at all times to adhere to standards of public and private behavior consistent with the philosophy and purposes of the University and with state and local laws. OBU's student handbook addresses the topic of substance abuse, specifically the use of alcoholic beverages, drugs, and tobacco. The following statements are taken directly from the student handbook: ALCOHOLIC BEVERAGES: Possession and or/use of alcoholic beverages, including beer and cooler beverages, on campus is strictly forbidden. Possession of alcoholic beverage containers can be interpreted as an abridgment of this regulation. Any student appearing on campus whose use of alcoholic beverages is discernible will be subject to disciplinary action. Possession and/or use of alcoholic beverages on University-related off-campus trips and/or group activities is also strictly forbidden. CONTROLLED SUBSTANCES: A student may not possess or use any of the controlled substances in either the refined or crude form except under the direction of a licensed physician. No student shall sell or give such drugs to any other person. 24

27 SMOKING/TOBACCO USE: In keeping with the mission and purpose of the University, and in order to encourage a clean and healthy environment, Oklahoma Baptist University promotes a tobacco-free environment on campus. The use of tobacco in any form is expressly forbidden in all campus facilities. Furthermore, the Athletic Grant-In-Aid stipulates that the student-athlete will contribute to the best interests of the University with his/her talents, responsive attitude, be a good, enthusiastic representative of the University, and abide by team and University rules. OBU Intercollegiate Athletics Drug Policy Oklahoma Baptist University will follow a drug screening program consisting of the following: 1. Random Screening: a. The OBU Athletics Department will conduct random drug screening throughout the academic year. For results of a positive screen, see Section 3 below. b. Positive drug screen results will be discussed among the Head Athletic Trainer, the Director of Athletics, the Athlete s Head Coach and Other Administrative Personnel. c. If the athlete fails to comply with the scheduled drug screening, it will be treated as a positive drug screen, see Section 3 below. d. If an athlete refuses to be screened for drugs, he/she will forego participation in his/her Intercollegiate Sport at OBU. 2. If probable cause occurs regarding usage by an athlete, the athlete will be required to undergo drug screening. Screening for probable cause could involve three sources: a. Unsubstantiated rumor or suspicion of the coach based on behavior of the athlete. Coach and Director of Athletics determine, in counseling with the athlete, whether the athlete should be screened. If the athlete admits use or abuse, the policy in Section 2b would be in effect. If screening is required and the athlete denies use or abuse, the initial expense is to be paid by the University. b. Athlete admits drug use or abuse and requests help. Athlete must have counseling on a frequency set by the substance abuse program. Athlete must have monthly follow-up screens for ten months at the athlete's expense. A positive screen during this time frame will result in suspension from athletics and loss of athletic aid as outlined in Section 3b. c. Accusation: Accuser submits accusation in writing to the Athletics Director. After investigation, if the athlete admits use or abuse, the policy in Section 2b will be in effect. If the athlete denies use or abuse, he or she will be screened for drug use. The initial expense will be paid by the University. 3. Results of positive screens: a. First positive screen: If a screen is positive, the athlete will be temporarily suspended from participation for two weeks beginning with the date of the screening result. The athlete must have an evaluative counseling session to determine the severity of the problem. If the counselor deems necessary, follow-up counseling will be required. The athlete pays for all the counseling. The athlete must also undergo monthly drug screens for ten months. The athlete pays for these. These expenses may not be charged to the student's account and will not be covered by athletic insurance. b. Second positive screen: If a second positive screen occurs at any time following a first positive screen, the athlete will be suspended from participation and athletic aid for the remainder of the academic year. Reinstatement is possible only after counseling is successfully completed and ten months of screens are successfully passed. The athlete pays for all counseling and drug screens. These expenses may not be charged to the student's account and will not be covered by athletic insurance. 25

28 NCAA Drug Testing Policy and Procedures The NCAA may conduct mandatory random drug screen at any time during the school year or summer. The following link will provide additional information concerning the tests, banned substances, appeals and other miscellaneous information for student-athletes: Drug and Alcohol Education Program Oklahoma Baptist University will follow a drug and alcohol education program designed by Drug Free Sports. The material can be found at: Drug and Alcohol Counseling If counseling is needed, the Athletics Department will refer you to the University Counseling Center for a list of suggested counselors. This list will be available to the all athletes. Performance Enhancing Drugs and Nutritional Supplements BANNED SUBSTANCES AND ERGOGENIC AIDS The NCAA bans the following classes of drugs: a. Stimulants b. Anabolic Agents c. Alcohol and Beta Blockers (banned for rifle only) d. Diuretics and Other Masking Agents e. Street Drugs f. Peptide Hormones and Analogues g. Anti-estrogens h. Beta-2 Agonists Note: Any substance chemically related to these classes is also banned The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they have been specifically identified. Drugs and Procedures Subject to Restrictions: a. Blood Doping. b. Local Anesthetics (under some conditions). c. Manipulation of Urine Samples. d. Beta-2 Agonists permitted only by prescription and inhalation. e. Caffeine if concentrations in urine exceed 15 micrograms/ml. NCAA Nutritional/Dietary Supplements Warning: Before consuming any nutritional/dietary supplement product, review the product with your athletics department staff! Dietary supplements are not well regulated and may cause a positive drug test result. Student-athletes have tested positive and lost their eligibility using dietary supplements. Many dietary supplements are contaminated with banned drugs not listed on the label. Any product containing a dietary supplement ingredient is taken at your own risk. It is your responsibility to check with the appropriate athletics staff before using any substance Some Examples of NCAA Banned Substances in Each Drug Class NOTE: There is no complete list of banned drug examples!! Check with your athletics department staff before you consume any medication or supplement. Stimulants: amphetamine (Adderall, see information at the end of this section if you 26

29 are on this medication); caffeine (guarana); cocaine; ephedrine; fenfluramine (Fen); methamphetamine; methylphenidate (Ritalin);phentermine (Phen); synephrine (bitter orange); etc. exceptions: phenylephrine and pseudoephedrine are not banned. Anabolic Agents (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione): boldenone; clenbuterol; DHEA; nandrolone; stanozolol; testosterone; methasterone; androstenedione; norandrostenedione; methandienone; etiocholanolone; trenbolone; etc. Alcohol and Beta Blockers(banned for rifle only):alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol; timolol; etc. Diuretics (water pills) and Other Masking Agents: bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid; spironolactone (canrenone); triameterene; trichlormethiazide; etc. Street Drugs: heroin; marijuana; tetrahydrocannabinol (THC) no other substances are classified as NCAA street drugs. Peptide Hormones and Analogues: growth hormone(hgh); human chorionic gonadotropin (hcg); erythropoietin (EPO); etc. Anti-Estrogens : anastrozole; tamoxifen; formestane; 3,17-dioxo-etiochol-1,4,6-triene(ATD),etc. Beta-2 Agonists: bambuterol; formoterol; salbutamol; salmeterol; etc. Any substance that is chemically related to the class of banned drugs is also banned! (unless otherwise noted) NOTE: Information about ingredients in medications and nutritional/dietary supplements is CONSTANTLY changing, the most up -to-date information can be obtained by contacting the Resource Exchange Center, REC, or password: ncaa1. It is your responsibility to check with the appropriate athletics staff before using any substance. Nutritional Supplements Acquisition and distribution of nutritional supplements will be the responsibility of each student-athlete. OBU will only acquire and distribute electrolyte replacement products to the student-athletes. Any additional acquisition and distribution of nutritional supplements by the Department of Intercollegiate Athletics will be in accordance with NCAA legislative guidelines specified in Bylaw and will be supervised by the Director of Athlete Medical Services or designee. OBU recommends that student-athlete s use only the highest quality supplements that have been tested for banned substances th NSF, or Banned Substance Control Group, The concern for banned substances is primarily with the powders and not the RTD (ready to drink) or nutrition bar preparations. A nutritional supplement, as defined by Drug Free Sport, is any product intended to supplement the diet that bears or contains one or more of the following dietary ingredients: a vitamin, mineral, amino acid, herb or other botanical dietary substance for use to supplement the diet by increasing the total dietary intake; a concentrate, metabolite, constituent, extract, or combination of any ingredient described above and intended for ingestion in the form of a capsule, powder, soft gel, or gelcap, and not represented as a conventional food or as a sole item of a meal or a diet. A nutritional supplement is also defined as a product that has the following properties: (1) contains nutrients in amounts similar to the level specified by the recommended dietary allowance to intakes (RDA/RDIs) and similar to amounts found in food; (2) provides a convenient or practical means of ingesting nutrients especially in a sports setting; (3) allows or aids in achievement of know physiologic or nutritional requirements of an athlete; (4) contains nutrients in large amount for use in reversing a known nutritional deficiency. Additionally, an ergogenic aid is defined as substances that increase work or the potential for work. Compounds such as bee pollen, caffeine, glycine, carnitine, lecithin, brewer s yeast, and gelatin are claimed through anecdotal evidence to improve strength or endurance. In some cases such as caffeine, the scientific research is equivocal. According to Bylaw , the NCAA legislation states the following: an institution may provide only non-muscle building nutritional supplements to a student-athlete at any time for the purpose of providing additional calories and electrolytes, provided the 27

30 supplements do not contain any NCAA banned substances. Permissible non-muscle-building supplements are identified according to the following classes: carbohydrate-electrolyte replacement drinks, carbohydrate boosters, energy bars, and vitamins and minerals. Muscle-building non-permissible supplements include the following: amino acids, chrysin, chondroitin, creatine and creatine-containing compounds, ginseng, glucosamine, glycerol, HMB, 1-carnitin, melatonin, pos-2, tribulus, and protein powders. As far as protein powders are concerned, distribution is not permissible if the protein content per serving exceeds 30% of the total calories per serving. The percentage of calories from protein contained in a nutritional supplement may be calculated by multiplying the number of grams of protein per serving by four (one gram of protein equals four calories) and dividing the product by the total number of calories per serving. For example, a nutritional supplement that contains 120 total calories per serving and nine grams of protein per serving would contain 36 calories from protein (i.e., 9 grams x 4). Therefore, the percentage of calories from protein would be.3 or 30 % (i.e., 36 calories from protein/120 calories). Approval of New Nutritional Products for Student-Athlete Use All new nutritional products under consideration for use will require the following sequential process for product clearance: (1) The Director will submit the product ingredients for analysis to the Resource Exchange Center via their website, (The REC, a division of the Center for Drug Free Sport, provides athletics departments with accurate and confidential information about dietary supplements and dangerous and/or banned substances). However, if there is any question as to the permissibility of the product for distribution, an interpretation will be sought from the NCAA. Our Associate Athletics Director for Compliance, Steve Fluke, will handle all correspondence to the NCAA relative to this matter. If the NCAA interpretation is favorable for product distribution, subsequent use of approved products will follow according to the following institutional guidelines. Distribution Policies Vitamin and mineral supplements. Since the Sports Medicine Department recognizes that there are health risks in taking some vitamins and minerals in high dosages and that there is widespread inclusion of vitamin and minerals in the foods that we eat, dispensing of these compounds will NOT be permitted. Specifically, a multi-vitamin and mineral supplement will NOT be dispensed to student-athletes according to recommended daily allowances (RDA) exclusively by the sports medicine staff under the direction of the team physicians. Dispensing of additional dietary supplements (i.e. glucosamine and chondroitin) according to medicinal dosages will not be permitted unless prescribed by our team physicians and documented accordingly. Permissible nutritional supplements. Dispensing of nutritional supplements (other than electrolytes) will NOT be handled by any OBU staff member: the athletic training/sports medicine staff or strength staff members. The student-athlete is financially responsible for his/her nutritional supplements other than electrolyte supplements. The Sports Medicine staff will be responsible for distributing the electrolyte supplements and how they will be distributed at each venue site. Student-Athlete Inquiry: Procedures for the Determination of Product Safety Individual athletes are encouraged to submit any nutritional products that they are currently taking or are thinking of taking to their attending athletic trainer for clearance. Due to poor regulation of nutritional supplements by the Food and Drug Administration, the student-athlete may be jeopardizing his/her health and/or eligibility by taking products with potential false labeling information relative to purity issues, questionable active ingredients, and dosages claims. The sports medicine staff holds educational sessions on a yearly basis for student-athletes for the purposes of deterring supplement use, providing them with an opportunity to disclose any supplements that they are currently taking and familiarizing them with institutional procedures to evaluate the safety of the products. The procedures for product clearance are similar to the ones outlined for institutional distribution. (1) The attending athletic trainers will submit the product information for analysis to the REC via their website, (2) If the product is found to be free of dangerous and/or banned substances, the REC interpretation will be documented and discussed with the studentathlete. The following caveats apply to all approved products Dietary supplements are not strictly regulated by the Food and Drug Administration. The NCAA position on dietary supplements is one of caution. It is a buyer beware market. Purity and contamination should always be a concern and could result in a positive drug test. The use of nutritional supplements is at the student-athlete s own risk. General Policies: Athletics Staff Members Athletics staff members, other than those designated by the the Director of Athlete Medical Services, will not be permitted, under any circumstances, to purchase, dispense or encourage the use of nutritional supplements or ergogenic aids to any student-athlete for improvement in health and performance status. Additionally, no athletics staff member will be permitted to sell any nutritional products to student-athletes. 28

31 NON-PRESCRIPTION OR OVER-THE-COUNTER MEDICATIONS Non-Prescription or Over-the-Counter Medication Agreement for OBU Student-Athletes 1. Non-prescription or over-the-counter medications will be stored under lock and key in the sports medicine facilities. In order to ensure controlled access, the storage areas should be in a locale that is under the direct supervision of the staff of credentialed athletic trainers. 2. Every effort will be made to purchase over-the-counter medications in unit dose packaging as opposed to bulk quantities housed in stock bottles. Medication is generally ordered through vendors or local pharmacies. 3. A credentialed athletic trainer dispensing over-the-counter medications is expected to comply with the following procedures: Accurately and effectively convey information about the drug, indications for use, side effects, and interactions with other drugs, foods, etc., as well as assess the athlete's understanding of how to comply with the medication regimen. Maintain accurate medication records documenting the name of the athlete receiving the drug, drug name and strength, indications for use, quantity, and directions for use. Provide proper labeling and packaging of any drug that is not dispensed in unit dose packs. This involves accurately recording information on the envelope or bottle used for dispensing purposes specific to the name of athlete receiving the drug, the dispensing date, and the name of the drug, quantity, and directions for use. 4. Athletic training students may dispense over-the-counter medications, according to sports medicine policy, under the direction and supervision of the staff of credentialed athletic trainers. I,, have read the addendum on Performance Enhancing Drugs and Nutritional Supplements and I understand and agree to abide by its content. I understand, that as a student-athlete at Oklahoma Baptist University, that I must follow the above addendum as well as all OBU policies and procedures. It is the student-athlete s responsibility to know and understand what goes into their body. I understand that if I test positive for Performance Enhancing Drugs, legal nutritional supplements, illegal drugs, banned over-the-counter or prescription drugs that I will be subjected to the OBU Student-athlete handbook and the OBU Green Book policies as a positive drug test. Student-Athlete Signature Date Please print this page, sign and return to your head coach. 29

32 ATHLETIC TRAINING ROOM INFORMATION The main Athletic Training room is located north of the basketball court in the Noble Complex. The Athletic Training room is staffed by four full-time certified athletic trainers, two graduate assistant trainers and several student athletic trainers. The Athletic Training room is open at 1:30 pm daily until 6 pm, later if necessary. Athletic Training Room Hours Monday-Friday 1:30 p.m. to 6:00 p.m. (Later if needed) Weekends: (1) hour prior to & 30 minutes following event. (Alternate times available at the discretion of the Sports Medicine Staff) Athletic Training Room Policies 1. The Athletic Training room is a professional healthcare facility and is expected to be treated as such. 2. The Athletic Training room will be a co-ed facility at all times. 2. You are expected to be respectful to other Athletes, Student Athletic Trainers and the Certified Athletic Trainers. 3. The in-season sports will have priority in utilizing all services of the Athletic Training Room and staff. 4. All treatments, taping and rehabilitation will be initiated and completed in the Athletic Training room. 5. All taping and bandaging, etc., will be handled by the Athletic Training room staff. 6. All athletes will shower before being treated after a practice. 7. You are expected to arrive on time for treatment, taping and rehabilitation. Being in the Athletic Training room is not an excuse for being late for practice. If you are late or if you do not show up for a scheduled rehab session, your coach will be notified. 8. The Athletic Training room will be open Monday - Friday from 1:30-6:00 for pre-practice/event preparation, treatments and injury evaluations. Hours will be extended to cover events starting either before 1:30, after 6:00 and/or on weekends. 9. You are not expected to remove anything from the Athletic Training room, i.e. tape, equipment, weights, cooler, medicine, etc., without Head Athletic Trainer s knowledge. 10. Athletes should cut off tape inside the Athletic Training room. 11. No towels should leave the Athletic Training room. 12. Rehabilitation exercises will be a part of every treatment and ankle taping. 13. No athlete will return to practice until cleared by the Head Athletic Trainer or Team Physician. 14. There will be no horseplay, cursing, yelling, screaming, eating or drinking (water is ok) when in the Athletic Training room. 15. Use common courtesy: if you make a mess, clean it up; if you use a towel, put it in the green bin; if you need something, do not take it, ask for it. 16. There will be no loitering or hanging out in the Athletic Training room, especially during busy times. Please receive your treatment and leave. THE STUDENT-ATHLETE S GUIDE TO INJURIES Points to Remember Diagnosis, treatment and rehabilitation of all athletic related injuries must be coordinated through the head athletic trainer. Failure to do so may result in denial of payment by the 30

33 athletic insurance policy. Report all injuries immediately (this includes intramural injuries!). Take a shower prior to receiving treatment. The Athletic Training room is for treatment, not socializing. Treatment of Athletic Injuries Immediate first aid will be administered by the athletic training staff. The full-time, certified athletic trainer and the team physician / attending physician are the final authority in determining when an injured athlete may return to practice competition. All appointments and referrals will be made by the certified athletic trainer. If you are injured or become ill on the weekend or in the evening, you should contact the certified athletic trainer and coach as soon as possible to advise them of the problem. INSURANCE COVERAGE This is very important!! All injuries occurring to the student-athlete in supervised and scheduled games and/or practices will be covered by Oklahoma Baptist University's accident insurance policy. This policy is excess/secondary insurance coverage and covers only what your insurance or your parents' insurance does not cover. We will require all international students to have primary health insurance which includes coverage for varsity and junior varsity sports injuries prior to participation. The athletic department will coordinate insurance on all international athletes and the certified athletic trainer will work with the director of international studies on the insurance. You must go through the certified athletic trainer in order to insure that your appointments are made, that the school's insurance will cover your injury, and that your injury warrants a trip to the physician. Please note that OBU's insurance DOES NOT cover injuries / illness outside of your sport, including intramural injuries. If you have any questions concerning coverage or billing, please contact the certified athletic trainer or the athletics secretary at If you have further questions concerning insurance coverage, call the OBU Athletic Training Room SOCIAL NETWORK POLICY As a student-athlete at OBU, you have a responsibility to represent Christ in all that you do. In addition, your words and actions are a reflection of OBU, your team and your family. This includes your participation in the world of social networking. OBU supports your right to participate in online social networking sites and will not place any restrictions on the use of these sites by studentathletes. However, you should be reminded that as a member of the OBU intercollegiate athletic department, you are in the public eye. Please keep the following guidelines in mind as your participate on social networking web sites. 31

34 Before participating in any online community, understand that anything posted online is available to anyone, anywhere, at any time. Any text or photo placed online is completely out of your control the moment it is placed online, even if you limit access to your site. For your safety, do not post home addresses, local addresses, phone numbers, birth date or other personal information. Also be aware of any items (including photos) that could embarrass you, your teammates or the university. This includes information, photos and items that may be posted by others on your page. Exercise caution as to what information you post on your web site regarding your whereabouts or plans. You could be opening yourself up to predators. Be aware of who you add as a friend to your site as many people are looking to take advantage of student-athletes, while others want to get close to studentathletes to give themselves a sense of membership with the team. Also remember that OBU coaches and administrators can easily access these sites. Student-athletes can face discipline and even dismissal from their team for violation of the philosophies and mission of OBU through inappropriate postings on web sites. You should also be aware that potential employers and internship supervisors use these sites to screen candidates. Many graduate programs and scholarship committees look at online profiles to separate applicants. Above all, just remember to use common sense when using social networking sites and be aware of your responsibilities to honor God, your teammates and OBU in all that you do. AMATEURISM Maintaining Amateur Status and Eligibility You will lose amateur status and lose eligibility if you: Following initial full-time collegiate enrollment, use your athletic skill (directly or indirectly) for pay in any form in that sport; Following initial full-time collegiate enrollment, accept a promise of pay even is such pay is to be received following completion of intercollegiate athletics participation; Following initial full-time collegiate enrollment, sign a contract or commitment of any kind to play professional athletics, regardless of its legal enforceability or any consideration received; Following initial full-time collegiate enrollment, receive, directly or indirectly, a salary, reimbursement of expenses or any other form of financial assistance from a professional sports organization based on athletic skill or participation; Following initial full-time collegiate enrollment, compete on a professional athletics team, even if no pay or remuneration for expenses was received; Enter into an agreement with an agent whether prior to or following initial full-time collegiate enrollment; or Enter a professional draft. You are not prohibited from receiving information about prospective agent or financial advisors. Nor are you prohibited from engaging in telephone or in-person meetings or discussions with an agent or financial advisor. However, there is not anything that an agent, financial advisor or their representatives can legally do for you or your family prior to completion of your eligibility. 32

35 OUTSIDE COMPETITION In sports other than basketball, you will become ineligible if after enrolling at OBU you participate as a member of any outside team in any non-collegiate, amateur competition during the season in your sport until your eligibility is restored by the NCAA Division II Committee on Student-Athlete Reinstatement. This includes tournament play, exhibition games or other activities in your sport outside of your OBU team. It is permissible for you to participate in outside competition during the academic year in your sport as long as you represent only yourself in the competition and you do not engage in competition as a member of or receive expenses from an outside team. GAMBLING AND SPORTS WAGERING You are prohibited from any form of sports wagering. The NCAA defines sports wagering as follows: Sports wagering includes placing, accepting or soliciting a wager (on a staff member's or student-athlete's own behalf or on behalf of others) of any type with any individual or organization on any intercollegiate, amateur or professional team or contest. Examples of sports wagering include, but are not limited to, the use of a bookmaker or parlay card; Internet sports wagering; auctions in which bids are placed on teams, individuals or contests; and pools or fantasy leagues in which an entry fee is required and there is an opportunity to win a prize. (NCAA Bylaw ) ATHLETIC FINANCIAL AID POLICIES An athlete who receives a full grant-in-aid is defined as one who receives the equivalent of tuition (up to 16 hours), the student services fee, room, board and in some cases, books and course-related fees. A full scholarship may be funded entirely by the athletic department or it may be funded by a combination of the athletic department funds and other gift aid (external scholarship, OBU funded scholarship and/or grant) received by the athlete. Normally, whenever an athlete receives any other kind of gift aid (scholarship and/or grant), it is combined with athletic department funds to equal a full scholarship. a. A full scholarship single athlete, who does not qualify for additional gift aid, and who: a. Lives on campus will receive athletic department funds to cover tuition (up to 16 hours), fees, room, board and in some cases books. b. Chooses to live off campus, even though on campus housing is (was) available, will not receive room and board reimbursement for off campus expenses. An on campus meal plan will be available, if the athlete chooses to use it. 2. A full scholarship married athlete, who does not qualify for additional gift aid, and who: a. Lives on campus will receive athletic department funds to cover tuition (up to 16 hours), fees, room, board and in some cases books. b. Chooses to live off campus, even though on campus housing is (was) available, will not receive room and board reimbursement for off campus expenses. 3. A full scholarship single athlete, who qualifies for additional gift aid (scholarship or grant), and who: a. Lives on campus might receive the amount of a full scholarship plus his/her additional gift aid. If the additional gift received by the athlete creates a credit balance, it may be taken in 33

36 cash as an athletic allowance in accordance with OBU financial aid policy. The amount of an athletic allowance should never exceed the amount of the additional gift aid. b. Chooses to live off campus even though on campus housing is (was) available, will not receive athletic scholarship reimbursement for off campus room and board expenses, but may use his/her additional gift aid for these expenses. 4. A full scholarship married athlete, who qualifies for additional gift aid (scholarship or grant), and who: a. Lives on campus might receive the amount of a full scholarship plus his/her additional gift aid. If the additional gift received by the athlete creates a credit balance, it may be taken in cash as an athletic allowance in accordance with OBU financial aid policy. The amount of an athletic allowance should never exceed the amount of the additional gift aid. b. Chooses to live off campus even though on campus housing is (was) available, will not receive athletic scholarship reimbursement for off campus room and board expenses, but may use his/her additional gift aid for these expenses. c. Lives off campus because on campus housing is not available, will receive room and board reimbursement in the amount of on campus room and board costs. If the additional gift aid received by the athlete creates a credit balance, it may be taken in cash as an athletic allowance in accordance with OBU Business Office policy. 5. A partial scholarship married athlete cannot receive more OBU funds than his/her OBU charges except in the case where on campus housing is not available and reimbursement for off campus expenses is due the athlete. 6. A partial scholarship single athlete who chooses to live off campus even though on campus housing is (was) available will not receive athletic scholarship reimbursement for off campus room and board. 7. International Students should be placed in 12 month housing whenever possible. If they choose to live off campus even though on campus housing is (was) available, they will not receive room and board reimbursement for off campus expenses. All athletes are subject to the OBU housing policy relative to living off campus. No athletic financial aid will be credited to the student s account until the athletic folder is complete. This includes, but is no limited to forms and physicals. Coaches are responsible to see that their athletes who may qualify for need based grants fill out the correct forms. Failure to do so costs the athlete and the university money. Athletes who have credit balance on their accounts may withdraw those funds according to the published policy of the OBU Business Office. Athletes not in good standing with the OBU Student Development Office will be subject to the financial aid restrictions outlined in the Green Book. This includes athletic scholarship aid. The athletic scholarship agreements are for one academic year unless stated otherwise on the signed agreement form. The athletic aid is divided between the fall and spring semesters of that academic year. J-term and summer are not covered in the agreement. This obligates the athlete to participate in the sport for both semesters (including off season or preseason conditioning.) 34

37 An athlete who quits the team will not receive athletic aid from that point. Fall sport athletes (soccer, volleyball, cross-country) who decide after the season not to return the next year will be deemed to have quit the team and will not be allowed to participate in the spring off-season nor will they receive athletic aid for the spring semester. Grant-In-Aid Reduction, Removal and/or Cancellation Scenarios in which a grant-in-aid can be reduced, removed or cancelled are as follows: 1. Violation of team, department or university rules. 2. Disruption of team or university life. 3. Lack of performance on the court/field. 4. Student-athlete becomes ineligible. 5. Violation of NCAA Division II rules. 6. Coaches discretion. Procedure for Appealing, Reducing, Removing, or Non-Renewal of Athletic Grant-In-Aid 1. The Director of Financial Aid shall send written notification to the Student-Athlete regarding the opportunity for an appeal hearing. The Student-Athlete shall have fourteen (14) consecutive calendar days upon the date of issuance of this letter to respond, in writing, to the Director of Financial Aid and formally request a hearing. 2. Failure by the Student-Athlete to submit a written request for a hearing within fourteen (14) consecutive calendar days shall be interpreted as a refusal of the opportunity for a hearing. As a result, the initial determination for non-renewal, removal, or reduction of athletic grant-in-aid shall be made final and binding. 3. If the Student-Athlete notifies the Director of Financial Aid in writing of their intent to appeal within the required time limit, the Director of Financial Aid will a "Request to Appeal the Non- Renewal, Removal, or Reduction of Athletic Scholarship" instructions and form to the Student- Athlete and the Director of Athletics within two (2) business days of receipt of written notification. The completed form must be returned by the Student-Athlete and the Director of Athletics to the Director of Financial Aid within three (3) business days from the date the form is ed. 4. The Athletic Scholarship Appeals Committee shall conduct the hearing within 30 consecutive calendar days of receiving written notification of a Student-Athlete's intent to appeal. The Athletic Scholarship Appeals Committee will notify the Student-Athlete and the Athletic Department of the time, date, and location of their respective hearings via The Athletic Scholarship Appeals Committee, comprised of the Director of Financial Aid, at least one member of OBU's Compliance Committee (not employed by the Athletic Department), and a representative of the Student Development staff shall preside over this hearing and make the final determination. 6. The Student-Athlete and Head Coach and/or Director of Athletics must come to their respective hearing with three (3) copies of any documents that will be presented, one for each member of 35

38 the Appeals Committee. The Committee will have been provided copies of any communications received regarding the request for appeal and a copy of the signed Athletic Scholarship Agreement for the Academic Year in question. 7. At this hearing, the Student-Athlete and the Athletic Department shall be allowed an opportunity to present their case separately regarding the non-renewal, removal, or reduction of athletic aid. Either party is permitted to present witnesses and/or documents to the committee that may support their position. Both the Athletic Department and Student-Athlete will each be given a maximum of 45 minutes to present their documentation and/or testimony from witnesses. 8. A Student-Athlete may be accompanied during an appeal by an adviser. The adviser is generally a fellow student, faculty member, mentor, friend, or parent. The Student-Athlete may not be accompanied by legal counsel. On occasion, a Student-Athlete has been accompanied by a mentor, who is trained as a lawyer. In this event, the mentor serves strictly as an adviser and does not serve as legal counsel. The university will provide an Ombudsperson to assist the Student- Athlete, if requested. 9. The decision as to whether the Student-Athlete may be given an opportunity to compete for a roster spot on a OBU athletic team is beyond the authority of the Athletic Scholarship Appeals Committee and rests with the Head Coach and/or Director of Athletics. The Athletic Scholarship Appeals Committee may only render a decision about the non-renewal, removal, or reduction of the athletic scholarship. 10. At the conclusion of the hearing, the Athletic Scholarship Appeals Committee shall have up to 5 business days to render a final decision as to the status of athletics aid. With written agreement from both the Student-Athlete and the Athletic Department, an extension to the 5 business days may be granted, if requested by the Appeals Committee. 11. The Director of Financial Aid will notify the Director of Athletics, Compliance Committee and the Student-Athlete of the committee s decision in writing. This decision shall be final and not subject to appeal. 12. The appeal process, related s, documentation presented, and decision of the Appeals Committee should be considered confidential. The Student-Athlete, their family members or friends, OBU coaching and athletic department staff, and Student-Athlete Scholarship Appeals Committee members may not disclose the outcome or opinions of the appeal through personal or institutional social media (including but not limited to Facebook, Twitter, blogs, etc.) or media outlets (including but not limited to newspapers, magazines, television, media websites, etc.) A violation of the confidentiality of information as noted above by the Student-Athlete or their family members or friends may result in the reversal of the Appeals Committee decision and/or loss of athletic scholarship. A violation of the confidentiality of information as noted above by any member of the staff representing OBU may result in disciplinary action, up to and including termination. NCAA PLAYING AND PRACTICE SEASON Countable Athletically Related Activities Your participation in countable athletically related activities is restricted to a maximum of 4 hours a day and 20 hours a week. Activities include practice time, team meetings, strength training, and film. Outside of the playing season, your participation in such activities shall be limited to a maximum of eight 36

39 hours per week, of which no more than two hours per week may be spent on individual skill workouts. Participation in individual skill-related instruction in sports other than football is permitted outside the institution s declared playing season. More than one group of student-athletes from the same team may participate in skill instruction with their same coach(es) in the same facility or in different facilities at the same time, provided there is no co-mingling between the groups. Each group of student-athletes must have a separate coach. (Individual sports- no more than 4 athletes from the same sport, team sports - with starting squad of 6 or fewer no more than 4 athletes, and team sports with starting squad of 7 or more no more than 6 athletes) are involved in skill-related instruction with their coaches at any one time. Daily and weekly hour limitations do not apply to countable athletically related activities during: 1. Preseason practice prior to the first day of classes or the first scheduled contest, whichever is earlier; 2. Institution s official vacation period(s); and 3. The academic year between terms when classes are not in session The NCAA requires you to sign the Countable Activity Related Activity Log (CARA logs) each week. During the championship segment, only your team captain is required to sign the document. Outside of the playing season, each member of the team must sign the document. Be sure to review the activity log for accuracy before signing as this is the how the NCAA regulates that you are not participating more than your allowable number of hours. Countable and Non-countable Athletically Related Activities Chart This chart is not an all-inclusive list, just a partial list of common activities: Countable Athletically Related Activities Practices (not more than 4 hours a day) Athletics meetings with a coach initiated or required by a coach Competition (and associated activities, regardless of their length, count as 3 hours) Note: No countable athletically related activities may occur after the competition Required participation in camps/clinics including participation in permissible try-outs Required weight-training and conditioning activities held at the direction of or supervised by an institutional staff member Use of institutional athletics facilities when such activities are supervised by or held at the direction of any member of the institution s Noncountable Athletically Related Activities Compliance Meetings Meetings with a coach initiated by the studentathlete (as long as no countable activities occur) Any athletically related activity organized by other student-athletes, provided the activities are not done at the direction of a coach or are considered as a requisite for participation in that sport Attendance at an awards banquet Involvement of an institution s strength and conditioning staff with student-athletes in voluntary strength and conditioning programs for safety purposes Participation in fundraising activities, community service or community engagement 37

40 coaching staff Skill instruction Discussion or review of game films as well as strategy discussion Visiting the competition site (e.g., in cross country and golf) Setting up offensive or defensive alignment Bible Study Travel to and from practice and competition Training room activities (e.g., treatment, taping, rehabilitation activities and medical exams) Athletics department academic study hall or tutoring sessions REQUIRED DAY OFF DURING PLAYING SEASON During the playing season, all countable athletically related activities shall be prohibited during one calendar day per week, except during participation in one conference and postseason championship and any postseason National Invitation Tournaments, and during participation in NCAA Championships. Countable athletically-related activities include chalk talks, practice, competition, mandatory strength training and conditioning, individual workouts required or supervised by a coach and mandatory supervised film and video reviews and/or other meetings called by the coach. Activities that are not countable are: team devotions or Bible studies, training tables, physical rehabilitation, dressing, taping, academic study hall, tutoring sessions, travel to and from practice and competition, medical exams or treatment and voluntary workouts supervised by strength and conditioning staff. PRACTICE POLICIES All student-athletes are expected at all regularly scheduled practices. A student-athlete may not be excused from classes to participate in practice. All student-athletes are expected to be on time and ready to play at the beginning of practice. All student-athletes are expected to report to the coaching staff in advance if you expect to be late or absent from practice. Taping should be done in the training room at the practice site or in the OBU facility prior to the beginning of practice. All student-athletes are expected to report to practice in proper practice attire as determined by the head coach. All student-athletes are expected to follow policies for their individual teams as directed by their Head Coach. GAME POLICIES All student-athletes are expected to eat with the team prior to home and away games at times arranged by 38

41 the coaching staff. All student-athletes are expected to make arrangements for their own travel to home games. If transportation is not available, the student-athlete is expected to contact the coach well in advance of the contest. All student-athletes are expected to meet at the game site at the time established by the coaching staff. All student-athletes are expected to behave courteously toward visiting teams, fans and officials and to follow all Conference and University Sportsmanship Codes. All student-athletes are expected to wear appropriate street clothes to the game and change into uniforms in the dressing room unless approved by the coach. Wearing uniforms and warm-ups after the game is prohibited and all athletic apparel must be returned to the equipment room after the contest. Student-athletes must travel with the team in university provided transportation, unless otherwise approved in writing by parents, to and from all road contests. The student-athlete must provide a note from their parents to the head coach and the head coach must approve before the studentathlete may leave the travel party. TRAVEL POLICIES All athletic teams must travel to other sites and institutions to compete in regular season and tournament competition. Student-athletes must always remember that they are representing OBU as well as themselves on these trips. The conduct and actions of each student-athlete individually and each team should reflect the mission of the university and its athletic program. Remember that the university is paying your travel expenses as an ambassador of the institution to aid in general recruiting and as part of its outreach, public relations and alumni programs. As student-athletes, you must be aware that you are being watched by the general public and different constituencies of the institution at times other than competition. You can be assured that any inappropriate actions by you or your teammates that are observed by outsiders will result in a letter to the university administrators. Never forget that collegiate athletes are role models to many youngsters. Student-athletes should also understand that the university, the athletics department, and each team coach are responsible for their well-being, safety and conduct during official travel. To successfully do this, each coach must follow institutional guidelines and rules that pertain to official travel. Student-athletes are responsible for helping in this process by observing the following travel policies: Student-athletes must travel both to and from the site of competition with the official team traveling party. Separate travel arrangements require advance approval by the head coach, parents or legal guardian (regardless of the age of the student-athlete). Only eligible student-athletes on the official squad list and formal team travel party may accompany a team for an off-campus event. Student-athletes should be appropriately dressed and groomed at all times, conforming to individual team standards. University alcohol and drug policies remain in effect while representing OBU. Long distance telephone calls cannot be charged to rooms and paid for by the University. Student-athletes friends or relatives may not accompany a team at the university s expense. Always leave hotel rooms and visiting dressing rooms in good condition. Always be courteous and mannerly to all those around you. 39

42 Travel party size limits as set by the athletic department and applicable to non-conference, conference and post-season travel are as follows: M/W M/W Cross M/W M/W M/W M/W Track and M/W Swim and Baseball Basketball Country Golf Soccer Tennis Field Volleyball Football Dive Lacrosse Softball Flights Bus/ Overnight Trips Day Trips Full Roster Full Roster Full Roster Full Roster Full Roster Full Roster Full Roster Full Roster 75 Full Roster Full Roster Full Roster FACILITIES Athletic facilities may be utilized by varsity athletes any time the facilities are open and available. Times they are not available are during varsity competition, practices or times when the university is using the facilities for official university business. After-hour usage of athletic facilities is available only when a coach is present. EQUIPMENT AND UNIFORM POLICIES AND PROCEDURES A student-athlete may retain athletics apparel items (not equipment) at the end of the individual s collegiate participation. Used equipment may be purchased by the student-athlete on the same cost basis as by any other individual interested in purchasing such equipment. OBU Equipment Policy Student-athletes are responsible for all equipment issued to them by OBU. Equipment will be issued only after the student-athlete has passed his/her physical examination and is cleared by the Compliance Officer to play. If any item becomes damaged or not usable, the item must be returned to the Head Coach of the associated sport before a replacement will be issued. Any lost item will be replaced at the expense of the student-athlete. It is the responsibility of the athlete to return all issued equipment at the completion of the season. The time and date for the return will be established by the Head Coach. When all equipment is returned, the athlete will sign the equipment inventory sheet in the presence of the Head Coach. Failure to return all issued items will result in charging the price of the items to the athlete s student account and placing a hold on the athlete s academic transcript until the equipment is returned or payment is received. No one is allowed to use any equipment, including electronic, mechanical and motorized equipment, without instruction in the proper use by the Athletic Facilities Coordinator and/or the Head Coach of the associated sport. MEDIA RELATIONS All interviews (print, electronic or video) should be coordinated through the Director of Athletic Media Relations. If a student-athlete is contacted directly by the media for an interview, they should contact the Director of Athletic Media Relations prior to granting the interview. Student-athletes should remember that they are representing OBU any time they comment electronically or in print/video and are projecting an image of the athletic department. The following guidelines will assist student-athletes in their 40

43 press interactions: Always be appropriately dressed and clean. Be courteous and positive. Refer any difficult situation questions to the head coach or sport information director. Take your time to think before you answer and do not be afraid to ask them to repeat a question. Remember that nothing is truly off the record. Take the time to thank the media person for their time. PROGRAM EVALUATION The Oklahoma Baptist University Athletic Department has an open door policy. Any student-athlete who wishes to address concerns can make an appointment or come into the athletic offices at any time. You may make an appointment to meet with a member of the administration or the Faculty Athletic Representative at any time. Student-Athlete Exit Interviews Each student-athlete, upon exhausting eligibility or leaving the team, will schedule an exit interview with a member of the athletics administration (Director of Athletics, Associate Athletic Director for Compliance, Senior Woman Administrator, or Faculty Athletic Representative). End of Season Surveys The Director of Athletics, Associate Athletic Director for Compliance or SWA will also meet with each team at the conclusion of each competition season to conduct an anonymous survey intended to help the Athletic Department assess your experience in athletics. The Director of Athletics will meet with the head coach at the conclusion of each season/year to review the anonymous survey results. 41

44 AFFIRMATION OF STUDENT-ATHLETE HANDBOOK AND POLICIES This affirms that I have read and assume responsibility for all the information contained within the OBU student-athlete handbook. I understand this handbook is to be used primarily as a reference tool for general information and that I should seek out either my head coach or the appropriate intercollegiate athletics administrator with questions on specific issues. I understand that failure to sign and return this form to my head coach by the announced deadline may result in my being declared temporarily ineligible for practice or competition. Print Name Your Sport Signature Date 42

45 Oklahoma Baptist University 500 West University Shawnee, OK okbu.edu obubison.com