Project OSEPA Best Practices throughout Europe

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1 Project OSEPA Best Practices throughout Europe MFG - Mehr Innovation mit IT und Medien MFG Baden-Württemberg 1

2 OSEPA What is it about? The OSEPA project (Open Source Software in European Public Administrations) is co-funded by the European Commission through the Interreg IVC program. OSEPA aims to foster the relationship between European territories for the promotion of open source software in Public Administration at all levels of government. The project promotes networking, both virtually and face-to-face, and demonstrates the benefits to public organizations through contrasting experiences in European regions and municipalities. OSEPA explores the main qualitative and quantitative benefits resulting from FOSS adoption and use by public authorities. Within a two-year period, twelve best practices on FOSS usage by various organizations in different technical implementation fields have been identified and described in the Good Practice Guide. MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 2

3 The Partnership MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 3

4 OSB Alliance and OSEPA OSB Alliance has been a partner in OSEPA project through MFG. Collaboration through several projects: OSEPA Conference in Stuttgart 2011 Book: Open Source in Public Sector: günstiger, sicherer, flexibler Best Practices in Germany Combined effort in promoting Open Source Expertise and assistance Members of OSB Alliance have contributed in great deal to the project. MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 4

5 The Actions FOSS European and National Policies and practices: Analysis and Recommendations Technical efficiency guidelines for selecting between and among FOSS and proprietary SW solutions Report on the economic foundation of open source software Guide on free and open source software procurement for European Public Administrations Policy Recommendation Paper Quantitative Analysis of Survey Results on FOSS Usage Analysis of Survey Results on the Needs & Requirements of EPA s Qualitative Analysis of Survey Results on FOSS Usage Interim synthesis assessment report on the findings of the OSEPA site visits Synthesized Assessment Report of the OSEPA Study Visits Report on license issues, Liability and SW Procurement Policies in Relationship with FOSS OSEPA Open Source policy statement Good Practice Guide covering various aspects of FOSS usage by EPA s Policy Recommendation Paper on technical standards on FOSS usage Interim synthesis assessment report of the OSEPA Workshops MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 5

6 Best Practices Found Ubuntu-based multiseat PC solution for public library, Belgium Multiseat PC solution - 1 PC with 4 workstations and 1 laserprinter -installed in the library for use by the public, internet access included. PCs run Ubuntu/Linux with KDE elements in desktop. Improvement of performance and effectiveness of the organisation Strategic independence from vendors lock-in Reduction of procurement (licensing) cost Minimize the need for technical support MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 6

7 Best Practices Found Diffusion of open source software, Modena, Italy The use of open source software has been debated in the city council for the first time in 2004 and presented again in the following years. Main reasons: saving costs on software licence fees and diffusion of open source software culture. The first project included a migration from Microsoft Office to OpenOffice. The second project involved a replacement of mainframe with a Linux server. Cost savings: the diffusion of OSS allowed Municipality of Modena to save about euro per year Strategic independence from vendors lock-in Promotion of open source culture MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 7

8 Best Practices Found MOODLE: e learning software platform, Nicosia, Cyprus In July 2008 the IT department, responsible for the development and support of software application within the Computer Science department of the University of Cyprus, took the decision to adopt the MOODLE platform as an alternative to the proprietary course management system previously used, blackboard. The adoption of MOODLE was overall successful, as there weren't any problems during the adoption of the software and not any migration was needed. Improvement of performance and effectiveness of the organisation Strategic independence from vendors lock-in Reduction of procurement/ licensing costs Minimisation of the need for technical support MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 8

9 Best Practices Found Migration to OpenOffice and adoption of ODF and PDF as standard document formats, Sweden In August 2009 the district council of the municipality of Alingsås decided to replace Microsoft Office with OpenOffice as standard office application and also to adopt ODF and PDF file formats as document formats for documents in a workflow and for fixed documents respectively. The municipality asked from suppliers of municipal management system to open up their applications for the open standard and drop the hard links to Microsoft Office. Strategic independence from vendors lock-in Reduction of procurement costs MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 9

10 The OSEPA Policy Statement You are invited to promote open source by signing the Open-Source Policy Statement. OSEPA consortium intends to influence relevant policy makers in favor of FOSS, the European Commission in particular. By endorsing the OSEPA Open Source Policy Statement, you contribute to making FOSS a recognized and viable alternative of software procurement. If you would like to show your support, you can find OSEPA statement here MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 10

11 Future continuation of EU Open Source PRomoting Open Source in European projects SUpporting open source Cloud computing Research Exploitation Provide a platform where OS project results and software can last beyond project lifetime. Teach on technological, legal and business aspects of OSS. Expert knowledge on Cloud Computing with EU Japan collaboration. Forum for young researchers. The most up to date site for cloud computing knowledge. MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 11

12 Thank you! Timo Mustonen Thank you! MFG - Mehr Innovation mit IT und Medien , MFG Baden-Württemberg 12