Document Management with Smokeball: Increased Productivity & Profit for Your Small Firm

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1 Document Management with Smokeball: Increased Productivity & Profit for Your Small Firm

2 Documents are a critical component of what makes your legal practice successful. Attorneys are paid to prepare them, produce them, examine them, edit them, and provide advice on those documents. Furthermore, well-organized documents offer small law firms an edge in an increasingly crowded field of boutique legal practitioners.

3 How much attention have you paid to improving these processes? Many firms that have dated and cumbersome filing processes usually experience some of these pain points: Each person in the firm is saving documents in a different place. Your filing system is messy and consists solely of paper. You have stacks upon stacks of files in your office. You may not even know where certain files are located. Office collaboration is difficult and takes too much time to accomplish. Inefficient document systems can cost your firm time and money. Whatever the pains might be, Smokeball s document management features will help save your firm time, increase productivity, improve service to clients, and, in the long run increase your profits.

4 Better Document Management with Smokeball Versioning Never again worry about losing documents because you saved over them. Smokeball allows you to save all versions of a document including the original. Painlessly revert back to previous versions and track the document s authors. Full-Text Search Stop wasting your day searching for documents on your computer or in your filing cabinets. In just a matter of seconds with Smokeball, you can search the entire system to find a document using just a keyword, client name, or file name. Collaboration With Smokeball s cloud-based technology, you can track all s sent and received, and then store them securely in the cloud. Everyone with Smokeball access may read all the s related to the matter, and the related attachments. This empowers staff to better focus on the client.

5 Better Document Management with Smokeball Digital Filing Physical copies often they lead to reduced productivity. In addition, they are difficult to share. Collaborating on these physical documents can become inefficient, taking longer than if they were accessible by everyone digitally. Smokeball s digital filing system organizes and secures your documents. Additionally, office systems that are largely paperless reduce photocopying, use of paper, and equipment. This may lead to a reduction in office space and supply expenses.utter. Word & Outlook Integration Smokeball integrates with Microsoft Word an Outlook so you can easily keep track of all documents, attachments and s both sent and received. With just a click, documents and s can be tagged in Smokeball, and filed under their respective matter. This keeps your inbox, desk, and computer files free of clutter.

6 Mobility Smokeball software gives you the ability to work and manage a case when you are away from the office. Checking a file from court or meeting with your legal team when out of the office is possible when you use our software. The mobility Smokeball offers will keep you ahead of competitors, providing the most cutting edge, effective, and cost-efficient legal service. We Love the Tough Stuff So You Can Love Your Practice We know running a small firm is no easy feat. We also know that many lawyers in small firms tend to spend more time running their business instead of actually practicing law. That is why we have worked hard to build features within our software that take care of the tough aspects of running a small practice.

7 Check out these benefits of leaving your manual client file retrieval system behind: Reduced Risk According to the American Bar Association (ABA), common malpractice pitfalls include missed deadlines, procrastination, or lost documents. Reducing legal mistakes and costly liability is a huge benefit of using an automated document and case management software like Smokeball. While your computer operating system enables you to store documents, it does not associate all information such as s, correspondence, notes, court filings, and client documents. Smokeball can help you stay on top of all of your s and documents. With Smokeball your practice is always running efficiently. More Efficient & Happier Staff A move to a paperless and more organized office with Smokeball means valuable client documents are scanned or saved during your client meetings. These documents are instantly made available to the team of legal professionals involved in that matter. This frees you to utilize valuable administrative personnel for new tasks such as website maintenance and marketing. With Smokeball, the legal team working on a client matter can access and view all case documents at the same time. Increased Productivity Instead of sifting through paper files or spending time searching your computer for documents, Smokeball allows you to use your valuable time for working with your client. Smokeball offers a searchable database so you can always find the right documents at the right time. Also, our software has the ability to standardize templates and create custom forms for your office and practice area within seconds. Manage More Clients Increased efficiency in document management allows you to spend less time on administrative tasks. With Smokeball you now have more time to increase your client base! If you feel like you get lost in the weeds of everyday tasks, then you are ready for a solution that helps you execute your work instead of just managing your work. It s time for Smokeball. Visit today to get started.