CHURCH ADMINISTRATOR S CONFERENCE
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1 CLICK AND TYPE DATE CHURCH ADMINISTRATOR S CONFERENCE Peter Halden, Insurance Consultant & Surveyor Ecclesiastical Insurance Office plc 2008
2 Help for the Daunted RISK ASSESSMENTS Ecclesiastical Insurance Office plc
3 Two types of assessment Fire Health & Safety Risk assessments Ecclesiastical Insurance Office plc
4 Church Fires - happen Ecclesiastical Insurance Office plc
5 Ecclesiastical Insurance Office plc
6 Ecclesiastical Insurance Office plc
7 Regulatory Reform (Fire Safety) Order 2005 Incorporated the requirements of The Fire Precautions (Workplace) Regulations Came into force 1 October 2006 Applies to England and Wales only Repealed and replaced over 100 pieces of fire safety legislation including The Fire Precautions Act 1971 Ecclesiastical Insurance Office plc
8 Where does the order apply? The order applies to virtually all premises and covers nearly every type of building, structure and open space including, places of worship, church halls, community halls and other community premises. Ecclesiastical Insurance Office plc
9 The Responsible Person The employer The managing agent or owner for shared parts of premises The occupier, such as self-employed people or voluntary organisations if they have any control Any other person who has some control over a part of the premises In some premises a number of people may have some responsibility Churches The Incumbent, The PCC Ecclesiastical Insurance Office plc
10 Fire Safety Duties The Responsible Person must arrange for a suitable and sufficient Risk Assessment of the risks to which persons on the premises are exposed The Responsible Person to ensure (so far as is reasonably practicable) that the premises, all means of access to and egress from and any plant or substance in or on the premises are in the context of general fire safety, safe The responsible person must appoint one or more Competent persons to assist Ecclesiastical Insurance Office plc
11 Don t Panic Churches do not have to have fire alarm systems fire exit signs emergency lighting outward opening doors (if the risk assessment shows that these are not necessary) However, arrangements must be in place to ensure that persons can evacuate the buildings safely Ecclesiastical Insurance Office plc
12 Government Guidance Documents The guides do not set prescriptive standards The guides provide recommendations and guidance for use when assessing the adequacy of fire precautions Other fire risk assessment methods may be equally valid to comply with fire safety law If you can demonstrate that your existing arrangements meet an equivalent standard of fire safety they are likely to be acceptable There is no obligation to adopt any particular solution in the guides Ecclesiastical Insurance Office plc
13 Entry Level Guide Main Rules under the order Who is responsible Fire Risk Assessment General fire precautions Safe routes to leave the premises Exit doors Record Review Ecclesiastical Insurance Office plc
14 Guide 6 Small and Medium Places of Assembly (up to 300 persons) Public houses Clubs Village halls and community centres Churches and other religious centres Marquees and tents Ecclesiastical Insurance Office plc
15 Guide 7 Large Places of Assembly (over 300 persons) Churches, cathedrals, other places of worship Community centres and village halls Amongst other places Ecclesiastical Insurance Office plc
16 Fire Risk Assessment Form In booklet or On website Ecclesiastical Insurance Office plc
17 Fire risk assessment Split up area What are the fire risks - heating source, electrics, candles, kitchen Who is at risk Detection and warning Means of escape Fire extinguishers Ecclesiastical Insurance Office plc
18 Fire risk assessment Evacuation procedure What effect might a fire have on neighbours What next: Decide what improvements to make Remember regulations and guides do not set prescriptive standards Ecclesiastical Insurance Office plc
19 Finally At this time of year need special care: Candlelit Carol service Christingle services Hand held candles Advent candles & wreaths Choice of candle is paramount Ecclesiastical Insurance Office plc
20 Retain the form: In case you have a visit by the Local Fire Authority So you can review it annually Ecclesiastical Insurance Office plc
21 Health & safety Why bother with Health & Safety? We live in a litigious society Accidents are always someone else's fault If there is an accident there will be a claim No win / No fee basis of claims handling Plethora of Health and Safety Legislation Greater emphasis on enforcement Ecclesiastical Insurance Office plc
22 REGULATIONS MADE UNDER THE HEALTH AND SAFETY AT WORK ACT Management of Health and Safety Provision of Work Equipment Manual Handling Workplace Health Safety and Welfare Personal Protective Equipment Display Screen Equipment Control of Hazardous Substances (COSHH) Ecclesiastical Insurance Office plc
23 REGULATIONS MADE UNDER THE HEALTH AND SAFETY AT WORK ACT Lifting Equipment Electrical Installations Control of Pollution (Oil Storage) Control of Asbestos Working from Height Regulatory Reform (Fire safety) Order Ecclesiastical Insurance Office plc
24 SO - WHAT DO WE NEED TO DO? Prevent Accidents Ensure Church, Churchyard and Church hall are as safe as is possible Ensure any events we run are safe Comply with legislation Ecclesiastical Insurance Office plc
25 What is a RISK ASSESSMENT Making a suitable and sufficient assessment of the risks to his employees (including authorised volunteers) and to others Where five or more are employed the SIGNIFICANT findings must be recorded Ecclesiastical Insurance Office plc
26 HAZARD DEFINITIONS Something with the potential to cause HARM RISK The likelihood of harm from a particular hazard being realised and its SEVERITY RISK ASSESSMENT Evaluating the RISKS from the hazards and deciding what controls are necessary Ecclesiastical Insurance Office plc
27 So how do you start? Divide the building into easily identifiable areas: Nave, Chancel, Transepts, Aisles, Chapels etc. Shop, Refectory, Meeting rooms etc. Vestries, Kitchens etc. Organ Loft, Choir Practice Rooms Ringing Chamber, Bell Chamber etc. Stores, Maintenance Areas, Boiler Rooms Ecclesiastical Insurance Office plc
28 For each location consider the following: Activities / People Materials / Substances Equipment Condition of the building - Floors; Stairs; Lighting; Glazing Fire Precautions Any existing Procedures Ecclesiastical Insurance Office plc
29 From the observations which have been made Identify the Hazards Identify the Risks Ecclesiastical Insurance Office plc
30 Assess the likelihood of an accident happening from the hazard 1. LOW ( Seldom, or unlikely to occur ) 2. MEDIUM ( Frequently or likely to occur ) 3. HIGH ( Certain or almost certain to occur ) Ecclesiastical Insurance Office plc
31 Assess the severity of the harm it could cause 1. LOW ( Minor cuts and bruises ) 2. MEDIUM ( Serious injury ) 3. HIGH ( Fatality ) Ecclesiastical Insurance Office plc
32 Likelihood Risk rating matrix Severity Ecclesiastical Insurance Office plc
33 IMPLEMENTATION OF CONTROLS PRIORITY 1/2 Low Priority 3/4 Medium Priority 6/9 High Priority Ecclesiastical Insurance Office plc
34 CONTROL MEASURES Eliminate Replace or substitute Engineering controls Safe systems of work Personal protective equipment Ecclesiastical Insurance Office plc
35 WHAT TO DO NEXT Appoint someone with specific responsibility, to the PCC, for Health and Safety Work through the EIG Health and Safety Guidance Notes including the Self Assessment Form How Safe is your Church and Church Hall? Pages 4 to 13 Ecclesiastical Insurance Office plc
36 Complete a Church Health and Safety Policy. Ecclesiastical Insurance Office plc
37 Finally Retain the risk assessment and the safety policy: In case you have a visit by the Environmental Health Officer So you can review it annually Ecclesiastical Insurance Office plc
38 WHAT CAN ECCLESIASTICAL DO TO HELP? Provide you with: - Guidance Notes including Risk Assessment forms - Draft Health and Safety Policy Provide you with a telephone advice line covering all aspects of Health and Safety and Employment Law Telephone Visit you to give advice just ring us there is no additional cost involved Ecclesiastical Insurance Office plc
39 Ecclesiastical Insurance Office plc 2007 Tel: Ecclesiastical Insurance Office plc. (EIO) Reg. No Ecclesiastical Insurance Group plc. (EIG) Reg. No Ecclesiastical Life Ltd. (ELL) Reg. No Ecclesiastical Group Asset Management Ltd. (EGAM) Reg. No Allchurches Investment Management Services Ltd. (AIMS) Reg. No Allchurches Mortgage Company Ltd. (AMC) Reg. No All companies are registered in England at Beaufort House, Brunswick Road, Gloucester GL1 1JZ UK. Tel: EIO, ELL, EGAM & AIMS are authorised and regulated by the Financial Services Authority and are members of the Financial Ombudsman Service. EIO & ELL are members of the Association of British Insurers and AIMS is a member of the Investment Management Association. Ecclesiastical Insurance Office plc
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Residential & Business Services Director s Office CATERING CONTRACTORS General Code of Safety Practice CONTENTS 1 Introduction 2 2 Commencement of Work 3 3 Vehicles 3 4 Temperature control 3 5 Food hygiene
How To Write A Fire Risk Assessment
Fire Safety Risk Assessment This form is to aid you in carrying out a fire safety risk assessment of a property. The form is separated in to two parts: Part 1 initial assessment form and guidance notes