EMPLOYEE DIRECTIONS ADDING A COURSE WITHIN YOUR DEGREE PROGRAM Employee Education Reimbursement System ( EERS) Rev 2/23/2015

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1 LOGGING IN TO SAP ONLINE ACCESSING YOUR EERS RECORD: 1. Navigate to SAP Online Services from the MPCConnect homepage. Note: this is the same place you would go to access your paystub. 2. Enter your PIC code and password and click the Log On button to log in. 3. On the page that loads, select the HR Services tab at the top. 1

2 4. Click on the icon beneath My Self. 5. When the box opens, select Compensation and Benefits, then choose Education Reimbursement. 6. You will be at the front screen. Read the options in the bullets and select the appropriate button based on the request you are making. 2

3 HOW TO ADD A COURSE WITHIN AN APPROVED DEGREE: (to request reimbursement for the course AFTER is has been successfully completed) Once your degree is approved and after you have completed the course, follow these steps to request reimbursement of eligible expenses. 1. Log in to SAP Online Services. 2. Select the appropriate Degree record by highlighting the row, then click on the Edit button. Note: if there is more than one Degree Program in this section, select the one that applies. Note: The Degree must show as HR Approved in the Overall Status column in order to be able to add a course to request reimbursement. (if it still shows as Submitted status, contact your manager; if it still shows as Manager Approved status, contact your HRC) 3. Add a course to the Reimbursement section by clicking on the Add button. Note: you will not be able to add a course unless the Request Status in the Approval Data section is showing as HR Approved. 3

4 4. The Add Reimbursement Item box will open. Complete the following items in this section: i. Course ID (a code the school uses to identify the code can be numbers and/or letters) ii. Course Description (the name or title of the course) iii. Session (semester or quarter) iv. Course Start Date v. Course End Date vi. Course Grade vii. Course Hours (the system WILL accept decimal points, if applicable) viii. Course Cost include the total of all eligible costs (for MPC, course cost = tuition + books + required fees) Once this information is populated, click on the OK button. 5. Review and confirm the information is accurate, then click the Review button. 4

5 If you need to edit any of the fields, clik on the Edit button. 6. Review one final time and click on the Submit button. Note once you click the Submit button, you will no longer be able to edit the information you entered. (i.e., you cannot change the cost information) Your course should now show as Submitted status. If you completed the process correctly, you will receive a confirmation message at the top of the screen. If you do not see the following message, your entry did not save. 7. Once your online request is submitted, the required documentation must be submitted to your organization s HR Consultant. For a list of required documentation, click on the link above the Back to Overview button. THIS DOCUMENTATION MUST BE SUBMITTED TO YOUR HR CONSULTANT BEFORE FINAL APPROVAL CAN BE GRANTED. 5

6 8. Click the Back to Overview button to return to the main Education Reimbursement window. IMPORTANT NOTE: YOU SHOULD HAVE ALREADY COMPLETED A DEGREE PROGRAM APPLICATION AND A TUITION ASSISTANCE REPAYMENT AGREEMENT FORM. (REQUIRED FOR ALL DEGREES BEGINNING JANUARY 1, 2011) IF YOU HAVE NOT ALREADY COMPLETED THESE FORMS, PLEASE DO SO NOW! 6