How To Plan For A Successful Local Government In South Africa

Transcription

1 Plan 0/0 Department of Local Government

2 Department of Local Government Plan 0/ Date of tabling: March 0 Provincial Government of the Western Cape

3 Foreword My Department is responsible for delivering on Strategic Objective 0, Integrating Service Delivery for Maximum Impact. This Strategic Objective has been mainstreamed in my Department's Plan, which sets out our plans to achieve the following: Integrated planning and budgeting between the three spheres of government; Coordinated reporting on and support to municipalities to ensure that they are fully functional; and Integrated service delivery through the Thusong and Community Development Programmes. Together with other provincial departments and municipalities, the Department is already working on achieving these objectives. During 0/, our focus will be on strengthening and extending existing programmes to increase the impact of our work. For example, the Department will strengthen the implementation of the Integrated Development Planning (IDP) Indaba, which coordinates the plans and budgets of municipalities, provincial departments, and a few national departments. We will extend this to include even more national departments in the coming year. The Department will continue to deploy expertise to municipalities in the areas of organisational design, performance management, and change management, and in addition will provide support on the codification of bylaws and rollout of a new property rates manual. As part of supporting municipalities with bulk infrastructure, the Department will continue to support municipalities to spend 00% of their Municipal Infrastructure Grant (MIG) allocations, and will deepen and extend its technical advice and support on bulk water and sanitation projects. The Provincial Disaster Management Centre has experienced considerable success in responding quickly and effectively to wild fires in the current fire season, and this will be improved even further during 0/. This initiative will be extended to include an awareness programme on fire prevention in informal settlements, with the aim of reducing the loss of life and property in these devastating fires. The focus on prevention also applies to disaster management more generally, and the Centre will work together with provincial departments and municipalities to improve the awareness of their disaster risks and to develop preparedness and prevention plans. We will also increase the search and rescue capacity in the Province through the further training of Special Operations Response Team (SORT) units. To ensure that residents of the Province have access to government services, the Department has developed a plan to extend the Thusong Programme to include Thusong Zones, Centres, Satellites, Mobiles, and an Extension Service. Existing Thusong services will be extended over the coming years to ensure coverage of all residents in the Province. Community Development Workers play a key role in mobilising people to access services through the Thusong Programme, and they will continue to provide information sessions and to support government projects. To ensure that communities play their role and that municipal communication with them is improved, the Department will complete its training of all Ward Committee members and will support municipalities in the development and implementation of their communication strategies. Better together will only be achieved when all parties play their respective roles, and my Department will continue to play a critical role in coordinating this. AW Bredell MINISTER OF LOCAL GOVERNMENT, ENVIRONMENTAL AFFAIRS AND DEVELOPMENT PLANNING Western Cape Provincial Department of Local Government

4 Official signoff It is hereby certified that this Plan: Was developed by the management of the Department of Local Government under the guidance of Provincial Minister of Local Government, Environmental Affairs & Development Planning, Mr A Bredell; Was prepared in line with the current Strategic Plan of the Department of Local Government; and Accurately reflects the performance s which the Department of Local Government will endeavour to achieve, given the resources made available in the budget for 0/. B SewlallSingh Chief Financial Officer Signature: M Sogwagwa Deputy Director: Strategic Support Signature: Dr H Fast Accounting Officer (Head of Department) Signature: Approved by: AW Bredell Executive Authority Signature: Plan 00

5 List of Abbreviations AG Auditor General MINMAYTECH Forum of Head of Department: Local APP Plan Government and Municipal DBSA Development Bank of Southern Managers Africa MM Municipal Manager CDW Community Development Worker MPRA Municipal Property Rates Act No 6 CDWP Community Development Worker of 00 Programme MSA Municipal Systems Act No. of CIPRO Companies and Intellectual Property 000 Registration Office NSDP National Spatial Development DCOG National Department of Cooperative Perspective Governance NT National Treasury DCF District Coordinating Forum PCF Premier's Coordinating Forum DCF TECH District Coordinating Forum PMS Management System Technical Committee PSO Provincial Strategic Objective DM District Municipality PT Provincial Treasury DOE Department of Energy PTMS Provincial Transversal Management DPSA National Department of Public System Service and Administration QPR Report DWA Department of Water Affairs SAPS South African Police Services EE Employment Equity SARS South African Revenue Service EPWP Expanded Public Works Programme SASSA South African Social Services FBS Free basic services Agency GCIS Government Communication SALGA South African Local Government Information System Association HR Human Resources SDBIP Service Delivery and Budget IDP Integrated Development Plan Implementation Plan IGR Intergovernmental Relations SCM Supply Chain Management KPA Key Area SDF Spatial Development Framework KPI Key Indicator LED Local Economic Development LGMTEC Local Government Medium Term Expenditure Committee LGNET Local Government Network LGSETA Local Government Sector Education Training Authority MDB Municipal Demarcation Board MFMA Municipal Finance Management Act No. 56 of 00 MIG Municipal Infrastructure Grant MINMEC Forum of the National Minister of COGTA & Provincial MECs for Local Government MINMAY Forum of Provincial Minister of Local Government and Executive Mayors Western Cape Provincial Department of Local Government

6 Contents PART A: STRATEGIC OVERVIEW 7. Vision 7. Mission 7. Values 7. Legislative and other mandates 7.. Constitutional Mandates 7. Legislative Mandates 7. Other Local Government Legislation 8.. Transversal Legislation 8.5. Local Government Policy Mandates 9.6. Other policy mandates 9.7. Relevant Court Rulings 9.8 Planned Policy Initiatives 9 5. Situational Analysis 0 5. Socioeconomic information per municipality 0 5. Status of Basic Service Delivery 5. Organisational Environment PART B: BUDGET PROGRAMME STRUCTURE 7 Local Government Programme Structure 7. Programme : Administration 7. Programme : Local Governance 8. Municipal Administration 8. Public Participation. Capacity Development. Municipal Monitoring, Reporting and Evaluation.5 Service Delivery Integration.6 Community Development Programme 6. Programme : Development and Planning 7. Municipal Infrastructure 7. Disaster Management and Fire Brigade Services 8. Integrated Development Planning Nationally Prescribed Indicators falling under other Departments PART C: LINKS TO OTHER PLANS 5 Plan 00 5

7 Part : General Information Contents ANNEXURE A: TECHNICAL INDICATORS 6 Programme : Administration 6 Programme : Local Governance 8 Municipal Administration 8 Public Participation Capacity Development Municipal Monitoring, Reporting, and Evaluation 6 Service Delivery Integration 7 Community Development Programme 50 Programme : Development and Planning 5 Municipal Infrastructure 5 Disaster Management 55 Integrated Development Planning 60 6 Western Cape Provincial Department of Local Government

8 Part A: Strategic Overview. Vision. Legislative and other mandates Developmental and wellgoverned municipalities with.. Constitutional Mandates integrated, sustainable and empowered communities. The Constitution of South Africa Act 08 of 996. Mission provides the national overarching framework for the work of all government departments in South Africa. Chapter 7 outlines the objectives and mandates in respect of local government. The following mandates for the Department of Local Government can be The mission of the Department of Local Government extracted from this: is: To establish municipalities consistent with national a) to capacitate municipalities to deliver quality legislation; services to communities; To support and strengthen the capacity of b) to promote participative, integrated and municipalities; sustainable communities; To regulate the performance of municipalities in c) to ensure municipal plans reflect national, terms of their functions listed in schedules and 5 provincial and local priorities and resources of the Constitution; through sound intergovernmental relations; To intervene where there is nonfulfilment of d) to be the first port of call to municipalities for advice legislative, executive or financial obligations; and and support; and To promote developmental local government. e) to facilitate delivery through sound administration and the engagement of all spheres of government. Legislative Mandates and social partners. The White Paper on Local Government (998) and the. Values subsequent package of related legislation (outlined below), provides the national context for local governance across the country. Part A: Strategic Overview The Department's values are the same as the five a) Local Government Demarcation Act, Act 7 provincial values, namely: of 998 Accountability; This Act aims to provide for criteria and procedures for Competence; the determination of municipal boundaries by an Integrity; independent authority. Responsiveness; and Caring. b) Municipal Structures Act, 998 & 000 (Act 7 of 998 and Amendment Act of 000) & Municipal Systems Act, 000 (Act of 000) and Amendment Act of 0 Together these acts describe the political decision making systems which apply to different categories of municipalities. They define the powers and duties of various role players, regulate the delegation of powers and provide a code of conduct to govern both councillors and officials. In so doing, they provide the benchmark against which Provincial Government needs to regulate, monitor, support and coordinate municipalities under its jurisdiction. Plan 00 7

9 Part A: Strategic Overview Part A: Strategic Overview c) Municipal Finance Management Act, 00. Other Local Government Legislation (Act 56 of 00) Fire Brigade Services Act, 987 (Act ); This Act aims to secure sound and sustainable National Veld and Forest Fire Act, 998 (Act 0 of management of the financial affairs of municipalities as 998); well as to establish norms and standards against Development Facilitation Act, 995 (Act 65 of which the financial affairs can be monitored and 995); measured. Local Government Laws Amendment Act, 008 (Act 9 of 008); d) Municipal Property Rates Act, 00 (Act 6 of Land Use Planning Ordinance, 985 (Ord. 5 of 00) 985); This Act aims to regulate the power of a municipality to Less Formal Township Establishment Act, 99 impose rates on property, exclude certain properties (Act of 99); from rating in the national interest, make provision for Western Cape Less Formal Township municipalities to implement a transparent and fair Establishment Amendment Act, 007 (Act 6 of system of exemptions, reduce and rebate through their 007); rating policies, make provision for fair and equitable Western Cape Determination of Types of valuation methods of properties, make provision for an Municipalities Act, 000 (Act 9 of 000); objections and appeals process, amend the Local Remuneration of Public Office Bearers Act, 978 Government: Municipal Systems Act, 000, to make (Act 0 of 978); and further provision for the serving of documents by Western Cape Privileges and Immunities of municipalities, and amend or repeal certain legislation. Councillors Act (Act of 0). e) Disaster Management Act, 00 (Act 57 of.. Transversal Legislation 00) A series of transversal administrative requirements This Act provides for integrated and coordinated impacts on the work of the department across all its disaster management focused on rapid and effective various functions, namely: response to disasters and the reduction of disaster Public Service Act, 99 (Act 0 of 99) and risk. It also provides for the establishment of provincial Public Service Regulations of 000; and municipal disaster management centres. The Act Public Finance Management Act, 999 (Act of provides a framework under which the Provincial 999) and National Treasury Regulations; Department operates and liaises with municipalities on Division of Revenue Act; disaster related matters. Skills Development Act, 998 (Act 97 of 998); Skills Levy Act, 999 (Act 9 of 999); f) Intergovernmental Relations Framework Act, Employment Equity Act, 998 (Act 55 of 998); 005 (Act of 005) Labour Relations Act, 995 (Act 66 of 995); This Act aims to establish a framework for National Basic Conditions of Employment Act, 997 (Act 75 Government as well as the provincial governments of 997); and municipalities to promote and facilitate inter Occupational Health and Safety Act, 99 (Act 85 governmental relationships and to provide of 99); mechanisms and procedures to facilitate the Promotion of Access to Information Act, 000 (Act settlement of intergovernmental disputes. of 000); Promotion of Equality and Prevention of Unfair Discrimination Act (Act of 000); Promotion of Administrative Justice Act, 000 (Act of 000); 8 Western Cape Provincial Department of Local Government

10 National Archives and Record Service of South The judgment of the Supreme Court of Appeal, Africa Act, 996 (Act of 996); and Premier of the Western Cape & two Others vs. Provincial Archives and Records Service of the Overberg District Municipality & Others, Western Cape Act, 005 (Act 0f 005). (80/00)[0]ZASCA, (8 March 0)..5. Local Government Policy Mandates The Council of Overberg District Municipality was dissolved by the Provincial Executive in terms of s White Paper on Local Government, 998; 9() of the Constitution of the Republic of South National Local Government Turn Around Strategy Africa,996. The judgment was instructive in the 009; interpretation of Section 9(), specifically Local Government AntiCorruption Strategy, 006; around the failure to approve a budget and the Free Basic Services, 000/0; related provisions in the MFMA. Code of Conduct for Councillors; National Public Participation Framework;.8 Planned Policy Initiatives National CDW Master Plan; and The Department continues implementing its Five Year Provincial CDW Master Plan. Strategic Plan which is guided by the National.6. Other policy mandates Outcome 9 and Provincial Strategic Objective 0. National Outcome 9: A responsive, accountable, Batho Pele principles; effective local government system consists of seven Policy Framework for Government Wide outputs, namely: Monitoring and Evaluation System, 007; : Implement a differentiated approach to Framework for Managing Programme municipal financing, planning and support; Information, 007; : Improve access to basic services; South African Statistical Quality Assurance : Implement the Community Work Framework, 007; Programme; National Spatial Development Perspective, 00; : Actions supportive of human settlements and outcomes; Provincial Spatial Development Framework, : Deepen democracy through a refined Ward Committee model; 6: Improve municipal financial and.7. Relevant Court Rulings administrative capability; and Court cases that demonstrate the impact of the 7: Single window of coordination. legislative mandate of government and need to be noted are: Provincial Strategic Objective 0: Integrating Service Delivery for Maximum Impact, focuses on the following The Judgement in the Eastern Cape Division of the four outcomes: High Court (Mnquma Local Municipality & Another Outcome : Integrated planning and budgeting; vs. The Premier of the Eastern Cape & Others), Outcome : Coordinated provincial support to although not binding on the Western Cape municipalities; Province, provides firm direction as to the Outcome : Integrated service delivery; and preconditions for the application of section 9 of Outcome : Coordinated intergovernmental the Constitution (provincial intervention into local reporting and engagement. government) and in particular section 9 () thereof, which deals with the situation where a municipality cannot or does not fulfill an executive obligation in terms of the Constitution or legislation. It deals comprehensively with the scope and meaning of section 9 (). Part A: Strategic Overview Plan 00 9

11 Part A: Strategic Overview Part A: Strategic Overview 5. Situational Analysis 5. Socioeconomic information per municipality Municipality City of Cape Town Matzikama Cederberg Bergriver Saldanha Bay Swartland Witzenberg Drakenstein Stellenbosch Breede Valley Langeberg Theewaterskloof Overstrand Cape Agulhas Swellendam Kannaland Hessequa Mossel Bay George Oudtshoorn Bitou Knysna Laingsburg Prince Albert Beaufort West Total Population Literacy rate: years and older 007 (%) HIV/AIDS prevalence 007 (%) Total number of reported crimes 009/ Literacy is defined as the ability to read and write, operationalised to refer to the successful completion of 7 years of formal education. The literacy rate is calculated as the proportion of those years and older who have successfully completed a minimum of 7 years of formal education. Crime Statistics reflect the total number of reported crimes, based on the figures for murder, total sexual crimes, residence burglaries, drug related crime and driving under the influence of alcohol/drugs. Sources: CSIR 0; Gaffney's Local Government in South Africa 0090 official yearbook; Provincial Treasury: Socio Economic Profiles of Local Government (00); and IHS Global Insights. 0 Western Cape Provincial Department of Local Government

12 The figures presented above clearly demonstrate the 5.. Challenges facing basic services dominant role played by the City of Cape Town as the Western Cape municipalities have identified various demographic hub of the Province. The Western Cape challenges hampering the delivery of basic services. has a total population of with % of Those most frequently cited by municipalities are: provincial residents living outside the Metro. Financial challenges: The socioeconomic data highlights a concerning state decline in grants received from National and of affairs within the Province. Provincial Treasury's Provincial Governments; Medium Term Budget Policy Statement 005 inadequate funding for bulk infrastructure indicates that the unemployment rate in the Western expansion; and Cape is currently standing at.%, and even though insufficient revenue base. literacy rates appear to be encouraging, this does not necessarily reflect a high overall level of education Infrastructure challenges: throughout the Province. Additionally, out of a total of extremely old streets, storm water, sewerage and 65 households in the Western Cape, electrical networks (older than 90 years in some are classified as indigent. This translates to more than instances); and 5% and is clearly an alarmingly high figure. lack of sustainable bulk water supplies. Part A: Strategic Overview These socioeconomic indicators have significant Capacity challenges: implications for municipalities, which are expected to lack of staff and fleet to render services; generate sufficient revenue to provide the full range of service delivery backlogs; and municipal services. The higher the unemployment and inability to attract skilled personnel. poverty rates in a given municipality, the greater the challenges in ensuring that the municipality is 5.. Departmental Initiatives to address the financially viable. challenges 5. Status of Basic Service Delivery The Department aims to assist municipalities in addressing these challenges. Departmental support There are 5 0 households in the Province. Out varies on a casebycase basis and is generally of this total, 9% receive water, 95% receive electricity, tailored to fit the needs of individual municipalities. 88% receive sanitation and 96% receive refuse Support services related to basic service delivery that removal services. Additionally, free basic services are are frequently rendered include: rendered to indigent households that are itemised on the establishment of Shared Services models; municipal indigent registers. A total of 6% of supporting municipalities in addressing critical households within the Province receive free basic skills gaps; services, which includes a minimum of 6kl of water and assisting in the development of infrastructure 50 KwH of electricity per month, as well as sanitation master plans; and and refuse removal. supporting municipalities in implementing bulk infrastructure projects. Each municipality in the Province has an Indigent Policy, which is updated annually. The Department sources the statistics directly from municipalities, via telephonic and enquiries. Plan 00

13 Part A: Strategic Overview Part A: Strategic Overview 5. Organisational Environment 5.. Administration Some financial and administrative functions of the Department are provided by the Department of Human Settlements on an agency basis until all corporate services posts are filled in the new Department of Local Government. The Department appointed a CFO in 0 and is in the process of filling other financial management posts Local Governance 5... Municipal Administration Local Government elections took place on 8 May 0. The Department, in conjunction with the Independent Electoral Commission guided and supported municipalities in convening their first meeting of council after the local government elections. Local municipalities that were not won outright by one political party, resulted in coalition governments being formed. This outcome has the potential for instability and since the elections these challenges have presented themselves. The Department will continue to provide the required support during 0/0. On 5 July 0 the Local Government: Municipal Systems Amendment Act 7 of 0 came into being. The main purpose of the Act is to ensure that suitably qualified, experienced and competent managers are appointed in municipalities. The Minister of Local Government must receive reports on each appointment and apply his mind thereto and forward these reports to the National Minister within days of receipt. The Act also attempts to promote good governance by placing a ban on the appointment of persons who have been found guilty of financial misconduct. During 0/0 the Department m a n a g e d t h e a d d i t i o n a l a d m i n i s t r a t i v e responsibilities. Corruption is an ongoing problem in municipalities and the Department's efforts to prevent and reduce corruption during 0/0 will be intensified. The interventions will be informed by the anticorruption survey commissioned by the Department during the first quarter of 0. The results showed that training and awareness need to have a wider reach and must never be underestimated in fighting corruption. The Western Cape Privileges and Immunities of Councillors Act was promulgated on December 0. The Act gives effect to section 6 of the Constitution of the Republic of South Africa, 996 and to section 8 of the Local Government: Municipal Structures Act, 998 (Act 7 of 998), by defining the privileges and immunities of municipal councillors in the Western Cape. The Act goes hand in hand with the Rules of Order which the Department is in the process of finalising as a Standard Rules of Order Bylaw. The recent disruptions and chaos in council meetings is evidence that the Department must provide support and assistance in this regard. The public participation process that gave councillors the opportunity to comment on the Privileges and Immunities Act also illustrated a lack of understanding of the Rules of Order and the purpose of the Act. During 0/0 the Department will promote understanding of the new Act and how it relates to the Rules of Order Public Participation The Department places a strong emphasis on enhancing participatory democracy through active citizen participation in local government. In support, the Department has developed a Provincial Framework for Functional and Effective Ward Committee Systems which gives guidance to municipalities on the development of municipal ward committee processes and policies. Incorporated in the framework are: The model for the payment of OutofPocket Expenses for ward committees. Linked to the model are ward committee functionality indicators to assess and monitor functionality and sustainability. The Ward Committee Accountability and Communication Model seeks to address municipal turnaround times in dealing with service delivery issues emanating from ward committee meetings and the functioning of communication channels from and to communities. Western Cape Provincial Department of Local Government

14 The framework served as the basis in preparing municipalities for the launching of their ward committees. The Department was actively involved in supporting municipalities with their ward committee establishment processes. In supporting municipalities with strengthening ward committee functionality, the Department is rolling out capacitybuilding/induction programmes to all ward committee members. Training includes aspects such as key municipal processes, local government legislation, ward committee roles and responsibilities, conflict management and role of committee members in ward development programmes. Given that Municipal Communication is an integral part of Public Participation, the Department supports municipalities to integrate communication into all municipal processes via the development or improvement of their Communication Strategies. A sound Communication Strategy ensures that information about municipal services and projects are provided to communities and, equally, those residents' concerns are communicated to municipalities. Additionally, ed support is provided to ensure the functionality of District Public Participation and Communication Forums to allow for the sharing of good practices and information as well as collaborative planning. service delivery and impacts on the ability of a municipality to comply with legislative requirements and spend its capital budget. The Department's capacity support programme has taken cognisance of these challenges and in response, the Department designed a number of impactdriven projects to support municipalities. These crosscutting projects aim to instil and improve systems and structures that will positively impact on governance. These projects include the following: A dedicated municipal bursary programme for youth in the rural areas of the Province; A support framework to ensure that the Province is able to move towards a single window of support ; and Deployment expertise from the Pool of Expertise to support key technical projects such as organisational design, change management and performance management systems Municipal, Monitoring, Reporting and Evaluation Legislation states that a Provincial Department of Local Government must establish mechanisms, processes and procedures to monitor municipalities in the Province in managing their own affairs and performing their functions. In fulfilling this mandate, the Department developed a Monitoring, Evaluation & 5... Capacity Development Reporting Framework which guides the monitoring of The main focus of this key performance area is to municipalities. The framework is aimed at developing strengthen and support the institutional and an integrated reporting system which will guide the organisational capacity of municipalities to be able to provision of support to municipalities by various fulfil their developmental and constitutional components within the Department. responsibilities. As a direct outcome of the local government elections, the needs and requirements of The process involves the collation and analysis of non Councils changed. In an effort by this Department to financial information in order to produce consolidated provide proactive and needsdriven support, quarterly and annual diagnostic reports about assistance with the review of organisational structures municipalities. In dealing with the challenge of became an urgent priority with a number of reporting demands made on municipalities, the municipalities. The attraction and retention of scarce Department is developing a centralised municipal data skills in financial and technical positions remains a repository for accessing all municipal data. challenge, especially in municipalities situated in the rural areas of the Province. This has a direct effect on Part A: Strategic Overview Plan 00

15 Part A: Strategic Overview Part A: Strategic Overview Service Delivery Integration Community Development Worker Strong Intergovernmental Relations (IGR) are Programme important in order to achieve the objectives of the three The Community Development Worker (CDW) spheres of government in the Province. The Programme was designed to address the institutional Department is responsible for coordinating the gaps in service delivery and investment programmes Premier's Coordinating Forum (PCF) in close of government with a specific focus on poor and partnership with the Department of the Premier (DotP). vulnerable communities. CDWs are located within In an effort to ensure that the IGR structures function various wards in the districts and the metro. Currently, effectively and provide strategic value, the Department the Ddepartment employs 70 CDWs who assist established the Minister and Executive Mayors Forum communities in practical and tangible ways. In (MINMAY) and the Minister and Executive Mayors addition, the Department appointed 0 CDW Technical Committee (MINMAYTech).These Supervisors and is in the process of appointing structures are consultative forums aimed at improving another 0 CDW supervisors to further strengthen the coordination, communication and horizontal and programme. vertical integration with the Metro, district municipalities, local municipalities, SALGA Western In all municipalities where the CDW programme is Cape and Province, and National Government. This is implemented a Memorandum of Agreement between done through information sharing, dialogue, capacity the municipality and the Province is in place. The City building and consultation on matters of mutual interest. of Cape Town has taken a council decision to sign an The Department continues to provide support to the intergovernmental implementation protocol in respect district IGR forums, through the District Coordinating of the CDW Programme. The Department has regular Forums (DCFs) and District Coordinating Forum stakeholder engagements with municipal officials, Technical Committees (DCFTechs). designated by municipalities, to share and exchange views to enhance the implementation of the CDW The Province is committed to working proactively with Programme at municipal level to improve service public sector partners to ensure that people have delivery to communities. access to a wide range of public services, irrespective of where they live. Since taking over provincial The Department's partnerships with key stakeholders management of the Thusong Service Programme, the and government departments have been consolidated Department has embarked on repositioning the and will contribute to the effectiveness of the CDW Thusong Service Programme, as guided by Provincial Programme. In this regard, the CDWP has formed a Strategic Objective 0. partnership with the Department of Agriculture in rolling out the food garden programme to enhance The Department will continue to extend access to food security and support nutritional centres in the integrated services through the expansion of the Province. Other partnerships include: basket of services at the Thusong Service Centres, establishing Thusong Zones and extending the Facilitating Educational Development Outreach programmes (Thusong Mobiles and opportunities for rural communities in the Extension Programme). This integrated service Southern Cape and Central Karoo; delivery model better serves the needs of citizens Assisting members of the community with through fostering sustainable partnerships and registration of Early Childhood Development engaging the efforts of the three spheres of centres; government. Recruiting youth for homebased care learnerships and Department of Agriculture learnerships; Western Cape Provincial Department of Local Government

16 Conducting Civic Education through our Information sessions to educate communities about government services; and Monitoring and supporting service delivery to communities. Besides understanding the impact of climate change and global warming and its direct impact on the nature of disaster management, the key challenges in managing disasters and major incidents are: Limited emphasis on disaster risk reduction measures by local, provincial and national 5.. Development and Planning government as well as the private sector; 5... Municipal Infrastructure Guidelines for the minimum infrastructural The Municipal Infrastructure Grant (MIG) is a 0year requirements for disaster management centres infrastructure programme aimed at eradicating still need to be developed by the National Disaster backlogs in infrastructure by 0. The programme Management Centre; started in the 00/05 financial year. The Province has Lengthy administrative processes to access an excellent expenditure trend over the past five disaster recovery funding; and financial years and obtained 99,85% MIG expenditure Limited human capacity and resources at for 00/ financial year. A substantial amount of time municipal level to implement Disaster Risk has been invested in training and capacitybuilding of Reduction as well as Disaster Operations municipal officials involved with the MIG. The main activities. challenges faced by municipalities with regard to the delivery of basic services are as follows: Disaster Management will, within this period, be Insufficient funds for new bulk infrastructure, as focused on reducing the risk of the identified hazards well as the upgrading and maintenance of it; and promoting a culture of risk reduction instead of Lack of project management skills; only response and recovery. Lack of technical skills; and Large rural areas with extensive travelling The evaluation of Local Government Fire Brigade distances. Services against universal standards (SANS 0090) indicated that the state of the Fire Brigade Services in Province realised the challenges facing local the Province is generally poor and very few have the municipalities and supported districts to compile capacity to address the fire risk within their comprehensive Water and Sanitation Bulk communities. The challenge will be to: Infrastructure Master Plans. The Department will take Further increase the preparedness and response this study forward by assisting municipalities to regarding aerial fire fighting capacity in the develop and implement programmes for upgrading Province; and financing their infrastructure. This support will be Support the Fire Brigade Services function at local intensified in 0/ with the increased capacity of government level by assisting and advising local the municipal infrastructure unit. municipalities on how to provide effective and efficient fire services; 5... Disaster Management and Fire Brigade Ensure standardisation of bylaws and legislation Services in the Province; Disasters and major incidents (fires, floods, drought, Motivate municipal councils to prioritise Fire communicable diseases etc.) continue to disrupt the Brigade Services within their IDPs and budgets; lives and livelihoods of vulnerable communities. and Currently, the disaster risk profile indicates a wide Increase the search and rescue capacity in the range of hazards (humaninduced and/ or natural) Province through the utilisation of the Special which could cause disasters or major events in the Operations Response Teams (SORT) units as Western Cape Province. deployed since the 00 FIFA World Cup. Part A: Strategic Overview Plan 00 5

17 Part A: Strategic Overview Part A: Strategic Overview 5... Integrated Development Planning The next few years promise to be a dynamic and somewhat unpredictable period for IDPs. The release of the census data, the recent finalisation of the National Development Plan and the finalisation of other provincial planning mechanisms in the middle of the fiveyear term will have an impact on the review of municipal IDPs. The current implementation of the IDP Indaba remains one of the core deliverables for the Department to realise its vision of being the single window of coordination. The Department believes that the IDP Indaba will gain strength in the next five years. The strategic partnerships with key sectors are slowly gaining momentum. With respect to rd Generation IDPs, the Department will provide guidelines and also intends to provide capacitybuilding to ensure the implementation of the guidelines. Ultimately, the Department seeks to enlarge its footprint in municipalities in providing support on IDPs. More communities have not seen real tangible differences in their communities and the implementation of area/neighbourhoodbased plans are promising to fill this gap. To this end, the Department, with the support from the DBSA, succeeded in securing funding from the National Treasury's Neighbourhood Development Partnership Grant with an allocation of R million to each of five municipalities to fund a catalytic project as part of the development of the area/neighbourhood based plans. While this funding is not guaranteed for the next financial year, the Department is hopeful that the impact of the current funds may yield a positive response from National Government. 6 Western Cape Provincial Department of Local Government

18 Part B: Budget Programme Structure Local Government Programme Structure Programme. Administration. Local Governance. Development and Planning. Traditional Institutional Management* Subprogramme.. Office of the MEC.. Corporate Services.. Municipal Administration.. Public Participation.. Capacity Development.. Municipal Monitoring, Reporting and Evaluation.5. Service Delivery Integration.6. Community Development Work.. Municipal Infrastructure.. Disaster Management.. IDP Coordination. Traditional Institutional Administration * The Department is activating Programme, Traditional Institutional Management. National Department of Traditional Affairs is introducing a Bill to Parliament, and once it has been enacted, the Department will develop deliverables for this Programme. Part B: Budget Programme Structure. Programme : Administration A fully functional department that is accountable for delivering quality services to local government Audited/Actual Information Estimated Medium Term Targets 008/ 009 STRATEGIC GOAL Strategic Reporting Objective Measure Indicator Cycle. To provide. for the strategic Plan support,. Number of strategic planning, integration Reports and coordination. Report. To render. Budget financial aligned with management APP/ SP support and (MTEF advisory budget) services. Accurate set of annual financial statements 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 00 0 (0/ 05 0/ 0/ 0/5 0) Targets Plan 00 7

19 Part B: Budget Programme Structure Part B: Budget Programme Structure. Programme : Administration continued Programme : Local Governance. Municipal Administration a) Provincial Indicators: Municipal Governance and Specialised Support STRATEGIC GOAL A fully functional department that is accountable for delivering quality services to local government Strategic Reporting Audited/Actual Estimated Medium Term Targets Objective Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. To render. Number of financial Reports on management deviations in support and respect of advisory balancing the services asset register with LOGIS. Number of Compliance reports in respect of legislative prescripts STRATEGIC GOAL Strategic Reporting Objective Measure Indicator Cycle. To develop. Number of legislation in municipalities response to supported in the needs of the customisation municipalities and adoption of the standard bylaw on the rules of order Compliant and accountable municipalities underpinned by good governance Audited/Actual Information Estimated Medium Term Targets 008/ / 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 00 0 (0/ 05 0/ 0/ 0/5 0) Targets Western Cape Provincial Department of Local Government

20 STRATEGIC GOAL Strategic Reporting Objective Measure Indicator Cycle. Number of municipalities supported in the codification of their existing bylaws. To support. Number of municipalities with legislative compliance. To promote good governance municipalities assisted to implement compliance model at municipalities. Initiative to promote protected disclosures. Number of districts supported with roll out of Anti Corruption Training. Number of municipalities supported with Anticorruption strategies. Draft Bill related to Sec 06 of the Municipal Systems Act Compliant and accountable municipalities underpinned by good governance Audited/Actual Information Estimated Medium Term Targets 008/ / 00 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 0 (0/ 05 0/ 0/ 0/5 0) Targets Part B: Budget Programme Structure Plan 00 9

21 Part B: Budget Programme Structure Part B: Budget Programme Structure Strategic Objective STRATEGIC GOAL Reporting Measure Indicator serious governance issues Cycle 008/ 009 Audited/Actual Information 009/ 00 00/ 0 b) Nationally Prescribed Indicators Measure Indicator. Number of municipalities supported to reduce incidences of unethical conduct. Number of municipalities with all critical posts filled Reporting Cycle 008/ 009 Compliant and accountable municipalities underpinned by good governance Audited/Actual Information 009/ 00 00/ 0 Estimated Current (0/ 0) 05 Targets Estimated Current (0/ 0). To manage. Number of intervention interventions at municipalities governance on critical experiencing issues Targets Medium Term Targets Year Quarter Quarter Quarter Quarter Year 0/ Medium Term Targets 0/ 0/5 Year Quarter Quarter Quarter Quarter Year 0/ Year 0/ 0/5 Year This indicator is covered by the provincial anticorruption indicators. The Department does not control this indicator hence there no s set. The Department will however report on this indicator. 0 Western Cape Provincial Department of Local Government

22 . Public Participation a) Provincial Indicators STRATEGIC GOAL Strategic Reporting Objective Measure Indicator Cycle. To strengthen public. Number of municipalities participation supported through with ward effective communication between municipalities and committee training and capacitybuilding. Number of reports on communities ward committee functionality Unlocked opportunities for communities through improved access and active community participation Audited/Actual Information Estimated Medium Term Targets 008/ / 00 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 0 (0/ 05 0/ 0/ 0/5 0) Targets Part B: Budget Programme Structure b) Nationally Prescribed Indicators Reporting Audited/Actual Estimated Medium Term Targets Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. Number of municipalities capacitated on their communication strategy. Number of municipalities supported to implement a revised national framework on funding for ward 5 committees 5 This will be based on the Provincial Framework which is aligned with the national one. Plan 00

23 Part B: Budget Programme Structure Part B: Budget Programme Structure. Capacity Development a) Provincial Indicators Strategic Objective MPRA STRATEGIC GOAL Reporting Measure Indicator appointed Cycle. To provide. Number of support and advisory services to municipalities municipalities assisted through deployment of 6 expertise. To provide. Number of support to municipalities candidates benefitting with the from the human resource capacity municipal bursary scheme. To provide. Number of support to municipalities municipalities for which with the evaluation implementation of the Appeal Boards are 008/ 009 Audited/Actual Information 009/ 00 00/ 0 Capacitated municipalities who deliver effective services Estimated Current (0/ 0) Targets Medium Term Targets Year Quarter Quarter Quarter Quarter Year 0/ / 0/5 0 8 Year Targets for this indicator include the continuation of some of the projects from the previous financial year. Western Cape Provincial Department of Local Government

24 b) Nationally Prescribed Indicators Measure Indicator. Number of municipalities capacitated with the implementation of individual PMS. Number of municipalities supported to implement MPRA Reporting Audited/Actual Estimated Medium Term Targets Cycle Information 008/ / Municipal Monitoring, Reporting and Evaluation a) Provincial Indicators Part B: Budget Programme Structure STRATEGIC GOAL Strategic Reporting Objective Measure Indicator Cycle. To monitor. and evaluate Municipal municipal performance Report (Section 7 Report). Remotely accessible municipal information warehouse Coordinate Effective monitoring of local government Audited/Actual Information Estimated Medium Term Targets 008/ / 00 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 0 (0/ 05 0/ 0/ 0/5 8 0) 5 Targets / Current 00 Year Quarter Quarter Quarter Quarter Year Year 0 (0/ 05 0/ 0/ 0/5 0) Targets 5 Plan 00

25 Part B: Budget Programme Structure Part B: Budget Programme Structure b) Nationally Prescribed Indicators Measure Indicator. Number of performance reports produced. Number of municipalities supported to streamline reporting requirements Reporting Audited/Actual Estimated Medium Term Targets Cycle Information 008/ / 00.5 Service Delivery Integration a) Provincial Indicators 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 0 (0/ 05 0/ 0/ 0/5 0) Targets Strategic Objective. Management model for Thusong Centre programme STRATEGIC GOAL Unlocked opportunities for communities through improved access and active community participation Audited/Actual Information Estimated Medium Term Targets 008/ / 00 Reporting Measure Cycle Indicator. Number of government departments participating in Thusong programme. Number of Thusong ly personnel trained. Number of centrespecific sustainability plans for Thusong Service Centres 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 0 (0/ 05 0/ 0/ 0/5 0) Targets Western Cape Provincial Department of Local Government

26 Unlocked opportunities for communities through improved access and active community participation Audited/Actual Information Estimated Medium Term Targets 008/ / 00 STRATEGIC GOAL Strategic Reporting Objective Measure Indicator Cycle. Sustainable functioning of Thusong Centre Programme. Number of municipalities supported to establish new Thusong Centres. Number of Thusong mobiles held. Number of approved Thusong plans for municipalities. To support. Number of cooperative case referrals governance between the three spheres of government on IGR issues facilitated.. Number of Intergovernmental meetings convened.. Number of District IGR forums supported (DCF & DCFTech) 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 0 (0/ 05 0/ 0/ 0/5 0) 0 8 Targets Part B: Budget Programme Structure Plan 00 5

27 Part B: Budget Programme Structure Part B: Budget Programme Structure.6 Community Development Programme a) Provincial Indicators STRATEGIC GOAL Unlocked opportunities for communities through improved access Strategic Reporting Audited/Actual Estimated Medium Term Targets Objective Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. To provide. Number of information to communities to access government services. Facilitate community access to socioeconomic opportunities information sessions in communities. Number of partnerships with relevant stakeholders. Number of government initiatives supported by CDWs. Number of case referrals to government services 5. Number of community projects supported b) Nationally Prescribed Indicators Reporting Audited/Actual Estimated Medium Term Targets Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. Number of municipalities implementing CWP in 9 at least two wards 6 Western Cape Provincial Department of Local Government

28 Programme : Development and Planning. Municipal Infrastructure a) Provincial Indicators STRATEGIC GOAL Well maintained municipal infrastructure Strategic Reporting Audited/Actual Estimated Medium Term Targets Objective Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. To support. Number of municipalities municipalities with supported potential with Bulk solutions to Infrastructure Bulk Infrastructure planning and implemen tation Part B: Budget Programme Structure b) Nationally Prescribed Indicators Reporting Audited/Actual Estimated Medium Term Targets Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. Number of households with access to basic water 7 supply. Number of households with access to electricity 8 supply. Number of households with access to basic level 9 of sanitation supply. Number of household reached with basic services funded by the municipal 0 infrastructure grant Plan 00 7

29 Part B: Budget Programme Structure Part B: Budget Programme Structure Measure Indicator 5. Number of households with access to basic refuse removal services 6. Number of municipalities supported to spend MIG 7. MIG performance audits in selected municipalities 8. Number of municipalities assessed on the state of ICT Reporting Cycle 008/ 009 Audited/Actual Information 009/ 00 00/ 0 Estimated Current (0/ 0) Targets 0 Medium Term Targets Year Quarter Quarter Quarter Quarter Year 0/ 0/ 0/5 5 Year 5 7,8,9,0, The Department does not control these indicators but will report on these statistics.. Disaster Management and Fire Brigade Services a) Provincial Indicators STRATEGIC GOAL Strategic Reporting Objective Measure Indicator Cycle. To coordinate effective preparedness and rapid response to. Number of support initiatives to provincial departments, municipalities and State any potential Owned Enterprises incidents/ disasters in developing disaster preparedness plans Unlocked opportunities for communities through improved access Audited/Actual Information Estimated Medium Term Targets 008/ / 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 00 0 (0/ 05 0/ 0/ 0/5 0) Targets Western Cape Provincial Department of Local Government

30 Strategic Objective effective. To coordinate preparedness and rapid response to STRATEGIC GOAL Reporting Measure Indicator any potential Centre incidents/ disasters. Number of Initiatives to ensure functional Provincial Disaster Management. Number of meetings of Disaster Management Structures. To coordinate disaster. Number of disaster assessments rehabilitation conducted. Number of disaster debriefings/ post event analysis conducted. Number of disaster declarations facilitated. Number of disaster recovery incidents/ disasters monitored and supported Cycle Unlocked opportunities for communities through improved access Audited/Actual Information Estimated Medium Term Targets 008/ 009/ the Intergovernmental 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 0 (0/ 05 0/ 0/ 0/5 0) Targets Part B: Budget Programme Structure,, The Department does not control these indicators hence there are no s set. Plan 00 9

31 Part B: Budget Programme Structure Part B: Budget Programme Structure STRATEGIC GOAL Unlocked opportunities for communities through improved access Strategic Reporting Audited/Actual Estimated Medium Term Targets Objective Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. To. Number of facilitate and municipalities coordinate the reduction of potential risks posed by hazards, reconstruction and relief. To ensure supported to develop applicable Disaster Risk Management chapters in IDPs. Number of disaster hazard risk and vulnerability assessment support initiatives. Number of hazard awareness programmes. Number of effective and training economical fire services programmes for special operations response task teams. Petrochemical fire hazard risk & vulnerability assessment support programme. Support initiative to increase wild land fire fighting capacity 7 0 Western Cape Provincial Department of Local Government

32 STRATEGIC GOAL Unlocked opportunities for communities through improved access Strategic Reporting Audited/Actual Estimated Medium Term Targets Objective Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. To ensure. Number of effective and informal economical fire services settlements reached through awareness programme on fire prevention b) Nationally Prescribed Indicators Part B: Budget Programme Structure Reporting Audited/Actual Estimated Medium Term Targets Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. Number of municipalities with disaster management centres supported. Integrated Development Planning a) Provincial Indicators STRATEGIC GOAL Strategic Reporting Objective Measure Indicator Cycle. To improve the quality of IDPs to give effect to service delivery. Number of IDP hands on support actions implemented Effective Integrated Development Planning by all sphere of that accelerates delivery within municipal areas Audited/Actual Information Estimated Medium Term Targets 008/ / 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 00 0 (0/ 05 0/ 0/ 0/5 0) Targets Plan 00

33 Part B: Budget Programme Structure Part B: Budget Programme Structure STRATEGIC GOAL Effective Integrated Development Planning by all sphere of that accelerates delivery within municipal areas Strategic Reporting Audited/Actual Estimated Medium Term Targets Objective Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. To improve the quality of IDPs to give effect to service delivery. To strengthen Intergovernmental. Number of IDP training initiatives for councillors, municipal and sector officials. Number of IDP learnership sessions rolled out. Number of Draft Municipal IDPs assessed 5. Number of municipalities supported to develop and implement area/neighbo urhood based development plans. Number of provincial, national departments planning and and agencies budget through establishment of IDP engaging with the annual IDP assessment as the single process coordinating plan of Government Western Cape Provincial Department of Local Government

34 STRATEGIC GOAL Strategic Reporting Objective Measure Indicator Cycle.To strengthen Intergovernmental. Number of departments and municipalities planning and engaged on budget through establishment of IDP IDP priorities implementation and budget as the single alignment coordinating plan of Government. Number of IDP Indaba agreements monitored Effective Integrated Development Planning by all sphere of that accelerates delivery within municipal areas Audited/Actual Information Estimated Medium Term Targets 008/ / 00 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year 0 (0/ 05 0/ 0/ 0/5 0) 0 Targets Part B: Budget Programme Structure b) Nationally Prescribed Indicators Reporting Audited/Actual Estimated Medium Term Targets Measure Indicator Cycle Information 008/ 009/ 00/ Current 00 Year Quarter Quarter Quarter Quarter Year Year (0/ 05 0/ 0/ 0/5 0) Targets. Number of identified municipalities implementing the revised IDP 5 framework 5 This framework has not been finalised by national government and only applies to B municipalities, of which there are none in the Province. Plan 00

35 Part B: Budget Programme Structure Part B: Budget Programme Structure Nationally Prescribed Indicators falling under other Departments The national Department of Cooperative Governance (DCOG) developed a number of prescribed indicators that do not fall within the functional area of the Department. DCOG and the relevant provincial departments have agreed that the provincial departments will report on these indicators to the Department of Local Government, which will collate the information below and submit it to DCOG on a quarterly basis. Proposed Primary Set of Indicators % of municipalities with established audit committee % of municipalities with established internal audit units Number of municipalities supported to implement the Clean Audit programme Number of municipalities implementing the simplified revenue plans Percentage reduction of debt owed to municipalities Number of municipalities with unqualified audits Number of municipalities supported to implement the LGES Number of municipalities supported on the Conditional Grant Coordination Framework Total Number of work opportunities created through the community work programme per year Number of cooperatives supported in identified municipalities Number of business development forums established in Metro and Districts Number of emerging farmer enterprise forums established Number of municipalities implementing SDF guidelines Programme Local Governance Local Governance Local Governance Local Governance Local Governance Local Governance Local Governance Development and Planning Development and Planning Development and Planning Development and Planning Development and Planning Subprogramme Municipal Finance Municipal Finance Municipal Finance Municipal Finance Municipal Finance Municipal Finance Municipal Finance Municipal Finance Local Economic Development Local Economic Development Local Economic Development Local Economic Development Local Economic Development Department To Report Provincial Treasury Provincial Treasury Provincial Treasury Provincial Treasury Provincial Treasury Provincial Treasury Provincial Treasury Provincial Treasury Department of Economic Development and Tourism Department of Economic Development and Tourism Department of Economic Development and Tourism Department of Agriculture Department of Environmental Affairs and Development Planning Western Cape Provincial Department of Local Government

36 Part C: Links to other Plans. Links to the longterm infrastructure and other capital plans Not applicable. Conditional grants Not applicable. Public entities Not applicable. Publicprivate partnerships Not applicable Part C: Links to other Plans Plan 00 5

37 Annexure A: Technical Indicators Annexure A: Technical Indicators Programme : Administration Strategic Objective : To provide for the strategic support, strategic planning, integration and coordination Plan Departmental plan to be submitted timeously To inform citizens, legislature and other stakeholders of what the Department plans to do in each year Published Plan Qualitative No limitation New Department to table qualitative Plan timeously and according to Treasury Regulations Director: Policy and Strategic Support Report Departmental Report to be submitted To inform citizens, legislature and other stakeholders of what the Department has achieved in each year Published Report Qualitative No limitation New Department to table qualitative Report submitted timeously and according to Treasury Regulations. Director: Policy and Strategic Support Number of Reports Departmental Report to be submitted timeously To provide quarterly progress on the deliverables of the Department. Report No limitation New Department to submit its quarterly performance report timeously and according to Treasury Regulations. Director: Policy and Strategic Support 6 Western Cape Provincial Department of Local Government

38 Strategic Objective : To render financial management support and advisory services Budget aligned with APP/ SP (MTEF budget) Submit an MTEF budget that is aligned with the APP To provide an MTEF budget that includes the delivery of the APP projects APP and budget requests from Directorates Budget Baseline ly New Department to submit an MTEF budget that accurately aligned to the APP deliverables. Properly costed budget aligned with the APP/SP (MTEF budget) Chief Financial Officer Annexure A: Technical Indicators Accurate set of Financial Statements Submit Financial Statements as per requirements To submit AFS of the Department to show spending and account for public funds Financial and nonfinancial reports Integrity of data is assumed and AFS accounts for reported issues only ly (Interims every quarter with after Fin year closes) New Department to submit accurate Financial Statements (unqualified by AG with no material misstatement) Chief Financial Officer Number of reports on deviations in respect of balancing the asset register with LOGIS To submit reports to Provincial Treasury on the deviations in respect of balancing the asset register with LOGIS Reconciliation of physical assets (register) and LOGIS Report from LOGIS and asset register None Monthly New Department to submit reports to PT on deviations in recon of asset register to LOGIS Chief Financial Officer Plan 00 7

39 Annexure A: Technical Indicators Annexure A: Technical Indicators Programme : Local Governance Number of compliance reports in respect of legislative prescripts To submit reports to Provincial Treasury on compliance in respect of legislative prescripts Reporting Reports/activities Qualitative Integrity of data is assumed and accounts for reported issues only Random New Compliance reports in respect of legislative prescripts Chief Financial Officer Municipal Administration Strategic Objective : To develop legislation in response to the needs of municipalities Number of municipalities supported in the customisation and adoption of the standard bylaw on the rules of order To provide support to municipalities in the customisation and adoption of the standard bylaw on the rules of order To ensure order in council, encourage promulgation of rules of order bylaw and promote an understanding between the rules of order and the Western Cape Privileges and Immunities of Councillors Act 0 Project plan, QPR, Dashboard Report and Report No limitation Promulgation of the rules of order bylaw by municipalities and increased understanding of rules of order and the Western Cape Privileges and Immunities of Councillors Act 0 Director: Municipal Governance 8 Western Cape Provincial Department of Local Government

40 Number of municipalities supported in the codification of their existing bylaws Assistance provided to municipalities in codifying their respective bylaws To enable municipalities to enforce their bylaws Project plan, QPR, Dashboard Report and Report No limitation on an Basis Municipalities consolidate and enforce their bylaws Director: Municipal Governance Strategic Objective : To support municipalities with institutional compliance Number of municipalities assisted to implement compliance model To assist municipalities to implement the institutional compliance model To enable municipalities and the department to assess compliance of municipalities with relevant legislation IT platform hosting compliance model, Project plan, QPR, Dashboard Report and Report To enable municipalities to comply with legislative prescripts Director: Municipal Governance Annexure A: Technical Indicators Strategic Objective : To promote good governance Initiative to promote protected disclosures Promote awareness of the Protected Disclosures Act To raise awareness amongst municipal officials on this legislation and encourage proper implementation thereof Project plan, Dashboard Report, QPR, and Report Qualitative Non To promote and increase whistleblowing Director: Municipal Governance Plan 00 9

41 Annexure A: Technical Indicators Annexure A: Technical Indicators Number of districts supported with roll out of AntiCorruption Training at District level Support municipalities with anticorruption training To capacitate municipalities to implement anticorruption initiatives in order to prevent corrupt and unethical behaviour by the council and the administration Project plan, QPR, Dashboard Report and Report ( the wording has changed from previous APP) All municipalities to implement anticorruption systems, processes and programmes in accordance with the Local Government Anticorruption Strategy Director: Municipal Governance Number of Municipalities supported with anticorruption strategies Support municipalities with the decit and compliant anticorruption strategies To capacitate municipalities to implement anticorruption initiatives in order to prevent corrupt and unethical behaviour by the council and the administration Public Service Commission hotline, Presidential hotline, Project plan, QPR, Dashboard Report and Report ( the wording has changed from previous APP) All municipalities to implement Anticorruption systems, processes and programmes in accordance with the Local Government Antcorruption Strategy Director: Municipal Governance Draft Bill related to Sec 06 of systems Act Develop draft legislation to complement and supplement the Ministers section 06 investigative powers and general oversight role To facilitate more effective and efficient resolution in instances where municipalities fail to perform a statutory obligation or where maladministration, fraud or corruption has occurred Project plan, QPR, Dashboard Report and Report Noncumulative Minister able to act more quickly in instances where municipalities fail to perform a statutory obligation or where maladministration, fraud or corruption has occurred Director: Municipal Governance 0 Western Cape Provincial Department of Local Government

42 Strategic Objective : To manage provincial interventions at Municipalities experiencing serious governance issues Number of Interventions on critical governance issues To successfully manage the preparation for and execution of provincial interventions at municipalities. To ensure that interventions are valid when giving effect to section 9 of the Constitution & 06 of the Municipal Systems Act Project plan, QPR, Dashboard report and Report Continuous indicator Due process followed (procedurally and substantively) Director: Municipal Governance Annexure A: Technical Indicators Reduction in incidences of unethical conduct Number municipalities supported to reduce incidences of unethical conduct by date To capacitate municipalities to implement anticorruption initiatives in order to prevent corrupt and unethical behaviour by the council and the administration Project plan, QPR, Dashboard Report and Report the wording has changed from previous APP All municipalities to implement anticorruption systems, processes and programmes in accordance with the Local Government Anticorruption Strategy Director: Municipal Governance Support municipalities to fill critical posts To monitor filling of section 57 managers posts Legal requirement in terms of the Systems Act Information collected from municipalities In some instances the data received from municipalities might be inaccurate Outcome Non All section 57 managers post filled Director: Capacity Development Plan 00

43 Annexure A: Technical Indicators Annexure A: Technical Indicators Public Participation Strategic Objective : To strengthen public participation through effective communication between municipalities and communities Report on ward committee functionality To monitor functionality of ward committees in municipalities To ensure participatory democracy in local government Project plan, Dashboard report, QPR and Report Support ward committees with training and capacitybuilding programmes wording has changed from the previous APP Improved public participation in municipalities Director: Public Participation Number of municipalities supported with ward committee training and capacitybuilding To improve functionality of ward committees Project plan, Dashboard report,qpr, and Report wording has changed from the previous APP Improved public participation in municipalities Director: Public Participation Number of municipalities capacitated on their communication strategy To support municipalities to develop communication strategies Municipalities need to improve their communication to and from all stakeholders to enhance planning, service delivery and the understanding of government processes Project plan, QPR, Dashboard report and Report New wording has changed from the previous APP Effective communication between all municipal stakeholders Director: Public Participation Western Cape Provincial Department of Local Government

44 Number of municipalities supported to implement a revised national framework on funding for ward committees Legislative prescript on the framework for ward committees and community participation The purpose is to strengthen community participation through ward committees Municipal Systems Act, Structures Act, Constitution, Public Participation policy framework Delays in parliamentary process Non The aim is to enhance community participation through ward committees Director: Public Participation Annexure A: Technical Indicators Capacity Development Strategic Objective : To provide support and advisory services to municipalities Number of Municipalities supported through the deployment of experts through the pool of expertise To facilitate the deployment of technical experts to identified Municipalities to provide handson support with agreed projects To ensure capacity development at municipalities for improved service delivery Project plan, QPR, Dashboard report, and Report Ongoing indicator (the wording has changed from previous APPs due to nature of the project) Improved municipal capacity Director: Capacity Development Plan 00

45 Annexure A: Technical Indicators Annexure A: Technical Indicators Municipal Management support framework in operation Provincial framework for municipal support in the Province in operation guiding the way towards the single window of support To work towards a single approach to Municipal support. Project plan, QPR, Dashboard report, and Report Qualitative Noncumulative wording has changed from previous APP Committee established and functional towards a new approach to providing Municipal Support. Director: Capacity Development Strategic Objective : To provide support to municipalities with the human resource capacity Number of youth participating in the Municipal Bursary scheme. Number of youth from the rural areas of the Province benefitting from the bursary scheme. To ensure ed and focussed capacity development at rural municipalities Project plan, QPR, Dashboard report, and Report Non Ongoing indicator Improved access to scarce skills in rural Municipalities Director: Capacity Development Strategic objective : To provide support to municipalities with the implementation of the MPRA Number of municipalities for which valuation Appeal Boards are appointed Municipalities with valuation Appeal Boards appointed To ensure that valuation appeal boards are established in municipalities in terms of the MPRA SOP, QPR and Report Qualitative Noncumulative Ongoing indicator MPRA requirement Municipalities with established valuation appeal boards Director: Capacity Development Western Cape Provincial Department of Local Government

46 Number of municipalities supported with the implementation of the MPRA To provide technical and generic support to Municipalities with the implementation of the MPRA Effective implementation of the MPRA and smooth GV processes. Information collected from municipalities and M&E reports Number of municipal compliance Department does not have full control of the actual implementation of the MPRA Outcome Non Continuous indicator All municipalities fully implementing the MPRA. Director: Capacity Development Number of municipalities capacitated with the implementation of individual PMS To support municipalities with the development of management systems Legislative requirement in terms of the Systems Act to improve the performance of municipalities Municipal annual reports and QPR and Report None wording has changed from the previous APP All municipalities with fully implemented PMS Director: Capacity Development Annexure A: Technical Indicators Number of municipalities that are implementing the Municipal Property Rates Act To monitor municipalities with the implementation of the MPRA Ensure sustainability of municipal revenue base Information collected from municipalities and M&E reports In some instances the data received from municipalities might be inaccurate Outcome Non Continuous indicator All municipalities fully implement the MPRA Director: Capacity Development Plan 00 5

47 Annexure A: Technical Indicators Annexure A: Technical Indicators Municipal Monitoring, Reporting, and Evaluation Strategic Objective : To monitor and evaluate municipal performance compliance performance reports (section 7 of Systems Act) consolidated Provincial Municipal report (S7). To produce a provincial consolidated report on the performance of municipalities within the Province Gazetted Report None Continuous indicator Provincial overview of municipal performance highlighting the successes, challenges interventions within municipalities Director: Municipal Remotely accessible municipal information warehouse A data warehouse on municipal information accessible to all stakeholders Ensure information pertaining to all municipalities is kept in a central database and can be easily accessible Project plan, QPR, Dashboard report, and Report Qualitative None New Remotely accessible data warehouse on municipal information Director: District and Local Monitoring Number of municipal performance reports produced To generate reports on municipal performance To effectively monitor municipalities M&E reportsinformation collected from municipalities In some instances the data received from municipalities might be inaccurate Continuous indicator Complete reports submitted with accurate municipal information which can be used as basis to identify best practises and address shortcomings and under performance in municipalities Director: Municipal Monitoring, Reporting and Evaluation 6 Western Cape Provincial Department of Local Government

48 Municipalities supported to streamline reporting requirements Number of municipalities with streamline reporting aligned to national priorities The purpose is to produce municipal reports aligned to national priorities PoA system coordinated by DPME, Municipal quarterly reports Revised National Treasury template of annual reporting by municipalities PoA system Poor submission of reports on LG performance The aim is to ensure effective and efficient reporting system by municipalities Director: Municipal Monitoring, Reporting and Evaluation Service Delivery Integration Strategic objective : Management model for the Thusong Centre programme Annexure A: Technical Indicators Number of government departments participating in Thusong Programme Coordinate of the Thusong Programme in the Province To improve provincial coordination of the Thusong programme Project plan, QPR, Dashboard report and Report on annual basis s wording has changed from the previous APP Effective Thusong Programme in the Province Director: Service Delivery Integration Number of Thusong personnel trained Capacitate Thusong managers and administrators To ensure that Thusong Centres are managed by skilled people Project plan, QPR, Dashboard report and Report on annual basis wording has changed from the previous APP Effective Thusong Centres in the Province Director: Service Delivery Integration Plan 00 7

49 Annexure A: Technical Indicators Annexure A: Technical Indicators Number of centrespecific sustainability plan for Thusong Service Centres Develop centerspecific plans to ensure sustainability of Thusong Service Centres in the Province To ensure sustainable functioning of Thusong Centres Project plan, QPR, Dashboard report and Report Qualitative wording has changed from the previous APP Sustainable Thusong Centres programme in municipalities Director: Service Delivery Integration Number of municipalities supported to establish new Thusong Centres Establish Thusong Centres in municipalities which do not have them Bring government services closer to the people by establishing Thusong Service Centres Project plan, Dashboard report, QPR, Report, and Thusong Photos Continuous indicator To increase the number of Thusong Centres in the Province Director: Service Delivery Integration Strategic Objective : Sustainable functioning of Thusong service programme Number of Thusong Mobiles held Assist people to access government services through Thusong Mobiles Bring government services closer to the people in an integrated manner Project plan, QPR, Dashboard report, Report Continuous indicator Assist people to access government services through Thusong Mobiles Director: Service Delivery Integration 8 Western Cape Provincial Department of Local Government

50 Strategic Objective : To support cooperative governance between the three spheres of government Number of approved Thusong plans for municipalities Develop Thusong location plan for municipalities To guide planning of government service delivery points Project plan, QPR, Dashboard report, Report. quarterly wording has changed from the previous APP Coordinated government service delivery in a given geographic area Director: Service Delivery Integration Number of case referrals on IGR issues facilitated To refer governance issues between municipalities and provincial departments to improve communication, relations and functioning of government To improve communication, coordination, cooperation and integration between the three spheres of government. Project plan, QPR, Dashboard report, Report. (Number of issues referred) wording has changed from previous APP Efficient referral of issues to improve service delivery Director: Service Delivery Integration Annexure A: Technical Indicators Number of intergovernmental meetings convened To effectively support provincialwide IGR governance events To improve communication, coordination, cooperation and integration between the three spheres of government Project plan, QPR, Dashboard report, Report Continuous indicator IGR events successfully managed and all stakeholders attend and participate Director: Service Delivery Integration Plan 00 9

51 Annexure A: Technical Indicators Annexure A: Technical Indicators Number of District IGR forums supported (DCF & DCFTech) To effectively support districtwide IGR governance events To improve communication, coordination, cooperation and integration between municipalities in the district Project plan, QPR, Dashboard report, Report Continuous indicator IGR events successfully managed and all stakeholders attend and participate Director: Service Delivery Integration Community Development Programme Strategic Objective : To provide information to communities to access government services Number of information sessions in communities Ensure that adequate information reaches people in communities. To educate communities in respect of the provision of government services Project plan, QPR, Dashboard report, and Report Continuous Indicator Community members become aware of government services Director: CDWs Number of partnerships with relevant stakeholders Support communities to form partnerships with government institutions, CBOs and NGOs Will unlock opportunities for communities Project plan, QPR, Dashboard report, and Report on a quarterly and annual basis Continuous indicator Sustainable partnerships established Director: CDWs 50 Western Cape Provincial Department of Local Government

52 Number of government initiatives supported by CDWs Assist people to access government programmes To improve access to government services and programmes Project plan, QPR, Dashboard report, and Report Improved community access to government programmes and services Director: CDWs Number of case referrals to government services To refer and assist people to access government services To provide information to communities to access government services Project plan, QPR, Dashboard report, and Report Continuous indicator To conduct 600 case referrals Director: CDWs Annexure A: Technical Indicators Number of community projects supported To support socioeconomic projects in partnership with relevant stakeholders CDWs support other government departments and agencies to implement projects Project plan, QPR, Dashboard report, and Report Continuous indicator CDW Programme to ensure success of at least projects in partnership with other departments and agencies Director: CDWs Plan 00 5

53 Annexure A: Technical Indicators Annexure A: Technical Indicators Community Work Programme Implemented in at least two wards per local/metro municipality Number of municipalities implementing the Community Work Programme in at least wards per municipality Tracks the total number of municipalities and wards in each municipality implementing the Community Work Programme. The information enables the Department to assess coverage in the implementation of the programme Site attendance registers submitted per site for consolidation by the Implementing Agent per municipality, QPR and Report Calculation of the number of wards per municipality dependent on the accurate identification of wards/ward boundaries in which the programme is implemented The indicator is for monitoring the coverage and ing in the implementation of the Community Work Programme Director: Community Development Work Programme Programme : Development and Planning Municipal Infrastructure Strategic Objective : To support municipalities with potential solutions to Bulk Infrastructure Number of municipalities supported with Bulk Infrastructure planning and implementation To assist municipalities in the rollout of Bulk Infrastructure Projects To assist municipalities to implement on Bulk infrastructure projects Project plan, QPR, Dashboard report, and Report New Indicator wording has changed from the previous APP Municipalities implement their infrastructure plans Director: Municipal Infrastructure 5 Western Cape Provincial Department of Local Government

54 Number of households with access to basic water supply Support the water sector to attain of households with access to water Supporting DWA, the Provinces and Municipalities to ensure that 98% of households have access to potable water according to minimum standards by 0/ DWA. Stats SA Quantifying 98% access to water in the absence of a Census or credible data gathering methodology or source wording has changes from the previous APP 98% by 0/ Financial Year end Director: Municila Monitoring, Reporting and Evaluation Annexure A: Technical Indicators Number of households with access to electricity supply Support the DoE, provinces and municipalities to attain of households with access to electricity Supporting the DOE to attain the of 90% access to services by 0/ DoE, municipalities, and Stats SA Quantifying 90% access to electricity in the absence of a Census or credible data gathering methodology or source wording has changes from the previous APP 90% access by 0/0 Financial Year Director: Municipal Monitoring, Reporting and Evaluation Number of households with access to basic level of sanitation supply Support the sanitation sector to attain of households with access to sanitation Supporting DWA with the sanitation policies, Human Settlements with the implementation of sanitation and ensuring that 95% of households have access to sanitation by 0/ Human Settlements Department Number of households with access to an acceptable and basic level of sanitation Quantifying 9% access to sanitation in the absence of a Census or credible data gathering methodology or source New households with access to sanitation wording has changes from the previous APP 9% by 0/ Financial Year end Director: Municipal Monitoring, Reporting and Evaluation Plan 00 5

55 Annexure A: Technical Indicators Annexure A: Technical Indicators Total number of households reached with basic services funded by the municipal infrastructure grant: Total number of households reached with basic services funded by the municipal infrastructure grant: water sanitation, roads, community lighting The purpose is to ensure access to free basic services MIG reports and IED Branches Quantifying the actual access to at least a basic level of water, sanitation, roads, and community lighting Census or credible data gathering methodology or source is not frequent enough indicator wording has changes from the previous APP Households with access to MIG by 0/ Financial Year end Director: Municipal Monitoring, Reporting and Evaluation Number of households with access to basic refuse removal services Support the waste management sector to attain of households with access to refuse removal Supporting DEA with the implementation of refuse removal services and ensuring that 70% of households have access to refuse removal (at least a skip) by 0/ Human Settlements Department, Stats SA Quantifying 9% access to sanitation in the absence of a Census or credible data gathering methodology or source New households with access to sanitation Counting the number of households that have access to sanitation that did not previously have access to sanitation wording has changes from the previous APP 9% by 0/ Financial Year end Director: Municipal Monitoring, Reporting and Evaluation Municipalities that have been supported to spending on MIG of infrastructure delivery by means of monitoring MIG expenditure To assist municipalities to deliver on infrastructure MIG database and information from municipalities No limitation. Monthly Continuous indicator All identified municipalities supported and 00% of MIG funds are spent Director: Municipal Infrastructure 5 Western Cape Provincial Department of Local Government

56 MIG Audit in selected municipalities MIG Audit in conducted is number of selected municipalities The purpose is to identify gaps in the quality of spending on MIG by municipalities Project Register, ly DORA Report, Data from Sector Departments, Provincial CoGTA and Municipalities Risk assessments and audit reports for 0 municipalities Unavailability of municipal records The aim is to ensure that MIG is effectively and efficiently spend in all municipalities Director: Municipal Infrastructure Disaster Management Strategic Objective : To coordinate effective preparedness and rapid response to any potential incidents/ disasters Annexure A: Technical Indicators Number of support initiatives to provincial departments, municipalities and State Owned Enterprises in developing disaster preparedness plans Provide support to relevant stakeholders to develop disaster preparedness plans To ensure that relevant stakeholders are prepared for disaster Disaster preparedness plans, Project plan, QPR, Dashboard report, and Report Continuous indicator Provincial departments, municipalities and State Owned Enterprises mainstream disaster preparedness in their organisations Director: Disaster Operations Number of initiatives to ensure functional Provincial Disaster Management Centre To support Provincial Disaster Management Centre To improve the functionality of the Provincial Disaster Management Centre Project plan, QPR, Dashboard report, and Report on annual basis Continuous indicator Wellequipped and effectively functioning Provincial Disaster Management Centre Director: Disaster Operations Plan 00 55

57 Annexure A: Technical Indicators Annexure A: Technical Indicators Number of meetings of the Intergovernmental Disaster Management Structures Disaster IGR structures To coordinate disaster IGR structures in the Province Project plan, QPR, Dashboard report, and Report Continuous indicator Effective disaster IGR structures Director: Disaster Operations Strategic Objective : To coordinate disaster rehabilitation, reconstruction and relief Number of disaster assessments conducted To conduct disaster assessment To assess damage from disasters in the Province Project plan, QPR, Dashboard report, and Report Continuous indicator Full assessment of damage caused by disasters Director: Disaster Operations Number of disaster debriefings/post event analyses conducted To conduct disaster debriefings/post event analyses conducted To learn from the management of disasters Project plan, QPR, Dashboard report, and Report Continuous indicator Debriefing reports with lessons learned Director: Disaster Operations 56 Western Cape Provincial Department of Local Government

58 Number of disaster declarations facilitated To facilitate disaster declarations To facilitate the declaration of disasters by municipalities or the Province Project plan, QPR, Dashboard report, and Report Continuous indicator Speedy disaster declarations Director: Disaster Operations Number of disaster recovery incidents/disasters monitored and supported Disaster recovery incidents/disasters monitored and supported To ensure that disaster recovery incidents/disasters are monitored and supported Project plan, QPR, Dashboard report, and Report Continuous indicator Disaster projects implemented and funding spent Director: Disaster Operations Annexure A: Technical Indicators Strategic Objective : To facilitate and coordinate the reduction of potential risks posed by hazards Number of municipalities supported to develop applicable Disaster Risk Management chapters in IDPs Municipalities supported with the compilation of Disaster Risk Management chapters in IDPs To ensure that municipalities have credible Disaster Risk Management chapters in IDPs Project plan, QPR, Dashboard report, and Report wording has changed from the previous APP Municipalities with disaster management chapters in IDPs Director: Disaster Risk Reduction Plan 00 57

59 Annexure A: Technical Indicators Annexure A: Technical Indicators Number of disaster hazard risk and vulnerability assessment support initiatives Disaster hazard risk and vulnerability assessment support programme To be able to identify disaster hazard risks and vulnerabilities in the province Project plan, QPR, Dashboard report, and Report Qualitative Continuous indicator To provide all stakeholders with updated information on disaster hazard risks and vulnerabilities Director: Disaster Risk Reduction Number of hazard awareness campaigns Provide hazard awareness campaigns in the Province Communities to be aware about disaster hazards Project plan, QPR, Dashboard report, and Report Continuous indicator Communities aware of disaster hazards and their prevention Director: Disaster Risk Reduction Strategic Objective : To ensure effective and economical fire services Training programmes for special operations response task teams Provide training to special operations response task teams Special operations response task teams trained Project plan, QPR, Dashboard report, and Report Qualitative No limitation Non Continuous indicator Special operations response task teams trained in the use of specialised equipment Deputy Director: Fire Brigade Services 58 Western Cape Provincial Department of Local Government

60 Petrochemical fire hazard risk and vulnerability assessment support programme Conduct petrochemical fire risk assessment in the province Assess the preparedness level of designated fire services in the Province to deal with petrochemical fires. Project plan, QPR, Dashboard report, and Report The assessment must conclude in the identification and implementation of best practise. Deputy Director: Fire Brigade Services Support initiative to increase wildland fire fighting capacity Increased wildland fire fighting capacity To enhance preparedness and response to fires Project plan, QPR, Dashboard report, and Report Number of investigations completed No limitation Continuous indicator Increased, effective wildland fire fighting capacity Deputy Director: Fire Brigade Services Annexure A: Technical Indicators Reduction in fire incidents in informal settlements Awareness campaign ing informal settlements Reduce the number of fires and fatalities in the informal settlements Project plan, QPR, Dashboard report, and Report Number of investigations completed No limitation Continueous Reduction in fires Deputy Director: Fire Brigade Services Plan 00 59

61 Annexure A: Technical Indicators Annexure A: Technical Indicators Number of municipalities with Disaster management centres supported To support disaster management centres To improve the functionality of disaster management centres Project plan, QPR, Dashboard report, and Report wording has changed from the previous APP All disaster management centres are able to fulfil their function effectively Director: Disaster Operations Integrated Development Planning Strategic Objective : To improve the quality of IDPs to give effect to service delivery Number of IDP hands on support actions implemented To provide hands on support to improve municipal IDPs The integrated development plan must be done effectively as it guides the development within a municipal area and informs investment by other government spheres IDPs of municipalities, Project plan, QPR, Dashboard report, Report (wording changed from the previous APP) All municipalities having credible IDPs Director: Integrated Development Planning Number of IDP training initiatives for councillors, municipal and sector officials To provide IDP related training to councillors, municipal and sector officials To ensure better understanding of IDP processes. IDPs of municipalities, Project plan, QPR, Dashboard report, Report Outcome Non on quarterly basis, but cumulative on annual basis (wording changed from the previous APP) All municipalities having credible IDPs Director: Integrated Development Planning 60 Western Cape Provincial Department of Local Government

62 Number of IDP learnership sessions rolled out Training of municipal IDP managers in the LGSETA accredited IDP learnership course To capacitate municipalities on methodology of the IDP training IDPs of municipalities, Project plan, QPR, Dashboard report, Report Improved IDPs Director: Integrated Development Planning Number of Draft Municipal IDPs assessed To enhance assessment of IDPs in the Province. Improved participation in IDP processes will lead to better IDPs Assessment Reports, Project plan, QPR, Dashboard report, Report Noncumulative on quarterly basis on annual basis wording changed from the previous APP Sufficient engagements between provincial departments on IDP processes. Director: Integrated Development Planning Annexure A: Technical Indicators Number of municipalities supported to develop area/neighborhood based development plans To support municipalities with the development of their area/neighborhood based development plans. To have programmatic IDPs that are owned by communities. IDPs of municipalities, Project plan, QPR, Dashboard report, Report Continuous indicator All municipalities having credible IDPs that reflect community priorities Director: Integrated Development Planning Plan 00 6

63 Annexure A: Technical Indicators Annexure A: Technical Indicators Strategic Objective : To strengthen Intergovernmental planning and budget through the establishment of IDP as the single coordinating plan of Government Number of provincial, national departments and agencies engaging with the annual IDP assessment process To enhance assessment of IDP in the Province Improved participation in IDP processes will lead to better IDPs Assessment Reports, Project plan, QPR, Dashboard report, Report Attendance Noncumulative on quarterly basis on annual basis Continuous indicator Sectoral inputs into IDPs Director: Integrated Development Planning Number of departments and municipalities engaged on IDP priorities implementation and budget alignment. To enhance engagements between provincial departments and municipalities on IDP strategic priorities and budget alignment More structured engagements will lead to more integrated planning Minutes of meetings, Reports from municipalities, Project plan, QPR, Dashboard report, Report (Number of Provincial Departments participating) Attendance Non cumulative on quarterly basis on annual basis Continuous indicator Alignment between provincial departments and municipalities on IDP strategic priorities and budgets Director: Integrated Development Planning 6 Western Cape Provincial Department of Local Government

64 Number of IDP Indaba agreements monitored Followup on IDP Indaba agreements To ensure implementation of IDP Indaba agreements Project plan, QPR, Dashboard report, and Report Non Improved intergovernmental planning Director: Integrated Development Planning Number of identified municipalities implementing the revised IDP framework Number of identified municipalities supported to implement the revised IDP framework To ensure that municipalities develop plans that address needs of their communities Municipal IDPs Number of initiatives coordinated for smaller municipalities Poor quality Municipal IDPs, lack of support from other departments, Outdated municipal classification framework New The aim is to ensure that all identified municipalities are supported to implement the revised IDP framework Director: Integrated Development Planning Annexure A: Technical Indicators Plan 00 6

65 Annexure A: Technical Indicators Annexure A: Technical Indicators 6 Western Cape Provincial Department of Local Government

66 Western Cape Provincial Department of Local Government Private Bag X9076, 7 Wale Street, Cape Town, 8000 tel: fax: website: To obtain additional copies of this document, please contact: Directorate: Strategy, Monitoring and Evaluation [email protected] PR NR /0 ISBN: