Glossary for Pharmacy Quality Management Programs

Transcription

1 In the standards, defined terms are italicized. The terms are used throughout the Pharmacy Quality Management Products. Being familiar with these definitions is critically important to accurate understanding of URAC Standards. Readers are encouraged to refer to the definitions section each time they encounter an italicized term until they feel that they have committed the meaning of that term to memory. Not all terms appear in each module. Access Adverse Event Advisory Board of Osteopathic Specialists (ABOS) American Board of Medical Specialties (ABMS) Appeal Appeals Consideration Automated Review Availability Barrier Analysis Access: The consumer s ability to obtain services in a timely manner. The ease of access is determined by components such as the availability of services, their acceptability to the consumer consumer wait time, and the hours of operation. Note: Consumers should not be denied access to treatment due to lack of coverage. A clinical occurrence that is inconsistent with or contrary to the expected outcomes. American Osteopathic Association (AOA) certification agent organized in 1939 for the purpose of establishing and maintaining standards of osteopathic specialization and pattern of training. Organized originally in 1933 as the Advisory Board of Medical Specialties, the ABMS (1970), in collaboration with the American Medical Association (AMA), is the recognized certifying agent for establishing and maintaining standards of medical specialization and pattern of training. A written or verbal request by a prescriber, ordering provider, or consumer to contest an organizational determination, such as, services have been denied, reduced, etc. Note: Specific terms used to describe appeals vary, and are often determined by law or regulation. URAC s drug management standards apply to first-level appeal. Clinical review conducted by appropriate clinical peers, who were not involved in peer clinical review, when a decision not to certify a requested admission, procedure, or service has been appealed A computerized process whereby a validated algorithm is used for drug management. Meeting the needs of consumers according to the criteria posed to the organization by its clients. Post-baseline interpretation of performance data that identifies root causes and key improvements and evaluates the effectiveness of improvements by comparing actual to expected results.

2 Benefit Board-Certified The description of coverage including but not limited to: formulary drugs, participating networks, payment structures, authorization for drug management programs, and drug therapy management programs as selected by the purchaser. The formulary is a subsidiary of the benefits plan. A certification approved by the American Board of Medical Specialties, the American Osteopathic Association, or another organization as accepted by URAC that a physician has expertise in a particular specialty or field. To the extent that future URAC standards include other certifications, URAC will specify further approved boards. Note: URAC recognizes that ABMS- and AOA-approved board certifications may not be the only certification programs that may be acceptable for health professionals in URAC-accredited organizations. For example, non-physician professionals will have appropriate certifications that are not ABMS- of AOAapproved. Any applicant wishing to have URAC recognize another board certification program should notify URAC early in the accreditation process. URAC will then take this recommendation to URAC s Accreditation Committee. The Accreditation Committee will review all requests, and will decide to approve or reject the certification. The Accreditation Committee will consider the following criteria in judging whether a certification is acceptable: Is the certification accepted within its target community of health professionals? Was the certification developed through an open, collaborative process? Does the certification reflect accepted standards of practice? Is the certification administered through an objective process open to all qualified individuals? Case All approved organizations will be listed in relevant materials provided by URAC. Note also that the term board certification appears only once in the Core Standards, in standard 10, which relates to the clinical qualifications of senior clinical staff people who are physicians. A specific request for medical or clinical services referred to an organization for a determination regarding the medical necessity and medical appropriateness of a health care service or whether a medical service is experimental/investigational or not. 2

3 Certification A professional credential, granted by a national organization, signifying that an individual has met the qualifications established by that organization. To qualify under these standards, the certification program must: Establish standards through a recognized, validated program; Be research-based; and Be based (at least partially) on passing an examination. Certification Claimant Client An approval of a prescription drug claim based on the clinical requirements for medical necessity, appropriateness, level of care, or effectiveness. A party that makes a benefit claim. A business or individual that purchases services from the organization. Note: Here are some examples of client relationships: If a health plan provides health coverage to an employer, the employer is the client. If a health plan contracts for utilization management or case management services from a utilization management organization, the health plan is the client. If a PPO contracts for credentialing services with a CVO, the PPO is the client. Clinical Decision Support Tools Clinical Director Clinical Oversight Clinical Oversight Body Clinical Peer Protocols, guidelines, or algorithms that assist in the clinical decision-making process. A health professional who: (1) is duly licensed or certified; (2) is an employee of, or party to a contract with, an organization; and (3) who is responsible for clinical oversight including the credentialing of professional staff and quality assessment and improvement functions. Monitoring and evaluation of the clinical integrity of program processes and decisions affecting consumers. A body comprised of discipline specific experts such as physicians, pharmacists, providers, and content experts who may include non-physician providers such as certified health educators, respiratory therapists, nutritionists, nurses, mental health professionals or other specialists. A physician or other health professional who holds an unrestricted license and is in the same or similar specialty as typically manages the medical condition, procedures, or treatment under review. 3

4 Clinical Rationale Clinical Review Criteria Clinical Staff Comparable Compensable Complaint Concurrent Review Condition Conflict of Interest A statement that provides additional clarification of the clinical basis for a non-certification determination. The clinical rationale should relate the non-certification determination to the consumer s condition or treatment plan, and should supply sufficient information for a decision to pursue an appeal. The written screens, decision rules, medical protocols, or drug treatment guidelines used by the organization as an element in the evaluation of medical necessity and appropriateness of services under the auspices of the applicable prescription benefits plan. Employees or contracted consultants of the health care organization who are clinically qualified to perform clinical triage and provide health education services. Data about performance is compared to an historical baseline (which may be internal) and ongoing progress is recorded in regular intervals (e.g., monthly, quarterly, or annually). External benchmarks also may be used for purposes of comparison. Being such as to entitle or warrant compensation. An expression of dissatisfaction by the consumer expressed verbally or in writing, regarding the organization s products or services that is elevated into a complaint resolution system. Complaints are sometimes referred to as grievances. Note: This definition does not include appeals. Drug management conducted during a consumer s ongoing drug benefit use. A diagnosis, clinical problem or set of indicators such as signs and symptoms a consumer may have that define him/her as eligible and appropriate to participate in a clinical program. Any relationship or affiliation on the part of the organization or a reviewer that could compromise the independence or objectivity of the independent review process. Conflict of interest includes, but is not limited to: An ownership interest of greater than 5% between any affected parties; A material professional or business relationship; A direct or indirect financial incentive for a particular determination; Incentives to promote the use of a certain product or service; A known familial relationship; Any prior involvement in the specific case under review. 4

5 Consumer An individual person who is the direct or indirect recipient of the services of the organization. Depending on the context, consumers may be identified by different names, such as member, enrollee, beneficiary, patient, injured worker, claimant, etc. Note: A consumer relationship may exist even in cases where there is not a direct relationship between the consumer and the organization. For example, if an individual is a member of a health plan that relies on the services of a utilization management organization, then the individual is a consumer of the utilization management organization. Consumer Safety Contractor Coverage Decision Criteria In the case of a consumer who is unable to participate in the decision-making process, a family member or other individual legally authorized to make health care decisions on the consumer behalf may be a consumer for the purposes of these standards. The prevention of harm to consumers. A business entity that performs delegated functions on behalf of the organization. Note: For the purposes of these standards, the term contractor includes only those contractors that perform functions related to the key processes of the organization. It is not URAC s intent to include contractors that provide services unrelated to key processes. For example, a contractor that provides catering services would not fall within the definition of contractor in these standards. Conversely, a company that provides specialty physician reviewers to a utilization management organization would clearly fall within the definition of contractor. A determination of whether a service is a covered benefit based on benefit design and/or on clinical coverage criteria. Criteria: A broadly applicable set of standards, guidelines, or protocols used by the organization to guide the clinical processes. Criteria should be: Written; Based on professional practice; Literature-based; Applied consistently; and Reviewed, at a minimum annually. All approved organizations will be listed in relevant materials provided by URAC. Note also that the term board certification 5

6 appears only once in the Core Standards "Senior Clinical Staff Requirement," which relates to the clinical qualifications of senior clinical staff people who are physicians. Delegation Drug Management Drug Therapy Management Drug Utilization Management Eligibility Determination e-prescribing The process by which the organization contracts with or otherwise arranges for another entity to perform functions and to assume responsibilities covered under these standards on behalf of the organization, and the organization retains final authority to provide oversight to the delegate. Evaluation of patients drug profiles related to covered benefits, clinical appropriateness and safety for patients use of medications. A distinct service or group of services that optimize therapeutic outcomes for individual consumers as a result of appropriate drug therapy. (Adapted from Academy of Managed Care Pharmacy s (AMCP) Principles of a Sound Drug Formulary System, 2000.) Evaluation of the medical necessity, appropriateness, and efficiency of the use of health care services, procedures, products, and facilities under the provisions of the applicable health benefits plan; sometimes called drug review. Criteria to determine if a consumer is entitled or qualified to receive an insurance benefit. Prescription information that is created, stored and transmitted via electronic means, (e.g., by computer or hand held device). The process is more than the capability to transmit new prescriptions from prescribers to a pharmacy. Among other things it includes allowing pharmacies to transmit refill requests to the prescriber and prescribers to respond with their authorization, denial, or changes. The term electronic prescriptions would not apply to prescriptions communicated either by facsimile ("Fax") or verbally in a telephone conversation. Electronic transmission offers benefits over written and oral prescription transmission in terms of accuracy, storage capacity, accessibility, security, productivity and minimizing the potential for adverse drug events. Additional benefits of electronic prescriptions are: Reduction of errors due to o Illegible handwriting o Confusing similarly-sounding drug names with oral prescription orders and o Order-entry errors 6

7 Provide prescribers with information about o Appropriateness of their prescriptions o Other drugs the patient is taking prescribed by the same or other doctors which may result in - Serious drug interactions - Dangers with drug allergies - Duplicate drugs or overlapping drug classes o Other diseases and medical record information, including - Diseases where certain drugs can cause harm - Correct dosing (age, weight, gender) o Drug coverage by health plan such as: - Formulary status - Preferred drugs - Step therapy e-prescribing Network Error Evidence-Based Exception Expedited Appeal Adapted from 2002 Academy of Managed Care Pharmacy (AMCP) Policy Statement A secure electronic network that allows pharmacy systems and payer/pbm systems to connect in real-time to provide patient eligibility, medication history and formulary and benefit information to prescribers at the point of care, and then route the prescription to the pharmacy of the patient s choice, either retail or mail service. Examples of e-prescribing Networks are Networks operated by SureScriptsRxHub. The failure of a planned action to be completed as intended (i.e., error of execution) or the use of a wrong plan to achieve an aim (i.e., error of planning). Recommendations based on valid scientific outcomes research, preferably research that has been published in peer reviewed scientific journals. Evidence-based information can be used to develop protocols, pathways, standards of care or clinical practice guidelines and related educational materials. A mechanism for additional coverage determination review as described in the benefits. Exceptions take place prior to initiating the formal appeals process. An appeal of a non-certification in a case involving urgent care. 7

8 Formulary Formulary System Generic Substitution A continually updated list of medications (could include transaction lists and preferred lists) and related information, representing the clinical judgment of physicians, pharmacists, and other experts in the diagnosis and/or treatment of disease and promotion of health. (Adapted from Academy of Managed Care Pharmacy s (AMCP) Principles of a Sound Drug Formulary System, 2000.) An ongoing process whereby a health care organization, through its physicians, pharmacists and other health care professionals, establishes policies on the use of drug products and therapies, and identifies drug products and therapies that are the most medically appropriate and cost effective to best serve the health interests of a given patient population. (Adapted from Academy of Managed Care Pharmacy s (AMCP) Principles of a Sound Drug Formulary System, 2000.) The substitution of generic drug products that contain the same active ingredient(s) and are chemically identical in strength, concentration, dosage form, and route of administration to the brand drug product prescribed. Health professionals and consumers can be assured that FDA approved generic drugs have met the same rigid standards as the innovator drug. To gain FDA approval, a generic drug must: Contain the same active ingredients as the innovator drug (inactive ingredients may vary); Be identical in strength, dosage form, and route of administration Have the same use indications Be bioequivalent Meet the same batch requirements for identity, strength, purity, and quality Be manufactured under the same strict standards of FDA's good manufacturing practice regulations required for innovator products (Adapted from Academy of Managed Care Pharmacy s (AMCP) Principles of a Sound Drug Formulary System, 2000.) Health Literacy The degree to which individuals have the capacity to obtain, process, and understand basic health information and services needed to make appropriate decisions regarding their health. 8

9 Health Professional Individually- Identifiable Health Information Injured Worker Injury License Medical Director Non-Certification An individual who: (1) has undergone formal training in a health care field; (2) holds a license in a health care field issued by a state and the license allows the professional to practice within the scope of the license without the supervision of another licensed professional; (3) has professional experience in providing patient care; and (4) holds a post-secondary degree in health care. A post-secondary degree is defined as any college, university, or nursing school diploma obtained after graduating from high school (nursing diploma or associates, bachelors, masters, or doctorate degree). URAC uses the Health Insurance Portability and Accountability Act (HIPAA) definition of this term. A consumer/claimant who becomes ill or injured within the scope of their employment. Damage or harm caused to the structure or function of the body caused by an outside force, which may be physical or chemical and can include: a disease which is contracted by a worker in the course of employment and to which the employment was a contributing factor, and/or the aggravation, acceleration, exacerbation or deterioration of any disease, where the employment was a contributing factor to the aggravation, acceleration, exacerbation or deterioration. A license or permit (or equivalent) to practice medicine or a health profession that is (1) issued by a state regulatory body or jurisdiction in the United States U.S.; and (2) required for the performance of job functions. Note: In this definition, the word equivalent includes certifications, registrations, permits, etc. Specific terms will vary by state and health profession. A doctor of medicine or doctor of osteopathic medicine who is duly licensed to practice medicine and who is an employee of, or party to a contract with, an organization, and who has responsibility for clinical oversight of the organization s utilization management, credentialing, quality management, and other clinical functions. A determination by an organization that a prescription, service or course of treatment has been reviewed and, based on the information provided does not meet the clinical requirements for medical necessity, appropriateness, or effectiveness and/or is not a covered benefit under the applicable benefits plan. 9

10 Opt-In Opt-Out Organization Outcome Participant (participating) Participating Pharmacies Participating Provider Patient Patient Care Patient Management Payer Affirmative consent actively provided by a consumer to participate in an activity or function of the drug therapy management program, provided after the drug therapy management program has fully disclosed the terms and conditions of participation to the consumer. Note: Auto enrollees are not considered opt-in enrollees of the program. A process by which an enrolled consumer declines to participate in an activity or function of the drug therapy management program. Note: Many states mandate a workers participation in a payer's workers compensation pharmacy program; therefore they cannot opt out. A business entity that seeks accreditation under these standards. An outcome is a measure that indicates the result of the performance (or nonperformance) of a program, service, or intervention. The evaluation measures may include: clinical, financial, utilization, economic, quality, and humanistic outcomes (e.g. patient and provider satisfaction). An eligible consumer that has not opted out of the program that has had one or more inbound or outbound contacts with the drug therapy management program. A pharmacy that has entered into an agreement with the organization to be part of a pharmacy network. A provider that has entered into an agreement with the organization to be part of a provider network. Refer to the definition of consumer. The prevention, treatment, and management of illness and the preservation of mental and physical well-being through the services offered by the medical and allied health. A collaborative process that assesses, plans, implements, coordinates, monitors, and/or evaluates options and/or services to meet a consumer s health needs through communication and available resources to promote quality, cost-effective outcomes. Patient management may include the patient/consumer and/or the care giver, agent or representative authorized to act on the patient s behalf. Provides payment for medications. Payers may include the health plan, the employer, or a pharmacy benefit management company acting on behalf of the health plan or employer. 10

11 Personal Health Information Any personally-identifiable information, whether oral or recorded in any form or medium that: Is created or received by a user, owner, health care provider, health plan, public health authority, employer, insurer, school or university, or health care clearinghouse; and Relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual. Personallyidentifiable Information Pharmaceutical Care Pharmacist Pharmacy Distribution Channels Pharmacy Network Pharmacy & Therapeutics (P&T) Committee Pharmacy Technician Any information that can be tied to an individual identifier. A dynamic component of the health care system that seeks to ensure medications is used appropriately to improve a patient s health status. Working directly with patients, this essential activity is coordinated through the collaborative efforts of a team of pharmacists, physicians, nurses and other health care providers. The team collaborates through a health care plan that promotes health, prevents disease; and assesses, monitors, initiates, and modifies medication use. By incorporating Pharmaceutical Care into the patient s health care plan the health care team assumes responsibility for ensuring that therapeutic and quality of life outcomes are achieved within realistic economic constraints. A licensed health professional whom practices the art and science of pharmacy. A group of pharmacy entities with which the organization provides pharmacy services to consumers (e.g. pharmacy network, mail service pharmacy, and specialty pharmacy). A group of pharmacies with which the organization provides pharmacy services to consumers. An advisory committee that is responsible for developing, managing, updating, and administering the drug formulary system. (Adapted from Academy of Managed Care Pharmacy s (AMCP) Principles of a Sound Drug Formulary System, 2000.) An individual who is either certified/licensed or has been adequately trained to prepare and dispense pharmaceuticals and related products under the direct supervision of a licensed pharmacist. 11

12 Physician Plain Language Population Practitioner Preferred Drug List (PDL) Prescriber Prescription Primary Source Verification Professional Competency Prospective Review Provider Quality Improvement Project Quality Management Program A licensed health professional, medical practitioner or medical doctor who practices medicine, such as M.D. or D.O. Communication that uses short words and sentences, common terms instead of (medical) jargon, and focuses on the essential information recipients need to understand. Consumers identified to the drug therapy management program by client referral or another mechanism. Note: In some instances the drug therapy management program may be responsible for identification of the population, and in other instances the client may conduct identification (and stratification) activities. An individual person who is licensed to deliver health care services without supervision. A list of preferred pharmaceutical products for selected prevalent pharmacologic or therapeutic classes; designed to maximize clinical and economic benefits and used exclusively in support of the pharmacy benefit. Preferred Drug List Development is part of the Formulary System. A licensed health care professional that writes prescriptions for consumers within their scope of practice. Medication prescribed to a patient or obtained for treatment and prevention of disease or conditions. This may include OTC drugs and related supplies. (From the Academy of Managed 2000.) Verification of a practitioner s and/or facility credentials/licensure based upon evidence obtained from the issuing source of the credential. The ability to perform assigned professional responsibilities. Drug management conducted prior to a prescription, service or course of treatment. Sometimes it can be called pre-certification review, pre-service, or prior authorization. Any person or entity that provides health care services. Includes both practitioners and facilities. A process that documents the variation of performance or variance from baseline standards in order to achieve a better outcome for the organization s consumers. A systematic data-driven effort to measure and improve consumer and client services and/or health care services including consumer safety. 12

13 Rationale The reason(s) or justification(s) commonly based on criteria for a specific action or recommendation. Retrospective Review Review conducted after prescription services have been provided to the patient. Reviewer(s) Note: Retrospective medical necessity determinations are considered drug management (and subject to these standards). The individual (or individuals) selected by the organization to consider a case. All reviewer(s) who are health care practitioners must have the following qualifications: Active licensure; Recent experience or familiarity with current body of knowledge and medical practice; At least 5 years experience providing health care; o o o If the reviewer is a pharmacist; If the reviewer is an M.D. or D.O., board certification by a medical specialty board approved by the American Board of Medical Specialties or the American Osteopathic Association. If the reviewer is a D.P.M., board certification by the American Board of Podiatric Surgery. Note: Reviewer in this context refers to peer-clinical review. Secondary Source Verification or Secondary Source: Specialty Drugs Specialty Pharmacy Verification of a practitioner s and/or facility credentials/licensure based upon evidence obtained by means other than direct contact with the issuing source of the credential (e.g., copies of licenses and certifications and data base queries). Specialty drugs or pharmaceuticals usually require special handling, administration, unique inventory management, a high level of patient monitoring and more intense support than conventional therapies. They could include all routes of administration. Specialty pharmacy offers a high touch, comprehensive care system of pharmacological care wherein patients with chronic illnesses and complex disease states receive expert therapy management and support tailored to their individual needs. Medications that health plans and other payers classify as specialty pharmaceuticals may vary and evolve over time. 13

14 Specialty pharmacy incorporates synergistic core elements including: Delivery Channel: Designed to efficiently support the delivery of specialty medications direct to patient or physician; Business Model: Structured to support expert prescription fulfillment coupled with integrated services within a framework of rigid quality standards; Service Model: Crafted to achieve measurable improvements in clinical and financial outcomes through tailored patient-centric processes and activities; and Patient Satisfaction: By meeting/exceeding the clinical and administrative needs of high acuity patients in an environment of continuous quality improvement. Staff Standard Appeal Subcontractor Therapeutic Interchange Transitional Situation Treating Provider Valid The specialty pharmacy is a provider of care and an agent of the patient. The specialty pharmacy is not the payer nor do they define the benefit. The payer may include a third party payer or a patient. The organization s employees, including full-time and part-time employees and consultants. An appeal of a non-certification that is not an expedited appeal. Note: In most cases, standard appeals will not relate to cases involving urgent care. However, standard appeals may also include secondary appeals of expedited appeals. A business entity that performs delegated functions on behalf of a contractor. Authorized exchange of therapeutic alternatives. (Adapted from Academy of Managed Care Pharmacy s (AMCP) Principles of a Sound Drug Formulary System, 2000.) A change in drug coverage for an individual patient. The individual or provider group who is primarily managing the treatment for a consumer participant in the drug therapy management program. Note: The treating provider is not necessarily the consumers primary physician. The consumer may have a different treating provider for different conditions. Based on accepted principles of study design, research methodology, and statistical analysis. 14

15 Workers Compensation Written Agreement Written Notification A state-governed system that addresses work-related injuries where employers (directly or indirectly) assume the cost of medical treatment and wage losses stemming from a worker s job-related injury. A document including an electronic document that specifies the terms of a relationship between the organization and a client, consumer, or contractor. This term may include a contract and any attachments or addenda. Correspondence transmitted by mail, facsimile, or electronic medium. 15